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PZC Minutes 101993C2 r -- RECORD OF PROCEEDINGS PLANNING AND ZONING COMMISSION MEETING MINUTES October 19, 1993 Prior to the regular meeting of the Planning and Zoning Commission, a worksession was held, beginning at 6:30 PM. Meryl Jacobs, Recreation Superintendent, gave a slide presentation on the proposed Aquatics Center, and received comments from the Commission members. The regular meeting of the Planning and Zoning Commission was held on October 19, 1993, at 7:30 P.M. in the Town Council Chambers, Avon Town Municipal Building, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman John Perkins. Members Present: John Perkins, Jack Hunn, Patti Dixon„ Henry Vest Rhoda Schneiderman, Sue Railton, Buz Reynolds Staff Present: Steve Amsbaugh, Director of Community Development, Mary Holden, Town Planner, Charlette Pascuzzi, Recording Secretary Lot 14, Filing 1, Ea¢lebend Subdivision, Final Design Review Modifications Sue Railton stepped down as a voting member of the Commission, due to a conflict of interest. Mary Holden stated that the applicant would like to add a one story addition, which would include one bedroom and one bath, and the driveway entrance location will change, and they are requesting a change in the siding and roofing materials. Log siding and metal roof was approved and the applicant would like to change it to cedar lap siding and cedar shake shingles. The elevations have changed also. Staff concerns are that the driveway should not exceed a 4% grade for 20 feet from the driveway cut. Also of concern is the meter pedestal that is located by the road. This pedestal needs to be relocated back onto the house. Staff recommends approval with those two conditions. PLANNING AND ZONING COMMISSION MEETING MINUTES October 19,1993 Page 2 Lot 14, Filing 1. Eaplebend Subdivision, Final Design Review Modifications. (cont) Tony Seibert stated that in addition to the blueline sketch they would also like to include two or three other minor changes. In consideration of Chris Ekrem, who lives immediately adjacent, they are requesting to add some windows in the garage, to break up the blank wall. Also, since her primary living room porch is about the same elevation as a fascia (he pointed out on the plans), they have agreed to hip the roof of the garages. This will permit her to have a good viewscape. In addition, they would like to add a door on the east elevation. Seibert stated that the driveway is already installed. He is not sure that it meets a four percent grade and he doesn't think it could meet a four percent grade, because both foundations for Lot 13 and 14 are already set. Thirteen is already built and Fourteen is under frame and because of the length of the driveway, he is not sure that they can get a four percent grade in there. If they did the four percent grade they would probably have a 20% on the remaining 60 feet. Buz Reynolds stated he had no problems with the changes. Jack Hunn asked if the motivation for this is to convert the garage into this bedroom and to replace the garage out there? Seibert stated that there is actually three motivations involved. One is to add an additional bedroom to the main floor of the house; two is basically to add a little mass to that side of the house so that Chris's house is not so overpowering and it will also act as a buffer between the two houses. Hunn stated that it seems like an awkward projection off of what was otherwise a prett, well balanced home. He also questioned why they would want to hip the other garage roof, because there would water shed to the garage door. Seibert stated that, aesthetically, it would look better with both garages hipped. It also provides a consistency with the roof of the garage on Lot 13. This also does away with any mirror image. Patti Dixon stated he had no problems with the request. Henry Vest asked if a gutter would be placed over the garage door on the east side. Seibert stated that he didn't think so. The hip is extended back about 8 feet. Vest stated he had no other problems with the request. Rhoda Schneiderman asked what the colors are. The roof color will change to cedar shakes, but the other colors are not changing at this time. John Perkins stated that he thinks it is kind of an awkward addition. He is disappointed with what it does to the overall massing of the house. PLANNING AND ZONING COMMISSION MEETING MINUTES October 19,1993 Page 3 Lot 14, Filing 1. EaWebend Subdivision Final Design Review Modifications (cont) Henry Vest moved to approve Lot 14, Block 1, Eaglebend Subdivision, with the following conditions: That the condition number two