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PZC Minutes 100786G RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING OCTOBER 7, 1986 The regular meeting of the Avon Planning and Zoning Commission was held on October 7, 1986 at 7:10 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Mark Donaldson, Tom Landauer, Mike Blair Buzz Reynolds, Charlie Gersbach Membcrs Absent: Jeff Maddox, Pat Cuny Staff Present: Norm Wood, Director of Engineering and Community Development -- Jim Lamont, Planning Consultant - Bill James, Town Manager Ray Wright, Engineering Technician Maggie Lach, Recording Secretary Work Session Wood reviewed agenda items of October 7, 1986 with Commission. Regular Agenda Items - 7:40 PM Eaglewood at Vail - Conceptual Review - Meyers Ranch Annexation Wood stated that this was informally presented to Commission at the previous meeting. This proposed project is 'located on the Meyer's Ranch property, which is immediately to the west of Sunridge II, between Highway 6 and the Eagle River. The property is currently zoned RHDC and there were some additional restrictions on the RHDC zoning for this property. Wood then reviewed Ordinance 81-29, Series of 1981 regarding these limitations. He stated that the project, as presented on the conceptual drawings, consists of 4 buildings having a total of 195 one and two bedroom units. The proposed buildings are 3 - 4 stories in height. Some concerns expressed at the previous review was how the buildings related to the existing vegetation on the site. He explained that fractionalization would be required to develop 195 units on the site. The conceptual site plan indicates that the proposed development conforms with setback lines and easements. On,a of the major problems with the project is the parking. Based on the number of units indicated on the site plan, a total of 332 spaces would be required for the project. if certain criteria is met, the Commission may grant up to a 15% reduction in parting. That would reduce parking requirements to 282 spaces. The site plan indicates 238 spaces are provided, thus a significant shortage of parking based on the regulations. Wood then continued review of Staff comments. John Werner, representative of Republic Investment Corporation reviewed and explained plans to Commission. He stated that the biggest challenge is the parking issue. With the 15% reduction in parking, they are still 44 spaces short. He proposed to put parking beneath 22 of the buildings. Planning & Zoning Meeting Minutes October 7, 1986 Page 2 of 7 Eagiewood at Vail - Conceptual Review - Mevers Ranch Annexation Can't. Lamont then reviewed the Goals and Objectives for Development District 5. He stated that he appreciated the changes in design from the previous design. He felt that architecture lacks a central design theme, that nothing is distinctive, and suggested a thematic approach with a more contemporary design. Lamont then reviewed plans submitted with Commission regarding parking, vehicular and pedestrian ways, view corridors and massing of the buildings, inclusion of limited commercial space, and landscaping. Discussion followed. Tim Garton, owner o� the property stated that economic realities dictate the type of development to be pursued. Werner stated that project would have 3 phases, and average square footage of approximately 650 square feet per unit. The starting price for a one bedroom would start at $69,000, and the two bedrooms in the $90's range. Sales are geared to an out-of-state market. Discussion followed on the marketing of the project and parking requirements to be met. Blair summarized points discussed: 1) parking and snow storage requirements to be met; 2) public, pedestrian and vehicular ways; 3) inclusion of limited commercial facility; and 4) architectural style and design of the project. Blair commented on the name of the project, 'Eaglewood at Vail', And thought the name 'Avon' would be more appropriate. Landauer felt that developer was asking the Town to sacrifice principals regarding parking in order to get the project started. Blair then thanked Werner for his presentation. No formal action was taken. Lot 11 Blk. 1 BM @ BC - S.R.U. - Autnmotive Repair. IC Zone District Public Hearing Donaldson stepped down to make presentation. Wood stated that the Special Review Use and design review were closely related because Lot 11 is an undeveloped lot. Both should be looked at together to a certain extent, but two separate actions are required. The proposed development calls for an approximately 7,000 square foot building for automotive repair (body and frame shop) which is allowed in the IC Zone District as a Special Review Use. Wood then reviewed criteria for a Special Review Use. He stated that with the proposed body shop, one of the major concerns is the wrecked cars parked on-site, and screening of that: area. Mark Donaldson, representing applicant, Metcalf Ventures stated there ha%,e been changes made to the plans which address Staff concerns. The most significant concern is off-site drainage from Tract A, uphill to the west. Tom Allen of Intermountain Engineering has submitted a letter addressing those concerns. Benchmark Companies owns Tract A anc applicant feels that owner would allow them to do work necessary in order to mitigate drainage from that site. The storage area on the northeast end of the property has been reduced to a 10' x 40' long, fenced -in area. The entire front of the east line of parking has a 4' berm above paving edge, which puts berm 10' - 12' above roadway. Planning & Zoning Meeting Minutes October 7, 1986 Page 3 of 7 Lot 11 Blk. 1 BM @ BC - S.R.U. - Automotive Repair IC Zone District, Public Hearing. Con t. Parking lot lighting is proposed to be high pressure sodium fixtures and will be mounted over the overhead doers and one pole mounted entry light. The roof pitch is less than 4:12 and will have a metal roof with caulk seams at about 2.6:12, which will reduce visual impact and mass of the building. The landscaping calls for a