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PZC Minutes 081694r7 RECORD OF PROCEEDINGS PLANNING AND ZONING COMMISSION MEETING MINUTES AUGUST 16, 1994 The Town of Avon Planning and Zoning Commission held a worksession starting at 6:30 P M Topic of discussion was the matter of how the height of a building is to be determined The applicants for Lot 3. Block 2, Wildridge were questioning the manner height was determined The Commission informed the applicant that they would either have to meet the 35' requirement or apply for a height variance All Planning and Zoning Commission members, except Patti Dixon and Buz Reynolds, were present Others present included, Norm Wood, Town Engineer, Mary Holden, Town Planner, and C'harlette Pascuzzi, Recording Secretary The regular meeting of the Town of Avon Planning and Zoning Commission was called to order by Chairman lack Henn at 7 40 PM, August 16. 1994 in the Council Chambers, Avon Municipal Building, 400 Benchmark Road. Avon, Colorado All members, except Patti Dixon and Buz Reynolds were present Members Present lack Hunn, Bill Sargis Henry Vest, Sue Railton Rhoda Schneiderman. Staff Present Norman Wood. Town Engineer Mary Holden. Town Planner, C'harlette Pascuzzi. Recording Secretary CONSENT AGENDA The following items were scheduled on the Consent Agenda I Lot 65, Block 4, Wildridge Subdivision- Placement of Meters 2 Lot 63, Block 2. Benchmark at Beaver Creek Subdivision, The Seasons Identification Sign 3 Lot I, Avon Town Square Subdivision, Sign Lights 4 Lot 18, Block 2, Benchmark at Beaver Creek Subdivision. Root' Material Change Mary Holden described each Consent Agenda request PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 2 CONSENT AGENDA, (CONT) Sue Railton moved to approve the Consent Agenda as submitted Henry Vest seconded and the motion carried with Rhoda Schneiderman voting nay. PUBLIC HEARING Lot 36 Block 1Benchmark at Beaver Creek Subdivision, Special Review Use, Addition to Auto Body Shop Public Hearing Mary Holden stated that this is a request for an expansion of the Special Review Use Permit for Rich's Auto Body Shop She stated that the final design review will be scheduled at the next meeting She stated that Staff recommends approval or Resolution 94-I5, approving the SRU Mark Donaldson described the expansion Chairman Hunn then opened the public hearing for citizen input With none forthcoming the Chairman then closed the public hearing. The Commission had no problems with the request Henry Vest moved to approve Planning and "Zoning Commission Resolution 94-I5. A Resolution Granting A Special Review Use To Allow An Auto Body Repair Shop On i r-- 36, Block I, Benchmark At Beaver Creek Subdivision, citing the following findings an4i conditions FINDINGS: A The proposed use otherwise complies with all requirements imposed by the zoning code, and B The proposed use is consistent with the objectives and purposes of the Comprehensive Plan, and C The proposed use is designed to be compatible with the surrounding land uses and uses in the area PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 3 W PUBLIC HEARINGS 1CONT1 Lot 36. Block I. Benchmark at Beaver Creek Subdivision Special Review Use Addition to_ Auto Body Shop Public Hearing. (contl CONDITION: 1. No wrecked or damaged vehicles will be parked on site unless they are confined to the designated storage yard for the project Bill Sargis seconded and the motion carried unanimously Lot 1 Riverside Subdivision Eaglebend IIf PUD Y tblic Hearing Mary Holden staled that this is a PUD request She stated that the design criteria is listed out in the Staff Report She stated that one of the recommendations of Sub -Area 10 that this proposal is not meeting is providing public access to the river and they are not providing the pedestrian pathway She stated that the applicant has done a good job r`oreaking up the mass of these buildings, with the detail that they have done She stated that this proposal is at Z 1 6 units per acre She stated that, based on the site plan given to staff, it shows a wall building on the 30' setback She asked if the landscape plan mitigate the disturbance of the vegetation The circulation for this site is limited to one access point by the State Highwav Department She stated that landscaping is called for within the 10' setback She stated that the Commission should focus on the 10' buffer and the landscape treatment which can help soften the front facade of the building, which contain the garages She stated that the project will all be built at once The applicant must provide from the respective agencies that there is adequate service Regarding Staff comments. the comment on the Eagle River, is preserving the 30' setback from the mean annual high water line The placement of Building A should be looked at The drainage plan has not been reviewed by Staff The landscape plan must meet minimum Town standards The applicant is requesting that 10 guest parking spaces be waived The dumpster location has been shown in the 10' landscape butler zone, but not indicated on any site plans Staff recommendation is for Commission to give consideration to the attached PUD proposal which is included in the packet Should the Commission decide to approve this proposal, Staff would recommend approving Resolution 94-16 PLANNING, AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 4 PUBLIC HEARINGS, (CONT) Lot I. Riverside Subdivision. Eaglebend III PUD, Public Hearing. (cont) Jay Harkins stated that this is a very difficult site which is very