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PZC Minutes 011894RECORD OF PROCEEDINGS PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 A Planning and Zoning Commission Worksession was held at 6:00 P.M. Steve Amsbaugh presented a summary of the Commission's comments from the January 4, 1994 worksession, regarding steep slopes. Further discussion followed on the matter of steep slopes and ridge lines. The general consensus was that the agreed upon information should be provided to developers as soon as possible. Mr. Amsbaugh stated he would work on setting them up as a handout. Discussion then followed on the matter of duplexes, regarding proposed corrections, and requests for "detached" duplexes. Mr. Amsbaugh stated he would prepare a summary of the Commission's comments similar to the one provided on steep slopes, for review at the next worksession on February 1, 1994. The regular meeting of the Planning and Zoning Commission was held on January 18, 1994 at 7:37 P.M. in the Town Council Chambers, Avon Town Municipal Building, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman John Perkins. Members Present: John Perkins, Jack Hunn, Patti Dixon„ Buz Reynolds Rhoda Schneiderman, Henry Vest Sue Railton Staff Present: Steve Amsbaugh, Director of Community Development, Mary Holden, Town Planner, Charlette Pascuzzi, Recording Secretary All members were present at the worksession and the regular meeting k PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 2 Lot 42, Block 2, Wildridge Subdivision Eubanks/Huber Duplex Conceptual Design Review Chairman Perkins stated that the applicant has requested that this application be tabled until further notice. Henry Vest moved to table this application, Rhoda Schneiderman seconded and the motion carried unanimously. Lot 63, Block 2, Benchmark at Beaver Creek Subdivision, The Seasons at Avon Final Design Modifications Jack Hunn stepped down due to a conflict of interest. Steve Amsbaugh stated that the requested modifications were: I. Addition of deck off the health club that will be 14-1/2' by 22-1/2' and 3' high above the roof line. There will be a railing around the perimeter of the deck that matches the existing railing at the south entrance in style and color. 2. A roof monitor is being added in the main lobby area. It will be approximately three feet above the roof line. The materials are predominately glass at the sidewalls with some stucco. The roof, monitor will be a rolled metal roof similar to the porte cochere in material and color. 3. Open grill entry garage doors will be added to the west and east garage openings. The finish will be bronze anodized that matches all the storefront material on the south side and the green house windows on the first floor (directly above these garage door openings) 4. A chase for the boiler flue is being added to the east wall of the southern building. It will he 4' 2" by 3' 8" and will be covered with stucco to match the existing material and color of the first level. The flue will be painted the reddish color proposed 1'or the other flue tops. 5. Six acrylic pyramid frosted skylights (48" x 48") are proposed over the corridor just to the north of the porte cochere and main lobby Amsbaugh stated that Staff feels the proposed changes are consistent with the overall modifications to this structure, and Staff recommends approval with the condition that all modifications match the approved color theme. Afler minimum discussion Buz Reynolds moved to approve the requested modifications, with the Staff condition. Henry Vest seconded and the motion carried unanimous!y. PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 3 Lot 63, Block 2, Benchmark at Beaver Creek Subdivision The Seasons at Avon. Temporary Sign Request Mary Holden stated that this is a request to display an 18' x 2' banner that will be a white background with blue lettering. They are requesting that they be allowe 1 to display this banner until July 1, 1994, at which time tLe sales office will move into their permanent location and get their permanent sign. Holden stated that temporary signs are allowed as long as they are 35 sq. ft. or less and they are only displayed one week in a thirty day period If a temporary sign does not meet this criteria, it needs Planning and Zoning Commission approval. The proposed banner is 36 sq. ft., one square foot over the allowed limit. It is small when viewed in relationship to the surrounding building and it is only partially visible from West Beaver Creek Blvd. The banner is basically located away from vehicular traffic and is temporary. Holden reminded the Commission of the findings necessary for granting approval. Staff recommends approval with the finding outlined in the packet and with the condition that the banner be removed on July 1, 1994. Sue Railton asked the applicant how they intend to affix the banner. The applicant stated that it would be with grommets at the four corners. Railton stated that she just did not want something that would be flapping in the wind. She suggested that there be more than just the four corners. The applicant stated that they would make sure it was not loose. Rhoda Schneiderman asked why they couldn't make it 35 sq. ft. The applicant stated that they would comply with that limitation. Henry Vest and Patti Dixon had no problems with the sign. Buz Reynolds asked why the need for a temporary sign for five mor:_hs. The applicant stated that if they reach a sell out prior to that time, or if Vail Associates Real Estate occupies the south side office space prior to that time. they will take the sign down, which ever one comes first. Rhoda Schneiderman moved to approve the temporary sign, with the following conditions: 1. The sign remain in place no later than July 1, 1994, or be removed if and when Vail Associates Real Estate moves to the south side of the building. 