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PZC Minutes 052484e RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING MAY 24, 1984 The regular meeting of the Avon Planning and Zoning Commission was held on May 24, 1984 at 6:35 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. Members Present: Bill Pierce, Larry Kumpost, Mark Donaldson, Mike Blair Members Absent: Pat Cuny, Jerry Davis, Tom Landauer Staff Present: Jim Lamont, Plannine Director - Norm Wood, Director of Public Works - Maggie Lach, Recording Secretary Pierce suggested that a new secretary be chosen before any item was discussed. Blair motioned that Larry Kunpost, new Planning and Zoning Commission member, be chosen as the new secretary. Mark Donaldson, also a new Planning and Zoning Commission member, seconded the motion. Motion passed unanimously. Lamont mentioned the minutes of the April 26, 1984 regular meeting and stated that he had made the decision on withholding the minutes on the Lodge at Avon Phase I Conceptual Review until the fee was paid, even though the minutes had been forwarded to Council. He stated that if anyone should request those minutes for official proceedings, he would still maintain that those be stricken until such time that the Conceptual fee was paid. Felt that there needed to be a distinction between a Master Plan review and a review for a specific site project; ordinance is very specific about fees being collected. Stated that he bears the administrative responsibility for the error, but is also responsible for upholding the ordinance. Felt that Commission should pursue, with the Town Council, revising the zoning code in making a distinction between the two different types of Conceptual Reviews, one at Master Plan level and one at specific site level. Blair felt that the Planning and Zoning Commission members could recommend that action be taken and that Council take action to change the ordinance and clarify administrative procedure. Record shows that Jerry Davis arrived for the meeting at approximately 7:00 PM Pierce felt the Conceptual Review fee was a reasonable thing to do, but Town needs to encourage Conceptual Reviews. Suggested that perhaps 10% of Design Review Fee or 550.00, whichever is greater, be collected as fee for Conceptual Reviews. Kumpost suggested that the fee should be low enough so that people are not dis- couraged from coming in. Planning and Zoning Meeting Minutes May 24, 1984 Page 2 of 8 Lamont brought up an informational item regarding a joint meeting with the Planning and Zoning Commission members and Town Council members that would be held on June 7, 1984 regarding fractionalization of development rights. Record shows that Tom Landauer arrived for the meeting at approximately 7:15 PM Sign Code Wood presented slides of signs located in Vail, Glenwood Springs, Eagle -Vail and Avon. Commission members discussed the pictures regarding the size, placement, graphic design, location and possibilities for use under Avon's Sign Code. %, din and A roval of P & Z Minutes of 5/10/84 Re ular Meeting Lar. auer motione to approve the minutes e the May 10, 1 muting as submitted. Blair seconded. Passed unanimously. Post Master - Home Delivery Status Report Dave P.ivera, Post Master fo• Avon and Gene Letterhos, Director of Customer Service in Grand Junction were present for discussion. Pierce stated that one of the frustrations for boxholders is the difficulty in getting to the Post Office; there isn't adequate parking and there is the danger of snow and ice in the winter; stated that the Commission felt if nothing could be done about the parking lot or location of Post Office, perhaps home delivery would be a good alternative to pursue. Letterhos stated that he had distributed 1,100 questionnaires when the Post Office first moved into the building. Questionnaires asked how many people would use the service if it were provided. He stated that less than 300 of the questionnaires were returned. He also stated that even if there was an immediate approval for home delivery, it could take 3-5 years to be placed in operation. A population of 2,500 is required to be eligible for home delivery. Lamont stated that he had met with the Avon Center to discuss their deficit in parking. Avon Center is trying to encourage employee parking in the underground parking structure which isn't being used to its' best advantage. Pierce questioned Letterhos if there was a plan to look for a new Post Office site. Letterhos answered that it is in motion. Davis asked what kind of problems are involved in instituting home delivery. Lett9rhos answered that questionnaires must be circulated with returns showing z majority of people wanting home delivery. The regional office then looks at th:i and the Post Master also makes a recommendation. Davis asked if the people would need to support the Post Office to get home delivery. Planning and May 24, 1984 Page 3 of 8 Zoning Meeting Minutes Post Master - Home Delivery Status Report, Cont. Letter os answeredyes and that a petition from the local people requesting the service could be helpful. He felt that home delivery would work. It would take 9 months to install NDCBU's (Neighborhood Delivery and Collection Box Units) if home delivery is started. Lamont questioned Commission members if they would have a problem with approving the same type of box that is being used in Vail. Davis felt that it would be acceptable if put in reasonable locations. Letterhos asked Commission members if he should proceed with the questionnaire. Davis felt that he should and also pursue the NDCBU's. Davis motioned to support home delivery in the community and support a community effort to help the Post Office in their eFfort to get home delivery in the community. Landauer seconded. Passed unanimously. Tract B, Block 1, B.S. - S.R.U. - Heritage Cablevision - Microwave Site Pierce stated that a letter from Heritage had been submitted asking for a continuance on this matter. Discussion followed between Commission members regarding length of time for continuance. Applicant had requested 45 days. Blair suggested that