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PZC Minutes 062884RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING JUNE 28, 1984 The regular meeting of the Avon Planning and Zoning Commission was held on June 28, 1984 at 6:40 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. Members Present: Larry Kumpost, Mark Donaldson, Mike Blair, Bill Pierce, Pat Cuny, Jerry Davis Members Absent: Tom Landauer Staff Present: Jim Lamont, Planning Director - Norm Wood, Director of Public Works Dan Fogland, Building Administrator - Maggie Lach, Recording Secty. Fractionalization Lamont stated that Town Council was given Ordinance for first reading at the June 6, 1984 meeting, but deferred any decision on first reading, requesting that Planning and Zoning Commission and the Water and Sanitation District Boards review the Ordinance prior to taking action. He stated that one of the primary purposes of Ordinance is to bring procedural clarification to the TDR upon annexation or transfer of properties. He also stated that Ordinance, at Town Council's recommendation, includes language relevant to Master Planning and should have a separate chapter for the Zoning Ordinance which deals specifically with annexation procedures for Master Plan. Record shows that Tom Landauer arrived for the meeting at approximately 6:50 PM Pierce stated that this being his last meeting, he had several topics of concern he wished to mention to the Commission and hoped the Commission would continue to weigh each carefully: 1) Site planning is one of the most important considerations in review of a project. A building appearance can be changed, but not its' location; 2) It is important to let applicant know if Commission is not comfortable with applicant's presentation. It is Commission's obligation to let them know early on so that time and money is not wasted; 3) TDR's and Tract P are a very important part of the Master Plan and deserves a grep.t deal of consideration in its' develop- ment. Kumpost suggested that the most important part of the Master Plan is to develop design guidelines. Blair felt that Commission needs to make good, just and proper decisions in developing goals, procedures and guidelines for the Master Plan. Reading and Approval of P & Z Minutes of 6/14/84 Regular Me�ett n9 Kumpost mot1one to approve Minutes o� eine 1 19 meeting as presented. Landauer seconded. Motion passed unanimously. Planning and Zoning Meeting Minutes June 28, 1984 Page 2 of 8 Lot 35, Block 1, B.S. - Heritage Cablevision - S.R.U. - Microwave Antenna Site and Sideyard Setback Variance - Public Hearing Davis stepped down due to a contiict of interest. Fogland stated that there were 2 items on this request: 1) Special Review Use for installation of microwave antenna on site; 2) proposed location of antenna in sidelot setback which would require a variance. Lamont stated that there was a response from an adjacent property owner. Lamont explained proposal to caller and caller stated that he had no problem with proposal. Robert Probasco, Regional Engineer and Gene Larson, Regional General Manager for Heritage Cablevision were present for discussion. Probasco explained that they have 2 head -ins, in and near Avon, and wish to eliminate the Arrowhead site and utilize only the Metcalf Road site. To do this they must move the existing microwave antenna and equipment from'Arrowhead to Metcalf Road. He explained that in order for a microwave to operate, they must have a physical line of "sight" between the Dowd Junction head -in and the new microwave antenna location. He stated that they had looked at several alternatives and this one was the best. Probasco mentioned the other 2 alternatives: 1) Place a 120' self-support tower within the confines of existing head -in site. This would enable them to "look" over the hill beside the head -in. This was not attractive idea to anyone concerned; 2) place a short 16' tower on top of the hill beside the head -in and place about 300' of waveguide above the ground up the side of hill from tower to the head -in. It was feasible, but the above ground waveguide would be susceptible to wildlife damage and the 16' tower would be visible from most of the Avon area. He felt that the proposed alternative to place a 6' parabolic microwave antenna on the side of the building at 0090 Metcalf Road was the best both aesthetically and financially. Probasco distributed a diagram which explained microwaves in a simplified form. Probasco stated that they are currently using 25 channels in the microwave path and that this is a 2 -way system. Avon receives all satellite channels and transmits those to the Dowd Junction head -in and the Dowd Junction head -in receives the 5 Denver channels and transmits those to Avon. The diagram showed that the microwave antenna would be attached to the southwest corner of the southern most building. Probasco stated that they had calculated that antenna would extend 6', 9" from the edge of the building and would be 3', 3" from the property line. There would be a minimum of 7', 3" from the bottom of the antenna to the ground and the bottom would be 1', 9" below the top of the building. An antenna at this location would be invisible from virtually everywhere in Avon. Probasco presented photos showing the building