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PZC Minutes 022090RECORD OF PROCEEDINGS MINUTES OF PLANNING AND ZONING MEETING FEBRUARY 20, 1990 The regular meeting of the Planning and Zoning Commission was held on February 20, 1990, at 7:30 PM in the Town Council Chambers of the Town of Avon Municipal Complex, 400 Benchmark Road, Avon, Colorado. The meeting was called to order by Chairman Frank Doll. Members Present: Frank Doll, John Perkins, Jack Hunn, Terri Jeposon Denise Hill, Buz Reynolds Clayton McRory Staff Present: Rick Pylman, Director of Community Development, Charlette PascuzZi, Recording Secretary Chairman Doll, at roll call noted that all members, except Terri Jeppson were present. iy_7sion,South Harbor Terri Jeppson arrived at 7:33 PM. Rick Pylman stated that South Harbor Development is asking for eight feet relief from the required twenty-five too'- front ootfront setback. This would leave them with seventeen feet of setback between the garage wall and the front property line. The garage wall would face the front property line, the garage doors would be on the side of that, so there is adequate parking for extra cars. Pylman stated that this project was discussed at the conceptual design review hearing. In that instance it met the fr^nt setback requirements, but it encroached over the riverbank, and that was a concern of the Planning Commission. This application is a result of that concern. About a third of the southern portion of the lot is over the embankment. The buildable area of the lot is severely restricted by the embankment, by the river, and by the floodplain area. The buildable area is actually about a 60' x 60' area in the extreme northern portion of the lot. The building footprint has a 65' length. Planning and February 20, Page 2 of 10 Zoning Commission Meeting Minutes 1990 In reviewing the criteria for granting a setback variance, Pylman stated that there have been several similar front setback variances granted in this neighborhood, as well as in the community in general, those who were driven by similar hardships. Pylman stated he would approve waiving a front setback as opposed to allowing the encroachment over the riverbank. Pylman stated that he felt that. there is a valid physical hardship with the embankment on the ;.roperty. He stated that, at the same time, the degree of that relief is somewhat driven by the applicant's choice of an architectural solution for the lot. He stated that this program does not show the flexibility that could be utilized on this site to build within the setback requirements. Pylman stated that the Commission must consider and include findings in their granting of the setback variance. Staff recommendation is for approval. Tony Seibert, representing South Harbor, reiterated jhat Staff h,,.s indicated that this particular house is a pre -sale and based on a single Family version of one-half of a duplex. Chairman Doll then opened the Public Hearing for commentE. Hearing no comments from the public, Doll then closed tha Public Hearing. Chairman Doll then asked for comments from the Conmission members. Discussion followed on the proposed property line shown on the plans. Seibert stated that in the future they will be coming in with a subdivision request, once the house on Lot 3 is built. What is planned is to take two duplex lots and divide tVem into three single family lots. This is not part of this submittal. Also, discussion on the applicant addressing each specifically in the future followed. Perkins moved to grant approval to the front setback variance request for Lot 4, Filing 1, EaglebenH Subdivision, with the finding that there are exceptional and extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone. Planning and Zoning commission Meeting Minutes February 20, 1990 Page 3 of 10 Lot_ 4 Filing 1 Eaglebend Subdivision, South Harbor _ .. ------- Puhlic Reynolds s3conded. The motion carried with Jack Hunn opposing. Lot 4, Filing 1 Eaglebend Subdi_yisi_on,__ South Harbor n•..•clnnmcn+. Rinale Family Residency Final Design- Review- . 