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PZC Minutes 102186G RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING OCTOBER 21, 1986 The regular meeting of the Avon Planning and Zoning Commission was held on October 21, 1980 at 6:45 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Buzz Reynolds, Mike Blair, Mark Donal son Pat Cuny, Jeff Maddox, Tom Landauer, Charlie Gersbach Members Absent: None Staff Present: Norm Wood, Director of Engineering and Community Development - Jim Lamont, Planning Consultant - Ray Wright, Engineering Technician - Maggie Lach, Recording Secretary Work Session Wood reviewed agenda items of October 21, 1986 with Commi=_sion. Donaldson re,.iewed proposed revisions to the Zoning Code with Commission. Regular- Agenda Items - 7:40 PM Lot 12BIN 2 BM @ BC - S.R.U. (Transfer of Residential Development Rights from Unassigned Unit Pool) - Public Hearing Landauer stepped down due to a conflict of interest. Wood stated that this application for a Special Review Use is to transfer 4 Residential Development Rights from the unassigned unit pool to Lot 12, Block 2, Benchmark at Beaver Creek. Lot 12 is located along West Beaver Creek Boulevard between Buck Creek Condominiums (Lot 13) and Alpenflora Condominiums (Lot 11). Lot 12 originally was platted with 12 Residential Development Rights and our records indicate that 4 were transiered from the site in June, 1979, and 4 more were tranE4ered in January, 1980, leaving a total of 4 Residential Development Rights on the site. Due to a conflict with Town records and the records of Benchmark Companies, which has a lot to do with the original transfer= between properties and the unassigned unit pool, there are some questions we feel we have resolved, but need to tie down with more eocumentation. The applicant has requested that this be continued to the next regular mE:�ting. Blair then opened the public hearing. There being no one wishing to be heard, the public hearing was closed. Donaldson motioned to continue the public hearing for the Special Review Use to the next regular meeting of November 6, 1986, per the ,applicant's request. Reynolds seconded. Landauer abstained. Motion carried. __I� ?0*16N Planning & Zoning Meeting Minutes October 21, 1986 Page 2 of 7 Lot 21 Blk 2 BM @ BC - Avon Commercial Building - Building Renovation - Design Review Landauer rejoined Commission discussion. Wright stated that the Lindsey Group, owners of *.he Avon Commercial Building which currently houses First Bank and the Beaver Creek administrative offices, has applied for design review approval for changes they propose to make to the project. The space currently occupied by First Bank is the main focus of the renovation. Christy Sports will be leasing this space after First Bank moves to it's newly cons`--ue_ted building. Much of the renovation is inside the building, and t`:a applicant proposes to make some changes to the building exterior. Some site improvements are also planned in order to help the project meet minimum parking requirements. The changes being proposed for the building include the addition of storefront windows with blue canvas awnings on the first floor, and a set of windows being added to the second floor office area. New signage is shown on the plans, but sign details will be provided at a later date. The applicant is also proposing to construct 7 new parking spaces on-site, bringing the total on-site parking up to 47 spaces. Brian Pesch, President of Lindsey Group and applicant stated they are in the process of re-leasing the First Bank building space to Christy Sports. With the change of a bank use to a retail use, we would like to add 2 storefronts and add some windows and some parking spaces. Pesch presented color renderings for Commission review and comment, along with the sample for the proposed awning. Pesch stated that there is an existing recessed entry door on the building and are proposing to add 3 new 6' storefronts on either side of the existing entrance. Discussion followed from plans submitted regarding parking, trash enclosure, and loading area. Cuny motioned to approve the building renovation for Lot 21 with the conditions that approval is specifically for 3,402 square feet of retail space and 11,827 square feet of office space; that submittal of details for the trash enclosure and its location be reviewed by Staff; that the 2 parking spaces which are proposed to be constructed in the existing landscape area north of the stairway to the retail space, be deleted from the site plan, and that any future change in use of any part of the building be reviewed for conformance with applicable parking requirements. Donaldson seconded. Passed unanimously. Planning & Zoning Meeting Minutes October 21, 1986 Page s of 7 Eaglewood at Vail - Conceptual Review - Meyers Ranch Annexation Wood stated that this project was presented to the Commission for conceptual review at the October 7, 1986 meeting. During the review, the Commission made suggestions to the applicant regarding things they mould like to see in the project such as consideration of an alternate architectural style, and consideration of possibility of including limited commercial area within the project. The Commission also provided direction that minimum parking and snow storage requirements be met and emphasis should be given to the design of public, pedestrian and vehicular ways in the developmei,t of the project plans. The applicant has made some revisions to the site plan that