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PZC Minutes 070182RECORD OF PROCEEDINGS MINUTES OF THE DESIGN REVIEW BOARD MEETING JULY 1, 1982, 7:30 P. M. The regular meeting of the Design Review Board of Avon was held on July 1, 1982, at 7:30 P.M. in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. Let the record show that members present were: Jerry Davis, Jim Meehan, Mike Blair, Bill Pierce and Cheryl Dingwell. Staff members present were: Art Abplanalp, Terrill Knight, Dick Evans, Norman Wood. Item No. 1, Benchmark Warehouse, Final Approval, Lot 36, Block 1 Benchmark Subdivisior, File No. 82-7-2. Robert Pollard made the presentation. He requested approval to build a six (6) bay Butler Building warehouse for contractors who need storage plus a small office. The lot is located on Metcalf Road. Terrill stated that the plan is lacking in detail and it does not meet the standards. Feels it is inadequate for review and should be continued to the next meeting. Norm's review stated that the property map needed one -foot contours rather than two. The site was regraded after the topo was made. The site appears to have an 8-10 foot cut on the north side and fill on the south side. The trash container is partly in the street right-of-way. Doesn't meet the 25 percent open space requirements. General Commercial Office Space is a special review use in this zone. Six (6) parking spaces are shown inside the warehouse. Snow storage is inadequate for paving areas. Grading plan showing finished contours has not been submitted, but on-site observation indicates site probably could not be developed as indicated. An irrigation system is required for landscaped areas. Bob Pollard stated that his draftsman left off the note for sprinkler system. Terrill stated that these are major items to be considered and it should be continued to the next meeting. The site is different from field observation, from plan view and the parking will not work. Jerry Davis stated that he was concerned with the drop on the northslde and also along the northline where the parking spaces are located. There will need to be a retaining wall built. Also drainage onto this lot. Mike Blair was concerned with the metal building fitting in the area. Suggested using some type of wood on the face of the building. Cheryl agreed. Bill Pierce stated that the area has changed from what it was originally in that it is the major entrance to Wildridge. Feels that there should be a better quality building. Bob Pollard stated that this will not be office space. It will be separate storage areas that can also have an office in it. Dick Evans stated that the office space in each storage area could not be leased out. Bob Pollard stated that the building would be used for contractors only. The offices are located in the back of the building so it wouldn't be used for retail. Terrill stated that if the use is restricted to that, then it wouldn't be subject to a special review use. Applicant requested the matter be tabled to a later meeting at which time he would correct the items discussed. (tabled to 7/15/82) 1982, at 7:30 P.M. in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. Let the record show that members present were: Jerry Davis, Jim '4eehan, Mike Blair, Bill Pierce and Cheryl Dingwell. Staff members present were: Art Abplanalp, Terrill Knight, Dick Evans, Norman Wood. Item No. 1, Benchmark Warehouse, Final Approval, Lot 36, Block 1, Benchmark Subdivision, File No. 82-7-2. Robert Pollard made the presentation. He requested approval to build a six (6) bay Butler Building warehouse for contractors who need storage plus a small office. The lot is located on Metcalf Road. Terrill stated that the plan is lacking in detail and it does not meet the standards. Feels it is inadequate for review and should be continued to the next meeting. Norm's review stated that the property map needed one -foot contours rather than two. The site was regraded after the topo was made. The site appears to have an 8-10 foot cut on the north side and fill on the south side. The trash container is partly in the street right-of-way. Doesn't meet the 25 percent open space requirements. General Commercial Office Space is a special review use in this zone. Six (6) parking spaces are shown inside the warehouse. Snow storage is inadequate for paving areas. Grading plan showing finished contours has not been submitted, but on-site observation indicates site probably could not be developed as indicated. An irrigation system is required for landscaped areas. Bob Pollard stated that his draftsman left off the note for sprinkler system. Terrill stated that these are major items to be considered and it should be continued