2. The temporary sign be no larger than 35 sq. ft. 3. The sign be secured firmly with grommets so that there is no Flapping in the breeze. A"k. PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 4 Lot 63, Block 2, Benchmark at Beaver Creek Subdivision The Seasons at Avon. Temporary Sign Request, (cont) Schneiderman cited the following findings: 1. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties in the vicinity. 2. That the variance is warranted for the reason that the strict or literal interpretation and enforcement of the specifiPa -egulation would deprive the applicant of privileges enjoyed by the owners of other properties he vicinity. Sue Railton seconded and the motion carried unanimously. Lot 63, Block 1 Wildridge Subdivision D,Iplex Conceptual Des Review Jack Hunn returned as a voting member of the Commission. Sue Railton stepped down as a voting member of the Commission due to a conflict of interest. Mary Holden stated that John Railton has submitted this application for conceptual review on a duplex. The site is approximately 1 a. -,re and has slopes ranging from 24 to 40%. No landscaping, colors or materials have been submitted for review. She stated that Staff has reviewed the application and has the following comments, 1. A survey of the property by a licensed surveyor is iequired. 1. An accurate grading plan must be submitted for final design review. 3. The cut slope on the southeast portion of the site exceeds the 2:1 maximum slope allowed. 4. The rock retaining wall on the southeast portion of the site, located in the easement, will require further details. 5. True limits of site disturbance must be shown. 6. The building does abut the setbacks and the overhangs may not be in the setbacks. T Snow storage needs to be shown 8. Retaining walls over 4' in height need to b- designed by a licensed engineer. 9. Indicate gas or wood burning fireplaces. 10. The building exceeds the 35' height limit. 11. A north elevation must be submitted for final design review, and landscape plan, building materials and colors also must be submitted. 0 PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 5 Lot 63, Block 1. Wildridge Subdivision. Duplex, Conceptual Design Review. (contl John Railton introduced his client, Michael Guida. Railton stated that the land has some restrictions. It is a reasonably steep piece of land and has a fairly restricted frontage. He stated that the other requirements were to join the building at the garages at the front of the site, blit to try and make the building move apart, so as to provide the greatest degree of privacy between the two housing units. The layout provides the best of the view conditions and the sunlight conditions for both units. He stated that maybe some of Mary's comments would be answered better if they perhaps moved the building just a little further down the site. That would allow moving further away from the side setback lines. It would also ease the site restrictions at the front a little further in terms of getting some snow storage area. He then described how he figured the height and stated that they would do something to resolve the height. Buz Reynolds asked what they are planning on finishing the building with. Railton stated that they were planning on a wood siding, with a metal clad window and a metal roof system. Reynolds stated that he had no problem with wood siding, but as one Commissioner he would like to protect the integrity of adjacent property from the shine from the metal roofs. Other than that he likes the shape of the building, other than being a foot high. One thing he noticed that there is on soffits on the building. Railton stated that the roof overhangs are flushed in part, but there arc some roof overhangs. He pointed out on the plans where they were. Jack Hunn asked if there are some stilt type elements supporting the back, downhill side of the building. Railton stated that there were. He described how it was done, however, he was away from a microphone and his description is not clear.. He stated that the reason for it was that it gets to be quite a slope down the back and they believe that they can do a more natural building and landscaping and retain the existing grade better if they do the building that way. Hunn asked if that type of an overhang be cantilevered or supported with devices other than a post to the ground that is so prominent on that comer. Railton stated that he thinks it could be. He thinks they could be recessed and could probably be handled with some different material. Hunn stated that the design impacts a large portion of the site and leaves very little of it undisturbed. Hunn stated that he would be uncomfortable with a metal roof, for reasons of glare to other properties. Hunn stated that he typically tries to encourage design solutions that utilize two exterior finish materials, i. e. wood and stucco, for more interest and also the use of stucco close to the ground for durability. Architecturally, it seems it is a fairly complicated set of forms. It is interesting, but he would like to see a little more attention paid to a design that would be compatible with some of the surrounding homes. This is a