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PZC Minutes 101585RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING OCTOBER 1.5, 1985 The regular meeting of the Avon Planning and Zoning Commission was held on October 15, 1985 at 6:45 PM in the Town Council Chambers of the Town of Avon Municipal Complex., 400 Benchmark Road, Avon, Colorado. The meeting was called to ord-r- by Chairman Mike Blair. Members Present: Charles Gersbach, Mike Blair, Pat Cuny, Jeff Maddox, Tom Landauer, Mark Donaldson, Cheryl Dingwell Members Absent: None Staff Present: Norm Wood, Director of Engineering and Community Development - Ray Wright, Engineering Technician Jim Williams, Building Administrator - Jim Lamont, Planning Consultant - Maggie Lach, Recording Secretary Work Session Wood reviewed agenda items of October 15, 1985 with Commission members. Williams reviewed proposed revisions to the Sign Code with Commission. Regular Agenda Items - 7:35 PM Avon Trader Inc. - A Portion of the NW 1/4 SE 1/4,_Sectien 12, T5S, R82W, of 6th P.M., Eagle County, CO - Formerly known as the White Property - SPA Development Plan - Con't. from 10/1/85 Regular Meeting Blair stepped down due to a potential conflict of interest and turned the chair over to Vice Chairman Donaldson. Wood stated that application is for approval of a precise plan for a portion of an SPA Zone District which was established by Ordinance 85-3. The precise plan provides for the development of an automobile service station with car wash, convenience store, and office space on the easterly 1.298 acres of property formerly known as the White Property. The plan shows proposed dedication of park area along the Eagle River and construction of a bike path. Public hearings were conducted on this plan by the Commission on August 29, September 17, and October 1, 1985. At the previous meeting the Commission continued review of the project and the public hearing, and scheduled an on-site meeting for members of the Commission, the applicant and interested members of the public. Ali Commission members were present for the on-site visit. Donaldson re -opened the public hearing. Gary Tricarico of Avon Trader Inc., applicant, stated that he had received a letter from the Environmental Health Officer, Eric Edeen and that he had met with Edeen and reviewed these plans. Tricarico explained that the first paragraph of the letter stated that the plans generally meet with his approval. Planning & Zoning Meeting Minutes October 15, 1985 Page 2 of 6 Avon Trader Inc. - Formerly known as the White Property - SPA Development Plan - Can't from the 30/1/85 Regular Meeting. Can't. Tricarico stated that Edeen had asked that they insure containage of gas tanks and asked that they be surrounded in an impervious liner, which Tricarico agreed to. Nancy Nottingham, an adjacent property owner stated that she was surprised that the Commission would place a gas station on the river bank. She was looking at this as an environmental concern. She felt that to take prime river frontage in a residential area and to voluntarily put a gas station in that area was not a responsible planning move. Frank Doll, an adjacent property owner maintained that a commercial project on the river across from his property would devalue the property. Donaldson closed the public hearing. 6ersbach suggested a mo%.ion that would modify the previous approval that would include the recommendation of a fence to screen site activities and headlights, and consider including that in the landscape plan review, and review the retaining wall when those plans were prepare:i. Dingwell stated that after site visit, she still felt that the site was inappropriate and incompatible with the river and residential area. Maddox felt that the impact to east of site was minimal and that section of property to the west would be most impacted. Landauer agreed with Maddox. Cuny stated that with dedication of river frontage, the Town would monitor the environmental impact. Discussion followed on design of retaining wall. Landauer suggested a crib wall that steps up with plantings on top. Tricarico suggested that he have a landscape plan with retaining wall to show what it would look like. Donaldson stated he would prefer to see the retaining wall considered with the building design and the use of the property. Tricarico presented plans showing retaining wall for Commission review. 