TC Minutes 12-19-2023AVON SPECIAL MEETING MINUTES A
TUESDAY DECEMBER 19, 2023 ,avon
VIRTUAL ONLY MEETING, VIA ZOOM.US COLORADO
1. CALL TO ORDER AND ROLL CALL
The special meeting was hosted in a virtual only format, via Zoom.us. Mayor Amy Phillips called
the December 19, 2023, Council special meeting to order at 5:00 p.m. A roll call was taken, and
Councilors present virtually were Rich Carroll, Lindsay Hardy, Mayor Pro Tern Tamra
Underwood, and Mayor Phillips. Councilor Ruth Stanleyjoined the meeting virtually at 5:02 p.m.
Councilor RJ Andrade joined the meeting virtually at 5:03 p.m. Councilor Chico Thuon joined the
meeting virtually at 5:16 p.m. They were joined by Town Manager Eric Heil, Deputy Town
Manager Patty McKenny, General Government Manager Ineke de Jong, Town Clerk Miguel
Jauregui Casanueva, Community Development Director Matt Pielsticker, Senior Planner Jena
Skinner, Avon Rec Director Michael Labagh, and incoming Interim Town Attorney Nina P.
Williams.
2. APPROVAL OF AGENDA
Video Start Time: 00:01:30
Mayor Phillips initiated the meeting with the Agenda approval process. Without further
discussion, Mayor Pro Tern Underwood made a motion to approve the Agenda. Councilor Hardy
seconded the motion. It was approved with a 4-0 vote of those present at that time.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:02:00
Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and none
were disclosed.
4. PUBLIC COMMENT
Video Start Time: 00:02:11
Mayor Phillips explained that public comment can be made by participating in the meeting via
zoom's video/audio, via telephone, or via email. She then clarified that the public comment
section is intended for items not listed in the Agenda, and participation by members of the
public is limited to 3 minutes. She asked if there was any public comment from those present
virtually, and no public comment was made.
S. BUSINESS ITEMS
5.1.Resolution 23-22: Appointing an Interim Town Attorney (Town Manager Eric Heil)
Video Start Time: 00:02:35
Town Manager Eric Heil introduced the topic of the appointment of Ms. Nina P. Williams as
new Interim Town Attorney for the Town of Avon. He noted that the Town of Avon had received
a 60-day notice of termination of representation from Town Attorney Karl Hanlon which had
caused him to begin interviewing replacements. He advised there are 6-8 firms that specialize
in local government law in the State, and he contacted 3 of those firms and a solo practitioner,
which allowed him to find suitable candidates quickly. He introduced Ms. Nina P. Williams who
spoke of her experience as an attorney specialized in representing local governments.
AVON SPECIAL MEETING MINUTES
TUESDAY DECEMBER 19, 2023 ,� V o n
VIRTUAL ONLY MEETING, VIA ZOOM.US C 0 L 0 R A D 0
Councilor Stanley asked where Ms. Williams is based out of, and she advised she is based out
of Lewisville. Mayor Pro Tern Underwood verified the understanding of Town Attorney office
hours onsite at Avon Town Hall, Tuesdays and Wednesdays, which Ms. Williams confirmed and
added she will still be available outside of office hours as well.
Councilor Andrade asked if the Town was settling by hiring Ms. Williams, and Town Manager
Heil noted he does not believe so. Heil spoke of the experience of her firm and her established
trajectory in municipal law. Mayor Pro Tern Underwood supported Heil's statements and added
that her experience with land board issues also make her a great candidate.
Councilor Carroll suggested an amendment to the legal services agreement to retain Ms.
Williams, in paragraph 1-H, where he indicated "monitor litigation [add 'and other'] matters".
No public comment was made virtually. After deliberations, Councilor Stanley motioned the
approval of Resolution 23-22. Mayor Pro Tern Underwood seconded the motion. It was
approved unanimously with a 7-0 vote.
9. ADJOURN
There being no further business before Council, Mayor Phillips moved to adjourn the
regular meeting. The time was 5:20 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended
to be comprehensive or to include each statement, person speaking or to portray with
complete accuracy. The most accurate records of the meeting are the audio of the meeting,
which is housed in the Town Clerk's office, and the video of the meeting, which is available at
www.hiL7hfivemedic.org.
org.
SPECTFULLY
Miguel Jauregui Can)deva, Town Clerk
APPROVED:
Mayor Amy Phillips
Tamra Underwood L Stanley Lindsay Hardy
RJ Andrade Rich Carroll Chico Thuon.
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