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PZC Minutes 101184RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING OCTOBER 11, 1.984 The regular meeting of the Avon Planning and Zoning Commission was held on October 11, 1984, at 6:46 p.m., in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Nike Blair. Members Present: Mike Blair, Jerry Davis, Larry Kumpost, Pat Cunv, Tom Landauer, Mark Donaldson Members Absert: Cheryl Dingwell Staff Present: Dan Fogland-Building and Zoning Administrator, Bill James -Town Manager, Art Abplanalp-Town Attorney, Barbara Joseph -Recording Secretary FTork SessioD James reported on Master Plan progress. He stated that the comprehensive Master Plan idea had been replaced with a "Development Plan" format. The Development P'an should be finished by May, 1985. A committee will be formed to steer the Development Plan progress. Kumpost was appointed to represent the P & Z on this committee. A similar committee will be formed to overhaul the Zoning Ordinance. Donaldson was appointed to represent the P & " on this committee. Subdivision Regulations are expected to be completed sometime in mid-February, 1985. Commissioners had concerns regarding Commission members entering into outside contracts with the Town for the purpose of developing Design Guidelines. Davis stated that he did not think any Commission member should be conducting business with the Town. This issue was discussed at length. Commission members recessed at 7:36 p.m. Record shows that-lbe Regular_ftet"ns-began_at��4Q_p�ms____ P & Z Meeting Minutes October 11, 1984 Page 2 LQta__1311 ..51_Qck 2,BM_9_$C-_infArIDal��csassion - Saypy SgQare_--Pr.p-.5ant,a-.5p-]2y_Dennis Cele Mr. Dennis Cole, Attorney at Law, represented Savoy Square, Inc., a Colorado Corporation. Cole stated that it was the intention of Savoy Square to improve the above referenced property; having just entered into a contract to buy said property. Cole further stated Savoy Square's intent to request a Special Review Use for Timeshare on these lots. He requested verification and guidance as to the proper procedures to be followed pursuant to the initiation of this project. Cole wanted to inform the Commission of Savoy Square's intentions in advance, to avoid any future problems and to make sure the project got started on the right track. Discussion followed. Blair wanted the Commission to consider information regarding the effects of Timesharing on a community in general, and Avon specifically. Blair asked Cole to research and report these effects. Blair also directed the Town Manager and staff to compile information and report on the effects of Timesharing on the Town. After discussion regarding the pros and cons of Timeshare, the informal presentation on Savoy Square ended. Fogland then addressed the Fractionalization Ordinance. He stated that, after discussions with developers, there seemed to be a need for a hotel suite -type definition, allowing for a separation for a bedroom 1Rd a kitchen, an idea not addressed in the current Fractionalization Ordinance. The concern was to be able to employ a hotel suite idea without using the required density allocation for a one bedroom unit. Fogland stated that the Town Council was presented with this idea and had recommended that it be pursued. Zee Council suggested this new category be termed an "Accommodation Suite", with the definition being "Any room, or group of rooms, with not more than one bedroom, one bathroom, and one kitchen, .,11 of which are designed for or adapted to occupancy by overnight guests, and accessible from common corridors, walks, or balconies without P & Z Meeting Minutes October 11, 1984 Page 3 411 passirg through another accommodation unit or dwelling unit. Accommodation Suites may be used only in buildings operated solely as a hotel, and may noc exceed an average of 600 S.F. por suite." An Accommodation suite would use 1/3 of a development right. yi Art Abplanalp, Town Attorney, had several areas of concern regarding the Accommodation suite definition. He felt that the attempt to regulate based on use solely as a hotel would be +� difficult/impossible to enforce. He questioned how anyone could be forced to operate a building as a hotel. He felt an i alternative to this wordina would be to create a required ownership structure that would be inconsistent with any type of operation other than a hotel. He suggest^d requiring any building, or portion thereof, that would utilize Accommodation suites, to be either under one ownersh - or be completely Timeshare. This requirement would provide a means of enforcement, and would also prevent Accommodation suites from being utilized as one bedroom, long-term residences for less density rights than would have been required through the Fractionalization formula. Lengthy discussion followed. Donaldson felt that a definition governed by the use of the unit was not desirable. Further discussion ensued. Blair thought the issue .