narrow and has a lot of constraints to it in terms of the grade exchange between the highway and the actual site itself, as far as an entrance goes He provided a model of where the buildings will be located He stated that on the west end of the site they have plenty of room to provide some sort of pedestrian area He then described how the embankment drops off further on the site They prefer not to put a pedestrian path in that area He stated that their understanding was that they had a thirty foot setback to stay out of with the eaves, foundation. etc They have complied with that, however when you put a building on a site, there is some site grading that has to happen, there is some spillage that has to happen beyond that It is not realistic to look at it in any other form If there is concern they will put a construction fence at the thirty foot line and maintain it and keep it in place They are willing to provide some sort of financial warranty if required Mary Holden stated that the stream setback provision does not allow for building grading to go in there. She reviewed the code for the Commission. Chairman Hunn then opened the Public Hearing. With no public input, Chairman Hunn then closed the public hearing. Commission concerns consisted of the possible encroachment into the 30' setback, and the parking The applicant stated that they have 124 spaces Sue Railton moved to approve Resolution 94-16, A Resolution Recommending to the Avon Town Council Approval of a PUD Development Plan and Development Standards Related to Lot 1, Riverside Subdivision, Town of Avon, Eagle County, Colorado, (Currently Zoned Planned Unit Development, PUD), citing the findings and conditions FINDINGS: The PUD is consistent with the developmc patterns and locations set forth in the Town of Avon Comprehensive Plan 2. The PUD is consistent with the Comprehensive Plan goals and objectives related to the Town's role as a principal. year round residential center in the Vail Valley t� PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 5 PUBLIC HEARINGS. (CONT) Lot I. Riverside Subdivision, Eaglebend Ill, PUD. Public hearing. (Cont) 3. The PUD is consistent with the Comprehensive Plan Goals and objectives related to an appropriate mix of reside -tial dwelling units for permanent residents. 4. The PUD is consistent with the Comprehensive Plan goals and objectives related to open space dedication along the Eagle River corridor 5. The PUD is consistent with the Comprehensive Plan goals and objectives related to sensitivity to the natural riparian environment along the Eagle River corridor. 6. The PUD is consistent with the Comprehensive Plan goals and objectives related to the River&ont District (Subarea 10) related to buildings capitalizing on the River, setback from the River to preserve its natural character, limit building heights to three or four stories. and, where possible, locate buildings and parking to preserve and promote the health of existing quality trees. CONDITIONS: The PUD Guidelines and Standards described in the report (including allowed Uses, density, site access, and development standards) be incorporated into and binding upon the PUD zone district designation for the parcel. 2. No site disturbance (including grading or structures) be allowed within the 30' mean high water setback. A protective and erosion ccrtrol fence be installed along the 30' setback from the mean annual high water prior to and during construction. 4. A pedestrian trail/pathway, consistent with the Town's Recreation Plan, be shown on the PUD Plan along the Eagle River. The developer shall construct this pathway prior to any temporary or permanent certificates of occupancy being issued 5. A drainage plan be submitted to Staff and approved by Staff prior to any application for a building permit. The drainage plan must address all engineering concerns 6. The landscape plan be adequate to mitigate the removal of existing trees and vegetation on site The landscape plan must be brought back before the Planning Al PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 6 PUBLIC HEARINGS. (CONT) Lot I. Riverside Subdivision, Eaelebend 111, PUD. Public Hearing. (Cont and Zoning Commission for their review and approval 7 The dumpster location be shown on the site plan and approved by Planning and Zoning Commission Bill Sargis seconded Considerable discussion followed on adding the matter of the building encroachment into the setback Sue Railton amended her motion to include the following Condition number two was changed to add with the exception of the north west corner of Building A. at a twelve foot radius on that corner, and the developer agrees to return the area back to a condition acceptable to Staff Bill Sargis seconded the amendment and the motion carried unanimously FINAL DESIGN REVIEWS L.011 Riverside Subdivision. Faglebend 111 Final Design Review Mary Holden stated that building materials and plant materials are listed in the staff repon She stated that their concerns are basically the same as the ones for the PUD She stated that the grading shows slopes exceeding 2 I, whic', is not allowed The landscape plants do not meet Town minimum standards Snow storage is being called out in the thirty foot setback, and snow storage may not be placed in that setback It must be relocated so as not to discharge into the Eagle River The dumpster detail has not been shown The applicant must provide permission from the Highway Department granting access Should the. Commission approve this application. Staff recommends