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PZC Minutes 020481 (2)RECORD OF PROCEEDINGS MINUTES OF DESIGN REVIEW BOARD MEETING FEBRUARY 4, 1981 7:30 P.M. The regular meeting of the Design Review Board for the Town of Avon was held on February 4, 1981 at 7:40 P. t1. in the Town Council Chambers of the Town of Avon in the Benchmark Shopping Center, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. All Board Members were present with the exception of Alice Alpi. Tom Landauer and Larry Kumpost came in later. Item #1, Savoy Square, Gamma Development Ventures, 71 Units and Brent Lords represented Savoy Square. Brent brought in some mater- ial concerning the calculations of the height of the building and the parking spaces, clarification of the traffic study firm and their calculations. They will come before the Board on February 18, 1981 for a parking and setback variance. This material will be available t.. the public in the Town Offices. They will ask for final approval at the next meeting. Bill asked for comments from the audience and there weren't any. ((Let the record show;) that the presentation was made with no re- quest for action or process at this time. Item #2, Doyle's Masonry, Doyle S4arehouse, Remodeling, Lot 37 B oc Benchmark Subdivisio File No. 81-1-10. Bill Doyle represented Doyle Warehouse. They would like o take a 10 X 12 garage door out and replace it with two ventilating windows and two windows above it. Ken asked if it meets with all the build- ing codes; it meets all building and zoning codes. All this will do is change the facade, the door faces the other warehouse in the project. The trim will match the rest of the buiding. The Four Walls Furniture Company is interested in using this space, with the above changes. This change will not affect the parking. Bill asked for comments from the audience and there weren't any. There being no objections, the Board granted final approval. Item #3, Steve Isom Metcalf Ventures, Sidi b ivision. File No. 79 Modification Neil Clark represented Metcalf Ventures. They are requesting to change the metal siding of the existing building to T 1-11 siding. It will be stained a light gray. They will have a heavy facia, 2 X 12, around the entire structure. The color is #901. semi -transparent Olympic stain. They will use the best T 1-11 siding, no "football=" will be allowed. They are planning the same material and color for the rest of the project. A peroit has not been taken out for the retaining wall, it is about 30-35b comple'ed at this time, a permit is required fir the wall. 1.1: : UYUlai :uUUL.Lng or the Dz!sigu itev�ew Board for the Town of Avon was held on February 4, 1981 at 7:40 P. 14. in the Town Council Chambers of the Town of Avon in the Benchmark Shopping Center, Avon, Colorado. The meeting was called to order by Chairman Bill Pierce. All Board Members were present with the exception of Alice Alpi. Tom Landauer and Larry Kumpost came in later. Item #1, Savoy Square, Gamma Development Ventures, 71 Units and Brent Lords represented Savoy Square. Brent brought in some mater- ial concerning the calculations of the height of the building and the parking spaces, clarification of the traffic study firm and their calculations. They will come before the Board on February 18, 1981 for a parking and setback variance. This material will be available to the public in the Town Offices. They will ask for final approval at the next meeting. Bill asked for comments from the audience and ((Let the record show)) that the presentation quest for action or process at this time. Item #2, Doyle's Ma le Warehouse there weren't any. was made with no re - Lot 37 Bill Doyle represented Doyle Warehouse. They would like to take a 10 X 12 garage door out and replace it with two ventilating windows and two windows above it. Ken asked if it meets with all the build- ing codes; it meets all building and zoning codes. All this will do is change the facade, the door faces the other warehouse in the project. The trim will match the rest of the buiding. The Four Walls Furniture Company is interested in using this space, with the above changes. This change will not affect the parking. Bill asked for comments from the audience and there weren't any. There being no objections, the Board granted final approval. Item #3, Steve Isom, Metcalf Ventures, Sidin Block , Benchmark Sub ivision, File No. 79 - Modification, Lot 13 -l. Neil Clark represented Metcalf Ventures. They are requesting to change the metal siding of the existing building to T 1-11 siding. It will be stained a light gray. They will have a heavy facia, 2 X 12, around the entire structure. The color is #901 semi -transparent Olympic stain. They will use the best T 1-11 siding, no "footballs" will be allowed. They are planning the same material and color for the rest of the project. A permit has not been taken out for the retaining wall, it is about 30-352 completed at this time, a permit is required for the wall. They will also need a permit to replace the metal siding. The -1- r "l roof will not be changed and there weren't