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PZC Minutes 0906941'1 RECORD OF PROCEEDINGS PLANNING AND ZONING COMMISSION MEETING MINUTES SEPTEMBER 6, 1994 The Town of Avon Planning and Zoning Commission held a wcrksession starting at 7:00 P.M. William D. James, Town Manager reported to the Commission the Town's purchase of the Swift Gulch property for use as a Public Works Facility. Discussion followed on how the property would be used and what could be done to conceal the expanse of asphalt from the rest of the Town. All Planning and Zoning Commission members were present. Others present included, Tom Boni, Director of Community Development, Mary Holden, Town Planner, and Charlette Pascuzzi, Recording Secretary. The regular meeting of the Town of Avon Planning and Zoning Commission was called to order by Chairman Jack Hunn at 7:35 PM, September 6, 1994 in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, Colorado. All members were present Members Present. Jack Hunn, Bill Sargis Henry Vest, Sue Railton Rhoda Schneiderman, Patti Dixon, Buz Reynolds Staff Present Tom Boni, Director of Community Development Mary Holden, Town Planner, Charlette Pascuzzi, Recording Secretary CONSENT AGENDA The following items were scheduled on the Consent Agenda: 1. Lot 54, Block 3, Wildridge Subdivision, Olson Residence, Color Change 2, Lot 36, Block 2, Benchmark at Beaver Creek Subdivision, Color Change Mary Holden described each Consent Agenda request. A PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page 2 CONSENT AGENDA. (( ()\ F) Patti Dixon moved to approve the Consent Agenda as submitted, with the color scheme for Item 2 being the #I colors presented Buz Reynolds seconded and the motion carried unanimously. PUBLIC HEARING Holy Cross Electric Transmission LineSpecial Review Use, Public Hearing Mary Holden stated that Holy Cross and Mountain Star are requesting the relocation of a I Li KV transmission line She stated that the map shown in the packet shows where the existins; line is and where they would like to relocate the line She stated that Staffs only comment is that any existing poles not reused be removed and that the existing easement be vacated She stated that Staff would recommend approval of Resolution 94- 17 Winston Chaffin, of Holy Cross Electric stated that he felt that Mary Holden basically covered everything The primary landowner has requested that the line be realigned to improve the view from the road going into Mountain Star He stated that all the poles will be removed as they have to have them all to make the relocation. He stated that once the relocation is completed they will vacate the easement they vacated He stated that this requires this permit and an easement from the Town of Avon, because a portion of the property belongs to the Town of Avon and also an easement from Mountain Star Buz Reynolds questioned Mr Chaffin about the poles that were not removed along Metcalf Road after the previous realignment a couple years ago Mr Chaffin stated that he thinks that there has been some misunderstanding about what was and was not going to be removed Considerable discussion followed Mr Chaffin stated that he is not in a position to discuss that matter at this time Chairman Hunn stated that this is really a separate matter and asked the applicant if he would be willing to come back at another meeting to discuss this Further discussion followed Chairman Hunn suggested setting up a worksession within the next 60 days Chairman Hunn then opened the Public Hearing Jen Wright, with Mountain Star Development, stated that they had discussed the power line issues with the Town They want to relocate the line from the visual corridor both from the Town and from the road PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page33 PUBLIC HEARING. (CONT) Holy Cross Electric Transmission Line Special Review Use, Public Hearing. (cont] Chairman Hunn then closed the public hearing. Discussion followed on the matter of reusing the existing poles, Discussion followed on the relocation area and the wire to be used. Chairman Hunn asked how much vegetation would they be disturbing and how would they revegetate after the roads are installed. Jen Wright stated that they would be , _vegetating them with native plant materials like they are doing in Mountain Star. Mary Holden asked if any disturbance in taking the poles out will be revegetated. Jen Wright stated they would be. Sue Railton moved to grant approval for Resolution 94-17, A Resolution Granting A Special Review Use To Allow For The Relocation Of Holy Cross I I5KV Transmission Line, as Described In Attachment A, Town Of Avon, Eagle County, Colorado, citing the following findings and conditions: FINDINGS: A. The proposed use otherwise complies with all requirements imposed bl, the zoning code, and B. The proposed use is consistent with the objectives and purposes of the Comprehensive Plan, and C. The proposed