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PZC Minutes 081585u RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZC4ING COMMI:iSION MEETING AUGUST 15, 1985 The regular meeting of the Avon Planning and Zoning Commission was held on August 15, 1985 at 6:50 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Cheryl Dingwell, Pat Cuny, Jeff Maddox, Mark Donaldson, Charlie Gersbach, Tom Landauer, Mike Blair Members Absent: None Staff Present: Norm Wood, Director of Engineering and Community Development - Ray Wright, Engineering Technician Jim Williams, Building Administrator - Maggie Lach, Recording Secretary _Work Session Town Attorney Art Abplanalp reviewed Commission procedures with particular attention to: actions on applications, tabling procedure and provisions for conflicts of interest. Abplanalp also presented samples on language for motions regarding approval and denial for design review; approval of preliminary/final plat: denial of rec=mmendation for appro%ing preliminary/final plat; and approval and denial cf Special Review Use. Regular Ag_arda__Items__ 7:55 PM Lodge_at Avon Subdivision (Formerly Lots 57-60, Blk. 2. BM @ BC) Phase I - Design_Review Wright reviewed Staff report with Commission and gave overview of actions previously taken on this project with regard to Special Review Use for time share, Preliminary Plat, building materials and colors, as well as landscaping materials. He stated that design has been modified to Le more compatible as a time share project. The exterior of the building and site plan are essentially the same as previously approved. Current design calls for 62, 1 bedroom units ranging in size from 439 SF to 769 SF, plus 13,039 SF of commercia' area. The unit sizes would utilize 23 1/6 of the of the 70 Development Rights currently assigned to the site. The site plan s',ows total of 136 parking spaces, 20 of which are located in the area along Avon Road that is to be leased from the Highway Department. Bill Pierce, representative of Lodge at Avon Associates stated that there have been revisions made to building with internal floor plan and the exterior of the building. Building footprint has not changed; there are more dormers, and materials and landscaping have all remained the same. Planning & Zoning Meeting Minutes August 15, 1905 Page 2 of 9 Lodge at Avon Subdivision (Formerly Lots 57-60. Blk. 2. Pil @ BC - Phase I - Design Review. Can't._ Pierce presented 3-dimensional model for Commission review. Lease with Highway Department for parking was discussed between Staff and Commission. Pierce presented site plans and explained and reviewed those with Commission with regard to parking spaces. Pierce stated that all amenities_ have remained the same. Wood stated that there were problems with the parking calculations for a mixed use project. He stated that no single commercial space can be more than 25% of the total commercial area. Pierce stated that they have tentatively broken the commercial spaces into 4 commercial units. Wood explained the 25% commercial space in relation to parking and retail/commercial area. Commission and applicant discussed landscaping, materials, and colors for the project. Wood stated that newly adopted Fractionalization Ordinance would need to t -e addressed. Dingwell did not feel color scheme of project was compatible with the rest of the area. Pierce felt a tinge of color would be an asset. Donaldson motioned for preliminary approval for Lodge at Avon, Phase I with the conditions that applicant provide a breakdown of the commercial space, deliniating them into less than 25% areas; provide drainage information to Staff, along with the newly adopted Fractionalization -equirements. Landauer seconded. Passed unanimously. Tract Q. BlP.2,_BM_@ PC --_ Wendy's _Restaurant -_Design Review Cpn't. from 4_/25/85 Regular _MeAing Wright gave overview of past actions taken at the April 25, 1985 meeting stating Wendy's had received conceptual approval with conditions of obtaining a front lot setback variance; useable open space requirements be resolved; final design approval comply with Subdivision and Zoning regulations; dedication of public access easement across Tract Q or cross -access agreement between Tract Q North and South; site plan including grading and drainage, snow storage area, site bearings, dimensions, building ties and other details as required. Wright explained that variance request for 0 front lot setback was approved and a 15 foot setback for the building itself. He stated that applicant is proposing a screen wall of river rock for drive-through rather than having a canopy. This change is to avoid over -height vehicles from damaging canopy. The change in screen wall would incorporate 1 of 2 Wendy's signs. This would be an interior lit box sign. Peter Witter, representative of Wend Colorado stated that issue of access had been resolved conceptually through a re -plat. Planning & Zoning Meeting Minutes August 15, 1985 Page 3 of 9 Tract U. Blk. 2, BM _@ BC - Wendy's Restaurant - Des n