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PZC Minutes 112984RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING COMMISSION MEETING NOVEMBER. 29, 1984 The regular meeting of the Avon Planning and Zoning Commission was held on November 29, 1984 at 6:43 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Mike Blair. Members Present: Mike Blair, Larry Kumpost, Cheryl Dinowell, Pat Cuny, Tom Landauer, Jerry Davis Members Absent: Mark Donaldson Staff Present: Dan Fogland, Building and Zoning Administrator - Norm E!ood, Director of Public Works - Bill James, Town Manager Maggie Lach, Recording Secretary Work Session The proposed Subdivision for Tract Q, Block 2, Benchmark at Beaver Creek was reviewed and discussed with regard to the Town Development Planning process and road planning in that area. Regular Meeting Agenda Items -7:30 PM Reading and Approval of P & Z Mintues of 11/15/84 Regular Meeting Cuny motioned to approve the minutes of the November 15, 1984 regular meeting with the changes as noted. Kumpost seconded. Passed unanimously. Cuny stated that page 5 of 6 of the minutes, line 17 should read, "Cunt' pointed out a letter to the Commission from Benchmark Trailer Park and asked what the status of development was." Review - Subdivision Plat - Tract Q, Block 2, BM @ BC Blair stated that for the record, theCommission viewed maps and discussed the proposed Subdivision Plat and a portion of the Town Development Plan with reqard to Tract Q, Block 2, Benchmark at Beaver Creek. Commission members, applicant and interested parties were present for discussion. I400d explained that plat calls for removal of lot line between Tract R and Tract 0, and then subdividing off a portion of what is now Tract Q. The lot line as proposed, presently runs through the existing parkinq lot. Some items to be considered on the developed lot is that the developed portion of the tract meets the zoning requirements for parking, loading spaces and set- backs. Some of the things still to be resolved are the loading spaces and the actual number of parking spaces that are available within the tract. Planning & Zoning Meeting Minutes November 29, 1984 Page 2 of 10 Review - Subdivision Plat - Tract Q, Block 2, BM 0 BC, Con't. Wood further stated that they are looking at the possibility of removing the problem entrance at the northwest corner. Staff suggested that the entrance off of the common access easement be closed off, and the entrance moved to East Beaver Creek Boulevard so it is in line with other entrances. Wood explained that while it is not an ideal solution, because it is so close to Beaver Creek Place and common access easement, it would be better than what is there now. One of the other chances is for perpendicular parking all along the west side of the building. Cuny thought that area was for the Food & Deli loading zone. Wood stated it currently has parking spaces. The loading zones need to be addressed on the site plans. A Special Review Use has been requested and is on the agenda, but there are items that need to be resolved, such as the actual number of spaces. Staff feeds some will be lost and some that are shown on the plans are not really spaces. Wood reiterated that there are some problems to be worked out, but the plans do show a new lot line well away from the setback lines and area coverage does not appear to be a problem. Kumpost asked where access would be for Tract Q. Wood stated at the existing entrance to Benchmark Shopping Center. He further explained that Tract R is that triangular portion of greenspace where the Benchmark Shopping Center sign i.. Wood stated that the Commission would review this plat and make recommendations to the Town Council as far as app;ovino or disapproving the plat. He said he was not sure whether this plat was ready for the Commission to make a recommendation, but that the Commission could provide more direction as to what should be provided in additional information such as discussion on the entrance, the loading spaces, the amount of parking spaces, and how this fits in with the Development Plan. Bill Pierce, architect, represented applicant Jim Cunningham, and explained that Cunningham is proposing to subdivide 21,000 S.F. of property from the lot that he owns in Avon. In order to do that, he said that they need to provide evidence that there is enough parking for the building. A parking study was done for the building to determine how many parking spaces they needed and a parking plan to show how many potential parking spaces were on the site with the derived plan. He stated that the applicant applied for a large lot parking reduction because they are looking at the development potential for the building itself. Pierce explained that the parking study shows that they need 114 spaces for the current building with the uses that are in the building, and for projected uses. The parking plan shows 125 spaces. Pierce asked if the entry was really part of the issue of the Subdivision and of the parking plan and reduction. He said it is a problem, but asked if it was Cunningham's obligation to solve the entry problem. Perhaps Benchmark Plaza or the Town should assist in solving this. Blair asked Wood if the points of access and parking spaces had anything to do with the Subdivision boundary or could it be handled separately. -d^, Planning & Zoning Meeting Minutes November 29, 1984 Page 3 of 10 Review - Subdivision