use is designed to be compatible with the surrounding land uses and uses in the area. CONDITIONS: 1. Any existing poles not reused must be removed 2. The existing easement be vacated. FINAL DESIGN REVIEWS Lot 36. Block 1. Benchmark at Beaver Creek Subdivision. Rich's Auto Body Shop Addition, Final Design Review Mary Holden stated that the applicant is requesting a 1547 square foot addition to the existing building, to include a second story The existing materials and colors will be used. t� PLANNING AND ZONING COMMISSION ML'ETING MINUTES September 6, 1994 Page 4 RNAL DESIGN REVIEWS, (CONT) Lot 36, Block I. Benchmark at Beaver Creek Subdivision. Rich's Auto Body Shop Addition, Final Design Review Staff comments are that one additional standard size parking space is needed to meet the requirements for this addition Landscape materials need to be called out in caliper for deciduous and height for coniferous Information needs to be provided on the type of fence proposed Stafl'would recommend approval with the conditions listed in the Staff report Mark Donaldson stated that the fence has been there for ten years He stated that they have changed the entry and will be staying with the siucco He provided revised drawings lie stated (hat there is no problem regarding the extra parking space. Chairman Hunn asked if both sides of the building will be painted Mark Donaldson stated that Mr Miller and Mr Cooper each own their respective properties Benchmark Cleaners is maybe going to upgrade, perhaps next year and he does not plan to repaint this year lie stated that their goal is to touch up some stucco, match the texture and matching the paint should be no problem either All new construction will match the existing building Further discussion followed on the matter of painting the street side of the whole building Donaldson stated that this is just beyond their ability to control Donaldson stated that the redtwig dogwoods would be 5 gallon, the cottonless cottonwoods will be 2-1/2 inch caliper, and the serviceberry will be 5 gallon Henry Vest moved to grant final design review approval with the following conditions I The flues, flashings and vents be painted to match the color scheme of the building 2 The building lighting be approved by Staff prior to issuance of a building permit 3 Meters be concealed 4 The applicant address any engineering concerns 5 The landscape meet the minimum size requirements of the Town of Avon 6 A strong recommendation that the street/or west side of the building be painted in total id PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page 5 FINAL DESIGN REVIEWS, (CONT) Lot 36. Block I. Benchmark at Beaver Creek Subdivision Rich's Auto Body Shop Addition Final Design Review. (cont with the cooperation of the neighboring property owner Rhoda Schneiderman seconded and the motion carried with Buz Reynolds voting nay. Lot 59. Block 4 Wildridue Subdivision, Rogers Residence, Final Design Review Mary Holden stated that this is a request for approval of a duplex that will stand approximately 30-1/2 feet in height. The building and landscape materials are called rnit in the packet She stated that the drainage is going towards the house. Slopes may not c:.ceed 2:1. The turret stands at 37 feet in height. Staff would recommend approval with the conditions listed in the report, which includes lowering the turret 2 feet. Jim Bryan, stated they just tried to breakup the duplex and used the turret as a focal point. It is more a primary and secondary building. The applicant stated that he would work on lowering the turret. Discussion followed or, the colors. The applicant stated that the few sodded areas will be irrigated. There is very little landscaping, it will just be natural grasses down the sides. Rhoda Schneiderman stated that she did not think the landscaping is adequate for such a large building Discussion followed on how the applicant would correct the drainage. Discussion followed on the driveway slope. Discussion followed on the parking situation and the fact that if you parked in front of the garage doors the path would be blocked to the western unit. Bill Sargis moved to grant final design approval with the following conditions I The flues, Flashings and vents be painted to match the color scheme of the building 2. The building lighting be approved by Staff prior to issuance of a building permit 3. Revegetation include native bushes 4. Meters be placed on the building 5 Prior to any site disturbance, a construction/erosion control fence be placed on site. PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page 6 FINAL DESIGN REVIEWS, (CONT) Lot 59_ Block 4, Wildridge Subdivision. Rogers Residence, Final Design Review. (cont) 6. The building height may not exceed 35', including the turret. 7. Retaining walls over 4' high be designed by an Engineer. 8. Slopes may not exceed 11. 