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PZC Minutes 121681RECORD OF PROCEEDINGS MINUTES OF THE DESIGN REVIEW BOARD MEETING, DECEMBER 16, 1981, 7:30 P. M. The regular meeting of the Design Review Board for the Town of Avon was held on December 16, 1981, at 7:30 P.M., in the Town Council Chambers of the Town of Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Vice -Chairman Mike Blair. Board Members present were Bob Zeeb, Cheryl Dingwell, Mike Blair and terry Davis. (let the record show that Chairman Bill Pierce and Tommy Landauer were not present). Staff members present were Terrill Knight and Dick Evans. Item No. 1 - Sign Program for Avon Center. Discussion by Art Swords and Nick Dalba. Art Swords (architect) made the presentation. Stated that the primary concern is for the Commercial areas of Avon Center. They decided to come up with some type of sign criteria to establish continuity for the tenants and the owner of the building. This will become a part of the lease. The purpose of the criteria is to establish minimum sign standards necessary to insure coordinated proportional exposure and maintain the high aesthetic character of Avon Center for all tenants. Mike asked Art what and how the Board was to consider this. 'What is being requested? Art stated that the intent is to get some type of specific a-proval from the Board. He stated ghat this is a little more tighter than the Sign Code Ordinance of Avon. The concept they would like to use would be when a tenantcomes to Avon Center with a request for a sign for the buildino, he would be given a copy of this sign criteria with his lease. He will have to bring two (2) drawings to the landlord. They will then be evaluated before it comes to the Town. If the sign does not comply with the Avon Center sign criteria, then the Town won't have to waste time reviewing signs that don't comply. Avon Center will approve the sign if it complys then the tenant will come before the Town to get final approval. Each tenant is to submit to the landlord two (2) detailed drawings indicating the location, size, layout, design, materials and colors, including all lettering and graphics for their sign. The landlord will then approve or disapprove the sign. He will respond in writing to the tenant within ten (10) working days of the submittal. If the sign is approved by both the landlord and the Design Review Board, then the tenant must obtain and pay for all permits required by the Town prior to installation. The landlord reserves the right to modify or grant exceptions to the sign criteria but must also be approved by the Design Review Board. Bob asked what would happen if the landlords changed? Nick Dalba stated that this sign criteria is part of the lease. Art stated that the Design Review Board could state that this could be made a covenant. Nick asked if it would be possible onLe a sign criteria has been set that each individual sign will not have to come to the Design Review Board? Something like a Blanket approval. Terrill stated that the Board is concerned with the size of the letters and the number of words in a sign. of the Town of Avon Municinal Building, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Vice -Chairman Mike Blair. Board Members present were Bob Zeeb, Cheryl Dingwell, Mike Blair and Jerry Davis. (let the record show that Chairman Bill Pierce and Tommy Landauer were not present). Staff members present were Terrill Knight and Dick Evans. Item No. 1 •- Sign Program for Avon Center. Discussion by Art Swords and Nick Dalba. Art Swords (architect) made the presentation. Stated that the primary concern is for the Commercial areas of Avon Center. They decided to come up with some type of sign criteria to establish continuity for the tenants and the owner of the building. This will become a part of the lease. The purpose of the criteria is to establish minimum sign standards necessary to insure coordinated proportional exposure and maintain the high aesthetic character of Avon Center for all tenants. Mike asked Art what and how the Board was to consider this. What is being requested? Art stated that the intent is to get some type of specific approval from the Board. He stated that this is a little more tighter than the Sign Code Ordinance of Avon. The concept they would like to use would be when a tenantcomes to Avon Center with a request for a sign for the building, he would be given a copy of this sign criteria with his lease. He will have to bring two (2) drawings to the landlord. They will then be evaluated before it comes to the Town. If the sign does not comply with the Avon Center sign criteria, then the Town won't have to waste time reviewing signs that don't comply. Avon Center will approve the sign if it complys then the tenant will come