real new direction in style for that cul-de-sac. Patti Dixon stated that she is not comfortable with the west elevation. It seems that they are too PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 6 Lot 63, Block 1, Wildridee Subdivision Duplex Conceptual Design Review, (cont) similar. She thinks the roofing material on the south elevation, because it is such a large of mass of metal roof, is the part that she is uncomfortable with. She does not mind metal roofs, but she does mind if there are large masses of it. Railton asked for a clarification of her comments regarding the west elevation. She stated that it just needs to be more varied. Railton stated that he would like to point out that there is a certain reality that when you are in that courtyard in between the buildings and you have one of the buildings higher than the other and one forward of the other, he does not think that you will observe the degree of similarity. Henry Vest stated that he thinks it is a pretty neat building. He stated that maybe on the east elevation a second material could be used. He agrees with Reynold's comment about the overhangs. He asked what the fascia would be. Railton stated that it would be a wood fascia. Vest stated that he would not be in favor of a metal roof. He likes the building itself. Rhoda Schneiderman stated that in general she pinks it is an interesting design. She thinks the vertical siding is great and fels that the buildings are complicated and interesting enough that it doesn't need a second material. Schneiderman asked how high is the highest pier. Railton sated about 6'6." Schneiderman stated that in general she is totally opposed to that type of treatment, and the only way she would be in favor of it is if it is intensely landscaped. She stated that the metal roof is just too much and facing in the wrong direction. She thinks the buildings would do well being pushed do vn the hill. She asked what the setback between the garages was. Railton stated it was 10 feet. Sch Aeiderman stated that she agrees with Patti on the west elevation. She suggested changing the size of the windows. She asked what material the long skinny wall between the units on the west side was. Railton stated it is stucco. It is a garden wall that goes between. He has made the buildings basically wood siding and all the elements out of stucco. He stated that the wall steps down. Schneiderman suggested making it a very soft wall. John Perkins stated that he agrees on the metal roof. He stated that he thinks that there is a consensus that they would like for them to look at a different roofing material. He also agrees on the similarity of the two opposing pitched roofs and he thinks he would like for them to also look at it on the garage side. They need to work on them to get a little interest between the two. He also agrees with Jack Hunn's comment about compatibility of forms. He commended Railton on getting this building on this site, to communicate with grade. He asked how the round head windows would be trimmed. Railton stated that they would just buy a standard round headed window and just cut the siding right to that frame. He stated that the higher vertical elements with the vertical siding can become a little bit too much, so he would encourage them to look at another material. PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 7 Lot 63, Block 1, Wildridge Subdivision Duplex Conceptual Design Review, (cont) Patti Dixon stated that if they moved the building down the site they might be able to work in a turnaround space and some guest parking. Railton stated that he does not think it is possible. He stated that they have guest parking in front of the garages. Dixon stated that she thinks they need to make sure that they have parking for all. Railton stated that the sewer is the restricting circumstance with moving the building down the site. Railton stated that he would like to discuss the metal roof He stated that some of the requests for metal roofs are based upon the previous approvals given. Fie asked how do architects know what to do in that respect? Buz Reynolds stated that he is highly against metal roofs in a hillside environment. The two isolated projects given approvals are for only partial metal roofs. He knows that these roofs will put glare to other buildings, especially where this building sits. He stated that he, for one, would never vote for a metal roof in a hillside residential area. Rhoda Schneiderman stated that they have very strong guidelines about the use of metal roofs. They, under no circumstances totally endorsed the use of metal roofs in Wildridge. They said that they.would be done on an individual basis, based on merit, whether it would be a small expanse or large expanse, the type of roofing, the weight and whether or not it would be seen by a lot of hou ,es and which way it faced. Under those circumstances, this doesn't even come close. It is huge expanses of roof, it faces direct sunlight, it is seen by every single house practically in Wildridge. In this particular case she does not think it is appropriate. The Commission built in that latitude when they roughed out the guidelines for metal roofs. Railton asked where the Board stands on asphalt roofs. Schneiderman stated that they have to be architectural grade, they have to be 300tt or more and have a shadow relief. Chairman Perkins stated that those were the Commission comments and as a conceptual review no action would be taken at this time. Lot 39. Block 2. Wildridge Subdivision