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TC Minutes 01-10-2023AVON REGULAR MEETING MINUTES TUESDAY JANUARY 10, 2023 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:00:05 The meeting was hosted in a Hybrid format, in -person at Avon Town Hall and using Zoom.us. Mayor Amy Phillips called the January 10, 2023 Council regular meeting to order at 5 p.m. A roll call was taken, and Councilors present were Mayor Pro Tern Tamra Underwood, RJ Andrade, Lindsay Hardy, Chico Thuon, Ruth Stanley and Rich Carroll. Also present in person were Public Works Director Eva Wilson, Chief of Police Greg Daly, Town Manager Eric Heil, Town Attorney Karl Hanlon, General Government Manager Ineke de Jong, and Deputy Town Manager Patty McKenny. 2. APPROVAL OF AGENDA Video Start Time: 00:01:10 Mayor Phillips initiated the meeting with the Agenda approval process. Mayor Pro Tern Underwood requested a change to the Agenda so that Item 7.7 (Sign -on Letter to support Advanced Clean Truck) get moved from Written Reports to Business Items under new Item number 5.8. She then reminded her fellow Councilors that during the Agenda approval process, they may request that a written report be pulled for open discussion among Councilors and the public. With no other changes, Councilor Andrade moved to approve the Agenda, as amended by Mayor Pro Tern Underwood. Councilor Hardy seconded the motion to approve the agenda, as amended. It was approved with a 7-0 unanimous vote. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:30 Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and no conflicts of interest were discussed or disclosed by Councilors. 4. PUBLIC COMMENT Video Start Time: 00:02:50 Public comment can be made by participating in the meeting in person, via zoom's video/audio, via telephone, or via email. This public comment section is intended for items not listed in the Agenda. Participation by members of the public is limited to 3 minutes. Mayor Phillips asked if there was any public from those present in the room or on zoom, and there were none. Town Manager Heil suggested that Mayor Phillips remind the public of the holiday fireworks display to be held at Nottingham Park at 5:30 p.m. She encouraged the public to use public transportation to attend. S. BUSINESS ITEMS 5.1. MOUNTAIN FAMILY HEALTH CENTERS' EXPANSION SERVING AVON AND EAGLE COUNTY (JAN JENNINGS, DIRECTOR OF DEVELOPMENT MOUNTAIN FAMILY HEALTH AND DR. KENT, MOUNTAIN FAMILY HEALTH) (5 MINUTES) Video Start Time: 00:04:58 AVON REGULAR MEETING MINUTES TUESDAY JANUARY 10, 2023 ,avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Jan Jennings, Director of Development for Mountain Family Health and Dr. Kent, Site Medical Director for Mountain Family Health's Avon facility both took the podium to discuss the opening of their new facility in Avon, and the expansion of their services in Eagle County. They displayed a presentation with their mission and services, among other relevant information and added the new center will open January 17, 2023 and is located at 230 Chapel Place. 5.2. WORK SESSION: OVERVIEW OF GOALS AND PROJECTS FOR 2023 (TOWN MANAGER ERIC HEIL) (45 MINUTES) Video Start Time: 00:17:45 Town Manager Eric Heil took Council through the overview of 2023 department goals and projects in the packet. There were several questions raised by Councilors that were answered by Mr. Heil. Under the Finance section, when touching on the topic of Broadband, there was ample discussion and Councilors agreed Broadband should be discussed further during a future work session. Mayor Pro Tern Underwood requested that this presentation include a list of topics not detailed in it that are still top priority for the Town, such as housing. Mayor Phillips closed the work session exchange of ideas by asking that managed parking be added as a future topic to be discussed. 5.3. OVERVIEW OF MUNICIPAL LAW (TOWN ATTORNEY KARL HANLON) (45 MINUTES) 5:55 Video Start Time: 01:01:28 Town Attorney Karl Hanlon initiated the conversation around municipal law. He spoke about the Open Meetings Act and its definition of a meeting, conflicts of interest, reporting of gifts, ex-parte contacts and the simplified rules of procedure for Council Meetings. 