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PZC Minutes 030486G RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING MARCH 4, 1986 The regular meeting of the Avon Planning and Zoning Commission was held on March 4, 1986 at 6:50 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Mike Blair, Mark Donaldson, Jeff Maddox, Charlie Gersbach, Pat Cuny, Tom Landauer, Cheryl Dingwell Members Absent: None Staff Present: Norm Wood, Director of Engineering and Community Development - Jim Lamont, Planning Consultant - Ray Wright, Engineering Technician - Maggie Lach, Recording Secretary Work Session Wood reviewed agenda items of March 4, 1986 with Commission members. Regular Agenda Items - 7:35 PM Informal Discussion - Lots 26-28 Blk 2 BM @ BC - Proposed Warehouse/Wholesale Wright stated that informal presentation is for purpose of receiving guidance from the Commiasion prior to development of final plans for a proposed warehouse. Michael Nowak of Nowak -Stevens Architects of Denver, representative of applicant stated that site is on Nottingham Road across from Kamen Supply. Nowak presented photos of site for Commission review, along with site plans. He stated that site rises on a semi -steep slope from the street. The property an Forest Service side becomes quite steep. He stated that they tried to make the slope into an asset rather than a liability. He explained that design is similar to a ranch style building with a walk -out basement. There is on -grade access on the north side with access to it with driveways on either side, with direct access on the south side. He stated that building runs in an east -west direction with parking in front of the building. He explained that greenspace is at 25%. Discussion followed on formula for warehouse parking. Nowak stated that a mini -warehouse does not have great intensity parking. The mini -warehouse facility is an the lower level with a ramp for entry and it is a 25,000 square foot facility. Total square footage of the building is 75,000 square feet. Nowak felt that parking requirements could be met with 75 parking spaces and Staff recommends 103, and plans show 98 spaces. Nowak stated greenbelt is an east, west and south edges of site. Planning & Zoning Meeting Minutes March 4, 1986 Page 2 of 8 Informal Discussion - Lots 26-28 Blk. 1 BM @ BC - Proposed Warehouse/Wholesale, Con't. Landauer asked where snow storage was located. Nowak stated that snow storage is available and adjacent to trash area, along edges of project, and in drainage easements on east and west sides. Snow could also be moved to excess parking spaces. Nowak then presented building design plans. Nowak stated th=_ building design was kept simple, and he tried to create interest through textures. There is a split fascia, but the colors are the same. The windows are located to accommodate the lower level user, or there is an optional mezzanine. The bays are 2,000 square feet and building is approximately 3 stories high or 36 feet high. The storage bays are below grade. The main level faces south, and the upper level has access from the north side. The slope of the hill on the north side gives on -grade access at 2 different levels. He explained roof system and stated that instead of trying to shed the roof off as a sloped roof, it is nominally flat. Water is collected in roof drains, and roof drains are taken internally down and out to the front of the building on the south where it discharges across the parking lot and into the drainage that is being coordinated with the town. Landauer stated he liked the design and materials to be used for the building, but had concerns with site plan. He felt every inch was used in development. Nowak stated they had a choice of asking for a variance for open space or parking. He felt he could justify the 75 car parking ratio in terms of warehouse, and codes required for the mini -warehouse. ❑n the other hand, he would rather have the extra parking. Landauer felt that 25% greenspace should be met. Discussion followed on parking spaces and greenspace and possible solutions. Wood stated that industrial land uses parking requirements are 1/800 square feet, which is the lowest parking requirement of any category in the zoning code. He did not feel requirement could be less than that and still be in conformance with the code. He also explained that warehouses that are designed for 1/800 in that we have Special Review Uses which allows automotive or other vehicular sales and repair shops, retail sales and personal service outlets, etc., all of which have considerably higher parking requirements than 1/800. If reduction is done for the lower level, you have locked yourself into very specific uses that may or may not fill up the building. Discussion followed. Gersbach suggested a smaller building be built. Planning & Zoning Meeting Minutes March 4, 1986 Page 3 of 0 Informal Discussion - Lots 26-28 Blk 1 BM @ BC - Proposed Warehouse/Wholesale, Can't. Cuny felt there should be more greenspace and that parking be required at 1/800. She lilted the design of the building and the basic site plan. She felt that the land use changes more here than in Denver, and that economics change, and that space might become more valuable by putting in a different kind of use than warehousing, thus a problem with parking. Nowak agreed, but said the smaller the building, the more expensive the overall project. Dingwell and Maddox, agreed with Cuny. Discussion followed on snow storage areas. Nowak stated that color of building would be a mauve color. 