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PZC Minutes 070186RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING JULY 1, 1986 The regular meeting of the Avon Planning and Zoning Commission was held on July 1, 1986, at 6:38 p.m., in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Mike Blair, Mark Donaldson, Buzz Jeff ReynMaddolds, Tom Landauer, Members Absent: Patricia Cuny Staff Present: Norm Wood, Director of Engineering and Community Development; Larry Brooks, Director of Public Works, Parks & Recreation; Jim Lamont, Planning Consultant; Ray Wright, Engineering Technician; Barbara Joseph, Recording Secretary work Session Wood reviewed agenda of July 1, 1986, with Commission members. An informal discussion was held between Commission members and two representatives of Eagle County School District, Mr. Art Klein and Mr. Curt Grandlund, regarding an elementary school proposed to be located on Tract P. Mr. Grandlund placed strong emphasis on the fact that the Dis- trict's main objective was to construct an educationally -oriented facility, scaled and built with the grade K through 5 children who would be utilizing the building in mind. They also emphasized their concerns with building security, with locating school bus and private -car drop-offs in different physical locations, with constructing a building with a great deal of southern exposure and natural light, and with the fact that certain physical require - .Dents are imposed on the building by law, such as the fact that children in grades K through 2 must, by law, exit the building at grade level. Commission members expressed concerns over whether Tract P is an appropriate location for the school, as opposed to a location nearer existing educational facilities such as Battle Mountain High School; over adequate landscaping being provided and maintained around the facility; and over what school facilities, if any, could realistically be shared between the school and the Town. Planning & Zonis leeting Minutes July 1, 1986 Page 2 of 6 The District was asked by the Commission to keep things such as roof design, screening of parking and loading areas, location of play areas, and the impacts of these items on surrounding residents, in mind during planning of the facility. Grandlund also stated that the District intends to build an elementary school in Gypsum, near the high school, that both schools are planned to be approximately 42,000 sq.ft., and that the District wants to have both schools in operation by fall of 1988. No formal action was taken. Eagle County School Di c' Tract P Proposed School Develop- ment - Informal Discussion As this item was discussed during the work session, there was no further comment. Blair asked staff to report on any progress at the next meeting. giverajap Center A portion known as the Kriz Propertv of thg SR '4 of Section 12T5S R82W of the 6th P M Located between the aglP River and U.S. Highway 6 PreliminAXY nPs19n Review Wood stated that the property, originally zoned SPA, is now zoned Neighborhood Commercial (NC). The site consists of 1.56 acres. The proposed two-level development would be roughly 8,800 sq.ft of mixed-use commercial space, with restaurant, retail, personal service, and office uses planned. Proposed building materials were split face concrete block at the back of the building, 8" aluminum siding at the front and sides, and a standing seam metal roof. Proposed colors were Heritage Gray siding, Villager Red trim, and Forest Green roof and columns. Wood stated that the Staff Report to the Planning and Zoning Commission, dated 7/1/86, outlined staff comments and concerns based upon preliminary information submitted. (These comments a!e detailed in the portion of these minutes dealing with formal action taken by the Commission.) Mr. Buff Arnold, project architect, stated they were basically looking for a review of the building at this point. He stated they anticipate uses i.n line with what was stated above by Wood, but these details are still very preliminary. He felt that parking at the site was limited to 41 spaces, and stated they would have to adjust uses in the building to accommodate the available parking. Mr. Arnold reviewed physical site conditions they have encountered Planning & Zoni: ieeting Minutes July 1, 1986 Page 3 of 6 and outlined the impacts said conditions have had on their: planned building design. He did state that they are looking a't the elimination of concrete block at the back of the building, and looking at using the siding instead, in order to expedite the construction process. The Commission requested and received clarification from Mr. P.rncld regarding the texture/finish of the proposed siding material and colors to be used. At this point in the meeting, discussion of some length ensued as Commission members, applicant, and staff reviewed the 13 staff comments, item by item, as referenced above and detailed below. Applicant had planned for some of the items mentioned, and informed Commission members and staff, during the discussion, of steps already taken to address those items, as appropriate. During discussion, Mr. Eric Roupp and Mr. Chris McCoy, developers of adjacent property and representing the Roupp Group, reported that easements mentioned in staff comments were being drawn up. Donaldson complemented Arnold