5.4. ADOPTION OF 2023 REGULAR MEETING SCHEDULE (GENERAL GOVERNMENT MANAGER INEKE DE JONG) (20 MINUTES) 6:40 Video Start Time: 01:26:45 General Government Manager Ineke de Jong presented the proposed 2023 regular meeting schedule. Council discussed the pros and cons of having a 4 p.m. executive session over an executive session after a regular meeting. Mayor Phillips brought forth a discussion on moving council retreats to Tuesdays, which was the preferred alternative. Councilor Andrade made a motion to approve the regular meeting schedule, as amended. Councilor Hardy seconded that motion. The 2023 Regular Meeting Schedule was adopted, as amended, with a 7-0 unanimous vote. 5.5. Appointments to Boards and Commissions (General Government Manager Ineke de Jong) (30 minutes) 7:00 Video Start Time: 01:47:07 General Government Manager Ineke de Jong presented a list of all boards and commissions the Town of Avon has a seat in, as well as existing appointments. Mayor Phillips asked each Councilor to state their top 3 preferred appointments, after which Councilors discussed appointments one board and committee at a time, following alphabetical order, as presented. AVON REGULAR MEETING MINUTES TUESDAY JANUARY 10, 2023 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Councilor Carroll moved to approve the appointments, as discussed. Councilor Hardy seconded that motion. The appointments to Boards and Commissions, as discussed, were approved with a 7-0 unanimous vote. 5.6. PUBLIC HEARING: First Reading Ordinance 23-01 Amending Landscape Regulations (Senior Planner Jena Skinner) (30 Minutes) 7:30 Video Start Time: 02:14:25 Senior Planner Jena Skinner presented a proposal to amend existing landscape regulations in Avon's Town Code. Among others, the proposals would benefit a decrease in water consumption for best practices in water conservation over the next 10 years. Recommendation was made that the first reading be continued for a month approximately to give the public opportunity to voice their comment. Councilor Thuon asked if a 5-year more ambitious goal might be better. Town Manager Heil answered that 10-year schedule is already ambitious enough to allow properties to revisit their landscaping plans and puts Avon at the forefront in this matter. Councilor Carroll asked if the Ordinance mandates that all properties in Avon come into compliance in 10 years, to which he was answered in the affirmative. Councilor Hardy also had several questions answered on the topic, including those on fencing and retaining walls. Mayor Pro Tern Underwood had questions on feral hydrazones and plant materials, including fruit -baring trees. Mayor Phillips called for public comments and no public comments were made. Mayor Phillips asked for a motion to continue first hearing to January 24. Councilor Hardy moved that motion and Mayor Pro Tern Underwood seconded that motion and approved with a 7-0 unanimous vote. 5.7. Notice of Award for the Fawcett Road Street Improvement Project (Town Engineer Justin Hildreth) (10 Minutes) 8:00 Video Start Time: 02:49:40 Town Engineer Justin Hildreth presented the Notice of Award for the Fawcett Road Street Improvement Project. Council had deliberations on the merits of siding with the lowest bidder as opposed to a local bidder and expressed concerns over out of county laborers taking up local housing. Town Attorney Karl Hanlon then added that Council may want to revisit Town procurement policies to give preference to local providers as opposed to lowest qualified bidders. Mayor Phillips suggested that updating the Town's procurement policies be left for a future agenda. Councilor Carroll then moved to approve the notice of award to JARRCO Construction LLC. Councilor Thuon seconded that motion, and it was approved with a 7-0 unanimous vote. 5.8 Sign -on Letter to support Advanced Clean Truck (ACT) (former 7.7) Video Start Time: 03:00:45 Mayor Pro Tern Underwood asked if the Town operates advanced clean trucks. Public Works Director Eva Wilson did not have an answer at that time. Town Manager Eric Heil added that AVON REGULAR MEETING MINUTES TUESDAY JANUARY 10, 2023 ,avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO the Town is not adopting any legislation and only expressing support in a letter submitted to the State to improve air quality regulations. Councilor Carroll stated he needed more information for him to consider supporting this issue. Mayor Pro Tem Underwood supported Councilor Carroll's statement that more information was required ahead of time. After reflection