Plat - Tract Q, Block 2, BM @ BC, Con't. Wood stated that since parking is one of the requirements, it has to be addressed before the lot can be subdivided. The developed lot should meet the Zoning requirements for parking, loading spaces, etc. Blair felt that if there is enough space on the proposed lot for the parking, it should be adequate. He felt that the Staff would know if there is enough circu- lation and parking based on the studies done. Wood suggested that the recommendation that would go to Town Council be based upon a satisfactory parking plan, at least showing that it meets all the require- ments for loading spaces and parking. Wood felt these problems should be resolve i because of a question of what is realistically a parking space and what is not, to provide for circulation. Jim Cunningham, applicant and special general partner of the group that owns the property stated that he is aware that they have between 114-116 required spaces. The plan shows 125 with an extra 8-10 spaces before a large lot reduction. He felt that the parking is not or should not be an issue in the overall aspect of whether they could satisfy the existing building requirements and still have the Subdivision. Cunningham said he would cooperate with the Town Council and the Commission for a period of time. He felt that they could comply with the Subdivision requirements. lie suggested that a recommendation to Town Council include that the Subdivision would be acceptable if the parking could be worked out with Staff, and if some alternate course of action for an alternate route could be left in abeyance, or give the Town the option that they could provide additional parking, he could then provide the Town with the right-of-way. Kumpost had concerns of the Developmert Plan road not working. Davis suggested that the plans be looked at as a viable possibility with additional information to be presented. Cully had problems with the large lot reduction and did not feel it would work, and also had concerns of loading zones not shown on the plans. Pierce said they could add loading zones which would be on the north side of the building. Blair asked if anyone in the audience had comments on the Subdivision proposal of Tract Q. Jim Potter, managing partner of Avon 66 Partnership and owner of Lot 66, which is adajcent to the northeast corner of Tract Q, stated that he supported the Subdivision of Tract Q and felt additional traffic in that area would be no prohiem. He said he bought his lot with the idea that it would have good exposure to that traffic. Diana Meehan, representative of Mr. Otis, owner of Lot. 65, stated that as long as the parking does not go onto his lot, there is no problem with the Subdivision of Tract Q. Meehan presented a preliminary drawing of the proposed development for Lot 65. Planning « Zoning Meeting Minutes November 29, 1954 Page 4 of 10 Review - Subdivision Plat - Tract Q, Elock 2, EM @ EC, Con't. 0o recommen e tat consideration an recommen ation be sent to Town Council to approve the Subdivision, subject to parking details and a solution regarding. access across the lot for a street, and some direction from the Commission regarding the existing northwest corner access or whether it is better to pursue a separate entrance. Davis had no problem with the proposal, but felt more study was needed for entrance and to address impact of access to newly created lot. Kumpost felt there was not adequate information available to make a decision and felt additional study was warranted. Lengthy discussion followed. Hlood stated that if a recommendation is made to Council regarding further study, this would be delayed to the first Town Council meeting in January and, perhaps by that time these items could be worked out. Cunningham felt there had been enough discussion for the Commission to make a recommendation. Wood felt it would be best to utilize input from the Commission and devalop the plan further showing the loading zones, working on entrances, parking spaces, etc., and come back with a plan that incorporates and takes care of these problems. Wood explained that it may technically meet the requirements for the Subdivision, but the drawings have not been submitted showing that it can be done. Cuny recommended that applicant work with Staff and that review of plat come back at the next Commission meeting with the corrections in parking and with ideas for access to the lot. Kumpost seconded. Sheila Davis spoke from the audience and felt that there was enough discussion to forward a recommendation to Council, and felt that it was unfair to hold up the applicant. Jerry Davis felt that the recommendation to Council should be that there is not enough information to make a recommendation. Davis and DinQwell opposed the motion. Motion carried. Wood stated that this Subdivision plat would go before the Council at their next meeting. Dingwell added that it now goes without a recommendation from the Commission. Kumpost motioned that word be sent to Council; that the Commission feels there are some serious issues that need to be resolved on this, and that no action should be taken until those are resolved, and the recommendation is in fact ttiat the Commission needs to resolve these issues before Council takes action. Cunningham stated that he could comply with the Commission's request and come back in two weeks and further, that he wished to continue