9. A revised landscape plan be brought back to this Commission, said plan to include site/ building li ;hting and the revised drawing on the turret. 10 A proper drainage plan be brought back to Staff for approval, prior to issuance of a building permit. Rhoda Schneiderman seconded and the motion carried unanimously. Lot 84. Block 1. Wildridge Subdivision, Fourplex. Final Design Review Mary Holden stated that this fourplex will contain three levels and stand approximately 27- 1/2 feet in height. She stated that the building and landscape materials are called out in the packet They are also proposing a freestanding sign. They are showing grading in the sewer easement and they will need to provide permission from Upper Eagle Valley Sanitation District for that. They are grading to the lot lines and it must be contained on the site. They are showing drainage in front of the units. The entrance needs to be clarified. The garages on the ends do not meet the size requirement for two cars due to the interior entrance from the garage into the building. Holden stated that the sign and design review criteria are listed in the Staff report. Staff would recommend approval with the conditions listed in the Staff report Ray Story, representing the developers, stated that they have obtained a letter from Upper Eagle Valley about stockpiling the dirt and moving it back They sent them a site plan for approval that showed the grading, but this was not acknowledged in the letter. He discussed the matter of working up to the property line and stated that they have no intention to move onto the neighbor's property line. The sign is set 10 R back from the 10 foot setback He described the drainage in front of the units and explained how it would work He stated that they only have one entrance to the site He described where it is. He stated that they would use the canned pipe down lighting There will be a light at each doorway and a light at the garage The entry sign will not be lighted 0% PLANNING AND 'ZONING COMMISSION MEETING MINUTES September 6, 1994 Page 7 FINAL DESIGN REVIEWS. (CONTI Lot 84. Block 1, Wildridge Subdivision Fourplex Final Design Review. (cont Discussion followed on the matter of the two end garages not meeting the requirements. Mr. Story stated he thinks it is something they can correct. Discussion followed on the roof forms, Discussion followed on the colors to be used, as described in the Staff Report Also the trash pickup will be individual pickup. Considerable discussion followed on the need for more landscaping, doing a complete landscape solution around four sides of the building. The applicant agreed to add some aspens and increase the cottonwoods. It was suggested that they consider at least three deciduous trees and one evergreen for each unit Henry Vest moved to grant final design approval with the following conditions I The flues, flashings and vents be painted to match the color scheme of the building. 2 The building and sign lighting be approved by Staff prior to issuance of a building permit 3 Meters be placed on the building. 4. The grading be limited to the property 5. The drivewav entrance be clarified and approved by Staff prior to the application for a building permit. 6 The garages be revised to meet the size requirements for a two car garage. The applicant provide to the Town, Upper Eagle Valley Sanitation permission to regrade in their easement 8. The dic+inage in front of the units be adequately addressed prior to the application for a building Hermit 9. The landscape plan be brought back for approval 10 That the roof forms be modified to add the dutch hip feature on each building end I. PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page 8 FINAL DESIGN REVIEWS. (CONT) Lot 84, Block 1. Wildridge Subdivision Fourplex. Final Design Review. (cont) Sue Railton seconded and the motion carried unanimously. Lot 55. Block 3. Wildridge Subdivision_ Side Family Residence, Final Design Review Henry Vest stepped down as a voting member of the Commission due to a conflict of interest. Mary Holden stated that this would contain three levels and stand approximately 31 to 39 feet in height The building and landscape materials are called out in the Staff report She stated that access to the site is easier off Wildridge Road due to the gentler slopes The proposal for cutting into the ten foot slope maintenance drainage easement is not allowed. Holden described the heights of each elevation. A variance will be n_eded for the retaining wall to be located in the sideyard setback. The finished grades are exceeding 2 1 slopes Drainage is shown running towards the house. The topography is not certified. Staff is recommending tabling this item until the applicant can address all the issues listed in the Staff report. Sam Sterling stated that they had address all the issues discussed at the conceptual design review He disagreed with the Staff recommendation for the access to come off of Wildridge Road and described