conditions 1 through 12 listed in the Staff Report be included The applicant responded favorably to all the conditions listed Mary Holden stated that the alignment of the pedestrian path will have to he determined at a later date She stated that the verbiage in Condition 6 commits the developer to doing it Discussion followed on the matter of the pathway Sue Railton asked about a playground The applicant stated that the area for that is between buildings B &: C They would rather have continuous open space as opposed to having 1 PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 7 FINAL DESIGN REVIEWS. (CONT) Lot I. Riverside Subdivision Eaglebend_ lil Final Design Review cont barbecues and tables around the area Railton stated that she would like to see them in the 30' setback area Railton asked what will happen to school children waiting for a school bus She stated that this should be investigated Rhoda Schneiderman stated that she does not feel they have enough variety in trees The applicant stated that the number of 15 deciduous trees would be split half between the seedless ash and the cottonwood On the ornamental trees the aspens will be the minor number and the balance to be split between the choke cherry and the wayfarer Discussion followed on where the meters would be located The applicant stated that they feel the better location is between the buildings, using the buildings themselves as park of the screening, and planting shrubs along the edge of the buildi ,gs giving it a soft screen rather than a structural screen Chairman Hunn asked if there was any flexibility on the site to shift the middle building back to create some variety and get away from the straight line The applicant stated that there is They can move one building forward about 20 feet and rotate Building C approximately M feet It will create more asphalt and take away from green space Further discussion followed Hunn stated that he is concerned about snow shedding The applicant stated it will be handled I funn stated that on the back side of the primary access virtually nothing will grow there but there will be water He is concerned with mud staining 'rhe applicant stated that they are proposing dry landscaping in there, gravel and rocks, etc They can put a protective canopy in there Trim details were discussed and the color to be used The shingles will be a 300# or greater Regarding the slopes exceeding the 2 1 slope. the applicant stated that he needs staff to point out where that would be. as he was not aware of that situation He stated that they could work it out Bill Sargis moved to grant final design review approval, with the following conditions I The clues. flashings and vents be painted to match the color scheme of the building 2 The building lighting be approved by staff prior to issuance of a building permit 3 Revegetation include native bushes 4 Meters be concealed r7 Ii, PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 8 FINAL DESIGN REVIEWS, WONT) Lot I Riverside Subdivision, Eaglebend Ill, Final Design Review, (Cont) 5 Prior to any site disturbance, a construction/erosion control fence be placed on the 30' stream setback 6 The developer install the pedestrian path along the Eagle River as specified in the Recreation Master Plan and the Comprehensive Plan prior to any certificates of occupancy being issued 7 No site disturbance of any kind may take place in the 30' stream setback, except as noted in Resolution 94-16 8 The developer provide to the Town of Avon, Colorado Department of Transportation permission for the access off of Highway 6/24 prior to application for a building permit 9 A drainage plan be submitted to Staff and approved by Staff prior to application for a building permit The drainage plan must address all engineering concerns 10 The landscape plan must be brought back before the Planning and Zoning Commission for their review and approval. with the addition of a variety of species I I The dumpster location be shown on the site plan and approved by Planning and Zoning Commission 12 The developer provide to the Town letters from the respective agencies indicating they are able to provide this site with services, such as water, sewer. electric, gas and others 13 Center building to be offset 10 feet to the north, to be approved by Staff 14 Plavground equipment be provided, to be approved M staff 15 A strong recommendation that the applicant take a look at providing a picnic area as part of the proposal Rheda Schneiderman seconded Sue Railton asked about storage areas The applicant stated that each floor has a line of lockers along the corridor for the tenant's use n PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 9 FINAL DESIGN REVIEWS, (CONT) Lot_I Riverside Subdivision, Eaglebend Ill Final Design_ Review. (Cont) Chairman Hunn called for a vote and the motion carried unanimously Tract P. Block 2. Benchmark at Beaver Creek Subdivision, Elementary School, Final Desitin Review Mary Holden provide the material samples The information is provided in the staff report Site stated that Staff has identified a couple of concerns The first is the applicant/developer must provide streetscape improvements which includes a 4' detached concrete sidewalk. street lighting as specified in the design standards, and curb and gutter Another concern is that the middle entrance to the site is offset from an existing entrance across the street and staff is recommending that the middle entrance line up with the existing entrance Also the finished grades on the