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PZC Minutes 110194[am No ON RECORD OF PROCEEDINGS PLANNING AND ZONING COMMISSION MEETING MINUTES November, 01 1994 AD The regular meeting of the Town of Avon Planning and Zoning Commission was called to order by Chairman Jack Hunn at 7:30 PM, November 01, 1994 in the Council Chambers, 4M Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. All members were present. Members Present: Jack Hunn, Henry Vest Rhoda Schneiderman, Bill Sargis, Patti Dixon, Sue Railton, Buzz Reynolds. Staff Present: Mary Holden, Town Planner, Sheila Kremski, Recording Secretary CONSENT AGENDA The following items were scheduled on the Consent Agenda: 1. Lot 36, Block 2, Benchmark at Beaver Creek, Re -roof. 2. Lot 24, Block 1, Benchmark at Beaver Creek Subdivision, Roof Overhang Extension. 3. Lot 50, Block 1, Wildridge Subdivision, Re -Paint. 4. Lot 63, Block 2, Benchmark at Beaver Creek Subdivision, Seasons at Avon, Master Sign Program Modifications. 5. Lot 84, Block 1, Wildridge Subdivision, Revised Landscape Plan. 6. Lot 1, Block 2, Wildridge Subdivision, Revised Landscape Plan. 7. Lot 44, Block 3, Wildridge Subdivision, Reynolds Site Modification. 8. Approval of October 18, 1994, Planning and Zoning Commission Meeting Minutes. [ow PLANNING AND ZONING COMMISSION MEETING MINUTES November 01, 1994 Page 2 Consent Agenda (Con.'t) Mary Holden described each Consent Agenda requesting on the applicants behalf, to table ® agenda item #7 until the November 18 1994 meeting. Rhoda Schneiderman requested that the Commission discuss in detail later in meeting Lot 84, Block 1, Wildridge Subdivision. Revised Landscape Plan and Lot I Block 2, Wildridge Subdivision, Revised Landscape Plan. Henry Vest moved to approve the Consent Agenda except for items #5 and #6 for further discussion. Sue Railton seconded, and the motion carried unanimously. PUBLIC HEARINGS Lot 3, Block 3, Benchmark Subdivision Parking Variance Resolution 94-25 Public Hearine. Mary Holden stated that the applicant, Elk Meadow Partnership, requested a variance from the parking requirements to allow for a restaurant at the Westgate Building. Restaurant uses requires 1 space per 60 sq. ft. of seating area. The rented space has been assessed at 15 parking spaces based on the retail office. The applicant is requesting to operate a 900 sq. ft. seating area restaurant during lunch which calculates out to 15 parking spaces. Therefore, having a limited seating area during lunch and operate entire restaurant area after 5:00pm when the retail and office areas are closed, utilizing these unused spaces. Situation similar to Gratzies. Criteria for approval is in packets. Staff recommends approval of Resolution 94- 25 which outlines the conditions of approval and also the findings of approval. Applicants Rick Pylman and Frank Navarro present as well as the operators Nancy Lowery and Tom Shelton of proposed restaurant. Rick Pylman explained parking was set up for a small store front restaurant rather than a large restaurant using both floors of the building. The lease space is approximately 4000 sq. ft. breaking down to 2800 sq. ft. on the first floor and 1350 sq. ft. on the second floor. By taking out the kitchen and shop space on the first floor leaving 900 sq. ft. of seating area. The restaurant space itself has allocated to it 15 parking spaces allowing seating by Avon Town Code 900 sq. ft. Therefore, having enough space to operate 900 sq. ft. dining area and this. is the proposal during the lunch trade. After 5:00 pm utilize the office parking spaces allocated to the upstairs portion of the building. The upstairs space of 1350 sq. ft. by using 960 sq. ft. of the 1350 sq. ft. for seating.. By the Code requiring another 15 parking spaces that is what is allocated to the rest of the office space on the second floor. Although the seating plan shows 1700 sq. ft. the applicant would like some flexibility as the seating may change. Chairman Jack Hunn open the public hearing. No comments. Public hearing closed. OOS PLANNING AND ZONING COMMISSION MEETING MINUTES November O1, 1994 Page 3 Lot 3. Block 3. Benchmark Subdivision_ Parking Variance, Resolution 94-23, Public Hearing. (Con.'t) Commission review. Buzz Reynolds inquired about the general hours of operation for the o entire building. The applicant, Rick Pliman, stated that although it is a mixed use building the general hours would be 9am to 5pm. Buzz was concern about the 5pm change over of traffic and recommended a 5:15pm to 5:30pm opening time for the restaurant. Patti Dixon asked about the type of restaurant. Nancy Lowery, operator of proposed restaurant, explained it would by more of a fine dining restaurant and not much take-out. Henry Vest reminded the applicant about employee parking and hoping the overflow would not run into Sunridge parking area. Rick explained that many potential customer may stay