variety of redtwig dogwoods and cottonless cottonwoods. The rest of the site is proposed to be revegetated with native grass seed, and will jute and stake steeper hillside slopes. Materials are textured 111 cedar veneer plywood, with Olympic 911 stain, and a Colorclad azure blue metal roof. Donaldson present -1 samples of materials for Commission review. Louis_ Medeiros, Ea:ture proprietor of body shop explained that cars that are totalled would be kept in Gypsum. Most of the cars in that condition would be kept on-site for a toal of 4 - 6 days. He stated that he planned to keep this as a clean operation. Blair then opened the public hearing. There being no one wishing to be heard, the public hearing was closed. Gersbach motioned to adopt Resolution 86-4 allowing a Special Review Use request for an automotive repair (body and frame shop). The Special Review Use complies with Section 17.20.020, Findings Required, the use is appropriate for the IC Zone District, and there is another business of that type currently in existence in that zone district. Landauer seconded. Donaldson abstained. Motion carried. Lot 11 Blk 1 BM @ BC - IC Bu`ldino - Design Review Donaldson stepped down to make presentation. Wood stated that during the Special Review Use hearing, the applicant covered materials and general items of concern. He explained that the mayor concern was of slope stability, and the letter from Intermountain Engineering states that "they believe the slope can be constructed and be stable", but they also state they have not performed a slope stability analysis. Reynolds mentioned concerns of additional landscaping. Blair suggested that northerly end of lot have more landscaping installed for screening purposes. Discussion followed. Donaldson presented material samples for review. Landauer had concerns of plywood siding and the grade of siding to be used. Donaldson felt that siding to be used could comply with concerns mentioned, i.e., no footballs or plugs in siding. Commission generally agreed that building design and siting was appropriate for area. Discussion followed on roof pitch. Wood stated that sign program, as submitted, falls within the Commission Rules and Regulations. Commission then reviewed and discussed sign program. Planning & Zoning Meeting Minutes October 7, 1486 Page 4 of 7 Lot 11 Blk 1 BM @ BC - IC Building - Design Review Con t. Reynolds motioned to approve the design re,.iew for the IC building. Applicant it; to provide documentation of a slope stability analysis of the site, additional plant materials are to be installed at the northeast corner (between parking lot and Metcalf Road) for screening, and that plywood siding be of a grade that does not have any fillers, i.e., footballs or plugs. Landauer seconded. Donaldson abstained. Motion carried. Lot 20 Blk 2 BM @ BC - Benchmark Plaza Building - Cafe Espresso Greenhouse Addition - Design Review Donaldson stepped down to make presentation. Wright stated that Benchmark Companies has appied for design review for a greenhouse addition which is proposed to enclose the existing outdoor patio area for Cafe Espresso. The proposed addition will consist of a prefabricated greenhouse structure which will be mounted on a base which is proposed to match the existing wood siding ca the building. The metal frame of the greenhouse is proposed to have a black anodized finish. The proposed addition will affect the use of the covered walkway adjacent to the building, however, there is still adequate room for pedestrian traffic to get around the proposed addition to use the main building entrance. Mark Donaldson, representative of Cafe Espresso presented plans for Commission review. He stated that the color rendering indicates the new addition on the existing building and there is one correction that applicant is requesting, and that is a white clad greenhouse rather than a black anodized finish. The black is not dark enough to match the existing finish an the building. He explained that the greenhouse is a prefabricated system on a framed knee -wall, which matches the building and siding, along with trim paint. The greenhouse structure is from Four Seasons Greenhouse, with a heat mirror type of glass, which reflects the heat portion of the sun's rays and deflects them. Linda Rodgers of Benchmark Companies stated that the problem pith the underground parking and the above ground parking is that the underground parking belongs to the tenants. When tenants negotiate a lease with Wildridge Development Company, the owner of the building, they get an assigned parking space. There are several recalcitrant tenants who never use the underground parking space. The above ground parking belongs to the condominium association as a general common element of the building. We are proposing to police the above ground parking spaces between the hours of 11:.30 AM and 2:00 PM, to make sure that those people who own and underground space are using it. If they are not, the condominium association proposes to fine them as a reminder to use their space. If those tenants would use their underground space, there should be enough above ground parking for the Cafe at noon. Discussion followed on proposed procedure. Donaldson then went on to explain the greenhouse and mechanical system in the building. He stated that there are interior shades mounted on the tracks made by the manufacturer. The shades will be pulled on very sunny days and again after the restaurant is closed. The shades have an R-7 value, plus the double insulated glass at R-4. Planning &< Zoning Meeting Minutes October 7, 1986 Page 5 of 7 Lot 20 Blk BM @ BC - Benchmark Plaza Building_- Cafe Espresso Greenhouse Addition - Design Review Can't. Landauer motioned to approve the design as submitted with the condition that Benchmark Companies submit a written program to the Town for maximizing L+ilization of the underground parking currently on the site. Reynolds seconded. Donaldson abstained Motion carried. Avon Fire Station - Part of Tract G - Roof Extension - Design