Review - Con't_ From 4/25/85 Regular Meeting,_ Con t_ Witter reviewed and explair:ed plans to Commission with regard to access. He stated they are asking for approval contingent upon Subdivision going through. He said that dimensions for the site plan had been submitted on August 15, 1985. Witter presented photo of building along with samples of materials and colors. Dingwell was opposed to sign with face of little girl in the downtown business district. She felt that cut-out letters would be more appropriate. Witter had no problem with that. Cuny felt that 2 signs were excessive for a 2,000 SF business and that building was identifiable with 1 sign. Witter stated that he was not aware of Highway Dapartment approval for change in access use. Wood explained that entrance is regulated by State Highway Department and while it is existing entrance, with addition of Wendy's, they treat that as a change in use and require another permit for a change in use. Wood also seated that landscaped areas account for 14.5% of site area, and pedestrian areas acr_cunt for 8.5% of site. If the 2 erre combined, the interpretation is open: is it useable open space or not. Wood reviewed plans with Commission and explained where proposed road would be, greenbelt, and parking. Wood asked if patios and walkways should be considered as open Space. Blair felt that all open space did riot have to be pervious or grassy lawn, and if it were considered as open space, they would be in compliance. Commission reviewed plans with regard to trash enclosure, which was well screened., and snow storage areas, which met regulations and parking. Williams then reviewed Staff report regarding signage and stated that proposal is for Wendy's sign on north elevation of approximately 9' in length and 3' x 6" in height with back lighting. The sign proposed for the west elevation is approximately 30 SF and internally lit. The sizes and locations of the signs are permitted under the current Sign Code. The sign on the north elevation is acceptable from Staff's point of view, and the west elevation sign should be looked at in regard to color, size, and configuration and integration into screen wall itself. Gersbach motioned for final design review approval for Wendy's Restaurant subject to submittal of detailed drawings that confirm the numbers for open space, snow storage and parking requirements; approval and recording of Final Subdivision Plat for Tract 0, Block 2, Benchmark at Beaver Creek; and approval should be contingent- upon Highway Department approval of change in access use. Planning & Zoning Meeting Minutes August 15, 1985 Page 4 of 9 Tract Qi Blk ._2s BM @_BC = Wendy's Restaurant - Design Review - Con't—From 4_/_25/85 _Regular_ Meet irig._Con't._ Donaldson seconded. Gersbach amended motion to Include approval of screen wall for drive-through rather- than canopy. Donaldson amended second. Passed unanimousiy. Commission then continued discussion on proposed signage for Wendy's. Witter pointed out that there are directional signs proposed along with a menu sign. He explained those to Commission from site plan. Williams clarified that directional signs are exempt from Sign Code and did not need to be considered. Witter stated that menu sign is approximately 3' x 5' and extensive planting is proposed in the area of the menu sign for screening. Cuny and Dingwall did not feel a lit franchise sign with face of little girl was appropriate for main street in town. They would rather see wood letters or something ruore compatible with building. Donaldson stated that Commission is allowing a plastic roof, a franchise building design and felt that changing design of sign was not a good idea. Landauer agreed with Cuny and Dingwell. Maddox and Gersbach agreed with Donaldson. Lengthy discussion followed an Wendy's signage. Witter said he preferred to go with plastic back -lit lettering, but did agree that sign did riot have to have little girl on it. It could be the same as the north elevation. Discussion followed on total SF of signs. Gersbach motioned to approve the 9' r. 3' 6" sign for the north and west elevation without little girl logo on screen wall, and the menu sign be included if properly screened with plant materials from Avon Road. Donaldson seconded. Donaldson felt that by approving or disapproving the signage, they were modifying building design. He felt it could be tastefully done. Dingwell, Cuny, and Landauer voted nay. Motion did not carry and Blair requested another- motion. Dingwell motioned to approve the Wendy's sign on the north elevation at 9' x 3' 6" and the west elevation sign at approximately 6.5' x 3'. B:,th are to be of the same letters and the menu sign is approved as long as it does not exceed the allowable maximum square footage. Discussion followed on square footage of signs. Planning & Zoning Meeting Minutes August 15, 1985 Page 5 of 9 Tract R, Blk. 2, BM @ BC - Wendy's Restairant - Design Review __ Con t. From 4/25/85 Regular_Meeting, Cont. Cuny seconded. Donaldson stated that according