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PZC Minutes 110481RECORD OF PROCEEDINGS MINUTES OF THE DESIGN REVIEW BOARD MEETING NOVEMBER 4, 1931, 7:30 P. M. The regular meeting of the Design Review Board for the Town of Avon was held on November 4, 1981, at 7:30 P. M., in the Town Council Chambers of the Town of Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. Board Members present were Bob Zeeb, Cheryl Dingwell, Tommy Landauer, Bill Pierce, Ken Hardwick. Terrill Knight and Dick Evans were also present. Jerry Davis and Mike Blair came in late. Item #1, "Kandahar Condominiums" Temporary Sales Office Trailer, Lot 0.Block 2. Benchmark S�aivisio�i e o. - - . Bill Pierce stepped down from the board due to having an interest in this project. The Chair was turned over to Tom Landauer, due to Mike Blair not being there yet. Eric Monson of Palmateer Real Estate made the presentation on behalf of "Kandahar Condominiums". He stated that Palmateer Real Estate would be the exclusive agent for the project. He requested approval to place a temporary sales office trailer on Lot 60, Block 2, B.S. They would like to have it set up around December 1, 1981. It will be located almost directly across from Peregrine Properties Sales Office. It will be basically the same type of construction as the Peregrine trailer. It will be a modular 24' x 60' in size. They will provide parking for six (6) spaces with access off Benchmark Road. The parking area will be gravel. The siding will be masonite, color: Grand Canyon Brown. Will be vertical with battings every four feet. The roof will be asphalt shingles Autumn Brown in color. Windows will be aluminium, color will be bronze. The door will be a fireproof steel door. Eric stated that they would like to have a permit for a year if possible. As soon as they can occupy the building, then the sales office will be removed. It will be a sales office only. No living units or running water. The only utilities will be telephone and electricity. They will use a chemical toilet and bottled water. Terrill stated that the regulations did not clearly define the allowance for temporary structures. Trailers have been allowed provided that there is a time period set. Eric stated they would like to begin construction of the project sometime in early March 1982. If the location for the sales office trailer becomes a problem while the project is under construction they will come back to the Board and take care of that matter. It is temporary and can be moved. (They will come back tc the Board at a later date to request approval for a sign.) Tom recommended that they be given a six (6) month time period at which time they could come back for a review. Jerry stated that he wouldn't want to see a sales trailer be left there as a permanent structure. Eric stated that Palmateer would be the exclusive anent for "Kandahar" but they would also like to be able to sell other real estate properties from that sales office. the Town of Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. Board Members present were Bob Zeeb, Cheryl Dingwell, Tommy Landauer, Bill Pierce, Ken Hardwick. Terrill Knight and Dick Evans were also present. Jerry Davis and Mike Blair came in late. Item #1, "Kandahar Condominiums" Temporary Sales Office Trailer, Lot 60, B o� ck2;Bencchimark�division, File No. 81-,1=1. Bill Pierce stepped down from the board due to having an interest in this project. The Chair was turned over to Tom Landauer, due to Mike Blair not being there yet. Eric Monson of Palmateer Real Estate made the presentation on behalf of "Kandahar Condominiums". He stated that Palmateer Real Estate would be the exclusive agent for the project. He requested approval to place a temporary sales office trailer on Lot 60, Block 2, B.S. They would like to have it set up around December 1, 1981. It will be located almost directly across from Peregrine Properties Sales Office. It will be basically the same typ- of construction as the Peregrine trailer. It will be a modular 24' x 60' in size. They will provide parking for six (6) spaces with access off Benchmark Road. The parking area will be gravel. The siding will be masonite, color: Grand Canyon Brown. Will be vertical with battings every four feet. The roof will be asphalt shingles Autumn Brown in color. Windows will be aluminium, color will be bronze. The door will be a fireprjof steel door. Eric stated that they would like to have a permit for a year if possible. As soon as they can occupy the building, then the sales office will be removed. It will be a sales office only. No living units or running water. The only utilities will be telephone and electricity. They will use a chemical toilet and bottled water. Terrill stated that the regulations did not clearly define the allowance for temporary structures. Trailers have been allowed provided that there is a time period set. Eric stated they would like to begin construction of the project sometime in early March 1982. If the location for the