1_andauer felt that building was too big for the lot. Blair summarized points discussed: 1) concerns of too much site coverage either by parking lot and/or by building. One or the other should be diminished; 2) need more open space for landscaping; and 3) building design and appearance is acceptable as well as circulation on the site. Blair th-n thanked Nowak for presentation. Lot 3. Sunroad Subdivision - First Bank of Avon - Site Plan Design Review Wright stated that at the February 18, 1986 meeting the Commission ,ave final approval to the building design, materials and colors for First Bank. Final approval was also granted for proposed signage for the project, subject to Staff review of allowable square footages. Site plan was given preliminary approval subject to the 5 Staff recommendations included in Staff report. Concern was expressed about landscaping on west side of project and traffic circulation. The applicant has submitted a revised site plan addressing some of the Commission's concerns. Future access at northeast corner of project is now shown as "Exit Only", parking lot lighting is pole mounted HPS, with bollard lighting at the entrances to site and along walkways. A seven foot wide landscaping strip has been added between the ATM lane and parking spaces to the west. Randy Diers, officer of First Bank stated that Jack Nunn of First Bank of Westland was present as well as Glenn Plamer of KKBNA. Diers stated that sidewalk along Beaver Creek Boulevard has added section allowing a tie-in to Avon Center. Where temporary access is on west corner there is cement and grading to allow for possible high traffic. Proposed sidewalk material is concrete, which follows Staff recommendation. The lights are HPS with a maximum height of 25 feet. We have added seven foot island to meet with the landscaping request. We plan on putting in aspen, several juniper bushes, and we will be keeping trees away from the ATM area for security purposes. On the west property line we have proposed curb and gutter to allow for consideration of mutual access to adjacent Lot 3. The landscaping plan has been submitted this evening. The temporary access from Beaver Creek Boulevard is s Planning & Zoning Meeting Minutes March 4, 1986 Page 4 of 8 Lot 3 Sunroad Subdivision - First Bank of Avon - Site Plan Design Review. Con t. acceptable to First Bank, the material for the sidewalk will be - concrete, and Glenn Palmer will address the revised drainage and grading plan. Palmer stated they will revise the drainage plan and there is more snow storage than before. The impervious areas are draining to the filter gallery. Discussion followed on location of sidewalk in relation to Avon Center. Donaldson motioned to grant final approval of the site plan for First Bank with conditions 1, 3, and 4 of Staff recommendations. Cuny seconded. Passed unanimously. Lot 38 Blk 3 W R - Ricks Duplex - Preliminary Design Review Wright stated that applicant has submitted application for design review of a duplex residence on Lot 38, Block 3, Wildridge. The proposed building is approximately 5,900 square feet. Building materials are proposed stucco -like finish, sage color. Roof material is sawn cedar shingles and fascia and trim will be rough sawn cedar. Plans submitted include a site plan, floor plans, building elevations, landscaping plan and color rendering. Roy kicks, applicant and architect of project presented a three dimensional study model for Commission review. Packs stated that site is reasonably flat and described model to Commission. He stated that a Stolit insulation system would be used for outside walls and is coated with a fiberglass mesh reinforced wall, and ends up looking like stucco. Ricks presented samples of proposed wall material. Ricks explained that he is trying to keep the site fairly natural looking. Landauer thought that design of the duplex was great. Ricks stated that he had no problem with Staff recommendations. Donaldson motioned for preliminary design review approval with conditions 1 and 2 of Staff report. Maddox seconded. Passed unanimously. Lot 7 Blk 1 W R - Suncrest Townhomes - Design Review Modifications to Approved Design Donaldson stepped down due to a conflict of interest. Wood stated that in 1984 the Commission approved 2 triplex buildings on Lot 7, Block 1, Wildridge. The buildings were built and a Temporary Certificate of Occupancy issued in December of 1985. At some point after the issuance of the Temporary Certificate of Occupancy, it came to Staff's attention that the building did not comply with the plans previously approved by the Commission for the first three units. Some of the differences involve roof line and overhangs, minor changes in windows and doors on the ground levels, and differences on the 3rd level. Planning & Zoning Meeting Minutes March 4, 1986 Page 5 of 8 Lot 7 Blk 1 W R - Suncrest Townhomes - Design Review Modifications to Approved Design, Con't. Another change is the building color, some of the railings around the balconies are a different type of material and colors as well. The builder was notified of these discrepancies and we asked him to come to the Commission and request a revised design approval for the proposed project. In addition to consideration of the existing 3 units, a recommendation should be made with regard to the 3 units that have not been built at this time. Wood then presented plans approved in 1984 and photographs of the triplex as it exists now. Steve Wydeveld, builder presented additional photos for Commission review. He stated that he had submitted a letter summarizing why things were done the way they were. He explained they were issued a Temporary Certificate of Occupancy in December and there were 3 items to be completed which includes a light pole near Wildridge Road, the landscaping, and the parking lot. They were also requested to put up a letter of credit in =.