north side of the school aid south of the bike path are about 2 1 Existing slopes found in the park are about 3 1 and staff will be recommending and requiring the slopes maintaining 3 1 in character with what is a!readv existing Another concern is the joint parking area That lot is held in common with the Town of Avon and the School District There is an area in the north west portion that shows a sidewalk and staff is asking that it be removed and parking put back in there She stated that Staff has not had time to analyze the drainage report, and any concerns must be addressed One concern is that they are showing the drainage ('.owing onto the property south of them, but specifically on the southwest side Also the type of treatment of the parking lot runoff She stated that the landscape plan needs to meet the minimum size requirements They are calling for a naturalized meadow and staff recommends that the area be replaced with sod , as the rest of the area is Staff would like to know how the existing trees will be handled and if removed, how they will be replaced The school system will have to provide their own irrigation They may not tie into the Town irrigation system Holden stated that there are retaining walls and fences indicated. but no information has been provided The east elevation has a very large blank stucco wall facing the park Another design concern is the roof form Not only is it a ditiirent kind of roof form. but it slopes into a vallev and a potential snow buildup She stated that Staff would like for the Commission to take a serious look at the design. Should the Commission approve this application. Staff would recommend inclusion of Staff conditions I through 12, listed in the Staff report .AV% PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 10 FINAL DESIGN REVIEWS, (CONT) Tract P. Block 2 Benchmark at Beaver Creek Subdivision Elementary School, Final Design Review, (cont) The applicant discussed the streetscape and the curb and gutter. He stated that they would do the sidewalk, but the curb and gutter is still a matter of discussion. Neither the applicant nor the architect were near a microphone, therefore most of their comments are not clear The applicant stated that the location of their entrance is dictated by the bus parking. If they move it they will end up with buses out in the street He stated that they will be sloping the area mentioned and the slopes will be greater than 3: I, but they will be replacing that with The applicant stated that the shared parking is only 74 feet He stated that the parking lot is 60 feet and that extra area is not going to gain anymore parking and it is logical to have a sidewalk in front oft lie parking Discussion followed on this matter The applicant stated that the drainage plan has been submitted. He stated that they would look at meeting the landscape minimum sizes He stated that the trees to be removed to form the playground area will be moved to another area to conform with the landscaping Further discussion followed on the matter of the slope. Further discussion followed on the entrance and the stacking of the buses Discussion followed on the need for curb and gutter A property owner at Stonecreek, (name is not clear), asked about the screening of the trash He felt that the trash shoula be covered on top too as it is adjacent to the neighbors Also, make sure that they are large enough He also suggested a noise buffer at the playground area Discussion followed on the sloped roof and its height. Discussion followed on the blank wall on the east elevation Discussion followed on the colors It was suggested that they use something that does not have so much pink in it Discussion on the use of sodium lights- It was agreed that the landscape plan needs to be beefed up and some sort of screening landscape wise should be done at the play area from the neighboring buildings The dumpster needs to be completely covered Discussion followed on the flat roof being river rock ballast It was suggested that the lighting be directed toward the building instead of away from it The majority of the Commission was concerned that the architecture does not fit the Town's 1.2 PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page I 1 FINAL DESIGN REVIEWS, (CONTI Tract P. Block 2 Benchmark at Beaver Creek Subdivision. Elementajy-School-Final Design Review. (cont) theme. Jack Hunn stated that it is primarily boxes connected and the roofs seem to be out of character with the building. The applicant stated that this area is a valley between two mountains and that is kind of what the building is saying. The lack of interest in the total building was discussed Suggestions were made on how the building could be made more interesting by detailing the building. Rhoda Schneiderman moved to table this application to give the applicant time to consider the Commission comments. Bill Sargis seconded and the motion carried unanimously. Lot 16, Filing I. Eaglebend Subdivision, Duplex. Final Design Review Mary Holden stated that the applicant has requested this item be tabled until the next meeting Rhoda Schneiderman moved to table, Bill Sargis seconded and the motion carried unanimously CONCEPTUAL DESIGN REVIEWS Let 84. Block 1. Wildridge Subdivision. JM)3 Enterprises. Fourplex. Conceptual Design Review Mary Holden stated that this will contain three levels and stand approximately 27-1/2 feet in height Building materials and colors are called out in the staff report A landscape plan has not been presented The main concern is the