PZC Minutes 082985>AIMN
RECORD OF PROCEEDINGS
MINUTES OF PLANNING AND ZONING COMMISSION MEETING
AUGUST 29, 1985
The regular meeting of the Avon Planning and Zoning Commission was
held on August 29, 1985 at 6:40 PM in the Town Council Chambers of
the Town of Avon Municipal Complex, 400 Benchmark Road, Avon,
Color -ado. The meeting was called to order- by Chairman Mike Blair
Members Present: Pat Cuny, Mile Blair-, Jeff Maddox, Mark
Donaldson, Charlie Gersbach, Cheryl Dingwell,
Tont Landauer
Members Absent: None
Staff Present: Norm Wood, Director of Engineering and Community
Development - Ray Wright, Engineering Technician
Jim Williams, Building Administrator - Jim Lamont,
Planning Consultant - Maggie Lach, Recording
Secretary
Work Session
Wood r.2viewed agenda items with Commission.
Lamont then reviewed and explained Master Plan map to Commission.
Commission discussed meeting times for review of the Master Plan.
Blair suggested that the regular meetings of September 12 and 17
begin at 6:00 PM.
Regular.Agenda - 7:45 PM
Lots 29 & 32, Blk. 2, BM @_BC (Lot 1,Prgposed W infield
Subdivision) Wynfield Inn - Conceptual Review
Wood stated that Staff had met with applicant about 2 weeks
previous to this maeting and they requested a presentation to the
Planning and Zoning Commission showing revisions to previous plans
which were not favorably received. Applicant has requested
specific direction from the Commission on this conceptual review.
Hary Champlin, Vice President of Development for Wynfield Inns
stated that he had presented a letter which introduced their
purpose. He stated that Wynfield was tinder a time constraint to
complete construction 'chis year, huwever it is possible to
accelerate scheuule for grading and foundation permits for this
year. Feedback from previous meetings have been incorporated into
a new plan. Champlin stated there are certain things they canno':
do on this project which would be cost prohibitive, such as
underground parking, and as a result, there is still a large
surface area of surface parking for 160 cars. The landscaping has
been enhanced, and the ptlysical appear -ante of the building has
changed.
Champlin presented renderings of old design and new design and
explained those to Commission. He explained from the drawitgs
that the roof line has been altered,and public building is
completely different, using hip and mine shaft roof line.
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Planning & Zoning rleeting Minutes
August 29, 1985
Page 2 of b
Lots 29 & 32, Hlk. 2,_8M @ 8C (Lot_ I oposed Wynfield
Subdivision) WynField Inn - Conceptual Reviews Con"t_
Donaldson felt that architect had done a tremendous job c,f
redesigning the exterior of building.
Champlin further explained that Wynfield Place had been cleaned up
and turn out for buse= had been relocated. The footprint of the
building is exactly the same, as is the public building. TI ie
shape of the swimming pool has been changed and there is enhanced
landscaping str'N between sidewalk and pool.
Landscape and building materials were discussed.
Champlin stated that building would be stuccu.
Dean Kerkiing spoke from the audience and stated that landscaping
is narrow around boundary of project and there is a lack of
landscaping around most of the sides of the building and he felt
that when the prosect would be viewed from a distance, it would
look like a concrete boy, in thy: middle of an asphalt field.
Gersbach stated that he felt thas was riot a resort Hotel and had
no relation to a ski area.
Dingwell disagreed and felt this type of hotel was needed, but
felt there could be more landscaping.
Champlin stated that this was all of the space that they had to
wort, with.
Donaldson suggested that pockets of space might be Sound to add
landscaping, especially around building.
Lanrt Aller stated Ise liked the redesign of Lite building, but felt
building could be raised one level to accommodate underground
parking.
Champlin stated it was not economically feasible to build a five
story building.
Maddox stated that design is superior to that previously
presented; it is a more contemporary design and fits in better
with the existing buildings.
Commission l..embers agreed with Maddox.
Donaldson stated that south facing areas loot: good., the materials
and massing, but felt that back of building was lost because of
parking lot and amount of asphalt.
Discussion followed on landscaping around batt: of building.
Wood suggested that the I--70 right-of-way might be used for more
landscaping, but would need to find out if that is allowable or
not.
Dingwell motioned conceptual approval for project with reyard to
building design, which is headed in the right direction, and the
site plan and landscaping plan needs to be considered as far as
landscaping around building and the amount of concrete aid
Iandscapirig together.
Do-ialdson seconded.
Landauer opposed.
Motie,: carried.
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Planning & Zoning Meeting Minutes
August 29, 1985
Page 3 of 6
Lgts 29& Blk. 2,_FM @ P^_ (Lot 1. Proposed Wynfield
Subdivision) Wynfield Inrr - Conceptual Review, Cont.
Champlin was concerned that he was riot given enough specific
direction to respond to. If he carne back with specific revisions,
would the Commission be able to grant final approval at the
September 12 meeting.