sales office trailer becomes a problem while the project is under construction they will come back to the Board and take care of that matter. It is temporary and can be moved. (They will come back to the Board at a later date to request approval for a sign.) Tom recommended that they be given a six (6) month time period at which time they could come back for a review. Jerry stated that he wouldn't want to see a sales trailer be left there as a permanent structure. Eric stated that Palmateer would be the exclusive agent for "Kandahar" but they would also like to be able to sell other real estate properties from that sales office. (i) The Board asked Terrill if they could put restrictions on the use of the trailer for the sale of "Kandahar Condos" only. Terrill stated there • was nothing in the regulations that say they can't, the only problem would be in trying to enforce it. • Jerry asked if the trailer was going to be hooked up to water and sewer. Eric replied not at the present time. Dick sta'-ed that the Board would have to put the restrictions on the use of the trailer as to whether it can be used for "Kandahar" sales only or ob a combination. Eric stated that they will be spending over $100,000.00 on this project. He doesn't feel that they should be limited to "Kandahar" sales only. Jerry made a motion to accept the application with the limitation of a six (6) month period of time starting December 1, 1981 with a review at that time of the situation as long as they comply with the standards and regulations for the Town of Avon. It was seconded by Cheryl, passed unanimously. Let the record show that Bill Fierce stepped back up to the Board to continue the meeting. A letter of resignation from Ken Hardwick was read. Bill asked the secretary to ask the Mayor to write a letter to Ken thanking him for his efforts and so forth with the Design Review Board. The minutes were then read. Tom made a motion to approve the minutes of 7/21/81. It was seconded by Cheryl, passed unanimously. Other Business: Avon Center: Dick stated there is no difference in the handrails except: the thickness of the top handrail is not 2 inches but is 4 inches glue laminated for fire purposes. They are the same height only the thickness is doubled. It is what the Board approved. First Bank of Avon: The color of the sign and handrails is what the Board approved. (green) There being no further business to discuss, the meeting was then continued to the Special Meeting with the Town Council to discuss the proposed changes to the Zoning Ordinance. (Minutes of that discussion follow these). Respectfully submitted by: Melody Cummings Recording Secretary Design Review Board THIS IS A CONTINUATION OF THE DESIGN REVIEW BOARD MEETING OF NOVEMBER 4, 1981. THIS IS A PART OF MINUTES OF THIS DATE. Bill Pierce stated that Holy Cross has not complied with the approved landscape plan which they submitted. Mike Blair stated that Holy Cross has not complied because they have not completed the landscaping requirements of the substation located on Metcalf Road. The plan was approved by the Design Review Boatd last fall. They had all Spring and Summer to get it done. He suggested to the Board that Holy Cross be given ten (10) days to complete the landscaping plan as approved by the Board. If it is not completed within the ten day period, the Board would recommend to the Town Council that the Special Use permit which was granted to them be revoked. Terrill stated that he had not been up to see what was done. He did review the plan which was submitted. The landscaping is fairly minimal. At the last meeting the discussion was about what sort of screening and berming was required. The plan shows rocks and some shrubs. Mike stated that a letter should be sent to Holy Cross telling them they are expected to complete their landscaping with in ten days or the Design Review Board will recommend to the Town Council that their Special Use permit is revoked. Ken asked Dick if Holy Cross was given a specific period of time to complete the landscaping. Dick stated that it was to be completed during the "growing season". Mike said he thought that was until October 15, 1981. Bill recommended that the Board not wait ten days to notify the Town Council, but do it there at the meeting. He asked them to forward on to Holy Cross a recommendation that they either complete their landscaping or the Town Council might consider revoking their Special Use permit. Bill stated that according to Mike, Norm and Dick, that the landscaping that Holy Cross was to install on their site has not been installed. He recommended to Al Alpi that he send a letter to Holy Cross suggesting that if they don't complete it within a specified amount of time (the DRU feels 10 days if enough) that the Town Council would consider revoking the Special Use permit at the soonest time possible. Terrill stated that the DRB Rules R Regs say that the Building Department ant the Police Department are responsible for the enforcement of