before the Town to get final approval. Each tenant is to submit to the landlord two (2) detailed drawings indicating the location, size, layout, design, materials and colors, including all lettering and graphics for their sign. The landlord will then approve or disapprove the sign. He will respond in writing to the tenant within ten (10) working days of the submittal. If the sign is approved by both the landlord and the Design Review Board, then the tenant must obtain and pay for all permits required by the Town prior to installation. The landlord reserves the riaht to modify or grant exceptions to the sign criteria but must also be approved by the Design Review Board. Bob asked what would happen if the landlords changed? Nick Dalba stated that this sign criteria is part of the lease. Art stated that the Design Review Board could state that this could be made a covenant. Nick asked if it would be possible on e a sign criteria has been set that each individual sign will not have to come to the Design Review Board? Something like a Blanket approval. Terrill stated that the Board is concerned with the size of the letters and the number of words in a sign. Be Ll Mike stated that it could be possible to have an individual building sign design established and approved by the Board, therefore not making it necessary for each individual business sign to come back before the Board, as long as it complied through the obtaining of a sign permit from the Building Administrator. He asked the Staff to check this out and let the Board know if this is possible. Terrill itated that the main concern would be the enforcement of the sign program. Jerry stated that he felt that the building should have the ability to dictate what and how the signs are put up as long as it conforms with the Town's Sign Code and not have to come before the Board. Nick commented that with all the other projects coming up :'n Town, this would help out. Terrill stated that the Board has the option to accept this criteria or not. Bob stated there may be a problem with each project having a different sign program. It would be Dick's responsibility to enforce each one. He feels that it should be left up to the landlord to enforce this. If there is still a problem then the Town could step in. Art stated there are three (3) Sign Districts for the building. 1. Businesses which will front onto Beaver Creek Boulevard - will allow tenant to present a graphic package which will be readable from Beaver Creek Boulevard. 2. Businesses which will front onto the exterior Pedestrian Mall along the southwest side of Avon Center. 3. Signs which will be on the interior of the Mall. The script, lettering or copy of the signs must establish the trade name of the business only. No exposed lamps, flat wood signs or internally lit cabinet signs will be permitted in any District. No flashing type signs allowed. No signs, banners, pennants, insignias or trademarks shall be affixed to any glass window or be within 24 inches of the glass, except as noted in District 2 and 3 criteria. No push/pull signs unless it is a part of the design. Signs showing the hours of operation shall consist of 1/2 inch white "Letrasign" or painted letters only affixed to glass door or window within 12 inches from the bottom of the glass. No charge card signs within 24 inches of glass door or window. No Kiosks will be permitted. The use of free-standing, portable, temporary or hand-written signs is prohibited. No temporary signs affixed to vehicles are permitted. Christmas or Holiday decorations are permitted only on a temporary basis. Jerry asked about a General Purpose sign for Avon Center. Art stated it was not a part of this criteria, but will be provided later. Di3trictt1 Si n�s - least restricted district. Exterior signs consist of groups of individual internally lit channel type letters. Channels will be painted light bronze to match the building's metal roof panels. Letter face will be translucent plexiglass cream colored. Height shall not exceed 15 inches. All transformers and raceways will be concealed. Sign area shall not exceed 12 square feet. All illuminated letters shall bear the U.L. label. All illuminated tenant signs shall be controlled by a time -clock and be turned off at 11.00 p.m. Letters shall be mounted to the exterior wall adjacent to storefront within the limits of the leased space. Logos are not permitted in District One. District 2 Signs - fronts onto the Pedestrian Mall. Exterior signs will consist of groups of individual cast metal bronze letters or wood letters with laminated bronze faces and matching edges. Height not to exceed 12 inches. Will be mounted to the wall adjacent to storefront or directly above entrydoQr. Sinn arna not to exceed I7 °quarn feet. Ionos are