Dingwell stated that the Commission is not landscape designer or -
architect.
Discussion followed between applicant and Commission on landscape
design and site ,.lan.
Wood stated that review could easily go to final approval.
Grading and drainage, along with site plan has riot changed and is
in place.
Gersbach clarified that applicant is in position where he cannot
accommodate the landscaping or the parking. He felt decision
would entail negotiation and compromise with regard to Master
P1 an.
Lengthy discussion followed regarding suggestions for landscaping.
Blair then thanked applicant for presentation.
Lodge -at Avon -Subdivision (Former iy.-Lots 57_60. Blk. 2. BM @ BC)_
Design Review - Con't._from 8/15/65 Reg Meeting
Wright stated Commission gave preliminary approval at last meeting
with conditions to first phase. The approved project consists of
62, 1 bedroom units totalling 34,966 SF of residential floor area,
and 12,931 SF of commercial space. The project, as proposed,
requires 23 1/6 Residential Development Rights. The property
currently has 70 Residential Development Rights. Total parking
required for project is 113 spaces. The applicant was directed to
divide the commercial space into areas of less than 25% of the
total commercial area in order to qualify for a parking reduction
as a mired -use project.. Applicant was directed to provide updated
drainage information fur Staff review and to comply with the newly
adopted procedures for Fractiunalized projects.
Bill Pierce, representative of Lodge at Avon Associates staterd
that landscaping had been modified to show reseeding the west: end
of the project.
Wood believed all comments had been addressed except the 6' nigh
barrier fence along the south property line.
Pierce staa.ed that they were not in favor of putting up tyre fence.
He stater' fence was not high anough to screen the train. It is in
an area that has a sewer line that is built outside the
estabiished easement and developer would have to tear the fence
down when another phase is started.
Wood explained that town plans to e::tend stockade fence up to this
project. It would provide screening and more finished project.
Commission ...embers agreed that a fence requires maintenance and
that Town should take responsibility of extendirng fence.
Pierce reviewed submitted plans with Commission.
Wood stated that commercial area meets qualificatiuns and would
qualify pruiect Our mi::ed-use reduction it-, parking.
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Planning & Zoning Meeting Minutes
August 29, 1985
Page 4 of 6
Lodge__at Avon_ Subdivision_ (Formerly Lots.. 57=60,B1k,_2,_BM @_ BC)
Design Review._ Cont. from 8/15/85Regula,r Meeting. Con't._
'_andauer motioned fur final design review approval fur Ledge at
Avon with conditions 2 and 3 of Staff recommendations.
Dingwell seconded.
Passed unanimously.
Avon Trader Inc._ - A._portion of the NW 1/4 SE 1/41_ Section 12,
T5S.R82.W_of_ 6th P.M.Eagle County,_ Colorado___Formerly_ known as
the White Proi.erty-_SPA Develurnent_Plpn_ __Public Hearing
Wood stated that applicant had submitted conceptual plan for
development of a portion of the White/Eagle River Townhouse
Association Ltd. annexation. The proposed area is located on the
Grace White portion of the property. 'tie proposed area of
development is on the easterly side of the White property. The
proposed development consists of 1,840 SF convenience store and
2,159 SF automobile service station with car wash, and
appruximately 3,500 SF for future development as office space.
The White annexation was zoned SPA, although nu plan of
development establishing allowable densities, uses, arid required
parking and other zoning matters has been approved. There are two
issues invulved with this. The plan establishes the zoning
regulations for the proposed area of development arid alsu the
design review of �.he project.
Gary Tricarico of Avon Trader inc. stated that they are suggesting
a service center which includes a convenience store,
self--serve/full service fuel island, as well as full ser vice
repair station, along with considered e::pansiun for commercial
office space.
TrlCarirJ presented site plan and cUlur- r-e11deriny fur UUmmi!s61iJn
review.
Triraricu stated that they would like preliminary approval on this
pruiect regarding design issues. He stated that the Highway
permit had been issued and are ready to proceed with highway
access.
Blair opened the public hearing.
Dean leerkliny, representative of Vail AssociaLea, Beaver Creek
Metropolitan District, and Upper Eagle Regional Water AuthuriLy
stated that use of proper -Ly as full service gas station and it's
location in relation to the enLrance of Beaver Creel. is an
appropriate use to the site. The issue to be strongly considered
is that of drainage from the site as it inrpacLE- water quality:
snow plow areas as shown on plans are to the west of the property,
and in reality, the snow plowing around the gas service islands
will be off Lhe bank on the ba(kside of the pruperty. The oil arid
gas spills will be plowed over Lhat back bank and unless there is
specific direct address to the issue of trapping and removing of
those petroleum products from the waters, they will be getting
.into the river during Lite snow melt arid have a potential of being
picked up in the water intakes for Bi_aver Creel: clrrrenlly, arid
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Planning & Zoning Meeting Minutes
August 29, 1985
Page 5 of b
Avon Trader Inc_- A portion of the MW 1/4_ SE 1/?,Section _ 12,
T5S, R82W of 6th P.M.. Eaul a Count ys Col orado - For mer ly_ known as
the White Property - SPA Development Plan -_Public Hearing, Con't_._
ultimately for Upper Eagle Regional Water Authority. He asked
that Commission consider these comments.