1990 Meeting Pylman stated that the lot building footprint is a little building area ratio of 11%. within zoning requirements. specifically labeled, seems both snow storage and useable is 16,700 square feet, the under 2,000 square feet for a Building height is 32 feet, The site plan, although not to indicate adequate areas for open space requirements. The architecture is a reproduction of the duplex that is down the street. Exterior materials are cedar siding, cedar fascia, stucco, and aluminum clad windows, shake roof The applicant has responded to some of the concerns voiced at the conceptual meeting. They have added stucco to the long unbroken plane, which was a concern, and have added stucco to the rear chimr;y. Pylman stated that by approving the setback variance, a lot of the site concerns that he had with the house are gone. He stated that he did not receive a color board for this project at this time. Tony Seibert stated that he feels he has addressed most of the comments from the prior meeting. Specifically, the added lattice work below the deck, emphasis on the chimney and on the west side, by adding stucco. On the north side they have added a window and enlarged the truss details on that elevation in order to break up the plane, the suggested windows didn't seem to work there. McRory stated that he liked what tI,,-y did with the west elevation. He voiced concern in that most of the South Harbor projects on the street are consistent in design. Seibert stated that the units that are complete are not adjacent lots. They have specifically built that de..ign on approximately every third or fourth lot. Reynolds stated he had no problems with the project. Jeppson asked what the colors would be. Seibert stated that Planning and February 20, Page 4 of 10 Zoning Commission Meeting Minutes 1990 Development Single Family Residence Final ue s_�en rtev on. Continured From February 6. the colors will be basically a light tan for the base color and a dark brown for the trim, and he will provide chips for final approval by the Staff. Further discussion followed on the areas of the building that will be trimmed etc. Hunn asked what the stucco color would be. Seibert stated that it would be an off-white/cream color. Discussion followed on the future subdivision of the lots. Also discussion followed on the shedding of the snow in front of the garage. Discussion followed on the proposed landscaping. It was suggested that some shrubs be used and that there should be some landscaping on the west side of the house. Also, a concern is that all of the aspens and spruce proposed are all the same height, 81. It was suggested that some variety in height be used. Seibert stated that on the landscape plans he lets the architect do what they will on the plans, however, they typically add a lot more when it gets down to reality. Lot 10 is a good example. Reynolds moved to grant approval for Lot 4, Filing 1, Eaglebend Subdivision, as submitted. Jeppson seconded. Perkins stated that he feels the Thmotion should include the comments about the landscaping. at the landscaping be added on the west side in particular and varying heights of evergreen trees be used and some cottonwood species be introduced on the south side. Reynolds so ameided his motion. Jeppson seconded the amendment. The motion carried unanimously. Lot 70 Block 1 Wildridge Subdivision Setback Variance Request Public Hearing Pylman stated that the lot drops off steeply down below the road. The applicant is requesting 11' of relief from the required twenty five foot front setback. The applicant feels that by reducing the setback to 14 feet instead of 25 feet they can reduce the driveway grade from over 8% to less than 5%. Regarding the criteria for granting a variance, Pylman stated Planning and Zoning Commission Meeting Minutes February 20, 1990 Page 5 of 10 Lot 70 Block 1,_Wildridge Subdivision, Setback Variance Request Public Hearing, cont• the the proposed use of the property is residential, and the request for setback variance is compatible with what is being done in the neighborhood. with the setback variance there could be a minimum of site disturbance through construction. There will be approximately 15 feet of retaining wall required even with the variance. Pylman stated that a house could be built without a variance, however the site disturbance would be considerably more. Pylman stated that Staff recommendation is for approval. He also reminded the Commission that they must include findings in their approval. Steve Isom, representing the applicant, stated that with the overhang, they would need at least 10 feet variance. Chairman Doll opened the required Public Hearing for comments. Hearing no comments, the Chairman then closed the Public Hearing. Chairman Doll stated that some of the Commission members visited the site in the afternoon and they agreed that he needs to have the relief. Perkins stated that the snow removal off the road will be a real problem for the southeast elevation. He windered if it wouldn't be better to keep the house further down the hili and heat the driveway. Isom stated that the side toward the road has no windows. It is banked and the garage is actually buried into the side of the hill four and a half to five feet. So basically all that is there is a roof line that is exposed about three feet and a drainage swale and the bank coming up to the road. Perkins also commented on the wood 'tie retaining wall