Jerry stated that he felt that the building should have the ability to dictate what and how the signs are put up as long as it conforms with the Town's Sign Code and not have to come before the Board. Nick commented that with all the other projects coming up in Town, this would help out. L)® Terrill stated that the Board has the option to accept this criteria or not. Bob stated there may be a problem with each project having a different sign program. It would be Dick's responsibility to enforce each one. • He feels that it should be left up to the landlord to enforce this. If there is still a problem then the Town could step in. rAW Art stated there are three (3) Sign Districts for the building. I. Businesses which will front onto Beaver Creek Boulevard - will allow tenant to present a graphic package which will be readable from 4M Beaver Creek Boulevard. 2. Businesses which will front onto the exterior Pedestrian Mall along the southwest side of Avon Center. 3. Signs which will be on the interior of the Mall. The script, lettering or copy of the signs must establish the trade name of the business only. No exposed lamps, flat wood signs or internally lit cabinet signs will be permitted in any District. No flashing type signs allowed. No signs, banners, pennants, insignias or trademarks shall be affixed to any glass window or be within 24 inches of the glass, except as noted in District 2 and 3 criteria. No push/pull signs unless it is a part of the design. Signs showing the hours of operation shall consist of 1/2 inch white "Letrasign" or painted letters only affixed to glass door or window within 12 inches from the bottom of the glass. No charge card signs within 24 inches of glass door or window. No Kiosks will be permitted. The use of free-standing, portable, temporary or hand-written signs is prohibited. No temporary signs affixed to vehicles are permitted. Christmas or Holiday decorations are permitted only on a temporary basis. Jerry asked about a General Purpose sign for Avon Center. Art stated it was not a part of this criteria, but will be provided later. District 1Si ns - least restricted district. Exterior signs consist of groups o 5 rvidual internally lit channel type letters. Channels will be painted light bronze to match the building's metal roof panels. Letter face will be translucent plexiglass cream colored. Height shall not exceed 15 inches. All transformers and raceways will be concealed. Sign area shall not exceed 12 square feet. All illuminated letters shall bear the U.L. label. All illuminated tenant signs shall be controlled by a time -clock and be turned off at 11:00 p.m. Letters shall be mounted to the exterior wall adjacent to storefront within the limits of the leased space. Logos are not permitted in District One. District 2 Signs - fronts onto the Pedestrian Mall. Exterior signs will consist of groups of individual cast metal bronze letters or wood letters with laminated bronze faces and matching edges. Height not to exceed 12 inches. Will be mounted to the wall adjacent to storefront or directly above entrydoor. Sign area not to exceed 12 square feet. Logos are permitted within the sign area. Illumination will be by recessed incandescent light only. No internally lit letters or cabinet signs are permitted in District Two. WAS District 3 Signs - signs on the interior of the mall Tenant is responsible for the installation of their sign. It must comply with the Sign Code Ordinance 81-1 of Avon. Directories will be inside at the entrance of the interior pedestrian mall. (let the record show that Tommy Landauer showed up later) Cheryl commented that supposing there was a restaurant that did not want to turn off it's sign at 11:00 p.m. what would be done. Art stated that if they requested to keep it on all night or whatever, then they would evaluate it and they would have to come before the Board and get approval. Terrill - according to the Ordinance, the Design Review Board has no cortrol on the interior of the mall. Jerry commented that the concept is well done. Would like to see an example of the outside sign before approving. Terrill stated that it appears to be within the Town's sign code. Suggested maybe the signs be left on during business hours only. Dick suggested they submit some type of plan showing how the signs will look on the building. Nick asked if the Board could give them the authority under this criteria to allow the tenants to just get permits to put up the signs rather than come before the Board. Mike stated that this may take some more review. Some questions need to be answered a little more clearly. Applicant should take note of all the commrents of the Board and Staff and make the appropriate responses or changes in what was presented. Also add to the appropriate