the elevation changes at both points Discussion followed on the matter of cutting into the ten foot slope maintenance. Considerable discussion followed on the slopes exceeding 2 I, and on the height variations. The colors were discussed The Commission stated that they need to see samples of the colors Also discussed was the landscaping and the need for more landscaping along the building. Discussion followed on the maneuvering area for vehicles Also discussed was the need for a variance After considerable discussion regarding all of these concerns, the Commission felt that they could not be solved at this meeting Rhoda Schneiderman moved to table this application, Patti Dixon seconded and the motion carried unanimously Henry Vest returned as a voting member of the Commission PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page 9 FINAL DESIGN REVIEWS. (CONT) Tract P Lot 2 Benchmark at Beaver Creek Subdivision Elementary School, Final Design Review Mary Holden stated that the streetscape improvements, including curb and gutter and street lights, need to be shown. Changes in the landscape plan are included in the Staff report. The slope on the northeast end of the building has been changed to a 3 1 and a comment was made that it should blend a little easily, not such a sharp ending. The site plan indicates a bike path relocation, but this has not been approved by Town Staff Exist elevation has been revised with the addition of windows The roof form is the same and the overall design theme is the same She stated that, should the Commission approve this application. Staff recommends the conditions listed in the Staff report. Jack Berga stated that they had agreed to install the curb and gutter and the street lights It was an oversight that they did not get on the plans Discussion followed on the joint use parking lot He stated that the reason that the bike path was relocated slightly was to try to accommodate a more gentle slope He stated that the School District does have an agreement with the Town to utilize Tract G, however to make the site work and that the Town would not disapprove anything unreasonably He described the changes to the east elevation He stated that they do not think the roof forms will be a problem. He stated that they understand that they need fire alarms, etc , and it is a fully sprinkled building. He stated that the trash enclosure does have a roof on it and is open on one side, to the east They will put a pole light , with a shoe box fixture on the north side That will be on a time clock John Quest stated that they feel that they have done what thev could regarding the previous Commission comments Discussion followed on whether there would be any fencing Mary Holden stated that the School Board has met with the Town Council regarding fencing and Council did not want to see fencing because it would fence off an access to the park Discussion followed on the colors, the relocation of the bike path, and the massive slanted roofs. The industrial nature of the design was discussed It was felt that this is a low budget project, compared to what has been done recently It was felt that this design solution does not fit in the Town. It was suggested that different materials be used, a change in plane, getting the windows to recess. etc The applicant replied to the concerns that they had PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page 10 FINAL DESIGN REVIEWS. (CONT) Tract P. Block 2. Benchmark at Beaver Creek Subdivision Elementary School. Final Design Review coni received comments that the Gypsum and Edwards schools had been overdone and an unwise investment of public dollars Further discussion followed on the matter of this building architecture not fitting in the Town It was felt that the Commission has given the applicants pretty consistent feedback on what the concerns are at each of the previous meetings and they keep coming back with essentially the same building Bill Sargis moved to approve final design review to include Staff conditions I through 9, as submitted This motion failed for the lack of second Rhoda Schneiderman moved to deny final design approval for Tract P, Avon Elementary School, due to the design not fitting the character of the Town Chairman Hunn seconded the motion The motion was approved with a 4 to 3 vote, Schneiderman. Bunn, Dixon and Reynolds voting for approval of the motion, and Sargis, Fest and Railton voting against the motion Jack Berga addressed the Commission stating that they do not know where they will go from here, but they may just go ahead and build it anyway the way it is The School District feels it is exempt from the Design Review process Tom Boni stated that he had John Dunn look at this and there is language in the law that does indicate that they may be exempt Lot 55, Block 2. Benchmark at Beaver Creek Subdivision Shapiro/Century 21 Buil.dinyS Program Final Design Review Mary Holden stated