and e,icouraged the applicant to look into using, stone type retaining wall. He suggested stepping the retaining wall. Jeppson moved to grant approval of the front yard setback variance for lot 70, Block 1, Wildridge Subdivision, with the recommendation that stone be used for the retaining wall as opposed to the railroad ties, citing as a finding, that there are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone. Planning and Zoning Commission Meeting Minutes February 20, 1990 Page 6 of 10 Lot 70 Block 1 Wildridge Subdivision. Setback Variance Request Public Hearing (cont.) Hunn seconded the motion. Isom asked for some clarification regarding the minimum setback. Pylman stated that the setback variance would be for 11 feet. Also, He stated he would like to use a mixture of wood and stone for the retaining wall. Jeppson so amended her motion to state a mix of wood and stone. Hunn seconded the amendment. The motion carried unanimously. Lot 21 Block 2. Benchmark atBeaver Creek, 182 Avon Corporation Revised Sign Program Pylman stated that some time ago the Commission approved a sign for Slifer Real Estate Company. With that approval there was a condition that if there were any turther changes to the signs on this building that the owner must provide a new revised sign program. A month or so ago the Sliter Design people came in with a new signage request. Therefore, the revised sign program. Pylman then reviewed the revised sign program as presented. He stated that the only comment he has that he feels is negative to this program is the first paragraph on page two that states that should a single tenant not utilize their entire allotment of signage, then the unused portion of the allowance shall go back into the available signage pool for the building to be alloted to oth r tenants in landlord's reasonable discretion. Pylman stated that he sees that as a bit of enforcement problem and if tenants change, this could be a problem if the new tenant wants his full signage allocation. Also; the sign program includes a method of measuring square footage of signs. It is, using different words, essentially the same way tha'. the Town of Avon Sign Code defines measuring signs, bL1t he wanted to make it clear that if there is a dispute between a tenant and the Town of Avon, the Town of Avon wording will prevail. Pylman fell. that the program relates very well to the sign deoign guidelines and Staff recommends approval of this sign program, with the two above described conditions. Brian Pesch, President of 182 Avon Corporation, described how he arrived at the proposed sign program. He had not thought of the possible problem with the allotmer.: of unused signage to other tenants. He stated that ii,: had no problem with amending the sign program to comrly with the Planning and Zoning Commission Meeting Minutes February 20, 1990 Page 7 of 10 Lot 21 Block 2 Benchmark at Beaver Creek 182 Avon Corporation, Revised Sian Program (cont.) recommendation, or utilizing the Town's measuring criteria. He stated that the areas where the signage will be is to leave Christie Sports intact with no changes; reuse the old Slifer & Company awning and allow Slifer Designs to put their new awning onto that existing frame; and in keeping with the building, adding a third awning over the third front door there and providing on the face of that just the street address of that building, and providing some additional signage along the north entrance to the building and doing that in a signage band fashion, again out of an awning material that will be set within the entry setback of that part of the building. The awnings will be kept similar in color to what is now existing. Colors can be approved by staff. Discussion followed on the colors and the proposed additional awnings. Discussion followed on the smaller tenant signs and the locations. Perkins moved to grant approval of the signage program provided for Lot 21, Block 2, Benchmark at Beaver CreeK, with the condition that the paragraph involving the redistribution of the allowable signage area, paragraph 2 of page two, be struck from the document, and also, the condition that if there is a dispute or conflict over how the particular area of the sign is measured, the Town of Avon's calculations and processes would prevail. McRory seconded. Reynolds suggested adding to the motion that the colors be approved by Staff. Perkins amended his motion to state that the colors be consistent with the red and blues on the building and any color breaking from that will be reviewed by the staff. McRory seconded the amendment. The motion carried unanimously. Lot 1 Lodge at Avon Subdivision Avon_ Towne Square, Conceptual Design Review Pylman stated that the developer of Avon Towne Square, Craig