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PZC Minutes 0228794W s 4M RECORD OF PROCEEDINGS MINUTES OF DESIGN REVIEW BOARD WORK SESSION FEBRUARY 28, 1979 Hu,7h Price, Vice Chairman, opened the work session shortly after seven o'clock p.m. New Board Member Mike Blair was welcomed at a work session of the URB on February 28, 1979. Mr. Blair was appointed to the board by the Town Cuuncil at their meeting of February 27, 1979. other members present were Ken Richards, Cynthia Jordan and Alice Knipe; Jim Wells sat in as an interested member of the Town Council. John Blish was absent because of illnes. The issue of hiring a secretary was discussed. A secretary will be sought at the rate of five dollars an hour ($5.00), with an estimated twenty-five hours per month. She is to be available at all meetings and work sessions and to do typing and copying of minutes etc. Next regular meeting will commence at seven -thirty o'clock p.m., March 7th, with pre-meeti9� discussion for Board Members at six- fortyfive o'clock p.m. die regular meetings become too lengthyr alWome of the Agenda may be continued to another day. It was suggested that a notice be posted in local papers as to the time, date and agenda of DRB meetings. Vice -Chairman Hugh Price will draft a letter as to all material to be submitted by builders. Remainder of the work session was utilized in reviewing the Procedures Rules and Regulations of the Design Review Board with these additions and corrections. SECTION I - PURPOSE (1.1)Authority: Ordinance #9, Series of 1978, Town of Avon. (1.2)Application: The Board shall review, approve or disapprove the general design and appearance of any building, con- struction, paving, grading or landscaping on a lot or parcel of land within the Town. (1.3)Compatibilit_•: tThis paragraph must be discussed further with attorney Blish as to wording) SECTION II - PROCEDURES (2.1)Meetings: The Board shall regularly meet on the first and third Wednesday each month at seven -thirty o'clock p.m. in the official meeting room of the Town. (2.9)Schedule for Applicatior: All required materials, information and fees must be submitted to the Town Clerk at least nine days, during regular office hours, prior to the meeting at which the application is to be considered. Applications not complete will be rejected. 1 s 140 Ew C Hugh Price, Vice Chairman, opened the work session shortly after seven o'clock p.m. New Board Member Mike Blair was welcomed at a work session of the DRB on February 28, 1979. Mr. Blair was appointed to the board by the Town Council at their meeting of February 27, 1979. Other members present were Ken Richards, Cynthia Jordan and Alice Knipe; Jim Wells sat in as an interested member of the Town Council. John Blish-was absent because of illnes. The issue of hiring a secretary was discussed. A secretary will be sought at the rate of five dollars an hour ($5.00), with an estimated twenty-five hours per month. She is to be available at all meetings and work sessions and to do typing and copying of minutes etc. Next regular meeting will commence at seven -thirty o'clock p.m., March 7th, with pre -meet i disc,,ssion for Board Membeis at six- fortyfive o'clock p.m. regular meetings become too lengthy, p,,Wome of the Agenda may be continued to another day. It was suggested that a notice be posted in local paper.s as to the time, date and agenda of DRB meetings. Vice -Chairman Hugh Price will draft a letter as to all material to be submitted by builders. Remainder of the work session was utilized in reviewing the Procedures Rules and Regulations of the Design Review Board with these additions and corrections. SECTION I - PURPOSE (1.1)Authority: Ordinance #9, Series of 1978, Town of Avon. (1.2)Application: The Board shall review, approve or disapprove the general design and appearance of any building, con- struction, paving, grading or landscaping on a lot or parcel of lard within the Town. (1.3)Compatibility: (This paragraph must be discussed further with attorney Blish as to wording) SECTION II - PROCEDURES (2.!.)Meet7ngs: The Board shall regularly meet on the first and third Wednesday each month at seven -thirty o'clock p.m. in the official meeting room of the Town. (2.3)Schedule for Application: All required materials, information and fees must be submitted to the Town Clerk at least nine days, during regular office hours, prior to the meeting at which the application is to be considered. Applications not complete will be rejected. (2.4)Material to be submitted: (A) Any required statements or reports further describing, or in support of, the project. (B) Property map, including l: Socale orone inch equals forty (40) feet or larger. 0'"> II C. Site development plan (may be a separate map or imposad upon the area map) including: 1. Building plan showing layout of existing and proposed buildings including number and kinds of units, zoning and densities allowed and % of lot coverage, decks, patios, canopies, fences, signs, service a_eas, storage facilities, walk and driveways, off street parking, exterior lighting, loading facilities, and proposed utility facilities, including trash storage units. 2. Building elevation showing front side and rear. 3. Site grading and drainage plan including disposition of surface drainage on and off the site; snow removal and snow storage areas. 4. Location of ingress and egress with the direction of traffic flow into, out of and within parking and loading areas, turning and maneuvering areas and location of energency vehicle access areas. 5. Add and the the design of sprinkling systems. (2.6)Change nine copies to four copies (2-7)Samples of exterior materials, colors and finishes. SECTION 3.1 Change $500.00 to $1,500.00 SECTION 4 See schedule of fees attached. SECTION 5 : Design Guidlines (5.23) The loss of plant materials is estimated as: (5.30) Landscaping Plan, lot coverage and guarantee. (5.33)a.Single family residence -$1,000.00 b.Duplex residence - $2,500.00 c.Triplex residence - $5,000.00 d.Fourplex residence - $5,000.00 (5.34) Landscaping budgets shall be guaranteed by the developer in accordance * with Building Code Ordinance adopted by the Town. SECTION 6 : Board Procedure (6.1) The Town Clerk shall check all the material which shall be submitted for design review for compliance with SECTION 24. If found to be adequate, the material shall be submitted to the DRB at its next meeting. If found to be inadequate, it will not be placed on the agenda. (6.2) The DRB shall review the material and shall approve, disapprove, or request changes in the desiqn of the project within sixteen(16) days of the date of its meeting at which the material reviewed by the Board, if the Board determines that advice or assistance of professional consultants is needed an additional forty-five days shall be allowed for action by the Board to allow time for retaining professional consultants and submitting plans to them. Failure of the Board to act within the prescribed deadline shall be deemed conditional approval of the design of the project unless the applicant consents to a time extension. SECTION 7 Approval by Board (7.1) Within seven (7) days following action of the DRB, its decision to approve, disapprove, or request changes in the project design shall be deposited in the U.S. Mail and posted in a conspicious manner at the Town Office. (a) Copies will be made and the Board will have reference to all materials considered before the Benchmark Architecural Committee in previous meetings. III * Add to SECTION 5 (f) The landscape plan shall include sufficient detail to provide a reliable basis for estimating the amount of performance bond ADZ guaranteeing installation and maintenance of the improvements. Completion of landscaping should be no longer than one year from the issuance of the certificate of occupancy. A work session is schedule for seven o'clock p.m. March 6, 1979. The work session was adjourned at eleven o'clock p.m.