2024 Community Grant Program Letter of Agreement - Youth Closet DocuSign Envelope ID:60A74001-EAC1-4AC5-84B9-DE4C06579E2A
AVOfl
COLORADO
Letter of Agreement
Between
Youth Closet and Toy Chest and Town of Avon, Colorado
Ms. Rebecca Kanaly
Youth Closet and Toy Chest
P.O. Box 9383
Avon, CO 81620
Dear Ms. Kanaly:
The Town of Avon is pleased to provide funding to Youth Closet and Toy Chest in fiscal year 2024. The
work of Youth Closet and Toy Chest is important to the Avon community and on behalf of Avon's residents,
the Avon Town Council would like to express its appreciation for your passion and commitment to the
program by awarding Town funds as described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of
Avon's financial contribution.
Agency:Youth Closet and Toy Chest
Project: Youth Closet and Toy Chest
Town of Avon Contribution:
Cash: Seven thousand five hundred dollars ($7,500.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of
Avon Community Funding Application (Funding Application), submitted to the Town of Avon by Youth
Closet and Toy Chest. Funding for the program was approved by the Town Council in the 2024 Town of
Avon General Fund Budget on December 12, 2023.
Agreement Term: January 1, 2024 through December 31, 2024
Schedule for Use of Funds: January 1, 2024 through December 31, 2024
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions,if any,as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the
Town of Avon logo and brand, including the placement of the Town of Avon logo on marketing and
promotional materials associated with the project, as appropriate to the level of funding from the
Town.
DocuSign Envelope ID:60A74001-EAC1-4AC5-84B9-DE4C06579E2A
• Within ten (10) business days of the close of the project, Youth Closet and Toy Chest shall deliver to
the Communications & Marketing Manager a Post Event/Project Report to assist in measuring the
impact of the event on the local economy, vibrancy and needs of the community. The Report shall
include the number of direct persons served and fees for services, at a minimum. Youth Closet and
Toy Chest is encouraged to meet with the Communications& Marketing Manager early in the year to
define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon
and for overseeing Youth Closet and Toy Chest's project administration. The Communications &
Marketing Manager should be contacted with any questions and to coordinate the needs of the
funded project: Elizabeth Wood, Communications & Marketing Manager, (970) 748-4087,
ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed
agreement. The remaining ten percent (10%) will be paid upon receipt of the Post Event/Project
Report and submittal of an invoice, unless agreed to otherwise by the Communications & Marketing
Manager.
Nothing contained in this Agreement shall constitute or designate Youth Closet and Toy Chest or any of
its employees as employees of the Town of Avon, and thereby, Youth Closet and Toy Chest, its
subcontractors or any person directly or indirectly employed by it are not entitled to Town of Avon
worker's compensation benefits or any benefit contemplated by a Town of Avon employer/employee
relationship.
Authorized Signatures:
Rebecca Kanaly, Youth Closet and Toy Chest
I duly represent that I am authorized to represent Youth Closet and Toy Chest in reviewing, agreeing and
signing this Agreement. My signature to this Agreement constitutes acceptance of the terms of this
Agreement, special conditions for use of the funds awarded, if any, Youth Closet and Toy Chest's
responsibilitips�-p�,f,Atgtadobbove.
SIGNATURE:` caAA22 r8 11o...
PRINTED NAME:
Rebecca Kanaly
TITLE: CEO
1/24/2024
DATE:
Town of Avon Docusigned by:
SIGNATURE: �1 bBSFu9b(UA492_
Elizabeth wood
PRINTED NAME:
TITLE: Communications & Marketing Manager
DocuSign Envelope ID:60A74001-EAC1-4AC5-84B9-DE4C06579E2A
1/25/2024
DATE: