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PZC Minutes 091785RECORD OF PROCEEDINGS (MINUTES OF PLANNING AND ZONING COMMISSION MEETING SEPTEMBER 17, 1985 The reguler meeting of the Avon Planning and Zoning Commission was held on September 17, 1985 at 6:20 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Mark Donaldson, Pat Cuny, Tom Landauer, Mike Blair, Cheryl Dingwell, Charlie Gersbach Members Absent: Jeff Maddox Staff Present: Norm Wood, Director of Engineering and Community Development - Ray Wright, Engineering Technician Jim Williams, Building Administrator - Maggie Lach, Recording Secretary Work Session Commission reviewed and discussed proposed revisions to the Sign Code. Mark Mitchell, project director for Falcon Pointe Lodge informally discussed a proposal for a zone change for Lots 45 and 46, and a Special Review Use for time share for Lot 45, Block 2, Benchmark at Beaver Creek. Proposed rezoning is from RHLD (Residential High and Low Density) to RHDC (Residential High Density and Commercial). Lot 46 is an adjacent vacant lot included in the proposed zone change to maintain the continuity between the Town Center zoning to the east of Falcon Pointe. Mitchell gave brief overview and history of Falcon Pointe Lodge and presented a letter to Commission members in support of this proposal. Mitchell felt that they would be minimizing their losses and bring something to the town that would benefit everybody such as sales accommodation tax revenues. He explained they are proposing to take existing 3 bedroom, 3 bath units and break them into two, 1 bedroom suites. Discussion followed between Commission and Mitchell. No formal action was taken. Regular Agenda Items - 8:00 PM Lots 29 & 32. Blk. 2, BM @ BC (Lot 1. Procosed Wvnfield Subdivision) Wvnfield Inn - Design Review - Con't. from 8/29/85 Reoular Meeting Wright stated that Wynfield Inn was given conceptual approval for building design at the August 29, 1985 meeting. The revised design consists of a 150 room hotel with on-site facilities including laundry and storage area, swimming pool and separate administration building. Planning & Zoning Meeting Minutes September 17, 1985 Page 2 of 8 Lots 29 & 32 Blk BM @ BC (Lot 1, Proposed Wynfield Subdivision) Wynfield Inn - Design Review - Con't. from 8/29/85 Regular Meeting. Con t. Proposed building material is stucco and construction is modular. General design of building includes flat -roofed structure and false balconies. Site plan includes pole mounted bollard type lighting system, patterned colored walkways, bus shelters, paved drive, and parking for 150 cars. Proposed signage totals 122 square feet consisting of two, 35 square foot wall signs, one, 28 square foot wall sign, and one double sided freestanding sign with 12 square feet per side. Proposed signs are emerald green with back lighting. The Commission had er.pres5ed concerns regarding the amount and location of landscaping and visibility of the parking area. Applicant was directed to work on these 2 items and bring alternative plans to the next meeting. Revised sketches have been submitted which show 2 different landscaping schemes, site development plan and building elevations. Hary Champlin, Vice President of Wynfield Inn stated they had revised drawings on landscaping and parking. Drawings have been submitted on signage and proposed elevations for the bus shelter. Champlin stated that they have tried to address the concerns of the Commission. Brad Dodds, architect with Merrick and Company, representative of Wynfield Inns presented revised renderings for Commission review including bus shelter, signage and the pool equipment building. Dodds reviewed and explained submitted plans to Commission. Dodds explained that Scheme "A" shows 79.9% impervious area, Scheme "B", 80.5% impervious area, and Scheme "C", 81.5% impervious area. He stated that as parking lot is pushed away from the building, there is still a need for sidewalks to the building. The landscaping has been modified, but then the snow storage becomes a problem. Discussion followed between Commission and Dodds regarding parking, landscaping and snow storage. Dean Kerkling of Vail Associates spoke from audience and commended architect on redesign of landscaping. Commission members agreed that Scheme "A" was best solution for landscaping. Donaldson had concerns of a specific landscape plan being submitted. Wood suggested that detailed landscape plan could be a condition for approval. Dodds presented rendering of building showing design relationship to bus shelter. He explained it is enclosed on 3 sides. Dodds next presented information on signage. The freestanding sign would be located next to entry drive. Planning & Zoning Meeting Minutes September 17, 1985 Page 3 of 8 Lots 29 & 32 Blk 2 BM @ BC (Lot 1 Proposed Wynfield Subdivision) Wynfield Inn - Design Review - Can't. from 8/29/85 Regular Meeting. Can't. Wood stated that total signage for the project would be 122 square feet and under