on staff recommendation, Councilor Thuon moved to approve support for the sign - on letter. Councilor Hardy seconded that motion. The motion was approved with a 5-2 vote where Councilors Andrade and Carroll voted nay. 6. MINUTES Video Start Time: 03:10:17 pm Mayor Phillips requested that the Minutes dated December 13, 2022 be amended to correct the header which states it was a virtual meeting only when in fact it was a hybrid meeting. Councilor Carroll requested that Kristi Ferraro's public remarks thanking then Mayor Sarah Smith Hymes be added to the Minutes. Councilor Underwood asked that as a standing rule, public commentators not be added to the roll call and only be added to the public comments section and asked for the two public commentators listed to be stricken from the roll call. Councilor Hardy asked that Sara Springer's name be corrected since it stated her last name was Sprinkler. Based on these corrections, Mayor Phillips asked they get presented for approval anew in the next council session. 7. WRITTEN REPORTS 7.1. January 2nd PZC Meeting Abstract 7.2. 2020 - 2021 Loss Control Audit 7.3. Front Country Ranger Program End of Season Report 2022 7.4. Monthly Financials 7.5. iMi Casa Avon! Program Update 7.6. December 15th CASE Committee Meeting Minutes 7 7 Sign on Letter to support Adyanned Clean TFUGk (ACT) 7.8. Update on Permitting for TakeouVDelivery of Alcohol Beverages (On -Premise Licenses) 7.9. UERWA November 17, 2022 Meeting Summary 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:15:53 Councilor Thuon asked town staff to make a cost -analysis and consider maintaining the path leading to the Wildridge Dog Park. He also asked for the rumble strips in Wildridge to get redone. He asked for groups to be invited to the Staff Holiday Party and asked that if any group is going to be excluded, there be a discussion beforehand. Councilor Carroll expressed his thanks to public works for their snow plowing operations. Councilor Stanley applauded the HR Department and Human Resources Manager Karyne Spadi on the excellent results of the Loss Control Audit. She asked for clarification on MuniRevs notices for STIR license holders which are causing confusion, which Town Manager Heil stated he would obtain from the Finance Department for the next Council session. She then requested for the Town to clean up mud accumulations from the mud -slide at the BC West Condos bus stop after the snow melts in spring. AVON REGULAR MEETING MINUTES TUESDAY JANUARY 10, 2023 ,avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Councilor Hardy stated that she went on a 12-day road trip to Texas over the holidays and observed no one cared about recycling the way mountain communities in Colorado do. She added she was encouraged to come back to Avon where so many efforts are made to help the environment. Councilor Andrade wanted to remind the community to call 988 as a national mental health and suicide crisis line that takes you to immediate help. Mayor Pro Tern Underwood communicated that the Town is hiring a new Town prosecutor and she is serving on the hiring subcommittee and will welcome input from fellow Councilors. She added the Colorado Legislature's 120-day session has commenced, and she attended the virtual Town Hall. She summarized that mountain towns are lucky to have great representation in the State house. She then said that Senator Dylan Roberts reached out and asked her for Avon's input regarding election recalls in an upcoming update to C.R.S. Title 31. She explained she and the Town Manager and current and former Town Attorneys are working on that topic. She then gave her thanks to Public Operations and Recreation staff on their maintenance and operation of the Nottingham Park ice skating rink. Mayor Phillips closed the remarks by encouraging her fellow Councilors to attend the Town's staff coffee the following morning at 8:30 at Town Hall. She also thanked public operations for their snow removal efforts on Eagle Bend Drive. 9. ADJOURN There being no further business before Council, Mayor Phillips moved to adjourn the regular meeting. The time was 8:33 p.m. AVON REGULAR MEETING MINUTES TUESDAY JANUARY 10, 2023 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: Miguel Jauregui anueva, Town Clerk APPROVED: Mayor Amy Phillips Tamra Underwood Chico Thuon Scott Prince Lindsay Hardy R1 Andrade Ruth Stanley Rich Carroll