and the Arrowhead site. Lamont stated that he had received a phone call concerning future buildings in the area and if they would block the line of "vision". If so, Heritage would not be able to limit height of buildings as understood by Staff and Commission. Probasco stated that they had calculated that any 35' high building going in along Nottingham Road would not interfere with line of "vision". Lamont asked if building would interfere if it were a 40'-60' building. Probasco stated that Heritage would then have to look at other alternatives. Planning and Zoning Meeting Minutes June 28, 1984 Page 3 of 8 Lot 35, Block 1, B.S. - Heritage Cablevision - S.R.U. - Microwave Antenna Site Rd Sideyard Setback Variance - Public Hearing - Con't. Pierce felt this was a good and acceptable solution to the problem. Probasco presented a letter from owner of the building stating that they would lease unit 27 to Heritage and allow them to attach a microwave antenna to the building. The Commission reviewed the findings required by Section 17.04.060, 1-3 and Section 17.20.020 of the Municipal Code and fol.nd that the application net these `indings. Blair questioned what color antenna would be. Probasco stated that it would be a grayish color compatible with the building colors. Cuny motioned to approve the Special Review Use allowing installation of a microwave antenna on Lot 35, Block 1, Benchmark Subdivision. Landauer seconded. Pierce amended motion to include that future development on adjacent sites would not be restricted to maintain line of "vision" for the antenna. Cuny amended motion. Landauer amended second. Davis abstained. Motion carried. Lot 35 Block 1B.S. - Heritage Cablevision - Sideyard Setback Variance The Commission reviewed and discussed the application and determined that the application met the requirements of Section 17.36.050 of the Municipal Code. Blair felt that area should be signed or marked so no one would run into the antenna. He suggested that posts be placed on each side of the antenna. Pierce stated that the application for a Special Review Use for Tract B, which had been continued to the July 12, 1984 meeting, be terminated. Probasco stated that Heritage would withdraw the Special Review Use application for Tract B. Landauer motioned to approve the variance request encroachment into the sideyard setback on Lot 35, Block 1, Benchmark Subdivision. Kumpost seconded. Kumpost amended motion to include that this would not constrain development on adjacent properties and that a 44 post be placed on each side of the microwave dish. Landauer amended motion. Kumpost amended second. Davis abstained. Motion passed. Lots 57-60, Block 2, B.S. - Lodge at Avon - S.R.U. - Lock -Off Units Davis rejoined Commission discussion. Pierce requested on behalf of the owners, that this be continued to the regular meeting of July 12, 1984. The public hearing was then opened. Staff reported that no written comments had been received and there was no comment from the audience. Cuny motioned to continue the Special Review Use on Lots 57-60, Block 2, Benchmark Subdivision until the regular Commission meeting on July 12, 1984. Kumpost seconded. Motion passed unanimously. Planning and Zoning Meeti: mutes June 28, 1984 Pane 4of8 Lot 17, Block 1, W.R. - Castruita-Trueblood Four lex Design Review luuc state tat tis was same project which had been presente�at the June 14, 1984 meeting and had been approved subject to the conditions that: 1) revise site grading and driveway design subject to Town Engineer's approval; 2) consider site lighting; 3) final approval subject to review of exterior elevations which should be modified to improve wall massing and location and placement of windows to be major area of consideration; 4'i replace 4 aspen trees on east side of project with 4 blue spruce trees at least 8' in height. Wood stated that after reviewing the conditions attached to the original approval, the applicants came back with a revised site plan with the units rotated on the site and fitting the site grading much better. Revised drawings and site plans were presen`.ed and discussed. Wood stated that builaing design was essentially the same as that previously submitted, but layout had been rotated on site. The revised layout eliminates site grading problems and will probably lessen snow drifting problems anticipated with previous submittal. Building elevations including window sizes and placemen` were also revised somewhat. Wood suggested that it might be desireable to square-Uut circular portion of driveway to create 3 or 4 additional parking spaces and that it might be desireable to have more pine or spruce trees along the north and east sides of the parking area. Wayne Trueblood, applicant, stated that the additional parking spaces had been discussed with the Town Engineer and agreed to square -out the driveway. Landauer motioned to approve the Castruita/Trueblood fourplex on Lot 17, Block 1, Wildridge Subdivision with changes from prior submittal, with the addition of 4 10' spruce trees as suggested by Town Engineer and with the squaring -off of the circular portion of the driveway to obtain 4 additional parking spaces. Kumpost seconded. Motion passed unanimously. Tract I, Blo.:k 3, W.R. - U.S. Forest Service Access Road -_p Review