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PZC Minutes 020486C RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING FEBRUARY 4, 1986 The regular meeting of the Avon Planning and Zoning Commission was held on February 4, 1986 at 6:55 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Pat Cuny, Mark Donaldson, Jeff Maddox, Tom Landauer, Mike Blair, Charlie Gersbach Members Ab=_nt: Cheryl Dingweil Staff Present: Norm Wood, Director of Engineering anti Community Development - Jim Lamont, Planning Consultant - Jim Williams, Building Administrator - Ray Wright, Engineering Technician - Maggie Lach, Recording Secretary Work Session Wood reviewed agenda items of February 4, 1986 with Commission members. Inforinal-Discus sion - First Bank of Avon - Lot 30 Blk. 2. BM @ BC. Terry Halverson,, President of First Bank stated that they were on a tight time schedule and were hoping for final approval at the February 18, 1966 Commission meeting. He explained that they need to be out of present bank building by October 31, 1986. Steve Brooks, architect for bank building stated that there is a permanent and temporary plan hinging on construction of roadway to north of project. Brooks reviewed plans with Commission members. Brooks explained that site area is 1.082 acres, building footprint is just over 8,000 square feet on the first floor. There is a second floor which gives a gross floor area of 13,500 square feet. There are 48 parking stalls on the temporary plan. Included in plan is sidewalk along Beaver Creek Boulevard across intersection. He stated that proposal includes sloped metal, standing seam roof, and dormers on second floor. Fascia band is stucco with mounted sign. The color scheme is gray stucco with blue roof and trim. Wood suggested that rock trim be used on west elevation of building. Lamont then reviewed plans with Commission and gave his thoughts on the project. Discussion followed on landscaping, lighting, sidewalks and site plan. Wynfield Inn requested a change in agenda order so that they might make their airline connection. First Bank of Avon agreed to the change in agenda order. Regular Agenda Items - 7*45 PM Planning & Zoning Meeting Minutes February 4, 1966 Page 2 of 7 Lots 73/74. Blk. 2, BM @ BC - Wynfield Inn - Desian Review Wright stated that Wynfield Inn received final design review approval at the October 15, 1965 meeting for a 150 hotel on Lots 29 and 32, Block 2. The developer has applied for design review of the same project to be located one lot to the west on the former Savoy Square property, Lots 73/74, Block 2. The proposer'. project consists of a 150 room hotel with a separate building serving as check-in facility and public building. Amenities include a swimming pool and jacuzzi. Parking for 150 cars �.s provided on-site. Harvey Champlin, Vice President of Wynfield Inn presented color rendering of project. He stated that they had discussed Staff recommendations with their staff and have accepted those and incorporated those into the plans presented. One of the recommendations dealt with snow removal. Champlin stated they have submitted a letter indicating their willingness to remove snow from the site should the snow storage on-site become inadequate. The other recommendation deals with paving treatment on the property. He explained that they had proposed to use stamped concrete with integrated color in plaza areas and walkways. Staff has recommended the use of interlocking pavers. In researching this treatment, they received mixed input from various contractors. Champlin stated they were asking for final approval subject to resolving the matter of paving with Staff, and coming to a mutually acceptable solution. Bradd Dodds, architect for project explained from plans concerns mentioned in Staff Raport, 1-6. He explained that item 2 of Staff Comments regarding berm a:ong Beaver Creek Boulevard shows added trees in Buck Creek easement if property owners of Greenbriar will go along with it. Cuny asked -about signage. Wood stated that signage is virtually the same as previous submittal, and they do fall within the new Sign Code. Gersbach motioned for final design review approval for Wynfield Inn from plans submitted February 4, 1906. Conditions include finding suitable paving materials for walkways and tus waiting area to ba- approved at Staff level, and that design details for drainage plan be submitted for Staff approval. Donaldson seconded. Passed UFlanimously. Informal Discussion - First Bank of Avon - Lot 30, Blk. 2, BM @ BC, Can't. Commission then continued informal discussion of proposed First Bank Building. Terry Halverson, President of First Bank presented plans for Lommission review and explained access and traffic flow. Cuny had concerns of project being visually important on Avon Road because it is the crossroads of Avon and most of the parking faces Avon Road. IS Planning & Zoning Ileeting Minutes February 4, 198:, Page 3 of 7 Informal Discussion - First Bank of Avon - Lot 30, Slk. 2. BM @ HLA Con"t._ Halverson stated that there would be major landscaping on that side along with some berming at approximately 3 feet high. Wood stated that there is already to -15 feet of landscaping in place there. Donaldson had concerns of west end of site having paving right up to the property line. He also mentioned that additional landscaping around building would be