drawings illustrating the signs in the Districts so the Board can get a better idea of what it will look like. Come back to the next meeting or any other meeting they desire. Staff is to review this and determine how it is regulated to the Town's codes and ordinances. Recording Secretary to have this reviewed by the Town Attorney to be sure there is no conflict with Town Ordinances. Bill Pierce is to be sent a copy of the criteria prior to the next meeting. Art stated he would come back with elevations showing the size of the signs per tenant. Item No. 2, Discussion f Ordinance No. 37, Series of 1981 Mike asked if the Staff could explain this Ordinance to the Board. Dick stated that it was the land that the Forest Service gave to the Town. Mike stated that any annexation or zoning must be referred to the Design Review Board for recommendation to the Council. Terrill stated it is a requirement that all members of the Town be notified. Land is being zoned as Open Space - most restrictive zone type. Cheryl made a motion to recommend that the Council adopt Ordinance 37, 1981. Motion seconded by Bob , passed unanimously. Tommy made a motion to the Town Council with advisory intent that the same described land be available for park or recreation use also. Seconded by Jerry. Passed unanimously. Secretary to notify the Town Cour—il of the Desinn Review Board's recommendation. Cheryl commented that supposing there was a resLaurant that did not wunt to turn off it's sign at 11:00 p.m. what would be done. Art stated that if they requested to keep it on all night or whatever, then they would evaluate it and they would have to come before the Board and get approval. Terrill - according to the Ordinance, the Design Review Board has no control on the interior of the mall. Jerry commented that the concept is well done. Would like to see an example of the outside sign before approving. Terrill stated that it appears to be within the Town's sign code. Suggested maybe the signs be left on during business hours only. Dick suggested they submit some type of plan showing how the signs will look on the building. Nick asked if the Board could give them the authority under this criteria to allow the tenants to just get permits to put up the signs rather than come before the Board. Mike stated that this may take some more review. Some questions need to be answered a little more clearly. Applicant should take note of all the commments of the Board and Staff and make the appropriate responses or changes in what was presented. Also add to the appropriate drawings illustrating the signs in the Districts so the Board can get a better idea of what it will look like. Come back to the next meeting or any other meeting they desire. Staff is to review this and determine how it is regulated to the Town's codes and ordinances. Recording Secretary to have this reviewed by the Town Attorney to be sure there is no conflict with Town Ordinances. Bill Pierce is to be sent a copy of the criteria prior to the next meeting. Art stated he would come back with elevations showing the size of the signs per tenant. I -.em No. 2, Discussion of Ordinance No. 37, Series of 1981 Mike asked if the Staff could explain this Ordinance to the Board. Dick stated that it was the land that the Forest Service gave to the Town. Mike stated that any annexation or zoning must be referred to the Design Review Board for recommendation to the Council. Terrill stated it is a requirement that all members of the Town be notified. Land is being zoned as Open Space - most restrictive zone type. Cheryl made a motion to recommend that the Council adopt Ordinance 37, 1981. Motion seconded by Bob , passed unanimously. Tommy made a motion to the Town Council with advisory intent that the same described land be available for park or recreation use also. Seconded by Jury. Passed unanimously. Secretary to notify the Town Council of the Design Review Board's recommendation. Ism No. 3, Discussion of Changing the Meeting Date of DRB Me Mike - (let the record show) the Mayor requested that the Chairman bring this up. Reason for the change is because the DRB is being assigned legal assistance by the Assistant Town Attorney, Art Abplanalp, who assists John Dunn. He cannot attend the meetings on Wednesday evenings. The Mayor says we must change the meeting night to accommodate the attorney. He suggested maybe Thursday evenings. Tommy made a motion that. the Design Review Board change the meeting night to the first and third Thursdays of each month from the first and third Wednesdays. Seconded by Cheryl. Mike asked for any discussion. Bob stated that they need a Planner more than an attorney. "We've been asking for the Planner for a lot longer time". Tommy stated he would withdraw his motion unless