2024 Community Grant Program Letter of Agreement - High Five Access Media DocuSign Envelope ID: FE4F239F-BA33-4AFD-865F-A465349094EF
AVOn
COLORADO
Letter of Agreement
Between
High Five Access Media and Town of Avon, Colorado
Mr.JK Perry
High Five Access Media
P.O. Box 5600
Avon, CO 81620
Dear Mr. Perry:
The Town of Avon is pleased to provide funding to High Five Access Media in fiscal year 2024.The work of High Five Access
Media is important to the Avon community and on behalf of Avon's residents,the Avon Town Council would like to express
its appreciation for your passion and commitment to the program by awarding Town funds as described in this Letter of
Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: High Five Access Media
Project: Community Video Archival
Town of Avon Contribution:
Cash:Three thousand five hundred dollars ($3,500.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by High Five Access Media. Funding for the
program was approved by the Town Council in the 2024 Town of Avon General Fund Budget on December 12, 2023.
Agreement Term: January 1, 2024 through December 31, 2024
Schedule for Use of Funds: January 1, 2024 through December 31, 2024
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications&Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand,including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, High Five Access Media shall deliver to the Communications
&Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy,
vibrancy and needs of the community. The Report shall include the number of direct persons served and fees for
Letter of Agreement Page 1
DocuSign Envelope ID: FE4F239F-BA33-4AFD-865F-A465349094EF
services, at a minimum. High Five Access Media is encouraged to meet with the Communications & Marketing
Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
The Communications & Marketing Manager is the responsible representative for the Town of Avon and for overseeing
High Five Access Media's project administration. The Communications & Marketing Manager should be contacted with
any questions and to coordinate the needs of the funded project: Elizabeth Wood,Communications&Marketing Manager,
(970) 748-4087, ewood@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed agreement. The
remaining ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,
unless agreed to otherwise by the Communications& Marketing Manager.
Nothing contained in this Agreement shall constitute or designate High Five Access Media or any of its employees as
employees of the Town of Avon, and thereby, High Five Access Media, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
JK Perry, High Five Access Media
I duly represent that I am authorized to represent High Five Access Media in reviewing, agreeing and signing this
Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement, special conditions for
use of the fundshhAyy cal , if any, and High Five Access Media's responsibilities as stated above.
SIGNATURE: J4 e �'-193/1Ob68b6 419...
JK Perry
PRINTED NAME:
TITLE: Executive Director
2/2/2024
DATE:
Town of Avon
�DocuSigned by:
a• db. [ lcJe e of
SIGNATURE:,--n e5FD967OA492...
Elizabeth wood
PRINTED NAME:
TITLE: Communications & Marketing Manager
2/5/2024
DATE:
Letter of Agreement Page 2