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PZC Minutes 021886G RECORD OR PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING w FEBRUARY 18, 1986 The regular meeting of the Avon Planning and "Zoning Commission was held on February 18, 1986 at 5t15 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Charlie Gersbach, Mark Donaldson, Jeff Maddox, Pat Cuny, Tom Landauer, Cheryl Jingwell, Mike Blair Members Absent: None Staff Present: Norm Wood, Director of Engineering and Community Development - Jim Lamont, Planning Consultant - Jim Williams, Building Administrator - Ray Wright, Engineering Technician - Maggie Lach, Recording Secretary Work Session Donaldson reviewed outline of proposed changes 'to Zoning Ccde with Commission members. Wood reviewed proposed changes to Procedures, Rules, and Regulations with Commission members. Wood reviewed agenda items of February 18, 1986 with Commission members. Regular Agenda Items - 7:30 PM Informal Discussion - Lots 26-28 Blk. 1, BM 0 BC - Proposed Warehouse/Wholesale Wood stated that applicant requested this item to be tabled until the next meeting. After review with Staff, they are making changes to the building design. Due to weather conditions forecasted, they asked that this be considered at the next meeting. Commission members agreed t,i table the discussion until the next regular meeting. Lot 3 Sunroad Subdivision - First Bank of Avon - Design Review Wright stated that First Bank of Avon applied for design review of a banking facility an Lot 3, Sunroad Subdivisi�,,,. The proposed building consists of approximately 11,520 square feet and a drive -.through lane for 2 Automatic Teller Machines. 49 parking spaces are provided on-site. Building materials include stucco on the main parts of the building, proposed to be light gray in color, and a standing seam metal roof proposed to be a smokey blue color. 4 signs are proposed consisting of backlit white plexiglass letters in a painted sheet metal cabinet.. The area of each sign is approximately 24 square feint, for a total of approximately 96 square feet. Plans submitted include a site plan, building elevations, grading and drainage plan, sign details, snow storage plan and details of the trash enclosure. Planning & Zoning Meeting Minutes February 18, 1986 Page 2 of 7 Lot 3 Sunroad Subdivision - First Bank of Avon - Design Review. Can't. Steve Brooks, architect for project stated that they have responded to some of the major items of concern for the project. The landscaping on the west property has increased by approximately 3 feet by removing 1 parking space. High berms have been added along the east property line so the existing landscaping will not be disturbed. Boulders have been added to the landscape plan and sidewalk to south has been moved to other side of the property line to create buffer area between sidewalk and parking lot and to solve some of the drainage problems. Landscaping around the building has increased considerably. The 8 foot strip has been maximized so it slopes rather than being flat to the building. The driveway entrance has been moved further to west on the southwest corner. Flow of vehicles from ATM's has been revised. ATM's are at northwest corner and traffic flows to the north. The last concern was roof material and the intensity of color. The color has been toned down considerably and a low gloss matte finish has been selected for metal roof. The color of the roof is a smokey gray blue in lieu of the more intense blue. We have researched other materials for the roof. The alternatives are shingles of wood, fiberglass or asphalt; ceramic tile, slate tile and concrete tile. The concrete tile would pose the least problems as far as materials. Brooks stated that their preference is the metal roof. Brooks presented samples of alternate roof materials, as well as a color rendering. Brooks stated that the concrete tile is manufactured by Westile and these have been installed in some Beaver Creek projects. These are used on steep roofs. He explained that their proposed roof is low sloping and the tile would tend to hold the snow and ice rather than shed it. There would h-- considerable expense to the owner in using the tile in that tt.e structure of the building would have to be made stronger. The ceramic tile used at the Kiva had 30% hreakage the first year and has, greater chances of crackin„ and breaking during the freeze -thaw cycle than the concre_a tile. Asphalt and fiberglass shingles hold the snow and ice on low sloped roofs. Concrete tile has just about replaced slate tile roofs. He believed that the metal roof would be the most appropriate and was supported by a number of people in the area. Brooks stated that there are no formal loading zones an the site plan. The spaces at the entry are adequate for loading. Discussion followed on parking spaces, proposed road to the north, and sidewalks. Blair questioned the material to be used for the sidewalks. Terry Halverson, president of First Bank stated that sidewalk around building would be heated concrete. Woc:d felt that material for walkways on the street could be determined ai a later date along with the Wynfield Inn materials to maintain consistency. Brooks stated they would like approval on the bollard lighting which is high pressure sodium. Wood commented that site grading had been revised to fit site plan and appears to cmnform. Planning & Zoning Meeting Minutes February 18, 1986 Page 3 of 7 Lot 3. Sunroad Subdivision - First Bank of Avon - Design Review