any. Bill asked for comments from the audience A time frame has been ordered by the Town Council referring to the completion date for this particular building. Neil stated that a time frame has not been set up at this time. The recording secre- tary stated that the Town Clerk has instructed the Board that a time frame had to be delivered tonight - an order from the Town Council from the Council meeting of January 27, 1981. Without that, the Town Council will not authorize the Board to make any, or allow any changes to that building. There was an agreement between the Council and the owner that the time frame would be presented at tonight's meeting. Neil will have a time frame before the end of the meeting tonight, including the retaining wall, improvements to the building, installa- tion of the landscaping and paving, and the installation of the siding and the facia. The motion will be tabled for now, it will be resolved later in the meeting. Item #4, J. 11. Skinner and Associates, Office Building, Lots 30 and 31, Block 1, Benchmark Subdivision, File No. 81-1-7. Bob Armon represented J. W. Skinner and Associates. They will come before the Town Council to vacate their lot line next month. On February 18, 1981 they will present a Special use Review to make the building general offices. Building footprint - 23,000 square feet, below 508 coverage. They will try to develop the entire allowable building area ratio enve- lope. A single corridor office building, probably condominium-ized offices. The commercial office space is located on top of the parking struc- ture, 100 spaces are required, they provided 105, no compact spaces - they could do 302 compact spaces if allowed. There are two loading spaces, two below grade. There will be an open parking garage, faced with rock, stucco in -fill panels. The commercial -lease space is about 40 `eet in depth with a loft space, single corridor on the back, every office has a view and southern exposure, south facing deck for each office. Materials - stone, the same as on the Beaver Creek Reception Center, stucco - drivet or settif, brown earth -tone, or may be a three coat exterior stucco system. Landscaping - sagebrush, wild grasses, Canadian thistle, they will reseed the native grasses behind the building, $30,000 landscape budget, the 258 open space will be developed entirely in front of the building. There are swales for drainage behind the building. The back of the building is stucco, stone towers will show, the building is virtually never seen from the back, it's up against the hill. There are narrow bands of windows on the corridors on the north side. The building location is within all of the set- backs. Lighting - around the stairs, around the entrances to the parking structure and the building. Trash - located to the east of the building at grade, enclosed, no other fencing. Grading and drainage - swales and culverts as required. Snow removal and storage - no on -grade parking to gather snow, will be removed from the three entrances to the parking garage and to the building. The height and numbers of landscape materials are shc,wn .in the booklet presented to the Board with the plans. There will be 10 engleman spruce, six feet high, planted in groups; quaking aspen, 25, 10 feet high; ponderosa pirr, 10; pfitzer juriperr:, 150, eight the Town Council will not authorize the Board to make any, or allow any changes to that building. There was an agreement between the Council and the owner that the time frame would be presented at tonight's meeting. Neil will have a time frame before the end of the meeting tonight, including the retaining wall, improvements to the building, installa- tion of the landscaping and paving, and the installation of the siding and the facia. The motion will be tabled for now, it will be resolved later in the meeting. Item #4, J. W. Skinner and Associates, office Building, Lots 30 and 31, Block 1, Benchmark Subdivision, File No. 87-1-7. Bob Armon represented J. W. Skinner and Assoc.°ates. They will come before the Town Council to vacate their lot line next month. on February 18, 1981 they will present a Special Use Review to make the building general offices. Building footprint - 23,000 square feet, below 50% coverage. They will try to develop the entire allowable building area ratio enve- lope. A single corridor office building, probably condominium-ized offices. The commercial office space is located on top of the parking struc- ture, 100 spaces are required, they provided 105, no compact spaces - they could do 30% compact spaces if allowed. There are two loading spaces, two below grade. There will be an open parking garage, faced with rock, stucco in -fill panels. The commercial -lease space is about 40 feet in depth with a loft space, single corridor on the back, every office has a view and southern exposure, south facing deck for each office. Materials - stone, the same as on the Beaver Creek Reception Center, stucco - drivet o_• settif, brown earth -tone, or may be a three coat exterior stucco system. Landscaping - sagebrush, wild grasses, Canadian