under the staff recommendations and that condition number one, Seibert Investments have to go back to the Town Engineer and just get his approval. Chairman Perkins stated that there was a motion to approve that recommends the staff recommendations and adds that the Town Engineer would sign off on the driveway. Buz Reynolds seconded and the motion carried on a four to two vote, Perkins and Hunn voting nay. Sue Railton returned as a voting member of the Commission. Tract O. Block 2. Benchmark at Beaver Creek Subdivision Cassidy's Addition. Design Review Mary Holden stated that what they are proposing to do is enclose approximately 58 square feet of the deck. The materials will match the existing materials on the building. They are proposing to add a window, which will match the existing windows. This addition does not require any additional parking. Staff recommends approval of this application. Mark Donaldson, representing Cassidy's, stated that he was ready to answer any questions the Commission might have. Sue Railtor. stated that she does not see any problem doing what you want to do, but she would like to see that plywood wall fixed up. Donaldson asked Terry Ray if he would have any problem taking care of that. Mr. Ray stated he would not. Rhoda Schneiderman stated she had no problem with the proposal Henry Vest stated that there was no problem with the proposal, but, on the tour, the Commission noticed that the cream paint on the two sections of the building do not match. One was done at a later date than the other. He agrees about taking care of the buffer plywood wall needing work. Vest also asked about those posts that stick up. Mr. Ray stated that they inherited those. They left them in case the needed to add plexi -glass because of the wind, but this summer they didn't need to. Patti Dixon stated she had no problem with the addition, but the plywood needs to be finished with trim and stained to match the building, inside and out, or removed. Jack Hunn had no comments PLANNING AND ZONING COMMISSION MEETING MINUTES October 19,1993 Page 4 Tract 0. Block 2. Benchmark at Beaver Creek Subdivision, Cassidy's Addition Design Review, (cont) Buz Reynolds asked what the use of the space would be. Mr. Ray stated that it would be retail. John Perkins stated that there is no problem with what they want to do, but the plywood wall needs to be taken care of and cleaned up. Cladding that with siding that matches the building would be a better solution. Patti Dixon moved to approve Tract Q, Block 2, Benchmark at Beaver Creek Subdivision, the Cassidy's addition, with the condition that the existing plywood on the deck gets replaced as the same finish as the exterior of the building. Rhoda Schneiderman seconded and the motion carried unanimously. Lot 6. Block 1 Wildridge Subdivision, Color Change Design Review Mary Holden stated the applicant is requesting to modify the color. The original approval was for Heritage Blue, which has been painted on one building. The applicant is requesting a change of color to a light gray with a green hue for the body, an off white for the trim and a darker gray with a green hue for the fascia. These are muted colors and staff recommends approval of this application. Richard Silverman, representing First Tracks Development, provided samples of the proposed colors. The consensus of the Commission was that this would be a much better color. Henry Vest moved to approve the proposed colors for Lot 6, Block 1, Wildridge , as presented. Patti Dixon seconded and the motion carried unanimously. Lot A Block 2. Benchmark at Beaver Creek Subdivision Re -roofing A Second Level Walkout Design Review Mary Holden stated that the applicant is requesting to re -roof a second floor walkout. She went on to described the material to be used, however, a conversation between Rhoda Schneiderman and Sue Railton drowned out all comments made by Mary. Roily Greer, representing the applicant stated that they are proposing the black material because the white material would only look good for about six months. John Perkins asked if this product would allow it to function as a deck. Mr. Greer stated that it would. He stated that they will go down with a hot application and put a complete roof underneath it and this will go over the top. n PLANNING AND ZONING COMMISSION MEETING MINUTES October 19,1993 Page 5 Lot A, Block 2, Benchmark at Beaver Creek Subdivision Re -roofing A Second Level Walkout Design Review, (cont) Patti Dixon asked if the seams would come up. Mr. Greer stated that they would not. Rhoda Schneiderman moved to approve Lot A, Block 2, re -roofing of second level walkout. Sue Railton