generally follows the basic layout as presented previously, but some of the revisions include a reduction in units from 195 to 185 units, and the parking spaces have increased from 238 to 268 spaces. This was accomplished by adding par:eing under building 0 and extending parking to the east from building B and building C. The architectural style of the building is essentially the same as presented previously. Based upon review of the project, staff comments are not a great deal different than they were previously. Changes have occured in proposed parking spaces and does meet minimum parking criteria if the Commission grants the allowable reduction of 15%. Wood then reviewed criteria for 15% reduction in parking. The applicant is requesting bus service, but what has been stressed is that it does not enter the property within the project. Access and site grading and drainage, snow storage and parking lot runoff do pose a problem. On-site and off-site pedestrian circulation is als.- an important consideration. Wood then reviewed submitted plans with Commission. Kevin Kreuz, architect of the project stated they had reduced the units by 10 and have added parking spaces. He then went on to explain the ecunomic feasibility concept of -the project. Donaldson stated that with good oasic site planning and meeting minimum requirements, this project should work. Lamont stated that he felt this was a recreational project, people would be there on a short-term basis and they would need to go places and be occupied, and have public spaces. He felt the project had deficiencies in those areas and that '.here was no uniqueness to the project. Lamont then reviewed plans with Commission regarding architectural design and site layout. Lamont felt there --as no attempt to study in detail the relationships of view, sun blockage, snow storage and privacy and that minimum effort had been provided for separation of pedestrian, bicycle and vehicular traffic. There has been no effort placed on providing recreational, cultural and educational facilities. He explained that if busses were on private streets with no protection for pedestrians, it would onlv be a matter of time before something would happen. He felt that the community would be living with a project that does not meet the Town's goals. Cuny and Landauer agreed with Lamont's comments. John Werner, developer of project then explained the concept from the plans submitted. Discussion followed on marketing and pre -sales of the project. Planning & Zoning Meeting ,'itutes October 21, 1986 Page 4 of 7 Eaglewood at Vail -- Conceptual Review - Meyers Ranch Annexation. Con t. Cuny stated that if she were a potential buyer, she would walk away from the project. She felt that if she were going to spend a week in a 1 or 2 bedroom unit with 2 Lids, she would want some facility available to go to without the kids. She stated that there is no sitting area, no lounge, the amenities are located a great distance from the main building, and generally felt the developer was trying to put too much project on too small of a site. She felt that the beauty of the przornrty should be enhanced and protected from too much development. Landauer compared the project to the Riverview project in Eagle -Vail and did not feel it would work. There is too much on too small of a site. Donaldson stated that he had problems with the mechanics of the site as far as the flow, separation between buses, greenspace, pedestrian flaw and site traffic. He had no problem with the architectural style, but agreed that there was too much development for the site. Lengthy discussion follnwed. Kreuz stated that this is a real project with the potential to work, and felt this type of project is common to the valley. Discussion followed. Blair summarized and stated that Staff comments had been considered, consisting of the project fitting in with the Goals and Objectives and design guidelines, that the proponent has revised the plans several times and stated that one of the greatest development guidelines is economics or the marketplace that will support the project, that the Commission's particular concern is the location of the site with respect to the Town and other amenities within the valley, and the particular conditions of the site, i.e., its attractiveness and suggestions that development not overwhelm or overpower the site. Discussion followed. Curly motioned to deny the concept for the proposed Eaglewood at Vail project based upon non-conformance with the Design Review Guidelines of: (a) proposed development conforms with zoning map and zoning ordinances; (b) the nature of adjacent and neighboring improvements; (c) the visual appearance of any proposed improvement as viewed from any adjacent or neighboring property; and (d) the objective that no improvement will be so similar or dissimilar to others in the vicinity that values, monetary or aesthetic, will be impaired. Reynolds seconded. Maddox, and Landauer voted aye. Donaldson and Gersbach voted nay. Motion carried. Lots 16 & 17 Blk 1 BM G BC - S.R.U. for Office Space, Vehicular Repair Outside Vehicular Storage. & Off -Site Parking - Public Hearing Donaldson stepped down due to a conflict of interest. Wright stated that Colorado Mountain Express has applied for Special Reveiw Use approval for office space, vehicular repair and outside vehicular storage on Lots 16 and 17. The Avon Business Service Center is located on Lot 16, Block 1, which is in the IC Zone District. Planning & Zoning