Wood stated that this is a proposal to construct a connecting road to an existing Forest Service access road. The road would be constructed across Tract I which is an open space tract and would tie into an existing trail located immediately north of Wildridge. Currently, people are exiting North Point Road and cutting across Lots 48-50, damaging bath private anu Town property. The proposed road will pro- vide an authorized access across an open space tract which is zoned for this type of use. Grades on the proposed road are up to 20' but this is flatter than the 2V, grades on the trail this ties into. The road is intended to serve 4 -wheel drive vehicles and is expected to be used primarily during summer months. The road will be constructed Wildridge Development Comrany at no cost to the Town. Plans call for revegetation of cut and fill slopes and construction of bar ditches to reduce erosion problems. Davis asked if the road would be a recreational asset. Wood replied that ;here is a problem during hunting season and this would provide an approved access. Planning and Zoning Meeting Minutes June 28, 1984 Page 5 of 8 Tract I, Block 3, W.R. - U.S. Forest Service Access Road - Design Review, Con't. Davis asked who the road would 6elong to. Wood stated that the property belongs to Wildridge Development Company and that an easement would be dedicated to the Town so the road would becume a part of the Town's street system. Cuny asked if the Town would be responsible for maintenance and repair of the road. Wood answered yes, but it would be a low maintenance road. Blair stated that the Forest Service would like to see the road built to provide access to a possible trailhead on Forest Service land for the parking of cars. Cuny motioned to approve the proposed access road across Tract I, Block 3, Wild - ridge Subdivision with the condition that it be maintained as a public access road to the Forest Service lands. Davis seconded. Kumpost abstained because his office did the drafting for the road plans. Motion passed. Lots A & 55, Block 2, B.S. - Avon Center - Parking Lot & Driveway Modifications - Design Review & Lots A & 55, Block 2, B.S. - Avon Center - Landscape Plan & Business Sign - Design Review Wood stated that the revised parking plan is essentially the same as that approved at an earlier meeting with the exception that an exit only had been added between the current entrance and Avon Road. A second entrance exit exists at that location at the present time. It is felt that this exit will provide better circulation and less congestion on the site. Drawings and plans were submitted and then reviewed and discussed by the Commission. Lenghty discussion followed. Pierce commented on landscaping materials and location at end of parking lot. Wood suggested that landscaping be extended to lot line. Cuny motioned to approve revised parking lot and driveway plans for Lots A and 55, Block 2, Benchmark Subdivision with the conditions that the inner parking area be changed to 90 degree parking with 2 -way traffic; that directional signage be installed and that the lot be adequately patrolled; and that the westerly raiius of the exit only be changed from 25' to 10'. Landauer seconded. Motion passed unanimously. Cuny motioned to approve the landscape plan with the condition that the applicant return with revised plans showing sidewalk access; site lighting; landscape materials; possible expansion of laidscaping to Avon Road and if not expansion, a compatible merging of the 2 landscapes with sidewalks for pedestrian circulation; and landscaping extended to property lines. Davis seconded. Motion passed unanimously. Planning and Zoning Meeting Minutes June 28, 1984 Page 6 of 8 A & 55. Block 2 Pierce asked Ned Gwathmey, applicant and representative for Avon Center if lettering on the sign was consistent with sign on building. Gwathmey answered yes. Cuny asked if it was the same type with lighting on the inside or just the same lettering style. Gwathmey stated they were trying to imitate Vail and Beaver Creek signs which are not backlit, but utilize flood lights. The stone wall would merge with landscaping and he felt the sign was more subtle. Cuny asked if this would replace the one that is on the building now. Gwathmey stated that they would like to keep both. Pierce stated that sign is 11' high and is not integrated into bank of site, but is freestanding. Gwathmey stated that berm is 5' high behind the sign. Commission and applicant reviewed and discussed drawings and color rendering. Pierce felt sign didn't integrate well with landscape design, and it was not like entrance sign at Beaver Creek. Gwathmey proposed that application be continued so that placement and landscape could be further studied and modified. Pierce felt sign was an awesome freestanding structure at 11' high and 44' long. Pierce stated that at applicant's request, the sign review would be continued to a future meeting. Parcel 2, Swift Gulch - Excavation and Revegetation - Design Review Lamont stated than; proposal is good idea, but with some modification. The idea as presenter,, is to remove vegetation from certain parts of the SWt Gulch area so that viewing public can see that it is destined to be a developed site. The proposal is to remove native vegetation