-nirranted further study and discussion between staff and the Town Attorney. Davis felt that if this new category were adopted, the end result would be the creation of more density. Cuny felt that things like having to pay sales tax and different parking requirements would be a help in preventing the utilization of Accommodation suites on a long-term basis. She felt the required ownership stipulations should be included in the definition, but questioned the desirability of having a hotel full of Accommodation suites, to the exclusion of other types of rooms. Kumpost did not feel density would be increased. James felt that the Town Council was looking for a consensus from the Commission regarding whether a hotel suite -type classification is needed. Although it was agreed there was no opposition to the idea itself, there were concerns about the effects on other types of accommodations within the Town. Davis questioned the differences, if any, between this P & Z Meeting Minutes October 11, 1984 Page 4 Accommodation suite definition and a one bedroom unit. He felt consistency should be the Commission's goal. Cole stated that a formal application for Timeshare approval would be made in the next two to four weeks. Blair stated the issue would be studied further. Fogland brought up the concept of converting Fractional Development Rights back into whole rights. This would apply mainly to hotel -lodge development rights since, under the current ordinance, these types of rights cannot be fractionalized. Abplanalp stated this would be a two-step process - the first being the conversion of hotel -lodge development rights into residential development rights, or "fusion"; the second being the fractionalization of these residential rights into some other type of development rights. Abplanalp stated that the question to be considered was two -fold: (1) Should there be a method for converting undeveloped hotel -lodge rights into residential rights? (2) If so, what should the conversion ratio be? Discussion followed. Blair stated that the Commission's reaction to the first question seemed favorable. Blair directed staff, either independently or through the Development Plan com-nittee, to prepare and submit a proposal on this issue. 1,91.0-Mill :M o,.••, . 1 Fogland stated that, prior to final inspection and at the owner's request, the concrete patio on the west unit was changed to a Redwood deck. Members reviewed the approved plans, and pictures of the substituted deck. Fogland stated the deck was attractive and seemed to fit in with the rest of the building. However, it only applied to one unit out of four. i0 P P & Z Meeting Minutes October 11, 1984 Page 5 Kumpost moved approval of the Patio/Deck change for Beacon Hill Condominiums, Lot 70, Block 1, Benchmark at Beaver Creek, as submitted. Davis seconded. Cuny suggested that Mr. Stroop, the builder, be informed of the need to have these types of appearance -altering changes approved before they are in place, not after. Passed unanimously. jiQt 56. Block --2. BM @ BC-_Dey-elQpagntSign Extensi" Reguest - Ay4D__R_Qad_Office Building Fogland stated that Mr. David Cole, the applicant., wrote and requested an extension for this development sign. The original approval was in March, 1981, to be removed when a temporary Certificate of Occupancy was received. As of yet, no development has been initiated. The sign conforms to regulations in size and height. Plans for this project have been approved. Cuny moved denial of the extension request for the development sign on Lot 56, Block 2, Benchmark at Beaver Creek, due to the lack of development on the Lot. Motion died due to lack of second. Kumposr suggested contacting the applicant and finding out if this project is still being pursued. Davis moved to continue the development sign on Lot 56, Block 2, Benchmark at Beaver Creek, for a period not to exceed six months end/or until the issue is resolved by completion of the Sign Code. Kumpost seconded. Motion carried by a 3 to 1 vote, with Cuny voting "nay". Lots 23 & 75, B1Qek._2, IBQ_=-Deve"..Pm_ent Sign—__Y_ail A5.U&,iat.e.5 KumIDost stepped down uue to his involvement the application. Fogland reviewed the application, stating be within the 8 feet allowed by Code. The S.F - .04 S.F. more than the 16 S.F. allowed Davis moved approval of the Development Block 2, Benchmark at Beaver Creek, for a and/or until such time as the issue of in the preparation of that sign height would sign would be 16.04 by Code. Sign on Lots 23 & 75, period of six months