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PZC Minutes 010786G RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING JANUARY 7, 1986 The regular meeting of the Avon Planning and Zoning Commission was held on January 7, 1986 at 6:50 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Jeff Maddox, Mike Blair, Charlie Gersbach, Mark Donaldson, Cheryl Dingwell, Tom Landauer Members Absent: Pat Cuny Staff Present: Norm Wood, Director of Engineering and Community Development - Jim Williams, Building Administrator Ray Wright, Engineering Technician - Maggie Lach, Recording Secretary Work Session Wood reviewed agenda items of January 7, 1986 with Commission members. Wood reviewed proposed revisions to Procedures, Rules, and Regulations with Commission members. Regular Aaenda Items - 7:30 PM Citizen Input - Lot 33 Blk. 1 BM @ BC - Informal Discussion - proposed Commercial Project Dave Peel and Kathy Warren, architects representing the owner of Lot 33 stated they were looking for feedback from the Commission on a small commercial/light industrial building. Peel presented plans for Commission review. Peel stated that building is 1 level with 8,000 square feet. 30% of the building or 2,400 square feet would be devoted to office space. The remaining 70% or 5,600 square feet would be warehousing. These percentages are based an clients recommendation. The lot is .46 acres which would support 10,000 square feet. Proposed building height is 15 feet all the way around the building with the highest point being 23 feet. Maximum useable open space is 25% and maximum building area ratio is 40%. There are 13 parking spaces on the plan; 6 spaces are required for the 30% office space or 1 space/400 square feet, and 7 spaces for the remaining 5,600 square feet or 1 space/800 square feet. Warren explained that owner wants to have building for leasing purposes. He wants to lease the building as a whole if possible or lease either side of the building. He is not at all interested in having retail establishments in the building. Peel explained that primary building materials would be concrete masonry block. Peel presented samples of concrete block for Commission review. Wasren explained that owner was looking for low maintenance materials. The roof would be flat and banded with metal, with slight overhang on east and west sides, with canopy over front to protect walkways. Planning & Zoning Meeting Minutes January 7, 1986 Page 2 of 4 Citizen Input - Lot 33 Blk. 1. BM @ BC - Informal Discussion - Proposed Commercial Project Commission reviewed plans with regard to access, traffic flow, loading area, turning radius, setbacks, and color scheme. Blair thanked Peel and Warren for presentation. Lot 23 Blk. 1. BM @ BC (Wolff Warehouse) S.R.U. - Retail Sales, Tr 7... nimbrirt - Raavar Track & Trail. Inc. - Const. from 12/17/85 Regular Meeting -yuotic mearing Wood stated application is to allow retail sales and personal service in the Wolff Warehouse, Lot 23, Block 1. At the previous meeting, it was stated that project was designed for industrial warehouse operations and was therefore short on parking for retail sales. One of the conditions requested was a letter from the owner of the building stating that the remainder of the building would remain vacant until such time as additional parking spaces were provided or uses changed in the building to meet parking requirements. At this time we do not have letter from property owner, but we have had discussion with Wolff and his attorney and feel we may be approaching an acceptable solution for building owner and for the town. We have been discussing possibility of enclosing the ditch along Nottingham Road and adding parking spaces there to bring parking requirements up for the building. Staff is recommending that application be continued to next meeting and table action on the request until next regular meeting. Blair re -opened public hearing. Patrick Metzdorff, applicant, stated Wolff told him he could have the requested letters, but that changed. Metzdorff stated he may have to look elsewhere to open his business because of delays with the Special Review Use request. He stated he would prefer to continue application with the hopes that the situation would work out. Blair closed public hearing. Landauer motioned to continue application until the next regular meeting of January 21, 1966. Donaldson seconded. Passed unanimously. Lot 23, Blk. 1. BM @ BC (Wolff Warehouse) Beaver Track & Trail, Inc. - Sian Design Review - IC Zone District - Con It. from 12/17/85 Regular Meeting Williams stated that application was continued from last meeting to allow Beaver Track and Trail to obtain letter from the building owner acknowledging that Beaver