thistle, they will reseed the native grasses behind the building, $30,000 landscape budget, the 258 open space will be developed entirely in front of the building. There are swales for drainage behind the building. The back of the building is stucco, stone towers will show, the building is virtually never seen from the back, it's up against the hill. There are narrow bands of windows on the corridors on the north side. The building location is within all of the set- backs. Lighting - around the stairs, around the entrances to the parking structure and the building. Trash - located to the east of the building at grade, enclosed, no other fencing. Grading and drainage - swales and culverts as required. Snow removal and storage - no on -grade parking to gather snow, will be removed from the three entrances to the parking garage and to the building. The height and numbers of landscape materials are shown in the booklet presented to the Board with the plans. There will he 10 engleman spruce, six feet high, planted in groups; quaking aspen, 25, 10 feet high; ponderosa pine, 10; pfitzer junipers, 150, eight -2- inch pots; Kentucky blue grass sod; underground sprinkling system in front, toro drip for the trees. More materials - rails will be dark brown, steel. Bob asked for preliminary approval tonight, he will be back at the next meeting for a Special Use Review. Bill stated that because of the Special Use Review, the Board can not take any official action, but will give their impressions. There are three loading spaces located near Nottingham Road and two under the building. Mike is concerned about the traffic which will be generated on Nottingham Road. Perhaps a pull -off could be put in ther( if it is a problem, it can be moved to a different location. Height limitation is 60 feet, the building is 42-44 feet. Bob was commended for his presentation. They will vacate the lot line, it is in the process of being done. They will also ask for general commercial offices rather than industrial/commercial. They are not contemplating a sign at this time. Lighting - planned as bollards, low -Level, the Board would like lighting at the driveway as well as the other places mentioned. Bill asked for comments from the audience. Ann Fetsch asked for clarification of the zoning change requested (will be presented February 18, 1981). At the next meeting, two items will be up for approval - the zoning change and the design of the building. Art Kleimer stated that trash removal is one of the best he has seen. ((Let the record show)) that due to the fact that a zoning change is necessary for approval, for formal consideration for this item at this time that no action can be taken by the Board. The Board has reviewed it, made some commentary. :em #5, Avon Road Professional Building, Offices, Lot 56, Block , Benchmark :subdivision, File No. 80-12-2. Buff Arnold represented Avon Road Professional Building. Buff stated that he understands that the mall agreement has been worked out. Bill Doyle stated that the lawyers were to get together and work out the problems. Buff presented a landscape plan with the size and number of trees, Tract F will be part of the landscaping, landscape budget is $18,000 for their property without the mall, $13,000 for Tract F. The drainage plan has been reviewed by the Town Engineer. Treat- ment of the walls - the tile from the building has been extended down, around the walks and planters. The walls around the parking will remain exposed concrete. The setbacks- the 25 foot front set- back is off of Avon Road and that is the only front setback, 12� feet off of Benchmark Road and 7� feet off of the mall. Buff read a letter from Denton, Harper, Marshall and Associates regarding the relation of the building to the mall. The Board is concerned about the front setback. Bill stated that this issue will be addressed later in the meeting. He asked if there were any questions from the audience. Nick Dalba stated that their major concern is how this project interfaces with the mall, they have no objection to the building design. Bill Doyle: asked if the retaining walls with pavers will be all around the mall and they will te, tiles on both sides. Larry stated that all the utility companies should be contacted regarding the easements. Tract F landscaping permission - will be required. Lot coverage is about 79.88. Tom mentioned that sodding is required, rather than the seeding planned for the west side and in Tract F. Puff stated that there will be sod all around, close ,_...