development signs is P & Z Meeting Minutes October 11, 1984 Page 6 addressed by the Sign Code, subject to the reduction in sign area to the 16 S.F. allowed by Code. Landauer seconded. Ron Preston, representing Vail Associates, stated there would be no problem reducing the sign size. He stated that a plan was being developed for a Shopping Center. Cuny objected to development signs being allowed on Lots where there is currently no development. Discussion followed. Motion carried by a 3 to 1 vote, with Cuny voting "nay". Lot _A,_Block 2. BN_BC—D-u"nez-5-2isn - y-gY1aIld "xpres5 Travel -_Ryon Center Kumpost :resumed his seat. Fogland reviewed the application, stating the location of the proposed sign as the Southeast end of A%on Center. Although Avon Center's Sign Program requires signs that state the business name, Applicant would prefer a generic sign, stating "Travel", due to the length of the business name. Letter style and construction would be consistent with Avon Center's existing business signs. .Ian Strauch, President of Overland & Express Travel, had suggested two possible options. The first option, preferred by the applicant and Avon Center, would be a generic sign stating "Travel". The letters would be 12"high x 10"wide, in the same style as the Avon Liquor and Christy Sports signs. The second option would use the company name and utilize two lines. "Overland & Express" would be displayed on the top line in smaller 10" x 8" letters. "Travel" would be displayed below in the larger 12" x 10" letters. Mr. Strauch was present. He stated he would prefer to install a channel -lit, generic sign, as stated above. Commission members generally disapproved of generic signs. Davis expressed concern about the fact that Avon Center had approved of a generic sign, contrary to their Sign Program. Even though the generic sign would meet the Town of Avon Sign Code, it would defeat the purpose of the Avon Center Sign Program. He stated that if the Avon Center people were going to start endorsing signs contrary to their established Program, they ought to come before the P & Z and change their program. Lengthy discussion followed. P & Z Meeting Minutes October 11, 1984 Page 7 Kumpost suggested disallowing the request for a generic sign and informing the Avon Center people that this sign would be approved, saying "Travel" in lit letters and "Overland & Express" in smaller, unlit letters. If this is acceptable to Avon Center, he suggested them coming in and changing their Sign Program to accommodate this. Discussion followed. Cuny moved to approve a Business Sign for Overland & Express Travel, Lot A, Block 2, Benchmark at Beaver Creek, with "Travel" in lit letters similar to those of Avon Liquor and Christy Sports, and "Overland & Express" in smaller, unlit letters of the same type, with the condition that applicant obtain a letter from Avon Center agreeing to this. Any size up to 20 S.F. Kumpost seconded. Passed unanimously. 4TWEatellite Dishes-_1nformaJtional_1tem Fogland stated he had been asked to report on this by the Tow% Manager. Fogland felt the DRB Rules in this area needed clarification. The interpretation of a central TV system needed to be more specifically defined. Lengthy discussion followed. Blair asked staff for suggestions regarding the types of controls that would be feasible, to be submitted as soon as possible. Other Business Fogland stated staff would be working with the newly -formed Zoning Committee to compile Parking Regulation information. Fogland stated that the Town had removed funds that would have been used for a P & Z trip to research the Master Plan. Blair suggested specifically requesting funds for a field trip. Staff was directed to come up with possible locations, justifications for those locations, and a preliminary budget for the trip, for the next meeting. Fogland stated he had been in touch with Jim Cunningham, of Benchmark Shopping Center, and had asked him to be at the next meeting with plans for the parking lct changes currently underway. Fogland also asked him to implement a Sign Program. P & Z Meeting Minutes October 11, 1984 Page 8 It was decided that the proposed Pizza represented a minor change review and/or approval. flue addition for Iron Horse and would not require Commission Reading an --Approval -Qf_P & Z Minutes of 3/27/34 Regular Meeting Landauer moved approval of the minutes of September 27, 1984, as submitted. Kumpost seconded. Passed unanimously. There being no futher business Cuny motioned to adjourn. Kumpost seconded. Passed unanimously. Meeting adjourned at 10:48 p.m. SPECTFULLY SUB ITTED: n a a o^ , Recording Secretary Commission Approval: Date: M. Blai P. Cuny J. Davi T. Land L. Kump M. Dona C. Ding -well to come before the Commission,