it could be approved with Bob's addition that a Planner and Attorney both be present at all meetings. Bob stated that he wasn't going to make his decision until the next meeting. The Planner is more important. Jerry stated that all the Board members were not present and they should at least check with the absent member first. Mike commented that a resolution requesting that a Town Planner be appointed was sent to the Council but there hasn't been any response yet. Cheryl commented that they should tell the Council they would make their decision at the next meeting. Mike stated that the Board must determine whether or not the meeting date can be changed. The Mayor has discussed this matter with Bill Pierce and he had no conflict with changing. Tommy made a motion that the Board change the meeting date of the DRB from the first and third Wednesday to the first and third Thursday of each month, if Bill Pierce, the only member not present, doesn't have any conflicts. Motion was seconded by Jerry. No discussion. Four (R) voted yes, one (1) voted no (Bob) Motion carried. Terrill stated that the Design Review Board has made an attempt to change the Ordinance, therefore a recommendation must be made to the Town Council that Ordinance No. 9, Series of 1978 be changed so that the meeting date be changed from first and third Wednesdays to first and third Thursdays. The regular meeting date will stand until the change is approved by the Council. Other business: Jerry asked about the signs at the Christie Lodge. The signs in the windows were approved. The tripod sign was not approved. The Board directed Dick to have U S Home remove the sign immediately. Bob asked about the parking situation. This has been directed to the Streets and Roads Department. Waiting on a reply. Bob congratulated Cheryl on her appointment to the Zoning Advisory Committee. Resolution was signed by Mike Blair requesting an urgency to get a Town Plinner Tommy made a motion that the Design Review Board change the meeting night to the first and third Thursdays of each month from the first and third Wednesdays. Seconded by Cheryl. Mike asked for any discussion. Bob stated that they need a Planne- more than an attorney. "We've been asking for the Planner for a lot longer time". Tommy stated he would withdraw his motion unless it could be approved with Bob's addition that a Planner and Attorney both be present at all meetings. Bob stated that he wasn't going to make his decision until the next meeting. The Planner is more important. Jerry stated that all the Board members were not present and they should �\ at least check with the absent member first. " Mike commented that a resolution requesting that a Town Planner be appointed � IN was sent to the Council but there hasn't been any response yet. Cheryl commented that they should tell the Council they would make their decision at the next meeting. Mike stated that the Board must determine whether or not the meeting date can be changed. The Mayor has discussed this matter with Bill Pierce and he had no conflict with changing. Tommy made a motion that the Board change the meeting date of the DRB from the first and third Wednesday to the first and third Thursday of each month, if Bill Pierce, the only member not present, doesn't have any conflicts. Motion was seconded by Jerry. No discussion. Four (4) voted yes, one (1) voted no (Bob) Motion carried. Terrill stated that the Design Review Board has made an attempt to change the Ordinance, therefore a recommendation must be made to the Town Council that Ordinance No. 9, Series of 1978 be changed so that the meeting date be changed from first and third Wednesdays to first and third Thursdays. The regular meeting date will stand until the change is approved by the Council. Other business: Jerry asked about the signs at the Christio Lodge. The signs in the windows were approved. The tripod sign was not approved. The Board directed Dick to have U S Home remove the sign immediately. Bob asked about the parking situation. This has been directed to the Streets and Roads Department. Waiting on a reply. Bob congratulated Cheryl on her appointment to the Zoning Advisory Committee. Resolution was signed by Mike Blair requesting an urgency to get a Town Planner. -4- 1! • OP 40 Ob Recording Secretary to send a memo to the Town Council reminding them of a vacancy on the Design Review Board and let them know it needs to be filled as soon as possible. There being no further business to discuss, Bob made a motion to approve the minutes of 12/2/81, seconded by Jerry, passed unanimously. Cheryl made a motion to adjourn the meeting, seconded by Tommy, passed unanimously. Meeting adjourned at 9:45 p.m. Respectfully submitted by: Melody Cumm gs Recording Secretary Design Review Board