to the next meeting. The site is different from field observation, from plan view and the parking will not work. Jerry Davis stated that he was concerned with the drop on the northside and also along the northline where the parking spaces are located. There will need to be a retaining wall built. Also drainage onto this lot. Mike Blair was concerned with the metal building fitting in the area. Suggested using some type of wood on the face of the building. Cheryl agreed. Bill Pierce stated that the area has changed from what it was originally in that it is the major entrance to Wildridge. Feels that there should be a better quality building. Bob Pollard stated that this will not be office space. It will be separate storage areas that can also have an office in it. Dick Evans stated that the office space in each storage area could not be leased out. Bob Pollard stated that the building would be used for contractors only. The offices are located in the back of the building so it wouldn't be used for retail. Terrill stated that if the use is restricted to that, then it wouldn't be subject to a special review use. Applicant requested the matter be tabled to a later meeting at which time he would correct the items discussed. (tabled to 7/15/82) -1- Item No. 2, Benchmark Condominiums, Sign, Lot 2, Block 2, Benchmark Subdivision, File No. 82-7-1. Lars Larsen made the presentation. Requested approval to put up a sign which will be nine square feet in size to identify the Benchmark Condos. It will be located at the northern entryway. The materials will be rough sewn cedar with VxV posts. The letters will be either raised for carved. Terrill stated the sign does meet the requirements for a residential project entrance sign. A site plan is needed showing the exact location of the sign for the record. The sign will sit on a mound of dirt and will not be over eight feet high. Jerry motioned to accept the sign for Benchmark Condos with the conditions that before a permit is issued the exact location of the sign is on record, and that the location be on the southside of the entryway. Motion was seconded by Cheryl Dingwell and passed unanimous':. Item No. 3, Benchmark Condominiums, Re -roofing of Buildings A,B,C b D, Lot 2, Block 2, Benchmark Subdivision, File No. 82-7-3. Lanny Proffer made the presentation. Representing Benchmark Condominium Owners Association. Requesting approval to re -rood the four buildings with metal. He showed a slide presentation of various metal roofs throughout the town and valley. Also presented a booklet to each of the members with information on metal roofs (costs, life expectancy, etc.). He feels the metal roofs would be better for safety reasons. Bill Pierce read a letter from the Benchmark Planning 6 Architectual Committee (letter on file). Larry Disher/Secretary-Treasurer for Benchmark Condo Association stated that the cedar shake roofs are more flammable and felt that metal roofs wouldn't look any worse than the cedar, also are more safe. Greg Cage, representing Stone Creek Condos, stated he had no objection to the metal roofs. He said they wished they had metal on their project. Terrill read a letter from M.Constance Morgan and Beverly McGhee in protest of the metal roof (letter on file). Barbara Balusong/Manager of Benchmark Condos, stated they are trying to improve the looks of the project. If they are forced to re -roof the buildings with cedar shake then they won't be able to take care of other improvements. She also stated that it cost them $14,000 to clean snow of the roofs and this past winter they didn't spend anything for the roof on Building D, which is already metal. Lanny Proffer submitted, for the record, some information and newspaper articles for metal and cedar shake roofs. Bill Pierce asked Dick Evans if there is any fire zone restriction on the building. Dick stated Type 3. There is an alternate that could be used such as asbestos and felt. One layer of 15 pound asbestos felt over the whole roof and then weaving the felt through the shingles. This is approved by I.C.B.O and the Fire Department. Jerry and Jim were concerned with the snow sliding off the roof and felt that an engineered detail showing snow spikes on the roof would need to be submitted before approval could be granted. Terrill stated that the Board should not approve this until the exact material to be used is submitted for review. Lanny Proffer stated he was asking the Board to approve the application of metal roofs for all four buildings. They will be willing to submit the materials for the Board's review. stated the s16n COGS Lcct the r-y-L�iremeuts for a resiLedL.dt project entrance sign. A site plan is needed showing the exact