Nelson Residence Final Design Modi_fcations Sue Railton returned as a voting member of the Commission. Mary Holden stated that this project received final design review approval on Dece.nber 7, 1993, with conditions They are now requesting modifications. Basically what they are going to do is remove the lower level that also contained the accessory unit. That I--wer level will now consist of a crawl space and mechanical room. They also will be adding a patio and stairs on the south elevation. They have placed the meters on the building. Staffs only comment on the optional bay in the garage, that may or may not be built is that Staff wants to make sure that whether or not it is built, the treatment is the same as shown on the approved plans. Staff recommends approval with the original conditions intact and the added condition regarding the treatment of the side of the Il PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 8 Lot 39, Block 2, Wildridee Subdivision, Nelson Residence Final Design Modifications,(cono garage, whether the optional bay is built or not, remains the same as approved, per the design review plan. Michael Sanner, the architect, stated that Ire assumes that by the side of the garage, she means the side that faces the street. Holden replied, "correct." Sanner stated that this would stay the same, either way. He stated that he has just been told the bay is in so it will be a three car garage. Otherwise, they have just locked a whole floor and lowered the building. Everything else is the same. Rhoda Schneiderman moved to approve the requested final design modifications as presented, with the Staff recommendations. Patti Dixon seconded and the motion carried unanimously. Lot 55, Block 2. Benchmark at Beaver Creek Subdivision, Development Sign Permit Extension Request, Mary Holdan stated that the applicant was not present. Since there were not any rca! design considerations with this application, the Commission decided to hear the application. Holden stated that Ccntury 21 is requesting an extension for the development sign. It was approved in December, i 902, with the condition that it be removed on the first of December, 1993. They are requesting an extension : ntil December ',994. Jack Hann stated that the sign is intended to promote the leasing of the building prior to and during development. He asked whl-n they plan to start development. Holden stated that she has been told that they war,+ to start in April of 1994. Arrrsbaugh stated that they have a building permit that has been reviewed and is ready for them to pick up. Jack Hunn stated that he thinks it is in the best interest of the Town to allow this to continue, because the development of the site is advantageous to the Tovn.. It is a quaCty project, and it is a high quality sign. Jack Hunn moved to grant the extension for the development, as requested. Henry Vest seconded. Reynolds stated that he felt that the extension should be for only six months. Jack Hunr, amended his motion to allow a six month extension to July 1, 1994. Henry Vest seconded the amendment. Th,_ motion carried with a six to one vote, Rhoda Schneiderman voting nay. Tract G. Benchmark at Beaver Creek Subdivision, LibraryDiscussion Item Steve Arosbaugh stated that the architect for the proposed library on Tract G is present and would like to speak with the Commission to give an update on where the library is, in anticipation of a PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 9 Tract G. Benchmark at Beaver Creek Subdivision, Library Discussion Item (cont) conceptual design submittal in the near future. Pam Hopkins provided some handouts for the Commission to study. She stated that she appreciates this opportunity to speak to the Commission. She stated that the schedule is quite hurried. They didn't really have a site until the Ist of January and they just received the drawings for the new road last Thursday. They have to be out to bid on April 15th. They just don't have enough information to submit at this time. The main site plan scale at this time is at I and 40. The designer has been doing it at 1 and 20 and that allows them to fax things and receive information very quickly. She would like to keep the Commission informed all along the way. The building is a 20,000 square foot building. The first floor is about 11,000 square feet and the lower level is about 7,000 square feet. The elevation will be at 42 feet. She described how the new road would be and they are placing the library between the fire statio,1 and the road. There will be some parking in front of the library and some parking up on the northernrart, by the volley ball court. She then described the lower level. She had moved away from the unicrophone and her descriptions are not clear. She then described the entrance on the upper level. I hey have met with the Fire Chief, the Building Inspector, the Planning Department, etc. and they are just trying to keep going with all this input. The concept for the elevations has evolved from a comment made about the real history of Avon being in the old ranchers and farmers, and they have sort of taken it to the old barn structure. She described the various roof pitches to be used. They are proposing a metal roof. They have shown the four elevations. They are using vertical siding and stone. Once again she was away from the microphone and descriptions are not clear. Some of it was regarding indoor/outdoor interaction areas. She continued describing some of the elevations. She described how the