Meeting Minutes October 21, 1486 Page 5 of 7 Lots 16& 17 Blk 1 BM @ BC - S R U for Office Space,_ Vehicular Repair, Outside Vehicular Storage, & Off -Site Parking - Public Hearing. Can't. Wright then reviewed allowed uses and Special Review Uses in the IC Zone District. Wright stated that applicant proposes to operate their van/limousine service from offices in the Avon Business Service Center, which will also house a vehicular maintenance operation which will service their fleet of vehicles. They also propose to construct a vehicular parking lot and storage yard on Lot 17, which is south of the existing Service Center. The storage yard will be used for vehicle storage as well as employee parking. The landscaping, grading and screening of this storage area is shown on a plan submitted with this application. Tom Backhus of Slifer and Company, representative of Empire Savings and Loan, owners of the lots, stated he helped applicant find the location for his business. He explained that Colorado Mountain Express is looking to consolidate their operation. Andy Wallace, owner of Colorado Mountain Express and applicant, stated that they have been in business for approximately 3 years and that they offer 3 different services to the Vail, Avon and Beaver Creek area, consisting of ground transportation service, a local taxi service and a white water rafting service in the summer. Last year Colorado Mountain Express provided transportation for approximately 60,000 people. He stated this is a local operation and employs approximately 60 people during the winter and approximately 30 people in the summer. He stated that 3,000 square feet would be used for office areas which will consist of management offices, meeting rooms, and a large portion for a reservation office area. The other 3,000 square feet will be used for storing rafting equipment, another area is for cleaning the interior of the vans, and 2 bays for maintenance work on the vans. Mark Donaldson, architect and representative of applicant explained that the storage yard is located on the adjacent lot to the south (Lot 17), and the yard will be graded from the north to the south end, and sloping to get natural drainage to the south. Donaldson then explained the submitted plans to the Commission. He stated that the high pressure sodium fixtures are to be mounted on 20 foot poles Wallace stated there would be 35-40 vehicles in the lot and the lights would be used for security reasons. Donaldson continued explanation of plans to Commission. He stated that asphalt would not be laid until the spring. Discussion followed on grading and elevations. Blair then opened the public hearing. Wood stated there had been a response to the public hearing from SKEA, signed by Georges M. Boyer. Wood read the letter which stated "The undersigned is an owner of Lots 14 and 15, Block 1, Benchamrk at Beaver Creek together with Katharine J. Boyer, Jocelyn M. Boyer, and Diane J. Boyer. As owners of two lots adjacent to Lots 16 an,: 17, Block 1, we object strenuously to the request by Colorado Mountain Express to have the zoning changed on these lots in order to allow them to use the property for 'vehicular maintenance and outside vehicular storage.We believe that this land was intended to be used for office space, retail space and light warehousing. Any use such as that proposed by the applicant will seriously affect the value of the adjacent properties by downgrading the entire area." Planning & Zoning Meeting Minutes October 21, 1986 Page 6 of 7 Lots 16 & 17 Blk. 1 BM @ BC - S.R.U. for Office Space, Vehicular Repair Outside Vehicular Storage, & Off -Site Parking - Public Nearing_ Can't. The Commission concurred that Boyer be informed that this Special Review Use was not for a zone change as stated in his letter. Discussion followed. Blair then closed the public hearing. The Commission then discussed proposed Resolution 86-6. Cuny suggested that the last paragraph be changed to read 'outside operable vehicle storage.' Discussion followed on the Resolution regarding the lease. Maddox motioned to approve the Special Review Use as submitted with considerations of Staff comments, consideration of the public hearing and comments that were submitted, that the Special Review Use guidelines were considered and were satisfied, that Resolution 86-6 be adopted with amendment that the words "operable vehicle" be inserted between the words outside and storage on the second line from the bottom of page 1, and again on the last sentence of condition 2 on page 2. Landauer seconded. Donaldson abstained. Motion carried. Reading & Approval of P & Z Minutes of 10/7/86 Reaular Meeting Donaldson rejoined Commission discussion. Landauer motioned to approve the minutes of October 7, 1986 regular meeting as submitted. Reynolds seconded. Passed unanimously. Other Business Blair reminded Commission that next regular meeting is ren November 6, 1986. Donaldson continued review of Zoning Code revisions with attention placed on procedure for Special Review Use. Blair suggested that there be a public hearing held regarding the zoning code by December 1, 1986. There being no further business to discuss, Reynolds motioned to adjourn the meeting. Maddox seconded. Passed unanimously. Meeting adjourned at 10:35 PM. Planning & Zoning Meeting Minutes October 21, 1986 Page 7 of 7 Resp ctfully Submitted, , 1ar�a a M. Lach Recor g Secretary COmni s5l^^ 0^^rnval M. Blair P. Cuny T. Landa J. Mad, -'o M. Donal C. Gersb A. Reynolds _— Date ��