location of the sign for the record. The sign will sit on a mound of dirt and will not be over eight feet high. Jerry motioned to accept the sign for Benchmark Condos with the conditions that before a permit is issued the exact location of the sign is on record, and that the location be on the southside of the entryway. Motion was seconded by Cheryl Dingwell and passed unanimously. Item No. 3, Benchmark Condominiums, Re -roofing of Buildings A,B,C 6 D, Lot 2. Block 2, Benchmark Subdivision, File No. 82-7-3. Lanny Proffer made the presentation. Representing Benchmark Condominium Owners Association. Requesting approval to re -rood the four buildings with metal. He showed a slide presentation of various metal roofs throughout the town and valley. Also presented a booklet to each of the members with information on metal roofs (costs, life expectancy, etc.). He feels the metal roofs would be better for safety reasons. Bill Pierce read a letter from the Benchmark Planning 5 Architectual Committee (letter on file). Larry Disher/Secretary-Treasurer for Benchmark Condo Association stated that the cedar shake roofs are more flammable and felt that metal roofs wouldn't look any worse than the cedar, also are more safe. Greg Gage, representing Stone Creek Condos, stated he had no objection to the metal roofs. He said they wished they had metal on their project. Terrill read a letter from M.Constance Morgan and Beverly McGhee in protest of the metal roof (letter on file). Barbara Balusong/Manager of Benchmark Condos, stated they are trying to improve the looks of the project. If they are forced to re -roof the buildings with cedar shake then they won't be able to take care of other improvements. She also stated that it cost them $14,000 to clean snow of the roofs and this past winter they didn't spend anything for the roof on Building D, which is already metal. Lanny Proffer submitted, for the record, some information and newspaper articles for metal and cedar shake roofs. Bill Pierce asked Dick Evans if there is any fire zone restriction on the building. Dick stated Type 3. There is an alternate that could be used such as asbestos and felt. One layer of 15 pound asbestos felt over the whole roof and then weaving the felt through the shingles. This is approved by I.C.B.0 and the Fire Department. Jerry and Jim were concerned with the snow sliding off the roof and felt that an engineered detail showing snow spikes on the roof would need to be submitted before approval could he granted. Terrill stated that the Board should not approve this until the exact material to be used is submitted for review. Lannv Proffer stated he was asking the Board to approve the application of metal roofs for all four buildings. They will be willing to submit the materials for the Board's review. Art stated that it is a requirement to submit the material sample so therefore the Board could table this to the next meeting and give the applicant the chance -2- (Benchmark Roofing Cont'd) to bring in the samples. The Board members agreed. The Board tabled this matter to the next meeting (7/15/82) at which time the applicant is to submit the exact materials to be used on the buildings. Applicant was aware of having to turn in the materials nine days before 7/15/82. 25. Block 2. Benchmark File No Jim Bennett of U S Home made the presentation for Christie Lodge. Requesting approval to decrease the size of the parking spaces in the lower level only of the parking structure. Asking for the width to be 8'6", the length to stay the same. He stated that the lower level is approximately 30 percent of the total parking. Terrill stated that the applicant must prove certain hardships and the Board needs to make certain findings for this variance. Bill Pierce stated for the record that the variance was to increase the available parking, not change any part of the building. Only to allow 8'6" spaces rather than 8 or 9 foot spaces. Jim Bennett stated they are trying to make more parking available for the new restaurant and for the conference facilities and unsold commercial spaces, so that they can get more people in town. He stated they would like to restrict the front area for guest use only. Would like to have the owners and employees park on the top level of the parkirg structure. Also would like to have directional signs for the parking structure. Feels this will help the conjestfon problem in the front area. Terrill stated that there was at one time some proposed changes for parking. The new Town Planner will be able to get this matter resolved. Jim Bennett asked if this could be tabled to a later date so that there could be further study made on the parking standards for the town. The