current Sign Code, 123 square feet is allowed. Concerns were mentioned about back lighting letters. Champlin stated that they would back light letters. Dodds explained from plans that signs on building would be seen from the east, northwest, and south elevations. Donaldson motioned to grant final approval for Wynfield Inn based upon site plan "A", conditioned upon a detailed landscape plan being submitted to accompany site plan "A" and items 3, 4, and 5 of Staff Recommendations from Staff report. Dingwell seconded. Passed unanimously. Avon Trader Inc - A Portion of the NW 1/4, SE 1/4. Section 12. T_55 R82W of 6th P.M., Eagle County, CO - Formerly known as the White Property - SPA Development Plan - Can't. from 8/29/85 Regular Meeting - Public Hearing Wood stated that conceptual review was considered at the August 29, 1955 meeting. The proposed development consisted of an 1,840 square foot convenience store, 2,159 square foot automobile service station with car wash and approximately 3,500 square feet for future development as office space. The Commission gave conceptual approval for general appearance of building and indicated that proposed uses were acceptable for that site. Applicant was directed to provide information on a number of details regarding access to remainder of site, circulation around project, etc. A number of these items have been addressed by the applicant. Wood explained that Staff did relay items of concern to the applicant listed in report. He stated that most of the previous comments were related to the site plan. Wood presented site plans for Commission review. Wood stated that the site has been defined on the revised drawings to a 1.298 tract which is broken down to .227 acres which is within the Eagle River. Useable open space (pervious) is .465 acres. Building area is 0.139 and parking and drive areas (impervious) is .467 acres for a total area of the site. The proposed uses at this time include 3,332 square feet of automobile service and car wash, 1,840 square feet far convenience store and 3,582 square feet shown as office space, for a total building floor area of 8,754 square feet. Based on the uses and current parking code per use, the parking requirements would be 26 spaces and the site plan shows 27 spaces. The building design has been modified somewhat in that the ends of the building have changed; the access to the service station and service station bays have been relocated to the north side of the project away from the front of the building, and it is also at a lower level and parking has been provided in that area at lower level providing screening. Planning & Zoning Meeting Minutes September 17, 1985 Page 3 of 8 Lots 29 & 32. Blk. 2. BM @ BC (Lot 1. Proposed Wynfield Subdivision) Wynfield Inn - Design Review - Con't. from 8/29/85 Regular Meeting. Con't. Wood stated that total signage for the project would be 122 square feet and under current Sign Code, 123 square feet is allowed. Concerns were mentioned about back lighting letters. Champlin stated that they would back light letters. Dodds explained from plans that signs on building would be seen from the east, northwest, and south elevations. Donaldson motioned to grant final approval for Wynfield Inn based upon site plan "A", conditioned upon a detailed landscape plan being submitted to accompany site plan "A" and items 3, 4, and 5 of Staff Recommendations from Staff report. Dingwell seconded. Passed unanimously. Avon Trader Inc. - A Portion of the WW 1/4 SE 1/4 Section 12 T5S. R82W of 6th P.M., Eagle County, CO - Formerly known as the White Property - SPA Development Plan - Con't. from 8/29/85 Regular Meeting - Public Hearing Wood stated that conceptual review was considered at the August 29, 1985 meeting. The proposed development consisted of an 1,840 square foot convenience store, 2,159 square foot automobile service station with car wash and approximately 3,500 square feet for future development as office space. The Commission gave conceptual approval for general appearance of building and indicated that proposed uses were acceptable for that site. Applicant was directed to provide information on a number of details regarding access to remainder of site, circulation around project, etc. A number of these items have been addressed by the applicant. Wood explained that Staff did relay items of concern to the applicant listed in report. He stated that most of the previous comments were related to the site plan. Wood presented site plans for Commission review. Wood stated that the site has been defined on the revised drawings to a 1.298 tract which is broken down to .227 acres which is within the Eagle River. Useable open space (pervious) is .465 acres. Building area is 0.139 and parking and drive areas (impervious) is .467 acres for a total area of the site. The proposed uses at this time include 3,332 square feet of automobile service and car wash, 1,840 square feet for convenience store and 3,582 square feet shown as