+:row for those improvements. They have all 3 units sold grid closed on at this time. He stated that they assumed modifications had been taken care of with the Commission. At this time they are proposing two modifications to the building: 1) overhang extension in the front of the building; and 2) possibly restaining the building. Wydeveld stated that whatever changes are approved, they would like to continue into the next 3 units because there are 2 sales on contract. Discussion followed on plans submitted in 1982. Cuny felt it unfortunate that plans approved in 1984 were not followed. She felt it was a better looking design than what was built. Wydeveld stated they were under foreclosurE on these lots. They were finally able to close a sale and retain the lot. Larry Kumpost presented the plans For approval and everything was basically done quickly as possible. They were under the assumption that Kumpost made those modifications when approval was granted. He stated the changes to design were requested because of economics. Discussion followed on plan modifications and circumstances leading to it. Gersbach commented, for discussion, that building be approved as it sits, and then pass on to Town Council our recommendation that they consider the implication of this type of action and consider what would be appropriate action in the way of a fine for violating the Zoning Code. Landauer felt overhangs should be extended to fit in with surrounding buildings. The color is acceptable and should be used in the next phase along with the overhangs. Blair asked Donaldson if overhangs could be added to building. Donaldson stated from audience that they could, but there would be one season of different colored shingles. •l ,.I r; 4W1 • Planning & Zoning Meeting Minutes March 4, 1986 Page 6 of 8 Lot 7 Blk. 1 W.R. - Suncrest Townhomes - Design Review Modifications to Approved Design. Con t. Maddox felt overhangs should be added. Discussion followed on action to be taken. Landauer motioned that applicant be cited in the court because of violation of the zoning code by not building the building as it was originally designed and then the Council take whatever action they feel is necessary; recommend that overhangs be extended and that there be an architect's rendering showing what is going to be done and submit the rendering to the Commission for approval. Dingwell seconded. Disicussion followed. Lardauer amended motion to include that colors are acceptable along with design of railings. Dingwell amended second. Donaldson abstained. Motion carried. Wydeveld clarified for the record that the applicant is Alpine Development Concepts and that he is an officer of the company. Discussion followed on motion. Dingwell motioned to amend previous motion to include that the second phase is not to be built until new plans are brought in and approved. Maddox seconded. Donaldson abstained. Motion ca-ried. Lot 7 Blk. 1 W R - Suncrest Townhomes - Stairway Addition Design Review - Con't from 2/18/86 Regular Meeting Donaldson stepped down due to a conflict of interest. Wood stated the owner of unit B, Dr. George H. Schmidt, D.D.S. had applied for design review approval for an outside stairway. The proposed stairway would provide direct access from the outside parking area to the main living area of the unit. The issues involved with this application include both design review and zoning. Wood reviewed design criteria, A-E.. Wood explained that the zoning issues are much more complex. The installation of an outside stairway appears to create the potential for an additional unit or lock -off unit. The creation of an additional dwelling unit or lock -off unit would require additional Development Rights and parking spaces, neither of which has been provided for in the application. Dr. Schmidt has submitted a letter which states he will remove the stove and microwave from the lower level and he will also remove the door between the first and second levels in the interior stairway. Technically this meets the requirement for eliminating the additional dwelling unit or lock -off unit. Wood stated there is no guarantee that future owners would not reinstall the stove, microwave and door. Staff recommends that the design approval be denied based upon potential zoning conflicts and the design of the on a Planning & Zoning Meeting Minutes March 4, 1986 Page 7 of 8 Lot 7 Blk. 1 W.R. - Suncrest Townhomes - Stairway Addition Design Review Cont from 2/18/86 Regular Meeting. on't. proposed improvements is incompatible with the overall building design resulting in an unacceptable level of dissimilarity between adjoining units. Wood then presented drawings for Commission review and discussion. Mark Donaldson, representative of Dr. Schmidt did not feel design was incompatible. He asked that the zoning and design review be separated. He explained that he tried to keep the design of the stairway clean and simple to create a visual focus. Cuny felt that this stairway was strictly a zoning issue. Donaldson stated the Schmidt had submitted a letter addressing the application. Cuny motioned to deny the request for an exterior stairway addition based on design guidelines A, D, and E, and because there is a potential zoning conflict. Dingwell seconded. Donaldson abstained. Motion carried. Reading and Approval of P & Z Minutes of 2/18/86 Regular Meetin Donaldson rejoined Commission discussion. Maddox motioned to approve the minutes of February 18, 1986 as submitted. Donaldson seconded. Passed unanimously. Other Business Wood stated that the terms of Commission members Dingwell, Gersbach and Blair would be expiring as of May I. Wood suggested that they submit a letter of application if they were interested in continuing on the Commission. Blair asked Commission to be on time to discuss the proposed changes to the Commission Procedures, Rules, and Regulations. Cuny had concerns of a real estate sign in front of the Benchmark Plaza Building and of a "For Sale by Owner" sign on adjacent lot to her property. There being no further business to discuss, Donaldson motioned to adjourn the meeting. Maddox. seconded. Passed unanimously. Meeting adjourned at 10:35 PM. tfully S Ittted, l li e M. Lach 1 g Secretary Planning & Zoning Meeting Minutes March 4, 1986 Page 8 of 8 rnmmission APP'oVal M. Blair P. Cuny T. Landa C. Ding% J. Maddc M. Donal C. Gerst Date