lounges with fireplaces would be, creating an area with a view. Sue Railton stated that she thought the concept was nice. Rhoda Schneiderman stated that this is her favorite style of barn. She thinks it is a very friendly looking building. She thought it was too bad that they could not get more use out of the western view. Pam Hopkins stated that with book bindings you do not want strong ultra violet rays and the strongest ultra violet rays are from the western sun. Schneiderman asked if there are any patio areas. Ms. Hopkins replied, only for the children. Schneiderman stated that she likes the design. Henry Vest asked how far away would they be from the Fire Station. Ms. Hopkins stated that it is about 25 feet. Vest stated that he hopes that snow storage would not be a problem. Ms : iopkins stated that it would one of the things that will just have to be maintained. Vest asked how high was the building. Ms. Hopkins stated that it was about 45 feet. Vest stated that he thought they could do something with the 8:12. 10 PLANNING AND ZONING COMMISSION MEETING MINUTES 0 January 18, 1994 Page 10 • Tract G Benchmark at Beaver Creek Subdivision. Library, Discussion Item (cont) Patti Dixon stated that she liked the whole concept. She felt that they need to look at the big picture between the two proposed buildings. Jack Hunn stated he likes this building. He asked if the room on the east side of the entrance was a conference room. Ms. Hopkins stated it is a public meeting room. Hunn stated that he likes the scale of the building and he thinks it is very sensitive to the scale of the Fire Station. It is far enough away from the Rec Center that it can be its own design entity. Ms. Hopkins stated that it is about 120 feet away, and with the pedestrian mall and landscaping it is beneficial to both. Hunn asked if the intent was that this building be perceived as a public facility, like the municipal building, etc., or does it need to have its own identity. Ms. Hopkins stated that she thinks it is a public building, but it can reflect the institution of library overall. A library is a history of people. It is a building that is selfless. It is there to promote ideals and should be a timeless building. It shouldn't reflect 1994. It should be able, with its tight budget, to be a low maintenance, and low staffing, but there thirty, forty, fifty years, and look like it is an institution that people love, that doesn't have anything to do with politics or the time it was built. Hunn stated that, regarding Rhoda's comment about the west elevation, the two important corners are the southwest and the northwest corners, and the southwest corner has been handled in an interesting way. He is wondering if the northwest comer can be given some of the same treatment. Ms. Hopkins stated that actually they forgot to draw in a window. She stated that is a staff lounge. She stated that they have had comments about the northwest and southwest being the best areas, but they do not see it that way. There are lots of opportunities for the various areas. Hunn asked if they have given any consideration as to a gable form on the wing that becomes the entry and public meeting room wing. Ms. Hopkins stated that public meeting rooms don't often want a lot of light, especially highlight, because of showing movies, etc. They are also hoping to keep the building down. It has a vaulted ceiling. Hunn stated that he would encourage them to keep the high gabled pitch. Buz Reynolds what they were planning to use for the vertical siding. Ms. Hopkins stated that they were not sure at this time. Maybe channel lap or board and batten. Reynolds stated that he likes the whole mass of the building. It is very interesting. One thing he is concerned with is the 8:12 roof. Because it is so vertical in stature, he thinks it will stand out, and there will be afternoon sheens on the metal roof. The roof they pick out should be a low glare roof. They also have multiple standing seam roofs that break it up, Patti Dixon asked if they had any idea about the color. Ms. Hopkins stated not yet. John Perkins commended Ms. Hopkins on a good start. He stated that he likes the 8:12 roof and (N r_ PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 11 Tract G. Benchmark at Beaver Creek Subdivision, Library, Discussion Item. (cont) He thinks that they can find an appropriate color that works with this building. Ms. Hopkins asked if the Commission would be comfortable with the 1 and 20 scale for another review in two weeks. She stated that she would like to keep the Commission informed. By the 15th of March they should be two thirds of the way through their construction drawings. The Commission and Staff had no problem with her schedule. Readingand nd Approval of the December 21, 1993 and January 4, 1994 Planning and Zoning Commission Meeting 'Minutes Rhoda Schneiderman moved to approve the Planning and Zoning Commission meeting minutes of December 21, 1993. Jack Hunn seconded and the motion carried unanimously. Rhoda Schneiderman moved to approve the Planning and Zoning Commission meeting minutes of January 4, 1994. Jack Hunn seconded and the motion carried unanimously. Other Business With no further business to be discussed, Jack Hunn moved to adjourn, Buz Reynolds seconded and the meeting was adjourned at 9:00 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary e -N PLANNING AND ZONING COMMISSION MEETING MINUTES January 18, 1994 Page 12 ,i U :-A Commission Apprr J.Perkins S. Rail ton R.Schneider n A. Reynolds P. Dixon cF/