to Sign Code, Commission could allow an increase in square footage, but Commission does not have authority to require someone to have less than the allowed amount of signage. He felt that it appeared that the Commission was trying to restrict the sign on one elevation for one type of use, and that would seem to allow for larger signage to be used in other areas of the building. It appears that Commission is trying to restrict something that they do not have the power to do. Discussion followed. Landauer and Donaldson were opposed. Dingwell, Cuny, 6ersbach, and Maddox voted aye. Motion carried. Tract P1 Hlk. 2, BM @ BC - Water Treatment Plant - Variance Request= To Allow Parkinq within 10 Feet of West, Beaver Creek Boulevard's Right -Of -Way - Public Hearing Williams stated that Upper Eagle Valley Regional Water Authority was requesting a variance to allow parking wtihin 10 feet of the West Beaver Creel; Boulevard right-of-way. He suggested that the Commission review Section 17.36.040, Approval Criteria, and Section 17.36.050, Findings Required. Duane Davis, representative of U.E.V.R.W.A. stated that this request was to accommodate future parking plan for the Master- Plan of the whole center, and that their needs for parking were not great. He stated that this fits the overall needs rather than just accommodating their needs. Davis presented plans for Cummission review and discussion regarding parking location. Blair opened public hearing. There being no one wishing to be heard, the public hearing was closed. Cuny stated she did not feel this would be a hardship on applicant if variance were denied because applicant stated that they would put parking in back of the building. Donaldson saw question as "is this better plan versus undue hardship." Davis stated that Treatment Plant: is traditionally a non-active area from standpoint of day-to-day operations. Blair reviewed Section 17.36.050, Findings Required, and Staff comments, 1-4. Cuny motioned to deny the variance on the Criteria, A. She felt it would have a potential impact on the future Event Center, and on Findings Required, A. She felt it was granting a special privilege, and C,1. She did not feel it was a physical hardship to move thQ parking elsewhere. Planning w Zoning Meeting Minutes August 15, 1985 Page 6 of 9 Tract P. Blk. 2. BM @ BC - Water Treatment Plant - Variance Request- To Allow Parking within 10 Feet of West Beaver Creek Boulevard's Right -Of Way - Public Hearing, Cont. Landauer seconded. Passed unanimously. Tract P, Blk. 2s BM @ HC - Water Treatment Plant - Design Review Con't._from 7/25/85 Regular Meeting Wright reviewed Staff report and stated that at the July 25, 1985 meeting, the overall design of the Water Treatment Plant was approved contingent on 3 conditions: 1) the applicant obtain a variance to put parking spaces in the lot setback on the west side of the project; 2) that applicant address drainage concerns of Staff; and 3) the garage doors be painted the same color as the wall=_ of the building. Wright explained that Staff had received a revised grading and drainage plan that works and addresses the drainage problem. The variance request for parking was denied so there is still the question of parking. Staff has been able to determine parking needs of facility with more complete architectural plans. This was based on administrative area of the plant and applied the formula for an industrial use to the administrative portion of the plant. This area is approximately 2,620 SF, and according to formula, that will require 8 parking spaces and 1 loading space. Jack Zehren, architect for Event Center- reviewed the plans and he had a few concerns of the integration of the Treatment Plant with the Event Center. There is a letter attached which addresses the administrative area and future connection to the north wall of the building. Davis stated that items addressed by Zehren were not any great. problem, but only needed more clarification and would forward those to the Engineer. Wood stated that parking calculations were based on administrative area and treated as office space rather than taking area of entire plant, which was treated as 3 spaces/1,000 SF. He also stated that the drainage plan is fine, but may need modifications due to parking. Wood suggested that there should be some provision for tying bike path in with existing bike path. It should have some connection to park. Davis had no problem with that. Landauer motioned to approve the final design review of the Water Treatment Plant with conditions that applicant paint the garage doors to match building walls; that drainage plans be approved; that bike path be connnected to driveway, and that the required 8 parking spaces be shown ort the site plan and approved by Staff. Dingwell seconded. Passed unanimously. Planning u Zoning Meeting Minutes August 15, 1985 Page 7 of 9 Lot 18, Blk. 1. W.R. - kraft Condominiums - Preliminary Design Review Donaldson stepped down to make the presentation. Wright stated that applicant was requesting a