6ersbach motioned to modify previous approval and requested applicant to present a north elevation that shows greater detail of retaining wall that shows a 6 foot high fence and/or landscape screen, that park area be dedicated to the Town as well as the paved bike path. Landauer seconded. Donaldson clarified that -.ite plan accurately show the location, top and bottom elevations of retaining wall, the areas where the different types of walls occur, a north elevation of project showing retaining wall and its relationship to the building. Maddox felt that plan would change with landscaping and retaining wall and that this could be a problem. Planning u Zoning Meeting Minutes October 15, 1985 Page 3 of 6 Avon Trader Inc - Formerly known as the White Property - SPA Development Plan - Can't from 10/1/85 Regular Meeting. Can't. Donaldson maintained that site plan is contrived for this type of ,ase on the site and saw this as a landfill operation on the north side. He felt that it is simply what structural system will work in what area. He did not feel it was the best aesthetic response to the park side of the property. Dingwell opposed. Blair abstained. Motion carried. Lot 45, Blk. 2. BM @ BC - SRU --Time Share - Falcon Pointe Lodge - Public Hearing - Con't. from 10/1/85 Regular Meeting Blair rejoined Commission discussion. Gersbach stepped down due to a conflict of interest. Wood stated that ALV Venture and Resort America Development Corporation filed an application for a Special Review Use to allow time sharing on Lot 45, Block 2, Benchmark at Beaver Creek. Lot 45 is currently zoned RHLD which does not include time share as an allowed or Special Review Use. This application was filed in conjunction with a request to rezone Lots 45 and 46. This request was considered at the previous meeting of the Commission and at that meeting, the Commission forwarded a recommendation onto Council to deny the zone change request. Council was presented an Ordinance at the October 8 meeting to provide for the rezoning of Lots 45 and 46 to RHDC. This Ordinance was approved on first reading by Council. The Town Manager and Town Attorney both recommended that action on this Special Review Use be tabled until public hearings and final action on the requested zone change have been completed by Council. If the zone change is not approved, action on this Special Review Use would be inappropriate since the requested use is not allowed in the existing zone district. When Council considered this previously, they asked for a more detailed report from the Commission regarding the Commission's recommendation for action. Dennis Cole, representative of applicant stated that the most appropriate action would be to table the public hearing. He also concurred that report from Commission to Council was appropriate. Blair opened the public hearing. Blair stated that Pat Montgumery of Ski and Shore Real Estate had submitted a letter in favor- of time share. Blair closed the public hearing. Cuny motioned to table the Special Review Use application pending final Council action on the requested zone change from RHLD to RHDC for Lots 45 and 46, Block 2, Benchmark at Beaver Creek. Landauer seconded. Gersbach abstained. Motion carried. Planning & Zoning Meeting Minutes October 15, 1985 Page 4 of 6 Lot 45, Blk. 2. BM @ BC - SRU - Time Share - Falcon Pointe Lodge - Public Hearing - Can't. from 10/1/85 Regular Meeting. Con t. Donaldson motioned to adopt the report outlining the Commission's action regarding the proposed zone change for Lots 45 and 46, with the inclusion of (d) "Consideration was given to the strong opposition from neighboring property owners." Maddox seconded. Gersbach abstained. Motion carried. Lots 29 & 32. Blk. 2. BM @ BC (Lot 1. Proposed Wynfield Subdivision) Wynfield Inn - Landscape Plan Design Review - Can't. from 9/17/85 Regular Meeting Gersbach rejoined Commission discussion. Wright stated that at the September 17, 1985 meeting the Commission gave final design approval, with conditions, to the Wynfield Inn. This submittal deals with the landscaping plan only. At the previous meeting the Commission expressed concerns regarding the landscaping of the green area immediately adjacent to the building. The Commission felt that the selection of plant materials in that area was critical considering the size of the building. Concern was also expressed that unless there were substantial plantings in that area, the landscaping would be lost under the snow. The current plan calls for the use of Aspen, Blue Spruce, Green Ash, Cottonless Cottonwood, Lodgepole Pine, and Rocky Mountain Birch, as well as various types of shrubs and ground covers. The actual greenspace shown on this plan