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PZC Minutes 100782RECORD OF PROCEEDINGS MINUTES OF THE DESIGN REVIEW BOARD MEETING OCTOBER 7, 1982, 7:30 P. M. The regular meeting of the Design Review Board of Avon was held on October 7, 1982, at 7:30 p.m., in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. Members present were: Cheryl Dingwell, Meehan, Jerry Davis and Mike Blair. Staff members present were: Dick Kvach, Tommy Landauer, Bill Pierce, Jim Planning Director B Dick Kvach stated this request was for a variance for an encroachment into the side yard which was found after the final plat was submitted. The building encroaches into the required 7.5 foot side yard setback about 1.9 feet. David Irwin/owner, stated this was an error on his concrete contractors part. Jim Meehan moved that the request variance for the 1.9 foot infringement be approved. T;a motion was seconded by Cheryl Dingwell. With no further discussion, the variance was approved unanimously. Item of Dick Kvach stated that this is a request dealing with Avon Center that they be allowed to reduce the sizes of the required off-street parking spaces. The current requirements in the ordinance are a minimum of 9 feet wide by 18 feet long. Back in May of 1980 the Board ;ranted a request for 28 percent of the off-street parking spaces for the overall project to be used for compact cars. The width was reduced to 8'6" wide and the depth remained at 18'. They are currently requesting that the width and length be reduced even further. No change in tbs percentage ratio is requested. Staffs recommendation is that the 28 percent compact car space remain and that the space for compact cars be allowed to be reduced to 8' x 16' in size. Additional data has been submirtrd showing the percentage of compact cars in the car population and their size. Approximately 42 percent of cars in 1980 were less than 6' wide and less thar� 15' long. An 8'x16' stall will adequately handle those size compact cars. Nick Dalba stated they originally were requesting 7.5 foot parking stalls and after discussion with Dick Kvach, they feel they can live with the 8 foot at this time. The Town does need to come up with a criteria for compact cars. Nick also stated that if at a later dale the size is reduced to 7.5 feet then he would like to go back and pick up the 14 ;paces and count them as part of the parking. Jerry Davis atated that he would like to see some type of criteria set 6o that all developers would have to follow tha same procedure. Nick Dalba stated that they can't get their permanent Certificate of Occupancy's until the parking matter is settled. Dick Kvach stated that when Nick Dalba came in for his final C.O. on Phase I he did not have adequate parking to meet the zoning requirements. He was told that he would be given C.O.'s for the individual businesses up to the point for which he had adequate parking and after that the remaining floor space would have to remain vacant until the required parking is provided. He was told that he could not have the final C.O. for the first phase until he could show that he will provide the required parking to cover both Phase I b 2. Cheryl Dingwell moved to approve the application for lowering the size of off-street parking stalls to 8' x 16' as recommended by staff. Motion was seconded by Ji.d Meehan. With no fUrLher discussion the motion was apnrov,d by Chairman Bill Pierce. Members present were: Cheryl Dingwell, Meehan, Jerry Davis and Mike Blair. Staff members present were: Dick Kvach, Item No. 1. Nova Tommy Landauer, Bill Pierce, Jim Planning Director d side y c Hearin Dick Kvach stated this request was for a variance for an encroachment into the side yard which was found after the final plat was submitted. The building encroaches into the required 7.5 foot side yard setback about 1.9 feet. David Irwin/owner, stated this was an error on his concrete contractors part. Jim Meehan moved that the request variance for the 1.9 foot infringement be approved. The motion was seconded by Cheryl Dingwell. With no further discussion, the variance was approved unanimously. Item No. 2, Avon Center, Variance for reduction Lot B. Block 2. Benchmark Subdivision, File No. Dick Kvach stated that this is a request dealing with Avrn Center that they be allowed to reduce the sizes of the required off-street parking spaces. The current requirements in the ordinance are a minimum of 9 feet wide by 18 feet long. Back in May of 1980 the Board granted a request for 28 percent of the off-street parking spaces for the overall project to be used for compact cars. The width was reduced to 8'6" wide and the depth remained at 18'. They are currently requesting that the width and length be reduced even further. No change in the percentage ratio is requested. Staffs recommendation is that the 28 percent compact car space remain and that the space for compact cars be allowed to be reduced to 8' x 16' in size. Additional data has been submitted showing the percentage of compact cars In the car population and their size. Approximately 42 percent of cars in 1980 were less than 6' wide and less than 15' long. An 8'x16' stall will adequately handle those size compact cars. Nick Dalba stated they originally were requesting 7.5 foot parking stalls and after discussion with Dick Kvach, they feel they can live with the 8 foot at this time. The Town does need to come up with a criteria for compact cars. Nick also stated that if at a later date the size is reduced to 7.5 feet then he would like to go back and pick up the 14 spaces and count them as part of the parking. Jerry Davis stated that he would like to see some type of criteria set so that all developers would have to follow the same procedure. Nick Dalba stated that they can't get their permanent Certificate of Occupancy's until the parking matter is settled. Dick Kvach stated that when Nick Dalba came in for his final C.O. on Phase I he did not have adequate parking to meet the zoning requirements. He was told that he would be given C.O.'s for the individual businesses up to the point for which he had adequate parking and after that the remaining floor space would have to remain vacant until the required parking is provided. lie was told that he could net have the final C.O. for the first phase until he could show that he will provide the required parking to cover both Phase I 6 2. Cheryl