on the scale and general design of the building, and requested and received further clarification on the color scheme planned. Landauer felt he needed to see larger samples of the metal siding material before he could form an opinion sections of the siding on it. The Commission agreed. The Commission also agreed that two se should be brought in, in order to see how it would fit together. At this point, Mr. Roupp and Mr. McCoy expressed strong concern over the type of building being proposed for the property adjacent to theirs, and questioned whether it represented the, "quality of design", appropriate for the general and specific area. They also felt it could be made more design -compatible with the development they have planned for next door, and felt the proposed building materials should be of a higher quality. Blair asked that the developers of the adjacent properties get together, with each other and with staff, and work out mutually acceptable solutions to their differences. Blair suggested that a motion be offered to continue the matter on a preliminary level to the next meeting at which the applicant wishes to appear, applicant to keep in mind -11 Commission and staff comment and to respond as appropriate, with suggestion to applicant to meet with adjacent property owners, and staff, to try to resolve the mentioned differences. Landauer so moved. The motion died for lack of second. Gersbach moved Prelir,:inary Design Review approval for the Riverside Center, subject to: Planning & Zonii _Meeting Minutes July 1, 1986 Page 4 0£ 6 A. Samples of aluminum siding material being brought in for Com- mission review; two pieces, each 8"h x 4' long, are required; B. Color samples, adequate to show the building's color scheme, being brought in for review; and C. Applicant addressing the 13 staff comments, contained in the 7/1/86 Staff Report to the Planning and Zoning Commission, that are listed below. 1. The proposed aluminum siding requires specific approval by the Commission. Planning and Zoning Commission Rules and Regulations 5.109 (2); 2. A sign program, including size, location, type and number of signs for the site and building, must be provided as a part of the design review. Sign Code 15.28.080 Q; 3. If the existing overhead electrical line is altered or relocated, such alteration requires Special Review approval. Zoning Code 17.04.060 C; a. If the line requires relocation, staff suggests the installation be underground; 4. The proposed entrance is located on the adjacent property. Documentation authorizing this location must be provided. Access to this site will also require a permit from the Colorado Department of Highways; 5. A minimum entrance width of 24 feet is suggested. This should improve parking lot and loading space access; 6. Entrance and parking lot grades are extremely critical in this location. Grades of 5 or 6 percent could create problems during winter months; 7. The preliminary site plan shows 41 parking spaces. Based upon the following assumptions, parking requirements would be: Restaurant 2,000 sq.ft. @ 1/60 sq.ft. seating area 33.3 spaces Retail 3,600 sq.ft. @ 4/1,000 sq.ft. 14.4 spaces Office 1,780 sq.ft. @ 3/1,000 sq.ft. 5.3 spaces TOTAL 53 spaces Planning & Zoni. Meeting Minutes July 1, 1986 Page 5 of 6 8. Existing vegetation has not been shown and particularly the dominant trees located along the Eagle River. Provisions should be made for the protection of these trees in both the design and during construction; 9. Very limited landscaping is shown along the front of the project. Staff suggests the use of berming and relatively intense landscaping along Highway 6 to partial.y screen the parking lot. Also, planter boxes along the front of the building could possibly provide a visual separation between parking lot and building; 10. The purpose of the removable guardrail section near the trash enclosure is not clear, but staff would point out that this is not an acceptable area for snow storage; 11. Staff suggests the site plan incorporate provisions which would allow access to an improved pedestrian/bike path along the river to both the east and west; 12. Sewer service to this site may be quite critical and could affect building and site elevations. These details should be worked out prior to final design approval; 13. Fire protection services may be quite critical. Preliminary information indicates that an additional hydrant may be required for the site and, due to the inaccessibility of the north side of the building, a sprinkler system may be required. Landauer seconded. Passed unanimously. Reading and y�rrnv 1 of p & Z M�n�tes X17/86 Regular Meetins Maddox moved approval of the 6/17/86 regular meeting minutes, a submitted. Donaldson seconded. Passed unanimously. other Business It was decided that review of proposed Zoning Code changes would be taken up at the next meeting, to allow time for Donaldson and staff to prepare written comments for Commission consideration. Planning & Zoni July 1, 1986 Page 6 of 6 fleeting Minutes There being no further business to discuss, Landauer moved to adjourn. Maddox seconded. Chairman Blair adjourned the meeting at 10:08 p.m. Respectfully Sa m'tted, Bar ara Jo Recording Sec:cetary commission Approval M. Blair / P. Cuny T. Landauer J. Maddox_ M. Donaldson C. Gersbach A. Reynolds Date ��e6