the Special Review Use on the large lot parking reduction while this is worked out. Kumpost's motion died due to a lack of a second. Commission recessed at and reconvene at 9:16 PH Planning & Zoning Meeting Minutes November 29, 1984 Page 5 of 10 Blair stated for the record that there was a motion made regarding the Subdivision item, but applicant agreed to a continuation to the next regular meeting. Tract Q, Block 2, BM @ BC - S.R.U. - Large Lot Reduction in Parking - Benchmark Fogland explained that applicant was requesting a Special Review use for a large lot parking reduction at the Benchmark Shopping Center, Tract Q, Block 2, Bench- mark at Beaver Creek. Blair opened the public hearing. Jim Cunningham, owner of tract and applicant stated that he wished to continue the Special Review Use to the next regular meeting. There being no one else wishing to be heard, the public hearing was closed. Davis motioned to continue the Special Review Use for large lot parking reduction, Benchmark Shopping Center, Tract Q, Block 2, Benchmark at Beaver Creek, at applicants request. Dingwell seconded. Passed unanimously. Block 2. BM @ BC - ram Davis stepped down due to a conflict of interest. Fogland presented the sign program plans for Commission review. Bill Pierce represented the owners of the Benchmark Shopping Center and stated that the sign program is an attempt to upgrade the property. On of the basic ideas addressed for the program was how do we handle the multitude of different signs and directions the buildings approach from, and how do we make the building interesting. Pierce explained that they are trying to create a series of sign boards on the lower facia of the building. The sign boards will be a light grey color (2989 of color key program) and the background of the facia is dark burgundy and the sign boards will become the sign face for the businesses within the building. ' In addition, there will be a directory for the second story businesses next the the four entrances of the building; two on the south, one on the north entrance, and the far east entrance. Pierce further explained that each business has the option of putting their name on a 6" x 24" panel next to the doors. The applicant is also proposing a freestanding sign on the south side of the building that is similar to the north side sign. The north side sign will be upgraded. Pierce explained from the plans submitted where the south sign would be placed and stated it would be 6-8 feet lower than the north side sign. The existing lettering on north side sign will be taken off and given new lettering. Pierce said that if a business on the second floor leases more than 2,000 S.F., a business sign may be applied to the second floor facia. Dingwell asked what would happen to the existing signs on the building. Cunningham, applicant stated that those signs would be removed in a period of time. He would work with the tenants and when a new tenant comes in or when the lease is up, they will be expected to comply with the sign program. Planning & Zoning fleeting Minutes November 29, 1984 Page 6 of 10 Tract Q, Block 2, BM @ BC - Benchmark Shopping Center - Sign Program, Cont. Landauer ase w at t e eieFt of t e sign towers would be. Pierce stated the sign on the north side is approxinateiy 35 feet high, and the sign on the south side would be approximately 25 feet high. Cuny liked the proposal to change the lettering on the north side building I.D. sign, but felt another sign on the south of the building at 25 feet might be too high. Landauer felt the building needed some identification and liked the sign program as a whole. Kumpost and Dingwell agreed. Cuny asked if the signs would be lit. Pierce stated that the businesses have the option to light signs. He explained that the plans submitted for the sign program showy how that would work. Cunningham stated that in negotiating a lease, signage is always a critical issue. As an example, Ski & Shore currently has one sign and they have four or five bays along the front of the building where they could, theoretically have a sign. He felt that maybe they should be allowed one sign, or if they had a logo and Ski & Shore Real Estate, that they be allowed two signs. He would not give them more than two signs out of the four bays that they theoretically are exposed to. He further stated that with a sign tower at the south of the building, traffic flow may be relieved because then that entrance will be used. Cuny asked if this program was in written form. Pierce stated that all of the provisions for the sign program had been submitted on the plans. He clarified that no business on the first floor will have more than two signs. Landauer stepped down from discussion because of a conflict of interest and asked if a business has a north and south exposure, is that business allowed signs on either side. Cunningham stated yes, so they would actually have four signs. Blair asked Staff if the plan form for the sign program was adequate for the records. Fogland said yes, he preferred the plan form. Dingweil motioned to approve the sign program for Benchmark Shopping Center, Tract Q, Block 2, Benchmark at Beaver Creek with the condition that tenants renting ground level space of less than 2,000 S.F. may have one sign on facia, and businesses with over 2,000 S.F. may have two facia signs at each side of frontage. Kumpost seconded. Dingwell amended motion to include