__._✓-i uca� INU�t:yuaut L::V UIIuel Cne OUiCtZng. M1Ke 1s concerned about the traffic which will be generated on Nottingham Road. Perhaps a pull -off could be put in there, if it is a problem, it can be moved to a different location. Height .limitation is 60 feet, the building is 42-44 feet. Bob was commended for his presentation. They will vacate the lot line, it is in the process of being done. They will also ask for general commercial offices rather than industrial/commercial. They are not contemplating a sign at thip time. Lighting - planned as bollards, low-level, the Board would like lighting at the driveway as well as the other places mentioned. Bill asked for comments from the audience. Ann Fetsch asked for clarification of the zoning change requested (will be presented February 18, 1981). At the next meeting, two items will be up for approval - the zoning change and the design of the building. Art. Kleimer stated that trash removal is one of the best he has seen. ((Let the record show)) that di.e to the fact that a zoning change is necessary for approval, fo- formal consideration for this item at this time that no action can be taken by the Board. The Board has reviewed it, made some commentary. Item #5, Avon Road Professional Building, Offices, Lot 56, Block 2, Benchmark Subdivision, File No. 80-12-2. Buff Arnold represented Avon Road Professional Building. Buff stated that he understands that the mall agreement has been worked out. Bill Doyle stated that the lawyers were to get together and work out the problems. Buff presented a landscape plan with the size and number of trees, Tract F will be part of the landscaping, landscape budget is $18,000 for their property without the mall, $13,000 for Tract F. The drainage plan has been reviewed by the Town Engineer. Treat- ment of the walls - the tile from the building has been extended down, around the walks and planters. The walls around the parking will remain exposed concrete. The setbacks- the 25 foot front set- back is off of Avon Road and that is the only front setback, 12� feet off of Benchmark Road -d /' feet off of the mall. Buff read a letter from Denton, Har Marshall and Associates regarding the relation of the building the mall. The Board is concerned about the front setback. Bill stated that this issue will be addressed later in the meeting. He asked if there were any questions from the audience. Nick Dalba stated that their major concern is how this project interfaces with the mall, they have no objection to the building design. Bill Doyle: asked if the retaining walls with pavers will be all around the mall and they will be, tiles on both sides. Larry stated that all the utility companies should be contacted regarding the easements. Tract F landscaping permission - will be required. Lot coverage io about 79.88. Tom mentioned that sodding is required, rather than the seeding planned for the west side and in Tract F. Buff stated that there will be sod all around, close -3- to the building and will all be irrigated. The Board stated that the west area will have to be sodded, according to Town Ordinance. Parking - 1.33 spaces, one per 400 square feet, four are mini -car spaces. Loading - they are providing one space for the building, the trash enclosure has been relocated to the northwest side, a tile enclosure. The Board is concerned that trucks will park in the drive or along the road, there may be a problem with trucks holding up traffic turning into the loading dock. The loading spaces as provided are adequai.e. Setbacks - the Zoning Ordinar,;e defines the front property line as the property line adjacent to a street, the setback required is 25 feet. The Board must decide whether a corner property has two front setbacks and if 25 feet is necessary on both sides. The Board: the setbacks are adequate in this case, they are approxi- mately 130 feet from Avon Road, the front of the building is on Avon Road, there is about 12� feet from the building to Benchmark Road, this is a hardship case, there is no problem with a safety factor, the prDperty line toward Avon Raod is adjacent to public property, not to the road - a question regarding how i;: can be considered the front lot line. The majority's opinion is that this setback is acceptable. Bill asked for comments from the audience. Art Kleimer stated that the trash location; is acceptable. Motion - approval contingent on a letter of acceptance of the agree- ment between the owner and the Town on their agreement on the mall - some letter from the Town to the Design Review Board stating that this has been agreed on and is acceptable to all parties involved. The Board also requested letters from the utilities. Larry made the motion that the Board grant final approval for this project with the two contingencies, the first being that there is a letter obtained where the Town is in agreement with what (Avon Road Pro- fessional Building) propose to do on the mall side, that it is co- ordinated and can work that and those arrangements out; the second contingency is to supply the Board letters indicating that this project has cleared that utility area with the utility companies. Tom seconded the motion, and it was passed unanimously. Item #3, Metcalf Ventures, Timetable. Neil Clark presented the timetable requested earlier in the meeting. Retaining wall completion - April 1, 198'' landscaping - July 1, 1981; asphalt and other site work - August 1, 1981; building repair, siding and facia completion - May 1, 1981. The above will be com- pleted according to approved plans and permits applied for. The siding will be T 1-11, stained and facia. Ken objected to the