applicant appear at the next meeting closest to the 45 day continuance limitation. Pierce opened the Public Hearing for the Special Review Use. No written comments had been received and there was no comment from the audience. Donaldson motioned to continue the Special Review Use for Tract B, Block 1, Benchmark Subdivision to the July 12, 1984 regular meeting. Davis seconded. Passed unanimously. Lots 1 & 2, Block 3, B.S. - S.R.U. - Sunridge at Avon II - Reduction in Parkina_ Lengthy discussion ensued regarding Commission members making presentations to each other. Members agreed it was acceptable to make presentations to each other, but wanted positive clarification either from Town Council or Town attorney as to whether it is or is not appropriate. Davis wanted policy established that members would follow. He felt that if Commission members, because of personal businesses could not follow policy, they should not be Commission members, but if a policy were established that allowed Commission members to present their individual projects, he would support that. Lamont suggested that the Commission send and interrogative to Town Council reguesting clarification. Pierce stated that he was looking for an understanding between Commission members until an answer was received from Town Council. Davis suggested that this problem be presented to Town Council and ask for guidance and guidelines as to what is and is not acceptable. Secretary to the Commission was requested to send a letter to the Town Council. Y:v> Planning and Zoning Meeting Minutes May 24, 1984 Page 4 of 8 Lots 1 & 2, Block 3, B.S. - S.R.U. - Sunridge at Avon II - Reduction in Parking, Con't. Kumpost stepped down due to a conflict of interest and to present proposed S.R.U. Kumpost stated that applicant wishes to construct a clubhouse in the parking area at Sunridge II and would lose 7 parking spaces as a result. Kumpost also pre- sented a site plan which Commission reviewed and discussed. He stated that use is for owners and tenants in Sunridge II complex. Donaldson questioned how Sunridge would control the use of the clubhouse. Kumpost stated that hours would be limited as would access, because someone would be in the office during operating hours. Wood stated that he had prorated the parking requirements for the clubhouse based upon east and west parking lot sizes and requirements and the west lot would have 11 spaces more than the minimum allowed by the Special Review Use. Davis motioned to approve the Special Review Use for parking requirement reduction on Lots 1 & 2, Block 3, Benchmark Subdivision with the condition that use of the clubhouse facility be restricted to owners, tenants and ouests at Sunridge at Avon Phase II only, and that no commercial operation be allowed unless there is further review by the Commission. Landauer seconded. Kumpost abstained. Motion passed. Lot 1, Block 3, B.S. - Sunridge at Avon II - Clubhouse Design Review Kumpost stepped down due to a conflict of interest and to present proposed project. Wood stated the proposed clubhouse provides a meeting room and recreational amenities for the e;isting Sunridge II complex and falls within the definition of an accessory building or use as per Section 17.08.020 of the Avon Municipal Code and is an allowed use as per Section 17.20.090 of the Avon Municipal Code. Commission members reviewed and discussed site plans presented. Wood also pointed out that the Special Review Use would not be final until reviewed and approved by the Town Council. Kumpost stated the intent was to match the siding and the color that is currently in place at Sunridge II. Stated that building is designed to look more like a residence so as not to intrude on the nature of the project. Davis commented on the back wall of the building which he felt was a stark 47 feet. Kumpost stated the bid documents have an alternate for 3 wall mounted light fixtures to break up the stark ojall. Landauer motioned to approve the design of the Sunridge II clubhouse on Lot 1, Block 3, Benchmark Subdivision with the addition of 3 lights with enough reflection for pedestrian walkways along the rear wall. Davis seconded. Kumpost abstained. Motion passed. Planning and Zoning Meeting Minutes May 24, 1984 Page 5 of 8 Lot 6A, Block 2, B.S. - Davis Duplex Remode', - Design Review Kumpost rejoined Commission discussion. Davis and Donaldson stepped down due to a conflict of interest. Wood explained that this was a remodel of an existing duplex with essentially no increase in building area ratio or lot coverage by impervious materials. Mark Donaldson, architect and representative for applicant Jerry Davis, explained that the site coverage increase is very minimal. They are increasing entry area on the west unit and the expansion area is over the existing garage. Pierce asked if the colors would match the existing building. Donaldson answered no, there would be new colors with new siding and trim on both units. Colors will be uniform for both units. He stated the window trim and wall trim would he Moorewood SC61 and the siding and soffit material would be Olympic Stain 7710. The color elevations represented the colors very well. Drawings were reviewed and discussed by Commission members. Pierce asked if the remodel would be a mirror image for the duplex. Donaldson answered�no, and that the west roof would be re -roofed with wood shakes to match existing. The actual increase in building height is 2 feet. Blair motioned to approve the Davis remodel on Lot 6A, Block 2, Benchmark Subdivision as presented. Kumpost seconded. Donaldson and Davis abstained. Motion passed. Lot 72, Block 2, B.S. - Buck Creek Plaza - Roof Extension Davis and Donaldson rejoined Commission discussion. Kumpost stepped down due to a conflict of interest and to present project. Wood explained that application was for extension of roof line along the southerly side of the Buck Creek Plaza building. The roof extension would cover an existing deck or balcony and it would not be an increase in building size or lot coverage. Wood stated that everything was in accordance with zoninq regulations. Kumpost