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PZC Minutes 111584RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING NOVEMBER 15, 1984 The regular meeting of the Avon Planning and Zoning Commission was held on November 15, 1984 at 6:45 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Mike Blair, Larry Kumpost, Mark Donaldson, Jerry Davis, Pat Cully. Tom Landauer arrived at approximately 7:00 PM Members Absent: Cheryl Dingwell Staff Present: Dan Fog"land, Building and Zoning Administrator - Norm Wood, Director of Public Works - Maggie Lach, Recording Secretary Work Session The Commission reviewed sample drafts of the Sign Code submitted by Fogland. Discussion included Residential Project Signs, Individual Business Site Sign:_. and Multiple Business Site Signs. Definitions of Development Signs and Real Estate Signs were discussed including Sian Programs and sizes and heights of signs. Regular Meeting Agenda Items - :.5-7ff 1 of P & Z Minutes of 10/11 as submitted. Cuny seconded. Passed unanimously. Reading and Approval of P & Z Minutes of 10/25 Kumpost motioned to approve the minutes of the as submitted. Davis seconded. Passed unanimously. arar Meetin 11, X84 regular meeting 1984 reqular meeting Review of �a lot of Lots 30 & 31, Block 2, BM @ BC - First Bank of Avon Wood state that replat is of LoLs 30 and 31, Block 2, Benchmark at Beaver Creek Subdivision, and shows a relocation of the lot line on Lot 30, moving it 50 feet to the west, increasinq the size of Lot 30 and decreasing the size of Lot 31. There has been a request for a 50 foot access easement along the lot line in an attempt to gain a single access for both lots from West Beaver Creek Boulevard at the southeast corner. Wood further explained that Lot 30 is the proposed site for the First Bank of Avon. Planning & Zoning Meeting Minutes November 15, 1984 Page 2 of 6 Review of flat of Lots 30 & 3I, Block 2, BM @ BC - First Bank of Avon, Con't. Den m s Cole, attorney representing�irst ank of Avon an Sunroa roup explained that the contract of sale between Sunroad Group Limited and First Bank calls for the conveyance of existing Lot 30 plus 50 feet of the east side of Lot 31; in essence, the lot line will be moved 50 feet to the west. He stated that they would be keeping the same easements for utilities. Cole further stated that Norm Wood, Director of Public Works had suggested that there be a 25 foot access easement on either side of the property line and that First Bank will want to talk to the Commission anyway about the roadway, lanes, etc., because they're hoping they don't need to use all 50 feet of the easement. Lot 30, with replatting, will be considered a commercial lot. Preliminary Design Review - Phase 1, Lodge at Avon Subdivision (Formerly Lots 57-60, Block 2, BM @ BC) Fogland stated that applicants are proposing a four story combination lodge and commercial project. Previous actions taken by the Commission have been a Conceptual Review (April 24, 1984) and a Special Review Use for lock -offs (July 12, 1984). Fogland further explained that because the lot is such an unusual shape, there are some critical areas that need discussion. Bill Pierce of Intratect, architect and representative of applicant, Lodge at Avon Associates, stated that the building that is proposed has 25 foot setbacks on three sides which is approximately 30% of the lot. Fogland suggested that the setbacks be tied down at this meeting for future planning. Pierce stated that the Lodge at Avon granted the Town of Avon two easements for road access because of road straightening. It is away from the property line and the applicant may ask for a ten foot setback and is not ready to tie that down yet. Fogland asked if the proposed use of the Avon Road right-of-way had been State approved. Pierce stated that he was expecting a letter from the State. Blair asked what the concept and style of the building is, proposed uses, and numbers and types of units. Pierce stated that the building will be four stories; the first level will be used for commercial space, lobby and amenities with a pedestrian pass-through and internal mall system. It is intended to be operated as a condominium hotel and will be fractionalized according to formula. Pierce explained that the smallest unit is 285 S.F. hotel room. A typical hotel room is 315 S.F., a studio is 460 S.F., and some one bedroom and one bedroom with loft units. It will offer flexible rental capability similar to a condominium. Pierce presented a three dimensional model of the proposed building for the Commission to review and explained how the building would be oriented on the lot. He stated that there is a two level porte cochere outside of the main entry and there is check-in parking. Most of the commercial space will be at the end of the mall. Planning & Zoning Meeting Minutes November 15, 1984 Page 3 of 6 Preliminary Design Review - Phase I, Lodge at Avon Subdivision (Formerly Lots 57-60, Block 2, BM @ BC) Con't. Blair asked what the