Bickel, and the architect, Carson Wright are present to give a conceptual presentation for this project. Pylman statec that this is a mixed use commercial development. First floor retail; second floor retail, restaurant, office space uses; third floor office space uses. There is also a freestanding restaurant pad on the site. Surface parking. Primary building materials are stucco with a green metal roof. No specific design details on the restaurant have been presented. Most of the staff comments relate to site planning issues. Pylman stated that he has discussed these Planning and Zoning Commission Meeting Minutes February 20, 1990 Page 8 cf 10 Lot 1 Lodge at Avon Subdivision Avon Towne Square, Conceptual Design Review cont. comments with the developer and architect and they have worked through some of these concerns. Craig Bickel, one of the principals with BMB Properties and Westmont Properties, which will be the developer for the project, stated that they have been working on the project for about five months and hav1 been through many different designs in an effort to maxim'ze the many site amenities, while addressing its limitations. Until this time they have not been in a position to make a presentation. Carson Wright and Craig Bickel then described the various designs of the projects. Thair goal is to re6erve the space in front of the building for those using the restaurant and the customers hoping to park in front of the store the hope to shop in. They hope the employees will park in the back of the building and those frequenting the office space park on the side and back. In an attempt to accomplish this, they have designed an atrium office lobby, which sets apart the second and third level from the first level. This will give the people a particular entrance through which to come. Carson Wright stated that they, in the beginning, were concerned that they had a deficiency in parking by number. They met with Staff and asked if they would be permitted to use the mixed use formulation. Norm Wood felt that that would be appropriate. After calculating. using 5.5/1000 on retail and 4/1000 on the upper floors, they have no issue with parking. The open space is about 5% deficient. Mr. Wright commented further on the parking, open space and landscaping. They have not received a survey of Benchmark Road back at this time, and they would like to wait until they do receive it to address ingress and egress. Considerable discussion followed on the design of the building and the use of the metal roof,and the snow shedding. The applicants provided several drawings and described their plans regarding the building designs and the reasons for them. They plan to bring a sign program to address the sign matter. Discussion followed on the locations of the buildings on the lot. Considerable discussion followed on the image of the Planning and Zoning Commission Meeting Minutes February 20, 1990 Page 9 of 10 Lot 1 Lodge at Avon Subdivision, Avon Towne Sauare— Corceptual Design Review south side of the building. Also discussed was the need for a loading zone, and how the restaurant on the second floor woulo receive deliveries. The restaurant will be a family type restaurant. Considerable concern was voiced ty some commission members regarding tr,e vast amount of parking area. It was suggested that unaerground parking be considered. The applicants replied that they had considered it at great length, and the cost is prohibitive. Discussion followed on this problem. The applicant felt that landscaping will help, and they will return with a landscape plan. Discussion, followed on the matter of Avon Road becoming a four lane road. It was suggested that the applicants provide a site model, showing the placement of the buildings and landscaping, etc., and maybe that would help with the concerns about the vast parking area. Pedestrian walks were also discussed. Chairman Doll reiterated some of the concerns regarding the loading docks, the heated gutter system for the building, and the parking situation. As this was a conceptual design review, no formal action was taken at this time. Reading and Approval of P & Z Minutes of 2/6/90 Regular Meeting McRory moved to approve the minutes of the February 6, 1990 meeting. Jeppson seconded. The motion carried unanimously. Other Business Hunn mentioned the illegal neon sale sign in the window of the ski shop at the Annex. Pylman stated that he would check into the matter. Planning and Zoning Commission Meeting Minutes February 20, 19910 Page 10 of 10 Reynolds moved to adjourn. Denise Hill seconded. The meeting was adjourned at 9:30 P.M. Respectfully submitted, Charlette Pascuzzi Recording Secretary Commiss F. DoIIC T. Jeppson J Hunn J. Perki 'D. Hill C. A. Reynolds —Date ;-&-90.