parked in the Vail Associates lot across the street after skiing rather than park at the restaurant. Bill Sargis stated that the merit of the variance is there. Rhoda Schneiderman inquired if the restaurant would have a bar area. The applicant explained the bar would be open for lunch and dinner. Rhoda stated that this would cause considerable parking problems since skiers would start coming in around 3pm or 4pm. The applicant explained that the open area for lunch seating would be for meals and not just drinking. The bar area is about I Oft. wide only holding 4 to 5 bar type tables and 9 to 10 bar stools. Jack Hunn requested if the bar stools were included with the total parking spaces. The applicant was not sure and explained a recalculation would be done. Sue Railton states that the lunch time parking poses a problem. The applicant assured that they would follow the guidelines of the Town of Avon. Jack Hunn expressed concern over the impact of trash removal and delivery and loading issues. Rick explained they had a specified loading space and a specific trash area with a walkway. Henry Vest moved to approve Lot 3, Block 3, Benchmark Subdivision, Parking Variance, Resolution 94-25, Public Hearing with the exception of the second condition restated as only 900 sq. ft. of restaurant seating area is allowed to he utilized prior to 5:15pm with the findings that are written. Seconded by Bill Sargis 'nanimously passed. Motion carries. 771 e e) r PLANNING AND ZONING COMMISSION MEETING MINUTES November 01, 1994 Page 4 Lot 63. Block t. Wildridge Subdivision, Sidevard Set Back Variance Public Hearing_ Mary Holden stated the applicant, Mike Guida, requesting a further encroachment into the side setback. Notification was not done properly therefore, staff recommends the P&Z Commission table this item until the November 15, 1994 meeting. Public hearing opened. No input. Public hearing closed. Bill Sargis motioned that Lot 63, Block 1, Wildridge Subdivision, Sideyard Set Back Variance, Public Hearing is tabled until November 15, 1994. Seconded by Patti Dixon. Unanimously passed. Motion carries. OLD BUSINESS Lot 55, Block 2. Benchmark at Beaver Creek Subdivision Century 21 Sign Program Modifications. Mary Holden stated that the Commission gave approval to various modifications to the original master sign program of June 15, 1993. The Commission also requested the applicants come back for the first floor tenant signage which they are doing this evening. The first floor tenant signage reverts back to the June 15, 1993 master sign program and does comply with the sign code. Staff recommends approval. Bob Kaufman represents the applicant. He would like the Commission to address the button sign. This sign will be the only sign in addition to what was previously approved on June 15, 1993. The sign is round facing south to the Vail Bank building. Applicant would like the motion to include a list of items which were passed out at that moment to be reviewed by the Commission and Staff. The items were the following: 1. Allowable First Level signage as approved by the Planning and Zoning Commission on June 15, 1993; 2. "Button Sign" as requested on the revised Sign Plan dated August 16, 1994; Century 21 "Anchor Tenant" sign on the southwest elevation will be black letters with gold "house/bar" logo, PLANNING AND ZONING COMMISSION MEETING MINUTES November 01, 1994 Page 5 Lot 55,Block 2, Benchmark at Beaver Creek Subdivision Century 21 Sign Program Modifications (Cont) "r 4. All other signage as noted in the "Sign Plan -Century 21 Building" as previously presented and approv;;d on June 15, 1993 and clarified at the August 16, 1994 meeting. The Commission commented they would like the signage to stay uniform with all other signage on the building but are pleased with the signs different shape. John Turtan, a tenant, would like to clarify his grand opening sign size. Since his business takes up two spaces he is allowed one temporary sign of 2 x 5 on each space or one 20ft sign over both spaces. Bill Sargis motioned to approve Lot 55, Block 2, Benchmark at Beaver Creek Subdivision, Century 21, Sign Program Modifications to include staff recommendations 1 through 4 and also include the 4 items as reference by Century 21 Building Master Site Plan Memo, November 1, 1994 and that any future tenants or signs be approved by staff within the guidelines. Seconded by Sue Railton and motion carried unanimously. Tract N. Block 3. Benchmark at Beaver Creek Subdivision Upper Eagle Valley Sanitation District. Re -Roof Mary Holden stated the Commission table this item at the October 18, 1994 meeting and requested the applicant provide a sample of the roofing to be reviewed by both the Commission and Staff. Hawkeye Flaghery was present on behalf of the applicant. Presently there is aluminum roofing on the structure and the applicant can not find a match for the present