that the sign program was approved on lune 15, 1993 This will modify the existing program They are proposing tenant signage on the second level The sign code states that signage should remain on the main level She stated that one freestanCmg sign is allowed as per the sign code, they are asking for five She stated that Staff would recommend approval with the condition that one freestanding sign be allowed, that no second level tenants are allowed signage, and all lighting be approved prior to the installation of the lighting Bob Kaufmann stated that the building was originally approved with canvas awnings They decided that the canvas might not be the best material Thev feel it would be a constant E-2 PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page I I FINAL DESIGN REVIEWS, (CONT) Lot 55. Block 2, Benchma, k at Beaver Creek Subdivision Shapiro/Century 21 Building Sign Program, Final Design Review, (cont) maintenance problem They described how the signs would be mounted on the building, and the materials and colors to be used The letters will be green, and the Century 21 sign will be brass The Century XXI sign will be a debossed letter in the stucco system with a light contrasting color There will be one monument sign that will occur on Avon Center's property that will identify Avon Center and Century 21 as both buildings share the same driveway The two other smaller signs were going to be directional signs Considerable discussion followed on the sign locations. The kiosk will be on the plaza side and will be used to list all the properties Discussion followed on the building losing its character by the removal of the awnings John Perkins addressed the Commission stating that he is representing one of the second floor tenants and that tenant felt that he had a sign, since second floor signs were approved with the first sign program, and he feels that it is now being taken away He feels he really needs a sign Considerable discussion followed, however several people were speaking at the same time, therefore none of the comments are clear Sue Railton moved to grant final design review approval to the sign program, for the monument sign, 2 directional signs. the kiosk, and the second floor signs, which will be 9 inch non -illuminated three dimensional block levers suspended below the lentils and recessed The applicant should bring back the signage for the first lioor after investigating that fitnher. for Commission approval Henry Vest seconded Further discussion followed The motion was amended to include that the second level signage is to he 0. her green to match the metal or brushed brass to match the Century 21 sign Henry Vest seconded the amendment The motion carried with a 4 to 3 vote, lack Hunn. Patti Dixon and Buz Reynolds voting nay MODIFICATIONS Lot 11. Block 5 Wildridge Subdivision. Wildw_ood Town Hornes Fence_Design Revicti '.Nary Holden stated that Staff is recommending denial, due to the fact that chain link fences are not encouraged in a residential setting and it is not in conformance with design review rules and regulations procedures A PLANNING AND ZONING COMMISSION MEETING MINUTES September 6, 1994 Page 12 MODIFICATIONS, WONT) Lot 1 I Block 5. Wildridge Subdivision, Wildwood Town Homes, Fence Design Review, cont Bill Kaufman stated that the fence is to keep their two small dogs in the yard He stated that he took pictures of chain link fences installed by the Town of Avon, which he provided He stated that he did not think that a chain link fence would be a concern He stated that they have also redone their landscaping lie stated that they have added wooden slats to the fence After considerable discussion. Rhoda Schneiderman moved to grant approval for the whole metal fence to be clad in a vertical wood siding painted to match exactly the color of the building and to be approved by Staff, no metal showing from the exterior of the unit Bill Sargis seconded and the motion carried unanimously MINUTES Reading and Approval of the August 16, 1994 Planning and Zoning Commission Meeting Minutes Rhoda Schneiderman moved to approve the August 16, 1994 minutes as submitted Bill Sargis seconded and the motion carried unanimously. OTHER BUSINESS The Commission then discussed the attitude of the School representatives and it was discussed if someone from the Planning and Zoning Commission should attend a School Board meeting and inform them of the Commission's displeasure Discussion followed on whether incomplete applications, such as Sam Sterling's application, should even come before the Commission for discussion. Mary Holden stated that the applicant has the right to come before the Board With no further business the meeting was adjourned at 11 15 PM PLANNING AND ZONING COMM September 6, 1994 Page 13 Respectfully submitted i�r' L Charlette Pascuzzi Recording Secretary Commission Aooroval B. S.1 R. A. P. H. Vest zl:—" N MEETING MINUTES Date �/ J1s/