that all existing signs be converted to new sign program within two years. Kumpost amended second. Davis and Landauer abstained. Motion carried. Planning & Zoning Meeting Minutes November 29, 1984 Page 7 of 10 Tract Q, Block 2, BM @ BC - Design Review Davis stepped down due to a conflict of i Landauer rejoined Commission discussion. Jerry Davis, applicant, asked to withdraw - Business Si nteres station K"ZYR his application for a business Sion design review. Kumpost motioned to accept applicants withdrawal of a business sign design review for Benchmark Shopping Center, Tract Q, Block 2, Benchmark at Beaver Creek, due to Commission's approval of the Benchmark Shopping Center's sign program. Dingwell seconded. Davis abstained. Motion carried. Lot 21, Block 2, BM @ BC - Design Review - Antenna Transmitter Placement - Radio Station KZYR Fogland stated that application is for an antenna transmitter placement on Lot 21, Block 2, Benchmark at Beaver Creek, First Bank Building. Applicant is proposing to install two radio antenna transmitters for the operation of the radio station. The antennas will be placed on the northeast corner of the First Bank Building. Fogland presented plans of the building to clarify placement of antennas. He explained that Staff -ecommendation is that the antennas be painted to match the rest of the building and that placement is subject to review after installation to see if further screening is warranted. Marty Hijmans, station engineer represented applicant and stated that the antennas will be well concealed and did make effort to place them below the roof line so they would not be seen. They will paint them the same color of the building and the dimensions of the antennas are 16 x 18 x 463-2 and will protrude 6z" from mounting area. Cuny motioned to accept the application for Rocky Mountain Wireless, Lot 21, Block 2, Benchmark at Beaver Creek, for two antennas to be located on the First Bank Building with the conditions that they be painted to match the building and that it be reviewed after installation to see if further screening is needed. Lanaiuer seconded. Davis abstained. Motion carried. Design Review - Phase I, Lodge at Avon Subdivision (Formerly Lots 57-60, Block 2. BM @ BC) Continued from 11/15/84_Reaular Meeting Davis rejoined Commission discussion. Fogland stated that applicant had submitted revised plans showing landscaping, parking lot, loading spaces, location of trash and use of the building for required parking. Applicant also submitted breakdown of potential uses with regard to parking. It was suggested that the landscaping include some low growing shrubs around the entrances and exits, that asphalt be used on the sidewalk from the parking lot extending to the building. Fogland explained that the parking breakdown submitted is good, showing the potential commercial uses; islands were provided on the north side of the parking lot, but the loading space seems to be too far from the building. Egress radius and circulation will be reviewed by the Town Engineer. Planning & Zoning Meeting Minutes November 29, 1984 Page 8 of 10 Design Review - Phase I, Lodge at Avon Subdivision (Formerly Lots 57-60, Block 2, BM @ BC) Continued from 11/15/84 Regular Meeting, Con't. Fogland further suggested that a color rendering of the building materials to be used, proposed lighting, drainage, snow storage, and fractionalization/lock-off clarification of density use for Phase I.. be submitted. Bill Pierce, architect and representative of applicant, explained that the landscaping will tie-in around the perimeter of the north side of the project, using cottonwood trees, which the Town has already planted near the east right- of-way. Potentilla and red twig dogwood will tie-in with the end of the mall and give color and texture below the trees and will enhance the landscaping that is along the highway now. The types of trees that will be used are hopa crabs, which are used for the highway landscaping and along the mall. Trees have been provided in the parking lot to break it up. Upright junipers will be planted around the proposed trash area for screening. A sidewalk will connect the bike path from the south end of the Lodge plaza area. Pierce stated that they would use asphalt sidewalks rather than gravel as was previously planned. The loading space is away from the building so that it is noi. right at the front door. The parking spaces have been calculated as to what we feel we'll need based upon the types of uses. He explained that they are trying to be as realistic as possible with the commercial uses. Kumpost asked if the State had responded regarding the use of the right-of-way. Pierce had not heard from them yet. Kumpost asked if a color rendering, rather than a brochure could be submitted. Cuny asked if lighting had been provided for the parking lot. Pierce stated no, but he would submit a plan with lighting shown. Lighting has been provided around the building under the covered walkway. Wood suggested lighting along the streets to serve as lighting for the parking lot and lighting for Benchmark Road. Davis asked Staff if the Development Plan for the Town specified style for buildings and if not, perhaps the Commission should wait until the Development Plan is done. Another concern is the potential realignment of the roads. Blair questioned the legality and practicality of the suggestion. Pierce stated the the suggestion