Review Donaldson stepped down to make presentation. Wright stated that Avon Metropolitan District has applied for design review for some minor changes they propose to make to the roof overhang on the fire station in order to correct a drainage problem. Proposed work includes extending a small section of the roof overhangs on the north side of the building, removing a small section of the balcony in this area, and installation of a trench drain to carry drainage away from the building. Building materials and colors are proposed to match the existing building. The improvements do not affect any setbacks or easements. Blair stated that as a board member of the Avon Metro District he felt he had no conflict of interest in moderating this portion of the meeting. Dnnaldson, representative of applica-t stated that there is a roof drainage problem on the north side which dumps all the snow and ice from the rear balcony, and builds up below the deck, which drains towards the building. He explained that they will extend the roof dashing as shown on the plans submitted. Donaldson then reviewed and explained plans and photos to Commission. Discussion followed. Landauer motioned to approve the roof extension as submitted. Reynolds seconded. Donaldson abstained. Motion carried. Tracts N & O. Blk. y_BM @ BC - Sewer Treatment Plant - Grading &< Landscaping_- Design Review Donaldson rejoined Commission discussion. Wood stated 'hat there was no formal application at this time, but this was expedited so it could be placed on the agenda, in that a major portion of the work was completed. Substantial grading has been done on the site to create a berm on the north side of the Eagle River. The area where the fill has taken place is just south of the old barn. The berm has been extended with the intent of screening the storage area. The berm was constructed in what is normally a 30' setback from the mean annual high water line of the Eagle River. There is a landscaping plan showing revegetation and contouring for the berm. Planning & Zoning Meeting Minutes October 7, 1986 Page 6 of 7 Tracts N & 0 BIk- 3, BM @ BC - SewerTreatment Plant - Grading & Landscaping - Design Review, Con't._ Dave Mott, Manager of U.E.V.S.D. presented plans for Commission review and comment. He stated that they were trying to improve the looks around the sewer treatment plant and had planned on extending the berm to the west along the river. He explained that an excavator in Beaver Creek offered dirt to them, wh4ch was accepted, to screen the back of the barn which is now used for open storage. The intentions were to create a screen across the outside storage area in the back of the building. We failed to coordinate this with the Town for approval of this change. He stated that there is a mix of natural and indigenous grasses and 20 or so narrow leaf cottonwoods, and 20 or so serviceberry shrubs, done on the advice of Glenn Ellison, to make the berm look as natural as possible when viewed from Highway 6. Commission then reviewed and discussed plans submitted. Wood suggested that rip rap be used along the toe of the slope for erosion control in the spring. Discussion followed on erosion and possible bike path. Landauer motioned for approval of the landscaping and grading as presented, with the condition that applicant file an application and pay applicable fees for design review, and that site is to be reviewed again next year to determine if rip rap is required at the toe of the slope for erosion control. Donaldson seconded. Passed unanimously. Lots 22. 23 & 75 Blk 2 BM @ BC - Proposed Shopping Center Conceptual Site Plan Review Wood stated t` this was a very conceptual review of the proposed shopping c=r. The total site area is 11.74 acres. Wood presented and explaineu conceptual drawings to Commission. He stated that main level has 1355,000 square feet, the southeast corner of site has second level of 6,000 square feet, for a total floor area of 141,000 square feet. There is also an upper level of proposed condominiums of approximately 12,000 square feet. Parking layout is based upon 4/1000 gross leasable floor area. Discussion followed on access, bus transportation, bus stops, snow storage, open space, parking area volume, and general conceptual layout. After discussion, the Commission agreed that the parking ratio of 4/1000 was satisfactory and that the general site layout and building arrangement wa= acceptable. The Commission further stressed that the minimum requirements of open space and snow storage be met in the development of final design. No formal action was taken. Reading & Approval of P & Z Minutes of 7/16/86 Regular Meeting Landauer motioned to approve the minutes of the September 16, 1986 regular meeting as submitted. Gersbach seconded. Passed unanimously. Planning & Zoning October 7, 1986 Page 7 of 7 Meeting Minutes Reading & Approval of P & Z Special Meeting Minutes of 9430/86 Donaldson motioned to approve the special meeting minutes of September 30, 1986 as submitted. Landauer seconded. Passed unanimously. Other Business Wood stated that a request front the previous meeting was of the sign height for the Pester station. Commission members were to observe that from the interstate and give response to the 30' request in height. Donaldson, Landauer and Reynolds had no problem with the height, but Reynolds had a problem with the size of the sign. Discussion followed. Wood stated that the first meeting in Novemtar, the 4th, is also election day. Staff is suggesting that the meeting date be changed to November 6, 1986, based upon the use of the chamber. Donaldson motioned to reschedule the November 4, 1986 regular meeting to Thursday, November 6, 1986. Landauer seconded. Passed unanimously. There being no further business to discuss, Donaldson motioned to adjourn the meeting. Gersbach seconded. Passed unanimously. Meeting adjourned at 11:15 PM. es ectfully fitted, Marr t M. Lach Rec ung Secretary Commission Approval D;3te M. Blair P. Cuny T. Landa J. Maddo M. Donal C. Gersb A. Reyn-