and reveget=re with grasses. The rational for this was that Benchmark Company would like to remove fill dirt from the site for construction of the Buck Creek Road. The problem is with knoll that comes down from eastern portion of property. He was concerned because Town has this site under consideration as a potential location for a maintenance facility for the Town of Avon and regional transportation systems. He felt that if the knoll was tampered with, the site would begin to lose assets such as sight and sound protection. Zoning is SPA, but a specific proposal for use of site has never been submitted, only concepts for housing units and a shopping center. The basic concern is that by removing large amounts of dirt from knoll area, the community may be precipitating site development that leads to the foregone conclusion, without benefit of Master Plan, that a shopping center should be located there. He also felt that this was more of a mining operation on a site that hadn't been set aside for that purpose. Al Testa, Engineer for Section 36, Inc., and representative fur applicant, stated that it would be difficult to get the volumes of earth required for construction of Buck Creek Road without taking the knoll. Buck Creek Road is needed to provide access to Wildridge and Wildwood, and applicant suggested that the Commission look at the site before making decision. Planning and Zoning Meeting Minutes June 28, 1984 Page 7 of 8 Parcel 2, Swift Gulch - Excavation and Revegetation - Design Review, Con't. Lamont stated there is a need to study the revegetation plan and how things will grow since slopes are very difficult to revegetate. Davis felt this was a gravel pit operation and didn't feel that this was proper procedure for Commission to proceed with. Donaldson felt that since this is a redesign of a site, that a grading plan should have been submitted. Pierce asked how many acres were involved. Testa stated about 41-2 acres. He explained that Buck Creek Road needs dirt in order to reduce the scar at the entrance to Buck Creek. This would be accomplished by hauling dirt from Swift Gulch to Buck Creek. Pierce summarized the concerns of the Commission stating that they need to see the site to better understand the pros and cons of moving the dirt. He suggested that a continuance would allow Commission to look at the site and also give applicant time to present more information to Commission. Commission agreed to a site tour to be arranged for the week of July 9, 1984. Lot 56, Block 2, A Lot 1, Block 3, W.R. - Amendment to SPA Plan Donaldson stepped down due to a conflict of interest. Wood stated that this Resolution requesting a rezoning to amend Wildridge SPA plan would allow construction of 2 duplexes on Lot 56, Bloch 2, Wildridge and rezone Lot 1, Block 3, Wildridge to open space. This was a condition of the Special Review Use approval as approved by the Planning and Zoning Commission. Kumpost motioned to approve the Resolution. Davis seconded. Donaldson abstained. Motion passed. Lot 56, Block 2, W.R. - Coyote Ridge Condos - Design Review Donaldson stepped down to present project. Fogland stated that applicant had proposed 2 duplex residential structures separated by 137'. Lot 56 contains 3.12 acres. Commission members reviewed and discussed site plan and color rendering. Davis had con --erns of duplexes b(ing identical to one another. Donaldson affirmed that both duplexes were identical in design. Landauer reiterated Davis' feeling of trying to stay away from mirror image buildings. Pierce mentioned concerns of height on south side of building and having 2 duplexes looking the same. Davis, stated he had no problem with design, but would prefer that one duplex be different from the other. Donaldson was not aware of an Ordinance that said they couldn't be identical. Cuny stated that it was a philosophy of the Commission. Kumpost suggested that roof lines be modified or gables added to make the duplexes different. Commission agreed that with modifications to one duplex it would be more acceptable. Donaldson was not aware of this philosophy and felt that much of Wildridge incorporated repetitive design. 1,,,r Planning and Zoning Meeting Minutes June 28, 1984 Page 8 of 8 Lot 56, Block 2, W.R. - Coyote Ridge Condos - Desi n Review, Cont. Kumpost motioned to approve one dup ex on of 56, B oc< , Wilddridge Subdivision with the condition that the other duplex have minor modifications so that both duplexes would not be identical and that design of other duplex be presented to Commission. Cuny seconded. Landauer opposed. Donaldson abstained. Motion carried. Other Business Donaldson rejoined Commission discussion. Cuny mentioned that fence around Benchmark Trailer Park was in need of repair. Kumpost questioned if he was to write letter to Town Council regarding road design and if it's the Commission's responsibility to review roadway design. Commission members agreed to have Kumpost write a letter. There being no further, business to discuss, Cuny motioned to adjourn meeting. Landauer seconded. Motion passed unanimously. Meeting adjourned at 11:15 PM. Respectfully Submit d, - Marga et FT. Lach Recording Secretary COMMISSION APPROVAL: i" REQ564TO DATE: V V�j I_? I M Mike Bla Pat Cuny Jerry Da T. Landa L. Kumpo M. Donal Cheryl E