wasn't a bad one, but his concern was that it would still take years before the Town accomplishes all that they have in mind, and the idea of taking 50 feet of land for a road has a serious impact. Davis felt that holding off on approval until the Development Plan was done would show whether or not the project is compatible with the Development Plan. Lengthy discussion followed. Kumpost made comment regarding the design of the building and felt it would fit into the Town; looking across the park there is another building that utilized stucco and wood balconies. Pierce reiterated that hip roof of the Lodge does tie-in with the Peregrine roof. It has a peak and slopes from the peak. Planning & Zoning Meeting Minutes 0 November 29, 1984 Page 9 of 10 Design Review - Phase I, Lodge at Avon Subdivision (Formerly Lots 57-60, Block 2, BM @ BC) Continued from 11/15/84 Regular Mee tinq, Cont' s Davis addressed the issue of woo siding, an stated t at just aca�it utilizes wood and stucco, does not mean it fits in with the rest of the Town. It is the design and style of the building that is of concern. Most buildings in Town have wood and stucco and he said he was really addressing the style of the building. Kumpost felt thsre were similarities between this building design and other buildings in Town and felt it did tie-in. Davis asked for information regarding hip roof because it is so similar to designs in Beaver Creek. Pierce stated there are hips to lower the scale at the end of the building to have a more pedestrian oriented feeling. He further stated that several Commission members were concerned about the siding and it has been revised to tongue and groove cedar sidina, rough faced, with a vertical application, similar to the fire station. Pierce presented color samples and explained that the color of the siding is Olympic stain 906, a grey -green color. The stucco will be off-white, 196H penguin. The windows and trim around the doors will be white, as will th,� LAndow sashes. The stucco that forms the covered pedestrian walkways will be MB71-11 coral. The vertical wood columns on the first level will be a seafoam color. The entry doors are an everglade color or grey -green. The roof will be a natural shake shingle. Cuny asked if the fractionalization/lock-off had been clarified. Wood explained that a procedure had not yet been established on how to deal with fractionalization, but it would come through the Planning Department. The information requirements are established for the platting process, which would be the same for the Planning process. Cuny motioned to approve final design review for Lodge at Avon Subdivision with the conditions that items needed for plat are completed, irrigation system is to be put on the plans, lighting shown, site plan with dimensions, easements, drain- age and snow storage and clarification of fractionalization, and subject to verification by Staff examining egress radius and circulation and State Highway Department lease that is forthcoming and partial color elevation be brought back to Commission showing vertical and horizontal application of siding. Kumpost seconded. Davis opposed. Motion carried. Other Business Fogland asked Commission if a review should be submitted to them regarding installation of windows at west end commercial space at the Christie Lodge, which could be considered a minor change. Fogland presented plans for review. Commission members had no objections to Staff approving the minor change. Planning & Zoning Meeting Minutes November 29, 1984 Page 10 of 10 Other Business, Con't. Fogland stated that Staff had and Goal Statements for Decemb Fogland addressed the enclosed Cuny asked if the Christie Lodge Davis suggested that each buildin relates to their building, then t look like. Fogland further stated that mo rules had been dealt with tie and landscaping. Fogland also stated that the Town December. Blair suggested that be included in end of the month. Kumpost reiterated that the Goal St He also suggested that the Commissi the advantages of lowering the rai cost differences can be determined. Wood stated that in his review with suggested that a scope of services would include the lowering of the r and then get prices. The next step Associates to see if they would par Kumpost would write a letter or mem There being no further business to Davis seconded. Passed unanimously. Meeting adjourned at 11:20 PM. requested a work session on the Develo er 13, 1984 from 3:00 to 6:00 PM. memo on the sign code. could be contacted regarding their g in Town have its own sign program he Commission would know what their pment Plan sign program. as it signs would st of the conflicting statements in the design exception of open space, impervious materials, Council was not meeting the last week of Respectfully Submitted, a �Margare Lech Recording Secretary the agenda for the Commission meeting at the atements be reviewed for the next meeting. on make a statement to Town Council regarding lroad and putting in an overpass so that the State Highway Department, it has be prepared for study for Avon Road that ailroad track, as well as lowering the road, would be to go to the County and Vail ticipate, but to go ahead with the study. o to that effect to the Town Council. discuss, Dingwell motioned to adjourn the meeting. Commission Approval Date M. Blair . ( C! P. Cuny _ J. Davis T. Landau L. Kumpos M. Donald C. Dingwe rbc. 13