2024 Community Grant Program Letter of Agreement - The Cycle Effect DocuSign Envelope ID:51A5CF53-9E9C-4693-BCE7-51F459DD703F
AVOn
COLORADO
Letter of Agreement
Between
The Cycle Effect and Town of Avon, Colorado
Ms. Shannon Casson
The Cycle Effect
P.O. Box 1503
Eagle, CO 81631
Dear Ms. Casson:
The Town of Avon is pleased to provide funding to The Cycle Effect in fiscal year 2024. The work of The Cycle Effect is
important to the Avon community and on behalf of Avon's residents, the Avon Town Council would like to express its
appreciation for your passion and commitment to the program by awarding Town funds as described in this Letter of
Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency:The Cycle Effect
Project: Girls Mountain Bike Program
Town of Avon Contribution:
Cash:Two thousand dollars ($2,000.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by The Cycle Effect. Funding for the program
was approved by the Town Council in the 2024 Town of Avon General Fund Budget on December 12, 2023.
Agreement Term: January 1, 2024 through December 31, 2024
Schedule for Use of Funds: January 1, 2024 through December 31, 2024
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications&Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand, including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, The Cycle Effect shall deliver to the Communications &
Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy,
vibrancy and needs of the community. The Report shall include the number of direct persons served and fees for
Letter of Agreement Page 1
DocuSign Envelope ID:51A5CF53-9E9C-4693-BCE7-51F459DD703F
services, at a minimum.The Cycle Effect is encouraged to meet with the Communications& Marketing Manager early
in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
The Cycle Effect's project administration. The Communications & Marketing Manager should be contacted with any
questions and to coordinate the needs of the funded project: Elizabeth Wood,Communications&Marketing Manager,
(970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement. The
remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,
unless agreed to otherwise by the Communications& Marketing Manager.
Nothing contained in this Agreement shall constitute or designate The Cycle Effect or any of its employees as employees
of the Town of Avon, and thereby,The Cycle Effect, its subcontractors or any person directly or indirectly employed by it
are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon
employer/employee relationship.
Authorized Signatures:
Shannon Casson,The Cycle Effect
I duly represent that I am authorized to represent The Cycle Effect in reviewing, agreeing and signing this Agreement. My
signature to this Agreement constitutes acceptance of the terms of this Agreement,special conditions for use of the funds
awarded, if apn.y,ap,j;9 ,yCycle Effect's responsibilities as stated above.
SIGNATURE, Sew CASSbIA,
4(Et4DCFID6E49E
PRINTED NAME: Shannon Casson
TITLE: Grants Manager
1/23/2024
DATE:
Town of Avon by:
SIGNATURE I
1/4.-1/bBSFU9b/UA491...
Elizabeth wood
PRINTED NAME:
TITLE: Communications & Marketing Manager
DATE: 1/25/2024
Letter of Agreement Page 2