Cont- Blair ont.Blair asked for comments on building design. Landauer stated he would like to see a concrete tile roof because of aesthetics. Jack t.unn of First Bank in Denver stated their concern is the exit from the ATM's. Discussion followed on trash enclosure and snow storage. Maddox, stated that he liked the building and the colors, but felt that the circle drive had too much asphalt. Gersbach preferred the building materials as they had been presented. Cuny motioned for final approval of the building design along with the colors and materials as presented. Gersbach seconded. Wood asked if this included the sign program as submitted. Cuny asked why sign did not say First Bank of Avon. Nunn stated that in entire product line none of the banks have the individual bank name. The First Bank logo is one that is actively marketed throughout the Scate. Brooks presented detailof sign for Commission review. Discussion followed on overhang of building. Landauer opposed. Motion carried. Blair stated that one item not agreed upon was traffic circulation around the western side of the site including employee parking and the turnaround coming from the ATM's. Donaldson suggested that there be landscaping or greenspace at the western end of the site. He felt that if a couple of spaces were eliminated on the east corner, everything could be moved 10 feet and different options could be explored there. Nunn stated that he was opposed to giving up any parking spaces an that side of project. He stated they have more parking than is required, and that may not be enough. Discussion followed on landscaping. Glenn Palmer of KKBNA stated that curb and gutter had been added along Beaver Creek Boulevard so that berm can start from that point and parking can be hidden in the back. The berms are at a 3:1 slope and are 3-4 feet above the parking level. Dingwell stated she preferred the architect's plan for circulation and had no problem with reduced landscaping. Donaldson felt there should be more landscaping an west elevation. Gersbach motioned to approve the site plan as suomitted, that the landscaping is sufficient, the traffic circulation is satisfactory at this point, but should be reviewed in 1 year if subdivision road is developed. Staff Recommendations 1-5 are to be included in approval. Dingwell seconded. Gersbach, Dingwell and Maddox voted aye. Cuny, Donaldson, Landauer and Blair voted nay. Blair asked for a new motion. Planning & Zoning Meeting Minutes February 189 1986 Page 4 of 7 Lot 3, Sunroad Subdivision - First Bank of Avon - Deysign Review. Can't. Lamont felt that concession had to made and pointed out that the west elevation is very plain. He felt an interim plan should be submitted by applicant to Staff regarding circle traffic flow. He felt there was too much debate on function rather than aesthetics, because west elevation looks like it belongs in an industrial park rather than downtown. Donaldson suggested that applicant submit alternate plans for the areas of concern. Discussion followed on traffic circulation. Cuny motioned for preliminary approval of the landscaping and site plan, with Staff Recommendations of 1, 2, and 4. Approval is conditional upon alignment of the sidewalk with existing sidewalk across Beaver Creek Boulevard, and with the condition that applicant return with other alternatives for the west side of the building to include more landscaping and different traffic flow. Maddox seconded. Cuny amended motion to say "... 1-5 of Staff Recommendations." Maddox amended second. Passed unanimously. Discussion followed on proposed signage for project regarding square footage allowance. Wood believed that proposed total signage might be approximately 12 square feet over allowable. C,ersbach motioned to approve the signage as submitted subject to Staff's review Of sign code allowances regarding square footage. Donaldson seconded. Passed unanimously. Lot A Blk 2 BM ® BC - Avon Center - Anthony International. Ltd. - Sion Design Review - Can't. from 2/4/86 Meeting Williams stated that Commission continued application of Anthony International at the February 4, 1986 meeting until representative was present to make presentation. The proposed sign is 2 feet x 5 feet (10 sq. ft.) with gold lettering cn black plexiglass. Mounting of the sign is proposed to be an the stucco wall east Of the store window. At the March 28, 1985 meeting, the Commission had given the sign temporary approval until April 25, 1985 due to a hardship on the tenant. A letter approving this sign exception from the sign program has been provided by the owners which will now allow the application to be presented to the Commissiun. Chirstopher Anthony, representative of aFplicant was present for review. Sign was presented for Commission review. Cuny and Dingwell did not feel the sign was consistent with the rest of the building. Williams stated this is exception to sign program and the Commission could review this as any other sign application. Discussion followed on sign and sign program for Avon C -inter. Planning & Zoning Meeting Minutes February 16, 1986 Page 5 of 7 Lot A. Blk. 2. SM L BC - Avon Center - Anthony International. Ltd. - Sian Design Review -Con't. from 2/4/86 Regular Meeting. Con t. Dingwell asked if any other business had frontage to the building. She felt all the other businesse would want signs on the front of the building that would not be consistent. She felt a directory for the building would be more appropriate. Discussion followed. Gersbach stated that