preliminary design review of a 10 unit condominium project. The plans include a site plan showing the building locations, driveways and parking areas, and grading for site. Typical floor plans have also been submitted. The 2 buildings are identical and each contains 5 units. There are 2, 2 bedroom units and 3, 1 bedroom units. The property is allocated 4 Development Rights. The 1 bedroom units will not exceed 600 SF, using 1f3 Development :tights per unit, for a total of 2 Development Rights. The 2 bedroom units will not exceed 800 SF, for a total of 2 Development Rights. Mark Donaldson, representative of Greg Kraft, owner of the lot stated that they are proposing a phased project utilizing the Fractionalization Ordinance. At this stage there is no detail on site grading plan, parking, building layout, or detail on landscaping. The exterior will be 1 x 6 tongue and groove cedar or redwood siding. A preliminary color sketch has been provided, but definite color has not been chosen yet. It will be an all wood design, and the roofing will be wood shingles. There will be white trim around windows and doors as accent. Donaldson presented plans and explained and reviewed those with Commission. He stated he would comply with newly adopted Fractionalization Ordinance. Discussion followed on plans submitted. Donaldson stated that lot is approximately .52 acres. Landauer motioned to give preliminary design review approval for Kraft Condominiums with the condition that a complete submittal be presented as required for final design review. Cuny seconded. Donaldson abstained. Motion carried. Swift Gulch, & Tract Y. Blk. 1. BM @ BC - Preliminary Plat Revi,eew Zone Change. OLD to SPA - Public Hearing Donaldson rejoined Commission discussion. Blair stepped down to make presentation and turned the chair over to Vice Chairman Donaldson. Blair stated that intent of landowner, Section 36, Inc. is to formally subdivide the Swift Gulch area. Blair gave background on the area and reviewed planes with Commission. He explained that the Swift Gulch area is an SPA Zone. He stated that in January of 1985 the Town Council approved the density transfer of 105 units, which is a decrease from 200 units. The Swift Gulch addition has approximately 17 acres of land, upon which 105 residential units could be located, plus commercial uses as allowed in the shopping center zone. Planning & Zoning Meeting Minutes August 15, 1985 Page 8 of 9 Swift Gulch & Tract Y, Blk. 1, BM @ BC - Preliminary Plat Review, Zone Chance - OLD to SPA - Public -Hearing. Cont_ Blair stated that they want to add Tract Y and Tract C to the area subdivision. The only change we want to make is to take 1.36 acres from Tract Y and add it to Swift Gulch SPA. On Tract Y there is an irrigated meadow with large cottonwood trees, which we want to preserve. The town would like to have Tract Y and access into it. Wood stated that the SPA plan for the site is the strongrest control. Blair stated that the purpose of the subdivision is to expand Lot 1 of the existing SPA to the west to allow for a more flexible building site and to allow for better access into that lot. Discussion followed on plat and subdivision procedure. Wood stated that he believed this was a precedent in changing an open space zoning to any other type of zoning. Donaldson opened the public hearing. There being no one wishing to be heard, the public hearing was closed. Wood stated that Ward Lowrence of Pizza Hut had called regarding what the zone change was and where it a•as located. Lawrence had no problem with proposal. Cuny motioned to approve, and recommended Town Council approve the Preliminary Plat, Zone Change and SPA plan for Tract Y because it fits with community facility goals and the transportat.on and circulation goals; with Staff recommendations of 1-3y and that a subdivision agreement be drawn up that includes saving the trees. Gersbach seconded. Blair abstained. Motion carried. Other Business Blair rejoined Commission discussion. Wood mentioned enclosed items in packet regarding adr.inistrative procedures for fractionalized projects, and mentioned a copy of Ordinance for Sign Code. Wood felt additional clarification is needed on sign districts. Discussion followed on Sign Code and size of signs allowed. Wood stated that Council approved the change in meeting times for the Commission. Gersbach motioned to start the newly scheduled meetings for the Commission on September- 24, ;.985. Dona d_on seconded. Pay ed unanimously. Planning & Zoning Meeting Minutes August 15, 1985 Page 9 of 9 Reading and ApEEoval of P & Z Minutes of 7/25/85 Reoular Meeting Donaldson motioned to approve the minutes of July 25, 1985 as submitted. Maddox seconded. Passed unanimously. There being no further business to discuss, Donaldson motioned to adjourn the meeting. Landauer seconded. Passed unanimously. Meeting adjourned at 11:55 Ph. Respectfully Submitted, Vring . Lach Secretary Commission Approval Date 9 O J M. Blair P. Cuny T. Landauer _ -"� C. Dingo J. Maddox C. Gersbai M. Dona,