grading plan indicates new contours in the sewer easement and the building overhangs at the edge of the easement. The applicant will need to provide permission from Upper Eagle Valley Sanitation District for this encroachment Also all four elevations need to be submitted at final design review Ray Story provided some site plans He stated that they will be talking to Upper Eagle Valley Sanitation District about the grading issue Discussion followed on the property needing a road to access it It is more than a driveway. It is in a utility easement which allows the road to exist. they are proposing a hedgerow situation and snow storage along the road and then focus the rest of the landscaping around the building, They do not plan to overhang into the utility easement Discussion followed on the elevations Discussion fol;owed on the roof design 011114 PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 12 CONCEPTUAL DESIGN REVIEW, (CONTI Lot 84, Block 1. Wildridge Subdivision, JMB Enterprises. Fourplex. Conceptual Design Review. (cont It was suggested adding some skylights to break up the massing of the roof. It was also suggested that they might add a dormer and a skylight. The Commission members complimented the applicants on the variety shown in this fourplex. Discussion followed on the large trim around the windows. The applicant stated that on one of the elevations it is wood and on two it is stucco. Discussion followed on the colors. Discussion followed on the trash pickup being individual pickup. Discussion followed on the parking. The applicant stated that there are four spaces per unit. it was suggested that the landscaping be considered further Chairman Hunn stated that as a conceptual review no formal action will be taken at this time MODIFICATIONS Lot 12. Block 1. Benchmark at Beaver Creek Subdivision. Valley Wide, Color Mary Holden provide samples of the existing colors Tom D'Agostino stated that it was a big surprise when Mary Holden informed him that the building was the wrong color. He stated that the general contractor ordered the building and he ordered the wrong colors. The building came with the cNor already in the stucco and on the metal The canopy has been done as originally approved. Considerable discussion followed on what had been approved Henry Vest moved to approve the modification of colors as presented Bill Sargis seconded and the motion carried with Rhoda Schneiderman and Jack Hunn voting nay Lot 8. Block 4. Wildridge Subdivision. Simon Residence. Modificatia•!s. Mary Holden stated that this application was tabled at the last meeting She stated that the applicant is also submitting revised colors. She stated that the revised colors are a peach piazza and paris dawn Mr. Simon described the changes in the retaining walls. He stated that the walls have been changed to dry stack, utilizing native rocks. They will be terraced. Discussion followed on the handicapped bedroom being moved to the front of the house. Discussion followed on the colors being too intense. The Commission urged they use more subtle, natural colors Discussion followed on the snow shedding in front of the garage The applicant stated that PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 13 MODIFICATIONS, (CONT) Lot 8. Block 4, Wildridee Subdivision, Simon Residence. Modifications (cont) they would just have to manage it. He thinks that with the south facing view, there will not be much of a problem. Rhoda Schneiderman moved to approve the following modifications: 1. Retaining wall material change to a dry stack utilizing native rocks, 2. Landscape plan revisions. 3. Material change from half siding and half stucco to all stucco. 4. A revised color scheme to be brought back to the commission at a later date. 5. The landscape material meet the minimum Town of Avon standards, which include a minimum height of 6' for coniferous trees, and 2" caliper minimum for deciduous trees and the original 16 approved Bristle cone pines be added back into the landscape plan 6. The applicant address all engineering concerns prior to the application for a building permit. Bill Sargis seconded and the motion carried unanimously. Lot 17. Block 2. Benchmark at Beaver Creek Avon Villas Color Chantte Mary Holden stated that this applicant came in at the last meeting requesting color changes and the green they had submitted was denied They have submitted another green color for approval It is a muted color and will be used on the windows and casings around the doors only. Sue Railton moved to approve the green color as submitted. Henry Vest seconded and the motion carried with Rhoda Schneiderman voting nay 014 PLANNING AND ZONING COMMISSION MEETING MINUTES August 16, 1994 Page 14 MINUTES Reading and Approval of the August 2. 1994 Planning and Zoning Commission Meeting Minutes Rhoda Schneiderman moved to approve the August 2. 1994 minutes as submitted. Bill Sargis seconded and the motion carried unanimously OTHER BUSINESS Mary Holden stated that next Tuesday August 23, 1994,at 2PM,at the Town Hall, Jen Wright has invited the Planning and Zoning Commission and the Town Council to tour Mountain Star. Let Bill lames know if you would like to attend She stated that they are going to be presenting to the Commission a list of items that the Commission mayor may not want to include in the Townwide ordinance A worksession µill be scheduled With no further business the meeting was adjourned at 1 1 00 Phl Respectfully submitted, r'AW 4:543-.7 Charlette Pascuzzi Recording Secretary r to I 0 to I 0