Dingwell moved to approve the application for lowering the size of off-street parking stalls to 8' x 16' as recommended by staff. Motion was seconded by Jim Meehan. With no further discussion the motion was approved unanimously. -I- It Dick Kvach stated that there is severe leakage problems with the glass greenhouses in that water leaks into the building. Also the existing sidewalks are a problem due to snow drifting and packing. They are proposing a bridge walkway from the garages to the second level of the buildings to eliminate this problem. Mark Donaldson, Architect representing the Homeowners Association, stated they would like to remodel the existing greenhouses. All the work to be done will affect both buildings. The top units on each building will have the existing roofs of the structure removed and replaced with a built up roof. The lower units will have the fixed windows replaced with operable "Marvin" windows. These windows will provide ventilation. On the northside of each building the proposal is to build a bridge walkway which will go from the middle landing level to the existing carport area. All new materials to be used will match the existing construction. Jerry Davis asked what assurances would of all units would be remodeled. Feels greenhouses being remodeled. the Board have that all the greenhouses the approval should be based on all the Mark Donaldson suggested that the Board approve this as three (3) separate stages. (All roofs or none, all greenhouses or none and both bridges or none). Cheryl Dingwell moved that the Board approve the application as submitted in the 3 phases which are: 1, the roofing on the top of the greenhouses be changed as submitted on the plans; 2. all glass on the face of each greenhouse unit be done or none; 3. the two bridges be installed or none. Motion was seconded by Jerry Davis and was carried with one opposed vote by Bill Pierce. Item No. 4, Planning Department Work Program. (discussion by Dick Kvach) Dick Kvach briefly discussed his work program for the Planning Department during 1983. Included was revising the zoning ordinance, Future Land Use Policy Plan, Park and Riverfront Master Plan, Major street plan, and revision of the Subdivision Ordinance. Mike Blair suggested that the zoning ordinance be first priority and the subdivision ordinance be second. Mike Blair moved that the Design Review Board recommend to the Town Council that the staff be authorized to hire such outside consulting assistance as necessary to complete the revision of the zoning and subdivision ordinances on a very timely basis. Motion was seconded by Jerry Davis and was passed unanimously. Item No. 5, Formation of Planning and Zoning Commission. Dick Kvach stated the intent is to set up some type of committee or commission which will have broader powers than the DRB currently has now. This committee would be able to review plats, elements of comprehensive plan, zonings, variances, etc. This committee would perform the initial review of request and attempt to work out any problems not resolved at staff level and then make formal recommendations to the Town Council. Tommy Landauer moved to approve the minutes of September 16, 1982. I•lotion was seconded by Cheryl Dingwell and was passed unanimously. Dick Kvach reminded the Board members of the NWCCOC meeting on October 15th and 16th, Friday• and Saturday. would like to remodel the e%isting ;reenhousc-;. All the work to be doi.e will affect both buildings. The top units on each building will have the existing roofs of the structure removed and replaced with a built up roof. The lower units will have the fixed windows replaced with operable "Marvin" windows. These windows will provide ventilation. On the northside of each building the proposal is to build a bridge walkway which will go from the middle landing level to the existing carport area. All new materials to be used will match the existing construc_ion. Jerry Davis asked what assurances would the Board have that all the greenhouses of all. units would be remodeled. Feels the approval should be based on all the greenhouses being remodeled. Mark Donaldson suggested that the Board approve this as three (3) separate stages. (All roofs or none, all greenhouses or none and both bridges or none). Cheryl Dingwell moved that the Board approve the application as submitted in the 3 phases which are: 1, the roofing on the top of the greenhouses be changed as submitted on the plans; 2. all glass on the face of each greenhouse unit be done or none; 3. the two bridges be installed or none. Motion was seconded by Jerry Davis and was carried with one opposed vote by Bill Pierce. Item No. 4. Planning Department Work Program. (discussion by Dick Kvach) Dick Kvach briefly discussed his work program for the Planning Department during 1983. Included was revising the zoning ordinance, Future Land Use Policy Plan, Park and Riverfront Master Plan, Major street plan, and revision of the Subdivision Ordinance. Mike Blair suggested that the zoning ordinance be first priority and the subdivision ordinance be second. Mike Blair moved that the Design Review Board recommend to the Town Council that the staff be authorized to hire such outside consulting assistance as necessary to complete the revision of the zoning and subdivision ordinances on a very timely basis. Motion was seconded by Jerry Davis and was passed unanimously. Item No. 5 Formation of Planning and Zoning Commission. Dick Kvach stated the intent is to set up some type of committee or commission which will have broader powers than the DRS currently has now. This committee would be able to review plats, elements of comprehensive plan, zonings, variances, etc. This committee would perform the initial review of request and attempt to work out any problems not resolved at staff level and then make formal recommendations to the Town Council. Tommy landauer moved to approve the minutes of September 16, 1982. Motion was seconded by Cheryl Dingwell and was passed unanimously. Dick Kvach reminded the Board members of the NWCCOG meeting on October 15th and 16th, Friday and Saturday. M -2- After no further business to discuss Jerry Davis moved to adjourn the meeting. Motion was seconded by Mike Blair and was passed unanimously. Meeting was adjourned at 9:12 p.m. Respectfully submitted, Melody Cings Recording Secretary Design Review Board