material. The closest match is a gray colored propannel. The applicant was open to any suggestions by the Commission. The Commission suggested redoing the whole roof with one roofing. The applicant disliked the idea because of the large cost. Bill Sargis motioned to approve Tract N, Block 3, Benchmark at Beaver Creek Subdivision, Upper Eagle Valley Sanitation District, Re -Roof with the color of ash gray on half the roof. Seconded by Patti Dixon. Four Commission members opposed and three members in favor. Motion fails. Proposal denied. PLANNING AND ZONING COMMISSION MEETING MINUTES November 01, 1994 Page 6 Lot 3. Block 3. Benchmark at Beaver Creek Subdivision Sign Proeram Modifications Mary Holden stated as a condition of approval the landscape plan for the monument sign needed to be brought back for approval and the landscape plan was attached to the staff report. The applicant is represented by Frank Navarro. He suggested keeping the sign high to compensate for the winter snow pile-up that will accumulate. Rhoda Schneiderman motioned to approve Lot 3, Block 3, Benchmark at Beaver Creek Subdivision, Sign Program Modifications, with staff recommendations and the addition of two five gallon pointilla on both ends of the Westgate monument sign and all pointilla to be five gallon. Bill Sargis seconded, motion carried unanimously. Lot 14/15, Block 1, Benchmark at Beaver Creek Subdivision Site Modifications Mary Holden stated that in the past month staff has received five site plans that have been revised attempting to address what major concerns the staff has brought up in these five revised site plans in the past month has not addressed the concerns. Modification basically done out in the field have taken place on the site without any approval. These modifications have resulted in driveway grading exceeding 8% to 12% specifically on the north -side of the building. 16 feet in width from building to the retaining wall with a turning radius of 5 degrees. Concerns that finished slopes are exceeding 2 to 1. The main concern is the north driveway going to the back of the building at 16 ft in width with a 12% grade. This occurred somewhere between the building permit plans that staff issued a building permit on and to what staff has received presently. Staff request an accurate and complete set of construction drawing of what is being constructed on that site. Staff is inclined to issue a stop work order at this time to cease all construction at the site until staff receives a set of plans to what is being built. Preferably the approved plans issued to the applicant. Staff recommends to deny any modifications to site. National Construction was present on behalf of the applicant. Applicant admitted the mistake of the 240 ft north retaining wall, the commission approved 230 ft. Pictures of the site were handed out to the Commission. The building also shifted 1 ft. 1 inch closer to the street on the northern boundary but has the same square footage. The applicant suggests having a 10.5% grade with a heated paved driveway. The project has less than 14 day to accomplish the paving or paving season will be missed. [• ii PLANNING AND ZONING COMMISSION MEETING MINUTES November 01, 1994 Page 7 Lot 14/15_ Block 1. Benchmark at Beaver Creek Subdivision Site Modifications (Con't) Mary Holden did meet with owner T. J. Conner and discussed the site. SL.: explained to the owner that 10% plus grades were not allowed on a commercial project. Norm had concerns if the driveway was heated and wanted the grade brought down to 8.4%. T. J. Conner supports the 100/a heated grade because it causes the snow to evaporate, resolves moving the wall further north, and saves getting into the utility easement. Commission discussion. Buzz Reynolds, Henry Vest, Bill Sargis, and Sue Railton support a heated driveway at 10% rather than an unheated at 8%, especially a driveway located on the northside. Rhoda Schneiderman believes granting a 10% grade would set a terrible precedence and may create the Wildridge area to have very steep driveways. Jack Hunn feels the applicant has to satisfy the town engineer and sees the practicality of not investing dollars to tear out something to make it comply instead to invest those dollars to create something with a better solution. Rhoda Schneiderman motioned to table Lot 14/15, Block 1, Benchmark at Beaver Creek Subdivision, Site Modifications. Seconded by Henry Vest. Motion unanimously carried. FINIAL DESIGN REVIEWS/MODIFICATIONS Lot 63, Block 2. Benchmark at Beaver Creek. Seasons at Avon Modifications Mary Holden stated the applicant is requesting modification. Elimination of the chimney cap, the elimination of the cupolas over the four towers on the north elevation, and the stucco boxing on the columns of the south porte cochere. Staff recommends the Commission to assess whether or not the elimination of the elements are