Track and Trail would be using 6 square feet of the 64 square feet allowed for the building owner, thus reducing owners signage to 58 square feet. Staff recommends that application be continued until the regular meeting of January 21, 1986. Dingwall motioned to continue application to next regular meeting. Donaldson seconded. Passed unanimously. Plai;ni-g & Zoning Meeting Minutes January 7, 1986 Page 3 of 4 Lot 45 Blk 2 BM @ BC - Falcon Pointe Lodge - Desion Review Wright stated that at the November 26, 1985 meeting, Council approved Ordinance 85-22 granting ALV Venture a zone change from RHLD to SPA for Lot 45, Block 2. The existing structure on Lot 45 consists of 3, 3 bedroom, 3 bath condominiums that the applicant proposes to divide into 60, 1 bedroom, 1 bath condominiums to be sold as time share. Plans submitted include site plan, landscape plan, building elevations, and floor plans of proposed condominiums. Changes to the exterior of the building include the addition of several fireplace flue stacks and a porte cochere off the main entry. These changes are proposed to match the existing building finishes which include synthetic stone, stucco, and wood siding. Mark Mitchell, representative of applicant presented site plans for Commission review and discussion. Landauer motioned to approve the design review of Falcon Pointe Lodge with condition that berm is placed around south, west, and east sides of filter gallery to incur that the runoff from the parking area is directed through it; that plant materials that do not survive relocation be replaced; and that the Final Plat for the Resubdivision of Lots 45 and 469 Block 2, Benchmark at Beaver Creek be recorded. Dingwell seconded. Passed unanimously. Lots 29 & 32, Blk. 2. BM 0 BC (Lot 1 Proposed Wvnfield Subdivision) Wvnfield Inn - Site Plan Revisions..- Design Review Wood stated that revised site plan had been received. Revisions consist of reducing the sidewalk width along the private street that serves as the entrance to the project from 10 feet to 8 feet. Plans also call for a reduction of the entrance width or private street width, which was approved with three, 11 foot lanes and 2 1/2 foot curb and gutter sections on each side. Revised plans call for a 1 1/2 foot curb and gutter section on each side. In reviewing the revisions, staff felt that there were no major problems with reducing the sidewalk width, but staff had major problems with the reduction in the entrance width, which is a 5 foot reduction in the total street width. This has been reviewed with the applicant along with a list of comments. At this time we recommend that action be tabled on this request until the next meeting until a solution has been found. Wood stated that Glenn Palmer of KKBNA, who developed the site plan, called the afternoon of January 7 asking that this application be tabled. Donaldson asked if there were minimum standards for streets. Wood stated that there weren't any for private streets. He explained that the street reduction was at the request of the property owner. Landauer felt reduction would be reducing standards of the town and applicant should be told that Commission is not in favor of this reduction. �aO- Planning & Zoning Meeting Minutes January 7. 1966 Page 4 of 4 Lots 29 & 32 BI k. 2 BM 1 BC - (Lot 1 Proposed Wynfield Subdivision) Wunfield Inn - Site Plan Revisions - Design Review. Con t . Dingwell motioned to continue application to next regular meeting and that it be conveyed to the applicant that the Commission is not in favor of the revision to the site plan regarding the reduction in the road width. Gersbach seconded. Passed unanimously. Fractionalization Procedure - Existing Projects Wood reviewed comments 1-5 of Guidelines for Fractionalizing Existing Projects with Commission. Commission comments regarding the suggested guidelines were: allow expansion of existing building or construction of additional buildings on-site to utilize excess Development Rights created by Fractionalization; and, delete references to issuance of Temporary Certificates of occupancy. (This should be addressed on a case by case basis, and Certificates issued in accordance with applicable building regulations.) Reading and Approval of P & Z Minutes of 12/17/85 Regular Meeting Donaldson motioned to approve the minutes of December 17, 1985 meeting as submitted. Maddox seconded. Passed unanimously. Other Business There being no new or further business to discuss, Gersbach motioned to adjourn the meeting. Dingwell seconded. Passed unanimously. Meeting adjourned at 9:45 PM. R sp ctfully S tted, argare M. Lach/ Recon ng Secretary ✓/ Commission Approval 7 �t 4_ M. Blair/", �,,/t P. Cuny Landau J. Maddox C. Gersba Ding . Donaldson