with adoption of new Sign Code, this sign complies based on Design Review Criteria. Gersbach motioned to approve the sign as submitted based on Section 17.28.070, Design Review Criteria. Donaldson seconded. Discussion followed. Dingwell stated that sign does not comply to the Avon Center sign program. Donaldson stated the new Sign Code is designed for these exceptions. cuny felt that appearance and materials were different from anything else on the building. Donaldson felt it was a judgement decision. Maddox feJ.t this was unusual situation and that sign approval was acceptable alternative. Landauer felt that builcing needed a directory for all the busines=_es in the building. Discussion followed. Gersbach amended motion to include that landlord is on notice that the Commission will not approve any more exceptions to sign program until there is a directory sign for the interior businesses. Discussion followed. Donaldson stated that Commission is having too much trouble with this sign and it appears +�-.an that this Sign Code is worthless. The flexibility of this new Sign Code has been ignored. He felt that Sign Code was the tool to be using for approval or disapproval. Discussion followed. Blair asked for a restatement of the motion. Gersbach motioned to approve the sign as submitted based upon Section 15.28.070, Design Review Criteria. Donaldson seconded. Wood stated that Avon Center sign program is a very strictly structured sign program. He felt there would probably be more variances from it than any other sign program in town, and it does allow for this flexibility and provides guidelines. Dingwell and Cuny opposed. Motion carried. Planning & Zoning Meeting Minutes February 18, 1986 Page 6 of 7 Lot 33 Blk. 1, BM B BC - Barshop Building - Development Sign Design Review Williams stated that application is to allow a 'evelopment sign on Lot 33 to provide information regarding potential development on this lot. The proposed sign is dark green painted plywood with white letters. The sign is 4 x 4 with folding supports which would mount sign at ground level. Tom Backhus, representative of owner of lot stated that sign was made a portable sign because ground is frozen. With portable legs, if there is a great amount of snowfall, sign will be easier to move up and down depending upon depth of the snow. Backhus asked for approval of a temporary sign until such time as the ground thaws and sign can be placed permanently. He stated that owner requested the removal of the word "Retail" from the sign. Maddox motioned to approve the sign as a temporary sign until May 1, 1986 or until the ground thaws. The e;ign will then be placed permanently and sign location is to be reviewed and approved by Staff. Dingwall seconded. Passed unanimously. L_o_t 7 Blk 1 W.R. Subdivision_- Stairway Addition - Design Review Wood stated that application is for a design review of a proposed exterior stairway from ground level to the second floor or main living unit of Suncrest Townhomes. Proposed materials would match existing building materials. Due to question regarding zoning matters and possible creation of additional units, the applicant has requested that this be tabled until the next meeting. Donaldson stepped down due to a conflict of interest. bingwell motioned to table application per the .applicant's request. Cuny seconded. Donaldson abstained. Motion carried. Ordinance No. 86-4 - Fractionalization of Development Rights Relating to Existing Buildinos - Public Hearing Donaldson rejoined Commission discussion. Wood stated that items had been reviewed thoroughly several meetings ago. He felt that the recommendations from the Commission had been incorporated into this Ordinance. The Ordinance has been approved by Council on first reading and a public hearing has been scheduled for this meeting. Council approved the Ordinance subject to the deletion of paragraph B, section 2. At that time, paragraph B, section 2 had a statement that 100% of Development Rights would be Fractionalized, and Council did not feel that was necessary and had been adequately covered. Blair opened the public hearing. There being no one wishing to be heard, the public hearing was clnsed. Dicsussion followed. OR �0 Planning & Zoning Meeting Minutes February 189 1986 • Page 7 of 7 Ordinance No. B6-4 - Fractionalization of Development Rights Relating to Existing Buildings - Public Hearing Can't. Donaldson recommended approval of Ordinance 86-4 as amended. Maddox seconded. Passed unanimously. • Reading and Appraval of P & Z Minutes of 2/4/86 Regular Meeting Cuny motioned to approve the minutes of February 4, 1986 meeting with the change as noted. Maddox seconded. Passed unanimously. Donaldson pointed out that page 3 of 7, line 9 should read, "Halverson presented site plan of building...." rather than "floor plan." Other Business Donaldson stated that Commission should help staff slow submittals so that they meet the deadlines for meetings. An example is the First Bank. Discussion followed on submittal deadlines. Wood suggested that review of applications be based upon the plans that the Staff review is based upon. Discussion followed on various items within the County. There being no further business to discuss, Donaldson motiuned to adjourn the meeting. Maddrx seconded. Passed unanimously. Meeting adjourned at 10:50 PM. Respectfully 5ubm),.tt901 Margaret ^ Lach Recordi(( g Secretary +� Commission Approval Date M. Blair _�/�/r• ` P. Cuny _ T. Landauer / f ---- C. Dingwel J. Maddox M. Donalds C. Sersbac