Wood stated that he did meet with Kerkling and Dean K:oll of Zehren
and Associates, who represented the Fulson property and were
satisfied with proposed use and general appearance of building.
Terrill Knight spoke From audience and expressed an interest in
reviewing the site plan.
Blair closed the public hearing.
Plans were reviewed by Commission regarding drive and parking.
Wood stated that it is recommended that current zoning regulations
be used to determine parking requirements.
Lengthy discussion and review of plans was made betwe—i Commission
a:id applicant regarding parking, screening, and access.
Blair stated that in review of site plan, it considers only that
particular use and it does not regard future uses for the rest of
the property, access, or interaction in any way. He felt it was
not good because this development may preclude any kind of safe
access to other uses on the property. The plan should show how it
could interrelate to the rest of the property. He felt access was
i•convenient and could cause problems with traffic flow. He
stated the general use for the site seemed to be acceptable.
Discussion continued between Commission and applicant.
Blair summarized details discussed by Commission: 1) traffic
f UnCtion, access, parking and flow on and to site, and other- parts
of the property; 2) drainage off the site near- river; 3)
landscaping; 4) concept of building; and 5) proposed use.
Donaldson stated that detail he would look for at next meeting
would be regrading along zopo lines and felt use needed more study
with regard to site circulation.
Wood stated that Staff had not made a detailed review or made a
detailed list of what needs to be addressed. From Staff
standpoint, we are looking at general direction to applicant
regarding proposed uses for SPA zone district, design of building,
zoning issues regarding setbacks, building heights, and area
definiti_m. There are a lot of issues to be resolved that have
not been covered.
Discussion followed between Cummission, Staff and applicant.
Donaldson motioned to grant conceptual approval for the use of the
property and the general design style of the building and limiting
it to triose ideas based upun the numerous comments from the
Commission, Applicant is to return with complete design drawings
addressing all problems expressed during review and submittals are
to be made in the proper time frame.
Cuny seconded.
Passed unanimously.
Planning & Zoning Meeting Minutes
August 29, 1985
Page 6 of 6
Reading_ and- _Aoproval__of _P & Z Minutes_ of 8/15/85 Regular Meeting
Landauer motioned to approve the minutes of August 15, 1985 as
submitted.
Donaldson seconded.
Passed unanimously.
Other Business
Blair reminded Commission t(;at the meeting of September 12, 1985
would comaie;:ce at 6:00 PM regarding the Master Plan.
Blair asked Commission why last 2 items Look such a lengthy time
to discuss.
Donaldson felt that last applicant had a tremendous amount of
information submitted on the Tuesday before the meeting which
limited Staff review.
Discussion followed between Commission and Staff.
Wood felt that with redraft of Commission rules and regulations,
and new forms for submittals, that this would riot occur at future
meetings.
There being no further business; to discuss, Maddox: motioned to
adjourn the meeting.
Dingwell seconded.
Passed unanimously.
Meeting adjourned at 11:30 P11.
Respectfully Submitted,
_ � (
Mar' a M. Lach
Reco ng Secretary
Commission Appruval_____
M. Blair �y__ P. Cully
l'. Landaue
J. Maddo>:
C. Gersbacl
Date ' It
Donaldson l7/J
Staff Report to Planning & Zoning Commission - 8/29/85
Avon Trader, Inc.
Amoco Service Center
Portion of NW 4 SE '„ Section 12, T5S, R82W
(Formerly known as the White Property)
SPA Precise Plan & Design Review
Page 3 of 4
3. Evidence that sewer service is available to the project from appropriate
sewer district;
4. Drainage report pre-•ared by registered engineer showing mean annual high
water line and proj=cted 100 year flood level for Eagle River across
project site.
This information should be provided prior to final design approval.
RECOMMENDED PROCEDURE:
1. Introduce project;
2. Presentation by applicant;
3. Public Hearing;
4. Planning and Zoning Commission review and comment;
a. Zoning issues (SPA Plan);
b. Design Review;
5. Continue review for submittal of complete and detailed Precise Plan and
related documentation.
Respectfully Submitted,
-Norm Wood
Director of Engineering and
Community Development
Staff Report to Planning & Zoning Commission - 8/29/85
Avon Trader, Inc.
Amoco Service Center
Portion of NW '.;, SE G, Section 12, T5S, R82W
(Formerly known as the White Property)
SPA Precise Plan & Design Review
Page 4 of 4
Planning and Zoning Action:
Approved as Submitted ( ) Approved with Recommended Conditions ( )
Appro.,ed with Modified Conditions ( ) Conti;iued (x) Denied ( ) Withdrawn
i
Date S Patricia Cuny, Secretary _
RECOMMENDED ACTION:
NW/mml