seconded and the motion carried unanimously. Lot A. Block 2. Benchmark at Beaver Creek Subdivision Undereround Garage Door Design Review Chairman Perkins stated that Staff has requested this item be tabled until such time that further information is received from the applicant. Henry Vest moved to table Lot A, Block 2, Benchmark at Beaver Creek Subdivision. Sue Railton seconded and the motion carried unanimously. Lot 39, Block 2 Wildridge Subdivision Single Family Residence Conceptual Design Review Mary Holden stated that this is a single family residence with an accessory unit. The lot slopes at approximately 14% from north to south. The residence is located on the southwestern portion of the site. There will be three levels, and will stand at approximately 33' in height at the tallest point. the driveway is shown at 2% and 3%. Details of the boulder retaining wall will be required at final design review. They have not submitted any materials, therefore, Staff cannot comment on that. As a conceptual review, Staff has no recommendations. Since the applicant was not present at this time, the Commission decided to move on the next item on the agenda. Lot 71, Block 2, Benchmark at Beaver Creek Subdivision, North CourtRequest for Approval of Video Drop Box. Due to a conversation between Sue Railton and Rhoda Schneiderman, transcription of Mary Holden's opening statement is not possible. Mary Holden stated that Staff concerns are: 1. Circulation: The applicant has not addressed circulation. 2. Color of the box: The color is a reflective blue and is not consistent with approved building colors. r PLANNING AND ZONING COMMISSION MEETING MINUTES October 19,1993 Page 6 Lot 71, Block 2. Benchmark at Beaver Creek Subdivision North CourtRequest for Approval of Video Drop Box, (cont) �► �® 3. Proposed signage: The proposed drop box contains signage that was not approved with an the Master Sign Program. Staff would recommend approval with the condition that the box match the color of the building and that there be no signage, other than 'video drop box", and the box be located by the doors of the store which would encourage and promote parking in the stalls so people could get out and drop it and then leave. Jim Benson, of Box Office Video, stated that the picture shows the box as being a darker blue than it really is. He just got the box on Friday. It is closer to a baby blue and blends well with the roof color. Regarding the letter, he was trying to make it a presentable, sharp looking box. Regarding the circulation, he stated that he has noticed over at City Market there is a setback from the curb, and all the people do is drive up to the curb, put the car in park, jump out and walk over and put it in. That, to him, causes more of a traffic delay than being able to drive up, drop it in and drive away, without even putting the car in park. If he has to put it at the door he does not have a purpose for the box. He might as well send it back to the manufacturer and see if he gets lucky and get his money back. Discussion followed on where he wants the box located. The Commission was still concerned about the circulation of drop off traffic being against normal traffic flow. Considerable discussion followed on the color and the excessive amount of signage on the box. Buz Reynolds stated that he likes the idea of having the box on the corner. Jack Hunn stated that he has a problem with the box in terms of circulation. He thinks it is a safety problem. It is encouraging people to go the wrong way in traffic, even for a convenience like this. It is already a very tight parking lot and he is concerned about that. He also thinks the lettering constitutes signage, any way you look at it. He is not entitled to it under the current regulations. It also sets a precedent. The color should relate to the building, rather than be this noticeable. He would have a very difficult time supporting this application. Patti Dixon stated she did not have a problem with the coloring of the box, or the lettering. She is concerned with the location, but no matter where it is located it will present a problem. Ehe thinks a drop box is a good idea. Henry Vest feels the same way as Patti. He doesn't think that there is any better different location for the box. PLANNING AND ZONING COMMISSION MEETING N.INUTES October 19,1993 Page 7 Lot 71, Block 2. Benchmark at Beaver Creek Subdivision North CourtRequest for Approval of Video Drop Box, (cont) Rhoda Schneiderman stated that she would not be able to support the color, if indeed that picture is not representative of the color. She would need to see the actual color before she could vote on