office space, for a total building floor area of 8,754 square feet. Based on the uses and current parking code per use, the parking requirements would be 26 spaces and the site plan shows 27 spaces. The building design has been modified somewhat in that the ends of the building have changed; the access to the service station and service station bays have been relocated to the north side of the project away from the front of the building, and it is also at a lower level and parking has been provided in that area at lower level providing screening. Planning & Zoning Meeting Minutes September 17, 1985 Page 4 of 8 Avon Trader Inc. - A Portion of the NW 1/4, SE 1/4, Section 12. T5S. R82W of 6th P.M.. Eagle County. CO - Formerly known as the White Property - SPA Development Plan - Con't. from S/29/85 Regular Meeting - Public Hearino. Con t. Gas pumps have been relocated around the building for better traffic flow and circulation. Grading and drainage plan has been modified to provide treatment from all parking, drive and ruel areas. Wood reviewed site plan issues from Staff report, 1-6, and Master Plan issues for Development District 5, 1-4. Gar Tricarico of Avon Trader Inc. stated that submitted plans have addressed concerns. Blair opened the public hearing. Dean Kerkling of Vail Asr3ociates stated that he assumed that runoff from fueling areas had been addressed and that circulation and access, as presented, was a better solution. Blair closed the public hearing. Commission continued review of submitted plans and discussed SPA zoning. Tricarico reviewed plans with Commission regarding driveway entrance, circulation and parking. Discussion followed on grades of drives. Tricarico presented plans showing revisions to building design. Wood commented that overhangs are to be 1 1/2 feet according to Design Review Guidelines. Donaldson felt that a design like this should not have 1 1/2 foot overhangs imposed. He stated it would take away from the design. Williams commented on building design and felt it was more attractive than previous design. Wood stated that there was separate information on signs, but was not sure there was enough for final approval. Tricarico submitted photos of Amoco sign in Eagle for Commission review. Dingwell was opposed to service signs along Highway 6. Tricarico explained that sign is mounted in a stone base planter. There is only one other sign proposed for the face of the building. He stated that sign sits 10 feet away from property line. Commission mentioned concerns of square footage. Tricarico stated that the "quad" entry sign had 30 square feet for both sides. Discussion followed on signage. Tricarico next presented information on retaining wall stating there are 2 design choices; one is a grading design called Tensar with a built up berth and the second is pre -cast concrete building blocks. He stated that he preferred the Tensar system because ground cover would be used to cover entire embankment and would be less costly. Planning & Zoning Meeting Minutes September 17, 1985 Page 5 of 8 Avon Trader Inc. - A Portion of the NW 1/4, SE 1/4, Section 12, T5S R82W of 6th F.M., Eaol.e County, CO - Formerly known as the White Property - SPA Development Plan - Con't. from 8/29/85 Regular Meeting, Con t. Discussion followed regarding submitted site plans. Donaldson commented on site plan and felt it was an interesting concept, but that the idea had not been worked out. The circulation is difficult, the slopes make it next to impossible, the sensitivity of the site development is awful, and greenspace area running length of parcel is not responsive to natural features of the site. He felt it was a landfil: operation with one kind of retaining wall to another with steep grades. He did not feel site plan was appropriate and would not function. Commission next reviewed and discussed items 1-10 of Staff Recommendations. Wood commented on each point and stated most items had been addressed with better solutions. Lengthy discussion followed on all points. The landscape plan, signage and retaining wall would need more detailed information submitted. Cuny motioned to approve, and recommended Town Council approve final SPA Plan, as presented, for the Amoco Service Station, showing uses of an automobile service, car wash, convenience store, office space and other uses as allowed in the NC (Neighborhood/Commercial) zone district, with designation of the land from the retaining wall to the river as public open space area. Gersbach seconded. Dingwell opposed. Motion carried. Landauer motioned to approve, as submitted, the building design, colors and materials to be used. Luny seconded. Passed unanimously. Gersbach motioned to approve the site plan, as submitted, which includes Tensar material for retaining wall as presented, subject to structural design approval. Landauer seconded. Dingwell and Donaldson opposed. Motion carried. Cuny motioned to continue the review for proposed signage so that Staff can determine