covers approximately 19% of the site. Wright presented landscape plans for Commission review. Bob Huston of Merrick and Company, as well as Doug Pratte of P.C.D. Inc. landscape architect, were present for discussion. Huston, representative of Wynfield Inn stated that these were revised plans as of this meeting, along with revised color rendering. Blair asked if Staff had seen these revisions. Hu=ton stated no. Pratte explained that plant materials from original plan remain the same, only the arrangement has changed. He stated that aspens have been added between windows on northwest elevation to frame views and to break --up the space of the wall. He explained that in the highway right-of-way, a 10 foot wide planting bed of deciduous and evergreen shrubs had been added to provide a buffer to the highway and parking lot. There have been plantings added to island and entry areas of shrubs and Evergreen trees, Green Ash, Birch and Aspen. Discussion followed on types and numbers of plant materials listed on plans. Planning & Zoning Meeting Minutes October 15, 1985 Page 5 of 6 Lots 29 & 32 Blk. 2. BM @ BC (Lot 1. Proposed Wvnfield Subdivision) Wynfield Inn - Landscape Plan Design Review - Con't. from 9/17/85 Regular Meeting. Con t. Pratte suggested that integration of shrub masses and trees be used along the highway right-of-way. Donaldson suggested that differentiation be made showing the plantings to be used in right-of-way. Blair clarified that trees would be the same as shown on plans. Donaldson motioned to approve the landscape plan, to include that a type 4 plant material be created showing groups of trees along the north highway right-of-way of approximately 10 - 15 trees. Dingwell seconded. Donaldson amended motion to include review of site distances for vehicles entering and exiting the site with regard to placement of plant materials. Dingwell amended second. Passed unanimously. Lamont stated that this building design will set the theme for architectural continuity on the adjoining parcels. Huston then presented materials for roof and exterior of building. He stated that the roof would be concrete tile and the body of the building would be a synthetic stucco of amarillo white. Cuny motioned to accept the colors and materials for roof and exterior of building as presented. Donaldson seconded. Passed unanimously. Lot 63, Blk. 2. BM @ BC - Peregrine Village - Construction Trailers - Site Design Review Williams stated that the Commission granted aprpoval for the temporary placement of construction related trailers for the Peregrine Village project at the January 12, 1984 meeting. Due to unforeseen construction delays, that approval has expired. The applicant has requested an extension of that approval and the flexibility to work with Staff on the placement and number- of trailers on-site. This proposal includes removing all trailers from the Avon Center site and locating only the directly job related trailers onto the Peregrine Village site. Rick Larson, representative of Peregrine stated they are in the {process of moving trailers and debris from the Avon Center site. Cuny motioned to approve placement of construction trailers on Peregrine site with conditions 1-5 of Staff report. Gersbach seconded. Passed unanimously. Williams asked if future trailer placement for construction would war ant Commission review. Wi i felt that off-site reviews of trailers would be appropriate. Cc ssion agreed. Planning ¢u Zoning Meeting Minutes October 15, 1985 Page 6 of 6 Reading and Approval of P & Z Minutes of 10/1/85 Regular Meeting Maddox motioned to approve the minutes of the October 1, 1985 meeting as submitted. Dingwell seconded. Passed unanimously. Other Business Williams and Commission further discussed proposed revisions to Sign Code with particular attention to sign programs, multiple business signs, square footage of individual business signs, and temporary signs. Donaldson motioned to approve, and recommended Council approve the revisions to the Sign Code with the following two changes: 1? page 11 - Temporary Signs - Wording to be made clearer on signs and events; and 2> page 12 - Wording to be included to require sign programs for multiple business sites. Cuny seconded. Passed unanimously. There being no further business to discuss, Donaldson motioned to adjourn the meeting. Dingwell seconded. Passed unanimously. Meeting adjourned at 10:05 PM. Respectfully Subm'tted, Margar M. Lach Record ng Secretary Commission Approvaly M. Blair P. Cuny _ T. Landau C. Dingwe J. Maddox M. Donald C. Gersba Date ��