particular style of the building is called. Piarce called it a traditional lodge style building. He explained that the outside of the building would be a combination of stucco and wood shingle siding with heavy painted trim around the windows. There will also be wood column support posts around the exterior of the building. Maximum height of the building should be 50 feet and contains approximately 52,000 S.F., or three times the S.F. of the Benchmark Shopping Center. The root- will possibly be shake shingles, but no commitment has been made yet. The exterior of the building is a rosey sandstone color. Davis questioned what thought went into the design of the building in relation to what already exists in Avon and what may exist in the future. Pierce stated that the ends of Peregrine have a strong relationship developed in the roof form. The materials on the building will tie it in with Peregrine and Avon Center. He also stated that this building is not necessarily repeating the design or character of Avon Center. Being at thi entrance to Beaver Creek, this building is part of the style and appropriate to the site. It is meant to create an ambiance and picks up the traditional forms and materials and scale of a resort hotel. Davis liked the style, but felt that A -,on had no particular rhyme or reason in design, whereas everything in Beaver Creek is uniform and consistent in design. Cuny asked if the parking lot could be broken up by islands because it is flat. Pierce felt it would be no problem to do that. He said that they do have the capacity for 1; times the parking that is required. Phases II and III will have parking along the south property line, and that there will be 320 parking spaces in the parking structure. The lodge guests will park in the back of the building. Cuny asked if the landscaping was finalized as to sizes and types of material. Pierce stated that they have a general theme in mind and are looking toward a style or landscaping that is normally found in a more developed area. Crabapple and mountain ash are presently being considered and they plan to plant trees in grates in the paving of the plaza area which is similar to the Westin Hotel in Vail. Cuny asked if there is the appropriate percentage of landscaping for the project. Pierce state that, at least in Phase I, there is Enough. He explained that the landscaping around the building is different from the rest of the landscaping. Davis questioned if the landscaping would tie in with the rest of the Town. Pierce stated that it would and that is the intention. Cuny felt that perhaps a pedestrian walkway shouli be incorporated into the design to connect Avon Road and Benchmark Road for continuity within the Town. Blair asked for direction from the Commission. Davis felt that this building is too different in design and not appropriate for the center of Town, although he likes the design and concept. Planning & Zoninq Meeting Minutes November 15, 1984 Page 4 of 6 Preliminary Design Review - Phase I, Lodge at Avon Subdivision (Formerly Lots 57-60, Block "BM 9 6CBC� Con't. Cun�y iTno�eel the bui Tai ng wouldelf-p ace because it incorporates wood and stucco. Blair stated that he shared Davis' concern regarding compatibility with the Town. Kumpost liked the design and felt it is appropriate and the style is closer to Beaver Creek. Donaldson had no problem with the building; there is a mixture of wood and stucco and the roof line is varied to give it enough scale. Landauer felt a shingle roof and shingle siding was too much. He felt it would look terrible. Donaldson agreed, stating that the line work looks good in the drawings and the crispness of the horizontal lines is a good contrast with shadow forms and felt the shingles would not go with the overall design. Kumpost and Blair agreed with Donaldson. Kumpost motioned to continue the Preliminary design review for Lodge at Avon Subdivision to a future meeting date so that additional information might be submitted in accordance with the Staff Report. Cuny seconded. Passed unanimously. Informal Discussion - Development Plan Fogland stated that Staff has been looking at circulation in terms of roads. Norm Wood, Director of Public Works stated that reviews had been done on Avon Road and how a separated grade crossing would work there. He further explained that there is some urgency because the County will include that in their request to the Highway Department for their 5 year improvement program. This is to be presented to the Highway Department on November 26, 1984. The separated grade crossing would include Benchmark Road to the bridge and holding those two grades as a constant. In doing so, the separated grade crossing would start at Benchmark Road and come down slightly west with a 6% grade and back up with a little under a 5% grade and still match the existing bridge elevations with a 30 mile per hour design speed and maintain at least a 13 foot clearance at the railroad. At that point, the road would go