whether it meets criteria for square footage and return to next meeting with that information, and that applicant revise landscape plan to address concerns of Commission. Staff is to review both items and return with information for next meeting. Landauer seconded. Passed unanimously. Planning & Zoning Meeting Minutes September 17, 1985 Page 6 of 8 Nottingham Station - A Portion of the S 1/2 of the NE 1/4 & N 1/2 of the SE 1/4 of Section 12, T5S. R82W of 6th P.M., more particularly described in the Survey Description and Map - SPA Precise Land Use Plan for Temporary Storage - Public Hearing Blair stepped down to represent applicant and turned chair- over 'Lo Vice Chairman Donaldson. Williams stated that application is for a Precise Plan in SPA zone. The location is south of the railroad tracks, north of the Eagle River, west of Eagle Bend and East of Avon Road. The application is for approval of a precise plan for temporary uses in a 15 acre site. The applicant is requesting temporary storage of nursery plant materials, construction vehicles, equipment and materials, moveable modular building sections, office trailer; and existing uses of 3 storage buildings, one log barn, mobile home residence, and one permanent single family residence. Ten years is the time frame that is being asked for to allow these temporary uses. Blair, representative of applicant, stated that Mauri Nottingham, applicant was unable to attend this meeting. Blair explained that several people had asked the owner of Nottingham Station if they might have permission to park vehicles and modular buildings on that tract temporarily. The site would not be used on a retail basis. Blair reviewed submitted map with Commission explaining location of buildings and materials to be stored. Blair explained that there are 2 major large tree masses; one along the riverbank and another in the middle of the property. The westerly end would be used to store tree materials. Blair responded to Staff Comments, A -F. Donaldson opened public hearing. Williams stated that letter had been received from Denver Rio Grande and Western Railway, requiring 3 conditions if application were approved: 1) Nottingham construct 6" chain link fence to separate development from railroad tracks; 2) No vehicles be allowed to cross except at established crossings; and 3) That this letter be made a part of the public hearing. Donaldson closed public hearing. Williams commented that there were some adjacent property owners that had been missed in the notification process for the public hearing. Donaldson suggested that applicant re -notify owners and continue application. Discussion followed on uses and plan submitted. Williams gave background on property stating that Bill Nottingham applied for Special Use permit from county and that came to the attention of the town because they are an adjacent property owner. The town submitted letter saying they were not in favor of this use for storage. The county asked how the town could object to this since it is in the town's back yard. Staff then contacted Mauri Nottingham regarding this issue. Planning & Zoning Meeting Minutes September 17, 1985 Page 7 of 8 Nottingham Station - A Portion of the S 1/2 of the NE 1/4 & N 1/2 of the SE 1/4 of Section 12 T5S R82W of the 6th P.M., more particulary described in the Survey Description and Mao - SPA Precise Land Use Plan for Temporary Storage - Public Hearing Can't. Wood suggested, since certain property owners were not notified, that if the use is not appropriate, it could be denied, of if there is value in the plan, continue application and re -notify adjacent owners subject to those notices being sent out. Blair requested that Commission allow some additional time for adjacent property owners to receive notice that did not receive notice, and to continue this application so applicant can attend. Landauer motioned to continue application to next meeting so that adjacent property owners not notified for public hearing be notified. Gersbach seconded. Blair abstained. Motion carried. Blair rejoined Commission discussion. Reading and Approval of P & Z Minutes of 9/12/85 Regular Meeting Dingwell motioned to approve the minutes of September- 12, 1985 as submitted. Donaldson seconded. Passed unanimously. Other Business Cuny mentioned concerns of Council actions. She suggested that a memo be directed to Commission members outlining actions taken at Council meetings, similar to the memo received by Commission members from the recording secretary. Blair reminded Commission of Public Hearing regarding the Master Plan scheduled for September 19 and 24. There being no further business to discuss, Dingwell motioned to adjourn the meeting. Gersbach seconded. Passed unanimously. Meeting adjourned at 11:45 PM. Re ectfully mitted, M q r t M. Lach �i Reco Ing Secretary Planning & Zoning Meeting Minutes September 17, 1985 Page 8 of 8 Commission Approval M. Blair T. Landau J. Maddox. C. Gersba Date Cuny � Dingwell Donaldson