explained that the intent is to cover upper leve, decks which catch large amounts of snow. He stated that snow sheds off of the upper roof onto the deck and creates a maintenance problem. The intent was to deal with potential snowslides over drive-through area by putting a pipe type snowfence on the roof to break up major snowslides. The addition would be the same type of roof as on the building originally, but it would be more of a copper color rather than a patina color, until it has weathered. Kumpost presented drawing of roof line and explained that the roof pitch was changed to allow light into upper units. Commission reviewed and discussed drawing. Landauer motioned to approve the Buck Creek Plaza roof addition on Lot 72, Block 2, Benchmark Subdivision as presented. Davis seconded. Kumpost abstained. Motion passed. Planning and Zoning Meeting Minutes May 24, 1984 Page 6 of 8 Lot 72, Block 2, B.S. - Lips, Too! - Entry Remodel - Design Review Kumpost stepped down due to a con�ct of interest. Wood stated the application was for a remodel of storefront and entrance to Lips, Too! This would include installation of a bay window, matching door with awning and brick veneer front covering. There would be no change in zoning. Donaldson asked if parking was looked at in relation to the remodel. Wood answered that it had not since there was no change in the building square footage. Donaldson stated that he recalled that the space between the entry and parking was rather tight. Kumpost responded from the audience that there is a walkway that extends 5 feet from the building. Louie Jordan, applicant and representative for Lips, Too! explained the color rendering . He stated they will put brick on the front and the bay window will extend out about 16" from wall, and an awning will be placed over the entrance. Pierce asked how the awning would fit under the overhang. Jordan answered that the awning would cover the window, but not far enough to block light from the store. Pierce also asked if there would be a sign on the awning. Jordan answered that Lips, Too! would be on awning. Pierce recalled that there was also a sign above on the building. Jordan asked if that would constitute another sign. Davis stated he would question it only because it is in an overhang area and how would the Commission deal with that topic. Lamont pointed out to Commission that this could be a precedent setting situation. He stated that almost all the buildings in Avon have a uniform front and this would be the first time there would be a breaking of a front with a different style which doesn't necessarily match the architecture. He suggested the Commission look at the entire building and not just the storefront. Donaldson stated this is one of two ground level retail spaces and if there were continuity between the liquor store and Lips, Too!, it could be contained without having to review the second story office and retail businesses. Pierce commented that he liked the way it looked, but questioned how it would fit in with the overall picture. Donaldson made comment on the bay window which would protrude a couple of feet into the 5 foot walkway. Davis and Landauer also commented on the limited walking space between the store- front and the parking lot. Donaldson stated that if the parking spaces were the correct length and wheel stops were to be installed where they are supposed to be, there should be no problem with bumpers overhanging the walkway. Wheel stops would not impede snow removal since it is well sheltered. Planning and Zoning Meeting Minutes May 24, 1984 Page 7 of 8 Lot 72, Block 2, B.S. - Lips, Too! - Entry Remodel - Design Review, Con't. Davis felt this remodel would distinguish that there are 2 stories to the building instead of one, because it is under shelter and it is inset. He did not fear that the Commission would be setting a precedent for facades. Should indicate to other tenants that if they wish to make a change, it would have to be similar and he felt the whole purpose was to offset one store from the other. Jordan commented that the idea was beautification of the storefront. Davis stated that he would like to see both storefronts similar. Commission discussed the brick veneer as to quality and look. Landauer made comment that the application made no mention regarding sign on awning. Davis felt that logo on awning didn't imply a sign. Lamont stated that if there is anything that identifies a business it would have to be brought in under a sign application to the Planning and Zoning Commission. Davis stated that if a sign is on the awning and it's put up, it would be considered illegal. Lamont stated that for the record, the Staff did not take a position on this entry remodel, but just cautioned Commission members. Landauer motioned to approve the Lips, Too! storefront remodel on Lot 72, Block 2, Benchmark Subdivision with the following conditions: 1) applicant to bring in a sample of the brick veneer to be used to show the colors and materials to be used; 2) that the bay window be painted to harmonize with the color of the brick or be painted white. Davis seconded. Lamont asked if it was clear that the awning sign was not part of the approval. Davis stated they were not approving an awning sign. Kumpost abstained. Motion passed. Other Business -Davis suggested that the concerns rega,•ding possible conflicts of interest between Commission members be relayed to the Town Council with a request that an opinion outlining their feelings be returned to Commission members. Pierce suggested that John Dunn also be contacted with regard to that. Lamont mentioned a Planning Conference to be held in Steamboat Springs regarding a Comprehensive Program designed for professionals to be held June 11-13, 1984. Davis suggested that one individual be selected to go and nominated Mike Blair. Kumpost seconded. Davis amended motion to include anyone else who might want to go. Kumpost amended second. Motion passed. There being no further business to discuss, Davis motioned to adjourn the meeting,. Landauer seconded. Meeting adjourned at 10:00 PM.