appropriate. Steve Elken was present as applicant. He apologized not bringing the elimination's before the board but these improvements are an asset to the structure. Sue Railton motioned for a partial approval of Lot 63, Block 2, Benchmark at Beaver Creek, Seasons at Avon, Modifications for the elimination of the chimney caps and the stucco boxing on the columns of the south porte cochere. The cupolas over the four towers on the [s W PLANNING AND ZONING COMMISSION MEETING MINUTES November 01, 1994 Page 8 Lot 63. Block 2. Benchmark at Beaver Creek. Seasons at Avon. Modifications (Con't). ® north elevation is withheld pending a site review by the Commission, Bill Sargis seconded. Motion carried. Jack Hunn sustained. Henry Vest and Rhoda Schneiderman opposed. Lot 28, Block 1 Wildridge Subdivision Orcutt Site Modifications Mary Holden stated applicant has submitted for site modifications to revise the grading plan by adding fill to the entire site. Staff has review and does not conform with their original design and review rules, regulations, and procedures. Mary cited the specific section stating cite improvement should be designed to conform with the existing site topography to minimize required grading and effect on adjacent properties. The proposed grading indicates site disturbance from lot line to lot line. Staff recommends the commission deny request based on non-conformance with Section 6.22 E. Site Grading., of the Design Rules, Regulations and Procedures. The applicant, John Orcutt, was present to discuss request. He explained that his lot and the neighbors lot will be equally level. The lot is well within setbacks. The Commission discussed general favor for the request as long as the applicant was not encroaching on the neighbors lot in any way. Henry Vest motioned to approve Lot 28, Block 1, Wildridge Subdivision, Orcutt, Site Modifications. Bill Sargis seconded. Unanimously carried. Lot A. Block 2. Benchmark at Beaver Creek Subdivision Lodge at Avon Center Site Modifications. Mary Holden stated the applicant was not present. Rhoda Schneiderman motioned to table Lot A, Block 2, Benchmark at Beaver Creek Subdivision, Lodge at Avon Center Site Modifications. Seconded by Patti Dixon. Unanimously carried. Lot 22. Block I. Benchmark at Beaver Creek Subdivision Site Modifications Mary Holden stated the applicant was not present Rhoda Schneiderman motioned to table Lot 22, Block 1, Benchmark at Beaver Creek Subdivision, Site Modifications. Patti Dixon seconded. Motion unanimously carried. 06 J r .10-� PLANNING AND ZONING COMMISSION MEETING MINUTES November 01, 1994 Page 9 Lot 4. Block 1. Benchmark at Beaver Creek Subdivision Golden Eagle Modifications :AM Mary Holden stated the applicant was not present. Rhoda Schneiderman motioned to table Lot 4, Block 1, Benchmark at Beaver Creek Subdivision, Golden Eagle Modifications. Seconded by Patti Dixon. Unanimously carried. Lot 24, Block 2. Wildridge Subdivision Fuel Tank Storage Mary Holden stated to table at applicants request. Rhoda Schneiderman motioned to table Lot 24, Block 2, Wildridge Subdivision, Fuel Tank Storage. Bill Sargis seconded. Motion unanimously carried. OTHER BUSINESS Lot 84, Block 1, Wildridge Subdivision Revised Landscape Plan Mary Holden stated the applicants have returned for their landscape plan review as requested by the Commission. The applicant, Mike Bruen was present. Overall the proposed landscape plan added 10 decie.,ous trees, took out a few pointillas and replaced them with service berry bushes. Landscaped the east end of the parking lot and put a berm with mixed planting. Added more mass with aspen trees at the three locations. Rhoda Schneiderman motion to approve Lot 84, Block I, Wildridge Subdivision, Revised Landscape Plan with an irregularly shaped landscape island directly opposite of the first unit as you enter the driveway with the addition of 5 trees either 2 inch caliber aspens or spruce which are to be approved by staff. Seconded by Bill Sargis. Unanimously carried. Lot 1. Block 2. Wildridge Subdivision Revised Landscape Plan Mary Holden stated the applicants have returned for Commission approval of the revised landscape plan and a color rendering submittal. • C. ,*N PLANNING AND ZONING COMMISSION MEETING MINUTES November 01, 1994 Page 10 Lot 1, Block 2. WildridQe Subdivision Revised Landscape Plan (Con't)_ Laddie Clark was present representing the applicant. He felt the plan was extensive and would like to see its approval. Rhoda Schneiderman motioned to approve Lot 1, Block 2, Wildridge Subdivision, Revised Landscape Plan with staff recommendations that it all be done at one time. Bill Sargis seconded. Motioned carried. With no further business the meeting was adjourned at 10:00 PM Respectfully submitted, Sheila Kremski Recording Secretary Commission Approval B. Sargis ,,t„„ S.Railton� R.Schneide n I A. Reynolds P. Dixon H. Vest ' .L Hunn 140