timetable for the siding, these dates are for final completion, the majority of the Board accepted this timetable. The siding will be T 1-11, highest grade, the color is Olympic #901, semi -transparent, there will be no patches in the facing. Also, a 2 X 12 facia will be installed all around the building. Trim aiound doors and windows - 1 X 4 compatible with the facia. There beir.g no objections, this project has approval. No building permits will be issued for Phase II until a final Certificate of Occupancy for this phase is issued. Bill expressed the Board's frustration with this project. Item #6, Resor ridge Subdivis 12 Units 81-1-9. , Lots 78 and 79, Block 1, wild - Cindy Bskwith represented Resort Dwellings. She presented a six unit building, they propose to build another six unit building n�yu�r LN turning .into true toaaing aoCl.. Tne loaning spaces as provided are adequate. Setbacks - the Zoning Ordinance defines the front property line as the property line adjacent to a street, the setback required is 25 feet. The Board must decide whether a corner property has two front setbacks and if 25 feet is necessary on both sides. The Board: the setbacks are adequate in this case, they are approxi- mately 130 feet from Avon Road, the front of the building is on Avon Road, there is about 12h feet from the building to Benchmark Road, this is a hardship case, there is no problem with a safety factor, the property line toward Avon Raod is adjacent to public property, 40 not to the road - a question regarding how it can be considered the front lot line. The majority's opinion is that this setback is acceptable. Bill asked for comments from the audience. Art Kleimer stated that qft the trash location is acceptable. Motion - approval contingent on a letter of acceptance of the agree- •' ment between the owner and the Town on their agreement on the mall - some letter from the Town to the Design Review Board stating that this has been agreed on and is acceptable to all parties involved. The Board also requested letters from the utilities. Larry made the motion that the Board grant final approval for this project with the two contingencies, the first being that there is a letter obtained where the Town is in agreement with what (Avon Road Pro- fessional Building) propose to do on the mall side, that it is co- ordinated and can work that and those arrangements out; the second contingency is to supply the Board letters indicating that this project has cleared that utility area with the utility companies. Tom seconded the motion, and it was passed unanimously. #3, Metcalf Ventures, Timetable. Neil Clark presented the timetable requested earlier in the meeting. Retaining wall completion - April 1, 1981; landscaping - July 1, 1931; asphalt and other site work - August 1, 1981; building repair, siding and facia completion - May 1, 1981. The above will be com- pleted according to approved plans and permits applied for. The siding will be T 1-11, stained and facia. Ken objected to the timetable for the siding, these dates are for final completion, the majority of the Board accepted this timetable. The siding will be T 1-11, highest grade, the color is Olympic #901, semi -transparent, there will be no patches in the facing. Also, a 2 X 12 facia will be installed all around the building. Trim around doors and windows - 1 X 4 compatible with the facia. There being no objections, this project has approval. No building permits will be issued for Phrase II until a final Certificate of Occupancy for this phase is issued. Bill expressed the Board's frustration with this project. Item #6, Resort Dwell ri ae Subdivision. f 12 Units Q1 -i=o Lots 78 and 79, Block 1, Wild- Cindy Eskwith represented Resort Dwellings. She presented a six unit building, they propose to build another six unit building -4- exactly like this one on the adjacent lot, they will vacate the lot line. They would like conceptual approval tonight. The landscape plan has about 90 trees and bushes, the irrigation system will be both drip and sprinklers around the building. The parking spaces are the exact number required. The project will have cedar siding, shake roofing, skylights which will be solar panels, the trash removal is unknown at this time. The Board finds the landscaping acceptable, the building is attrac- tive. The Wildridge Architectural Control Committee has deferred to the Design Review Board in reviewing applications for Wildridge. Marvin windows will be used, 12/12 pitch on the roof, 30 parking spaces, the height is 39 feet - the architect must verify. ((Let the record show)) this is not a complete submission, there- fore the Board can not take action at this time, it was a favorable review. Bill asked if there was any business to bring before the Board that is not on the agenda, and there was none. The minutes were not available for review. There being no further business, Cheryl made the motion to adjourn the meeting, it was seconded by Ken and the meeting was adjourned at 9:40 P. M. Respectfully submitted by �Q� erre Sor t ecording Secretary Design Review Board