the regulations. Dick Evans was then asKed to notify Holy Cross through a letter. First Bank of Avon: The color which is on the drawing is the same as wFat is on the Building. Dick stated that it might just look a little d-ifferent in the bright light. Cheryl wanted to send a letter to them requesting the color be toned down somewhat. Majority of the Board felt that a letter would not be appropriate. Benchmark Condominium Re -roofing Discussion: Jim Wells stated that they were going to appeal this to the Council, sometime after Nov. 27, 1981. Dick stated that they were given a Stop Work Order due to not having a Contractors License, a Permit or Design Review Board approval for the roof. They were told they would have to seal the roof up though. 1• ur � tetcalf Road. The plan was approved by the Design Review Boar last fall. They had all Spring and Summer to get it done. He suggested to the Board that Holy Cross be given ten (10) days to complete the landscaping plan as approved by the board. If it is not completed within the ten day period, the Board would recommend to the Town Council that the Special Use permit which was granted to them be revoked. Terrill stated that he had not been up to see what was done. He did review the plan which was submitted. The landscaping is fairly minimal. At the last meeting the discussion was about what sort of screening and berming was required. The plan shows rocks and some shrubs. Mike stated that a letter should be sent to Holy Cross telling them they are expected to complete their landscaping with in ten days or the Design Review Board will recommend to the Town Council that their 1® Special Use permit is revoked. Ken asked Dick if Holy Cross was given a specific period of time to complete the landscaping. Dick stated that it was to be completed during the "growing season". Mike said he thought that was until October 15, 1981. Bill recommended that the Board not wait ten days to notify the Town Council, but do it there at the meeting. He asked them to forward on to Holy Cross a recommendation that they either complete their landscaping or the Town Council might consider revoking their Special Use permit. Bill stated that according to Mike, Norm and Dick, that the landscaping that Holy Cross was to install on their site has not been installed. He recommended to Al Alpi that he send a letter to Holy Cross sug esting that if they don't complete it within a specified amount of time the DRB feels 10 days if enough) that the Town Council would consider revoking the Special Use permit at the soonest time possible. Terrill stated that the DRB Rules & Regs say that the Building Department and the Police Department are responsible for the enforcement of the regulations. Dick Evans was then asked to notify Holy Cross through a letter. First Bank of Avon: The color which is on the drawing is the same as what is on the Building. Dick stated that it might just look a little different in the bright light. Cheryl wanted to send a letter to them requesting the color be toned down somewhat. Majority of the Board felt that a letter would not be appropriate. Benchmark Condominium Re -roofing Discussion: Jim Wells stated that they were going to appeal this to the Council, sometime after Nov. 27, 1981. Dick stated that they were given a Stop Work Order due to not having a Contractors License, a Permit or Design Review Board approval for the roof. They were told they would have to seal the roof up though. (1) Bill stated that general opinion of the Board Members was that the location, the unt and the quality of the roof which was put on was inapproprir e for a building in the Town of Avon. Jerry Davis commented that there was some discussion as to getting through the winter. Tommy had stated that a Cedar roof would only take 4 or 5 days to put on. They did not pull a permit to do the work. Al Alpi stated they could have come into the Building Department the day after the roof was blown off and the Building Administrator would have issued a permit to replace the roof. Savoy Square/Gamma Development Storage Trailers: Al commented that he did not feel cimfortable with the two trailers just sitting on the site. He said he felt they would just cit there all winter. The Board Members Frere not exactly sure of the date which the trailers would have to be moved if Construction was not started. The Minutes from that meeting would have to be checked. (The minutes show that the trailers will be allowed to stay on the site until December 31, 1981 at which time Gamma Development will have to come back before the Board and state why they have not been moved and how much longer they need to stay there. George Kanesaw of Gamma, stated they hope to start construction on the project prior to 1982. There being no further business to discuss, Cheryl made a motion to adjourn the meeting, it was seconded by Ken, passed unanimously. The Special Meeting with the Town Council followed. Submitted by: Melody Cummings Recording Secretary