it. She also feels it constitutes signage and she could see putting Box Office Video on the front of it and not have any other writing on it. It is too busy. Sue Railton stated she would prefer to see it more the tone of the roof. She doesn't see a problem with the location of it, because she thinks that the parking lot is not one that people are going to race around. She would like to see less lettering on it. Box Office Video is fine, Video Drop is fine, but when it comes to the phone number it becomes signage then. John Perkins stated that the parking lot is very tight and the lot is not large enough and he feels this will potentially cause very serious problems. He also feels that it is extra signage. Jim Benson stated that his sign on the building is the same blue, so it does match something on the building. The walls inside are all blue all the way around so it will also match that, because you will be able to see the walls through the windows. Jack Hunn moved to deny the request for the video drop box, because it presents a safety hazard and it is contrary to the Town sign ordinances. John Perkins seconded the motion. The motion failed with Hunn and Perkins voting for the motion Schneiderman, Railton, Vest, Dixon and Reynolds voting nay. Sue Railton moved to table this item, Vest seconded and the motion carried with a 5 to 2 vote with Hunn and Perkins voting nay. Steve Amsbaugh suggested that the applicant come in and talk with the Town Engineer, since he is the one that approved the parking lot layout. Lot 39. Block 2, Wildridge Subdivision Single Family Residence Conceptual Design Review Michael Sanner stated that this is just a conceptual review, but the idea is to keep it rather simple so that the owner can build it. There is a very simple roof structure. It is faced toward the New York Range. It will allow a lot of solar on the south side and minimize the windows on the nor#a side. There is a two car garage with turnaround space and adequate parking. Stucco material will be used with some cedar siding and an asphalt roof. The caretaker unit may not be done. EZI PLANNING AND ZONING COMMISSION MEETING MINUTES October 19,1993 Page 8 Lot 39, Block 2, Wildridge Subdivision Single Family Residence, Conceptual Design Review, (cont) Discussion followed on the materials to be used and landscaping to be done. The applicant stated that the sodded area will be irrigated and a drip system to the tree groupings. Discussion followed on the building form. As a conceptual review, no formal action was taken at this time. The general consensus was that this has the potential to be a very nice project. Reading and Approval of the Planning and Zoning Commission Meeting Minutes of October 5. 1993 Jack Hunn moved to approve the minutes of the October 5, 1993, Planning and Zoning Commission meeting. Henry "est seconded and the motion carried unanimously. Other Business Steve Amsbaugh stated that at the next few meetings he has some issues that he would like to discuss with the Commission. First though, the Peregrine project should be coning back at the next meeting with exterior changes and colors. Amsbaugh also stated that from the past meetings he has attended he has been developing a check list of design review related issues that are coming out more and more where there is not a firm policy or documentation on, such as mirror image, party wall connections, steep slopes and retaining walls, the level of staff approval that could probably occur, some sign issues, and materials, etc. He feels that some better guidelines could be developed. He stated that the Staff has entered into an enforcement campaign on several issues, from meter locations, to landscape elements, to finish up between TCO's and CO's, with people living in their house and never finishing their project. One of his goals for this year is to develop a system for the planning staff to monitor design review approvals between the Commission's approval and CO. Patti Dixon suggested that the Commission be notified , like at the meeting before, of the topic that will be discussed at the next meeting, so that the Commission members can read up on that topic. Also, she suggested that something be done about the fighting, it is too bright. John Perkins asked the Commission members to do their best to attend the site visits and also to pick up their packets as soon as they are called. 0% PLANNING AND ZONING COMMISSION MEETING MINUTES October 19,1993 Page 9 Rhoda Schneiderman moved to adjourn, Buz Reynolds seconded and the meeting was adjourned at 8:35 PM. Respectfully submitted, Charlette Pascuzzi Recording Secretary Commission Approval Date%w3���