under the railroad tracks with an allowance of 3 feet for structure. Wood felt that this is something that is practical and an approach that can be used for a separated grade crossing. Davis asked for clarification and which direction this would be. Wood stated south, and showed the different buildings on either side of Avon Road on the map presented for review. He further stated that the upgrading of Avon Road would include a 5 lane highway from I-70 over to Highway 6, which would have right turn lane, excel-decel lane on each side and a continuous left turn lane which would function in either direction. There it iaore involved than just this as the entrance into the bank poses a problem because an alternate access point is needed due to a 12 foot drop. Riqht turn access might be limited to the entrance to Beaver Creek Boulevard and Benchmark Road. On the south side of the tracks, entrances at Avon Station and Nottingham Station were looked at with this grade and it would start at a 50 foot radius at the bridge which would put the center line of the entrances at 75 or 80 feet north of the bridge. The road would only be 1 foot lower there and it should provide good access to both properties. Planning & Zoning Meeting Minutes November 15, 1954 Page 5 of 6 Informal Discussion - Development Plan, Con't. Davi— s asFeT f a new ri ae would be built as well. Wood said that in order to get the full width, a new bridge is needed. Wood also discussed a pedestrian underpass as opposed to an overhead pedestrian walkway covering the railroad tracks, and said that the Spinel report states that to lower approximately 3,600 feet of railroad track, it would cost approximately $1.5 million. Dcnaldson asked who would be participating in payment of improvements. Wood answered that the Development Committee is hoping to get a commitment from the Town, Vail Associates through Beaver Creek, Eagle County and perhaps developers from either side along the tracks. Other Business Kumpost highlighted discussion from the Development Committee meetings and stated that there would be no formal submittals until after January 1, 19S5 on the different districts. He explained that Lamont had submitted a reorganization of the gc_ls and objectives. This system utilizes the economic issues, housing, transportation, design standards and social issues and combined these comments into these categories. Staff is meeting every Tuesday morning. Blair requested that some of this information, even if incomplete, be brought in for review by the Commission. Kumpost also stated that he had attended the Northwest Colorado Council of Governments meeting at Copper Mountain. Conflict of interest was discussed along with liability of the Planning Commission, and marketing packages to bring businesses into communities. Donaldson made comment on the Zoning Committee and progress which entails a briefer format including an explanation of each district, the intention, the allowed uses, Special Review Uses, space limitations and miscellaneous provisions. By mid-December some of this will be in writing. Cuny pointed out a letter to the Commission from Benchmark Trailer Park and asked what the status of development was. Fogland stated that they want to be part of the Developm,:nt Plan and are looking for direction as far as density and what to do with the trailer park. Cunt' mentioned concerns of a sign put up on the fence at the Benchmark Trailer Park advertisior pace for rent. Fog'and stated hr had already spoken to the manager regarding the sign. Fog and further Mated that Benchmark Shopping Center had made official application for a sign program there along with a Special Review Use for large lot parking reduction and information on the Subdivision plat. Foqland stated that the Town Council had tabled the Accommodation Suite idea and that they would take it into consideration again at their next meeting. Donaldson felt that the Fractionalization Ordinance had been well utilized by the Lodge at Avon and it would be a good example to present to Council. Ne personally felt that the Accommodation Suite definition is not needed because enough definitions, categories and fractions were available for a creative person to be able to come up with what is an Accommodation Suite without penalizing the developer and without being discriminate in one zone district. Pe -haps Council should let the Ordinanre take effect before amending it. Planning & Zoning Meeting Minutes November 15, 1984 Page 6 of 6 Other Business, Con't. Kumpost stated that he agreed up to a point. He would rather see an Accommodation Suite with a wet bar and no cooking facilities. Blair mentioned information items included in packets. There being no further business to discuss, Davis motioned to adjourn the meeting. Landauer seconded. Passed unanimously. Meeting adjourned at 10:15 PM. pectfully Su itted, Margaret M. Lach Recording Secretary Commission Approval M. Blair P. Cuny J. Davis T. Landa L. Kumpo M. Donal C. Dingw Date ��