Board decided to continue this hearing to August 19, 1982. The new Town Planner is to set up a special worksession to discuss parking standards for Avon. Cheryl motioned to approved the application for U S Home with changes as noted on the plan submitted except for the 8'6" spaces on level one, contingent upon a physical check of the space to be sure information is correct. Mike seconded the motion and it passed unanimously. Item No. 5, Avon Fire Station, Minor modifications to southside, Tract G, Block 2, Benchmark Subdivision, File No. 82-7-5. Mike Haselhorst made the presentation for Avon Metro District. They are requesting approval for some minor exterior changes to the building. Replacing the existing masonite door with a steel B-lable door. The Chlorine door and the 2 new doors will be painted a dull silver. They will also replace some of the bad siding on the front of the building. Cheryl motioned to approve the application as submitted for the fire station. Motion was seconded by Jim and passed unanimously. OTHER BUSINESS: George Rosenberg/Avon Metro District, stating they will be putting in a 50,000 gallon water tank in Block 5 of Wildwood. It will be underground and will also have a small pumphouse. They are asking to reduce the setback from 25 feet to three feet of right-of-way. This is in an SPA zone district. Staff felt this is worthy of a review and felt there should be an amendment made to the SPA zone. It was decided to core back for a Special Review Use on 7/15182. Jim Bennett of U S Home made the presentation for Christie Lodge. Requesting approval to decrease the size of the parking spaces in the lower level only of the parking structure. Asking for the width to be 8'6", the length to stay the same. He stated that the lower level is approximately 30 percent of the total parking. Terrill stated that the applicant must prove certain hardships and the Board needs to make certain findings for this variance. Bill Pierce stated for the record that the variance was to increase the available parking, not change any part of the building. Only to allow 8'6" spaces ra^her than 8 or 9 foot spaces. Jim Bennett stated they are trying to make more parking available for the new restaurant and for the conference facilities and unsold commercial spaces, so that they can get more people in town. He stated they would like to restrict the front area for guest use only. Would like to have the owners and employees park on the top level of the parking structure. Also would like to have directional signs for the parking structure. Feels this will help the conjestion problem in the front area. Terrill stated that there was at one time some proposed changes for parking. The new Town Planner will be able to get this matter resolved. Jim Bennett asked if this could be tabled to a later date so that there could be further study made on the parking standards for the town. The Board decided to continue this hearing to August 19, 1982. The new Town Planner is to set up a special worksession to discuss parking standards for Avon. Cheryl motioned to approved the application for U S Home with changes as noted on the plan submitted except for the 8'6" spaces on level one, contingent upon a physical check of the space to be sure information is correct. Mike seconded the motion and it passed unanimously. Item No. 5 Avon Fire Station Minor modifications to Southside Tract G Block 2 Benchmark Subdivision, File No. 82-7-5. Mike Haselhorst made the presentation for Avon Metro District. They are requesting approval for some minor exterior changes to the building. Replacing the existing masonite door with a steel B-lable door. The Chlorine door and the 2 new doors will be painted a dull silver. The; will also replace some of the bad siding on the front of the building. Cheryl motioned to approve the application as submitted for the fire station. Motion was seconded by Jim and passed unanimously. OTHER BUSINESS: George Rosenberg/Avon Metro District, stating they will be putting in a 50,000 gallon water tank in Block 5 of Wildwood. It will be underground and will also have a small pumphouse. They are asking to reduce the setback from 25 feet to three feet of right-of-way. This is in an SPA zone district. Staff felt this is worthv of a review and felt there should be an amendment made to the SPA zone. It was decided to come back for a Special Review Use on 7/15/82. -3- Mike motioned to approve the minutes of June 17, 1982, as written. Motion was seconded by Cheryl and was passed unanimously. There being no further business, Jerry motioned to adjourn the meeting, seconded by Jim, pass unanimously. Respectfully submitted by: Melody Cummings Secretary ^sign Revlew Board