helpful. Halverson presented site plan of building for Commission review. Donaldson did not feel there was excessive landscaping around the building, but what is there is acceptable! except around west property line. Discussion followed on land caping and snow storage. Blair summarized some of the concerns of the Commission: 1) more landscaping on westerly property line; 2) traffic flow through west side of property; 3) landscaping and sidewalk area on south boundary; and 4) plant materials around building. Halverson did not believe that the expanse of parking area could be changed. The landscaping on west side could be looked at along with sidewalk and landscaping on south side. Halverson stated that the automatic teller machines are the trend in banking now becau=_e they can do more. He went on to explain the design of the building and stated that footprint is just over 8,000 square feet. The perimeter of building is more than that because of the 4 foot overhangs over the windows. Gross area of building is 13,500 square feet, and overall height is approximately 35 feet to the top of the roof. The height of windows and soffits is 10 feet. The roof is a colored standing seam metal roof. Fascia material and material under the windows is an acrylic stucco. Proposed color of building is gray with blue metal roof. Cuny stated that they could be stuck with a blue roof since it is metal. Halverson stated that they wanted a metal roof 'riecause it is more visible. Brooks stated that color is baked on and if color were to be changed later on, the roof itself would probably have to be replaced. The metal roof was chosen because it is functional and is aesthetic, and holds up well to climate and snow. The snow is able to shed off roof without the use of gutters. Landauer stated that he liked everything about the building except the roof. He did not feel it should be a metal roof because of its location on a corner. He felt it could be another material and a different color and suggested a tile roof. Brooks stated that the freeze -thaw cycle tended to break the tile material. Halverson stated that if they thought they would build with snake shingles that did riot accent building, they probably would not build the building. Gersbach stated he would like to see color toned down. G • S February 4 Zoning Ileetiny Minutes February 4, 1986 Page 4 of 7 E Informal Discussion= First Bank of Avon_ - Lot 30, Bl k_ 21 BM RC, Cont. Halverson stated they would be more willing to talk about the • color more so than the metal roo+. Brooks felt that stucco Finish was controlled and that they needed. something to pull out the color more. Brooks presented color samples of metal roof for Commission • review. Gersbach felt the roof should be secondary to the building. Halverson felt that precedents were already set in Avon with metal roofs, such as Avon Center and bus shelter. Commission members agreed that color seemed to be more of a problem than metal roof. Landauer felt a different material would be more approprip.te. Discussion followed on metal roofs. Halverson stated that metal roof is a natural for the elements. He explained they would vent the roof for cooling in the summer. He felt that shake shingles tend to be residential and they heard of problems with concrete and slate tiles. Wood stated that his interpretation of discussion was that because of color of roof, all the attention is focused there. He felt they were asking for a toned down roof color with more attention paid to the building. Halverson stated they had no problem with looking at other colors for the roof. He reiterated that they were on a tight time schedule and asked if Commission could review colors before next meeting. Landauer +elt building could be designed without roof color. Brooks agreed. Maddox, asked for clarification and stated that if metal roof were not approved, they would not build. Halverson stated yes, they do not want shake kringle roof and another material may not be practical, thus delaying the project for a year. Blair asked that applicant research other materials. Blair thanked applicant for presentation. Lot 33, Blk. 1, BM @_BC - Barshop Building - Desaan Review Wright stated that Feel/Warren architects had submitted application on behalf a+ the owner of Lot 33 for a proposed industrial building. The building c=onsists of one story containing a total of 7,711 square feet. 6,046 square feet is being proposed as warehouse space with the remaining 1,665 square feet as possible office space. On-site parking and loading consists o+ 13 full size parking spaces and 2 loading spaces. Proposed building materials include single vertical score, smooth -face concrete block along with 6 rib split face concrete block and a horizontal seam metal fascia. Maximum height of building is approximately 23 feet. Wood presented site plans for Commission review. Planning & Zoning Meeting Minutes February 4, 1986 Page 5 of 7 Lot 33 Hl k. 2 BM @ BC - Bar -shop Buildina - Design Review. Con t. Dave Peel and Kathy Warren, architects for project representing owner stated that building design remains the same. Variance on encroachment on 10 foot setback was granted at the January 21, 1986 meeting. The site plan has not changed significantly except to address the Staff Recommendations in Staff Report dated February 4, 1986, 1-5. Peel stated they are proposing low lights, 12-14 feet so that light is below the building. proposed light is a double standard Holophane Mayfair to be located at divided area of Nottingham Road entrance. It is a dark bronze color and it is the only exterior lighting proposed. Peel presented color rendering for Commission review. Wood stated that drainage details are still needed along with lighting detail. Wood explained that applicant should be aware of content of illegal sign on the site. uses listed on that sign are not included in this approval and could not be approved due to parking limitations. Warren stated that realtor put sign up advertising the site. Sign does list, as option for the site, retail use. She believed that Mr. Barshop was leaving his options open. Blair clarified that options may not be open because of parking related to the bulk of the building. Gersbach felt that this might be a speculative situation on the part of Mr. Barshop. If this b"alding is built and the demand for retail exceeds the demand for warehouse, he is precluded from going retail because of the size of this building. Mr. Barshop may want to consider building a smaller building since it is a speculative venture, which gives him the option to go retail or wholesale, or what we will have is a similar situation to the Wolff Warehouse. Donaldson motioned to approve the design review for the Barshop building as submitted, with conditions that applicant work with Staff on site lighting, that detailed drainage plan be submitted for Staff review and approval prior to issuance of building permit, and this approval be explicitly limited to the uses as described in drawings submitted. Cuny seconded. Donaldson amended motion to include "as provided for in the Zoning Code of Avon." Cuny amended second. Passed unanimously. Lot A Blk. 2. BM @ BC -Avon Center - Anthony International Ltd. Sian Desi on Review Williams stated that at the March 28, 1985 meeting, the Commission approved a temporary business sign for Anthony International in the Avon Center building. The sign was given temporary approval for display until April 25, 1985 due to a hardship on the tenant. v e 40 Planning & Zoning Meeting Minutes February 49 1986 Page 6 of 7 Lot A Blk. 2. BM B BC - Avon Center - Anthony International, Ltd. - Sign Design Review, Cont. Staff has been in contact with the owners of Avon Center. A letter approving this sign exception from the sign program has been provided by the owners which now allows the application to be presented to the Commission. He explained that he had been contacted by the manager of Anthony's, that Mr. Anthony was out of town and that the sign could not be located. Mr. Anthony will also be out of town for the meeting of February 18, 1986. Williams suggested that Mr. Anthony might be able to find someone to locate the sign for presentation to the Commission. Donaldson motioned to continue application until owner has secured someone to represent application and to bring in the sign. Gersbach seconded. Passed unanimously. Reading and Approval of P & Z Minutes of 1/21/86 Regular Meeting Cuny motioned to approve the minutes of January 21, 1986 meeting as submitted. Maddox seconded. Passed unanimously. Other Business Wood announced that Donaldson had been selected as a consultant to the Town in revising the Zoning Code. Donaldson stated he would present outline on Zoning Code at the next meeting. He explained he would make similar presentation to the Council. On March 18, April 1 and 15, the Commission would review 1— f the document at a time. Wood sred that special meetings might be in order due to review ur erocedures, Rules, and Regulations, along with Zoning Code. Discussion followed. Commission agreed that review of agenda items would begin at 7:00 PM with regular meeting beginning at 7:30 PM. Maddox motioned to approve a work session meeting to be held on February 18, 1986 beginning at 5:00 PM to discuss Commission Procedures, Rules, and Regulations. Donaldson seconded. Passed unanimously. Landauer made comment on First Bank's metal roof and felt that applicant had threatened to delay building of project unless metal roof wa= approved. He felt strongly that metal roof should not be located in the Town Center. Donaldson agreed in that he felt applicant was asking for special privileges and that attitude of applicant was poor. Discussion followed. Cuny had concerns of Benchmark Conics having a shake roof and the other building having a metal roof. She also had concerns of Benchmark Trailer Park fence, which is unsightly. G Planning & Zoning Meeting Minutes February 4, 1986 Page 7 of 7 Other Business. Can't. Maddox made comments on site plans that have large amount of surface parking and felt that i+ Commission would not require underground parking, these large expanses of parking lots would be inevitable because o+ costs involved with building them. Discussion followed. Wood stated letter from Hugh O'Brien had been enclosed in packets regarding Nottingham Ranch and access to site. O'Brien stated they are holding off on SPA plan at this time. There being no further business to discuss, Donaldson motioned to adjourn the meeting. Gersbach seconded. Passed unanimously. Meeting adjourned at 10:30 PM. ()e pectfully Submitted, j retMar M. Lach, Recording Secretary / Commission Approval / Date �� M. Blair i P. Cuny T. Landauei C. Dingwel J. Maddox M. Donalds C. Gersbar_