TC Packet 01-24-2023_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, January 24, 2023
MEETING BEGINS AT 5:10 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom
AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 5:00 PM (See Agenda on page 3)
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:10 PM
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:10 PM
1. CALL TO ORDER AND ROLL CALL 5:10
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE
FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may be given
one (1) additional minute subject to Council approval.
5. BUSINESS ITEMS
5.1. Culture, Arts & Special Events (CASE) Committee Appointments (CASE Manager Danita
Dempsey) (15 Minutes) 5:15
5.2. Continued: First Reading Ordinance 23-01 Amending Landscape Regulations (Senior Planner
Jena Skinner) (45 Minutes) 5:30
5.3. Work Session: June Creek Emergency Route Planning (Planning Director Matt Pielsticker) (30
Minutes) 6:15
6. MINUTES
6.1. Approval of December 13, 2022 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui
Casanueva) (5 Minutes) 6:45
6.2. Approval of January 10, 2023 Regular Council Meeting Minutes (Town Clerk Miguel Jauregui
Casanueva) (5 Minutes) 6:50
7. WRITTEN REPORTS
7.1. Fourth Quarter 2022 Department Goal Update (Town Manager Eric Heil)
7.2. Monthly Financials (Senior Accountant Dean Stockdale)
7.3. Quarterly RETT Report (Accountant I Carly Fackler)
7.4. E-Bike Rebate 2022 Program Update** (Communications Manager Liz Wood)
7.5. Draft January 19 Culture, Arts & Special Events Committee Minutes (Special Events Coordinator
Chelsea Van Winkle)
7.6. November 15 Health & Recreation Committee Minutes (Recreation Director Michael Labagh)
** Indicates topic will be discussed at future agenda’s
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 6:55
9. EXECUTIVE SESSION (90 MINUTES) 7:10
9.1. An executive session pursuant to CRS 24-6-402(4)(b) and (e) for the purposes of receiving legal
advice from the Town Attorney on specific legal questions and for determining positions relative
to matters that may be subject to negotiations; developing strategy for negotiations; and
instructing negotiators more specifically related to the Wildridge emergency access and egress,
Office Depot and Lot B.
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
MEETING NOTICES ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK MIGUEL JAUREGUI CASANUEVA AT 970-748-4001 OR EMAIL MJAUREGUI@AVON.ORG WITH ANY SPECIAL REQUESTS.
10. ADJOURN 8:40
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the
public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide
written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per
individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council
Simplified Rules of Order, Adopted by Resolution No. 17-05.
FUTURE AGENDAS
• Joint PZC/Council Work Session
o Presentation: Energy Smart Colorado Avon Rebates Update
o Work Session: Net Zero Communities
o Work Session: Water Conservation Strategies
o Work Session: Lot 5 Apartment Design/Swift Gulch Public Works Facility
o Work Session: General Planning Topics
• Notice of Award: Restrooms
• Notice of Award for the West Beaver Creek Blvd from US6 to Avon Elementary School Street
Improvement Project
AVON LIQUOR LICENSING AUTHORITY MEETING AGENDA
TUESDAY, JANUARY 24, 2023
MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom
1. CALL TO ORDER AND ROLL CALL 5:00
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA [AN INITIAL
THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK . SPEAKER MAY REQUEST MORE TIME AT
THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL .]
5. PUBLIC HEARING FOR A SPECIAL EVENTS LIQUOR PERMIT 5:00
5.1. APPLICANT NAME: WALKING MOUNTAINS SCIENCE CENTER
EVENT: DRINKERING & TINKERING
DATE AND TIME: 7:00 P.M. – 8:30 P.M. ON FEBRUARY 23, APRIL 20, JUNE 15, AUGUST 17, OCTOBER 12, AND
DECEMBER 14, 2023
LOCATION: 318 WALKING MOUNTAINS LANE
TYPE: SPECIAL EVENT PERMIT
MANAGER: SCOTT DUNN
6. PUBLIC HEARING FOR REPORT OF CHANGES -MODIFICATION OF PREMISES 5:05
6.1. APPLICANT NAME: DILLON COMPANIES LLC D/B/A CITY MARKET #26
LOCATION: 0072 BEAVER CREEK PLACE
TYPE: FERMENTED MALT BEVERAGE OFF PREMISES (CITY)
MANAGER: PAVEL PAVLOV
7. APPROVAL OF THE MINUTES FROM OCTOBER 11, 2022 LIQUOR LICENSING AUTHORITY MEETING (DEPUTY TOWN
MANAGER PATTY MCKENNY) 5:10
8. WRITTEN REPORT
8.1. REPORT ON RECENT ADMINISTRATIVE APPROVALS (LIQUOR LICENSING AUTHORITY SECRETARY MIGUEL JAUREGUI
CASANUEVA)
9. ADJOURNMENT 5:10
970-748-4001 mjauregui@avon.org
TO:
FROM:
RE:
DATE:
Avon Liquor Licensing Authority
Miguel Jauregui Casanueva, Liquor Licensing Authority Secretary
PUBLIC HEARING for Special Event Permit Application -
Drinkering & Tinkering
January 17, 2023
SUMMARY: The Walking Mountains Science Center, as the Applicant, is applying for malt, vinous,
spirituous liquor permit to serve/sell beverages at the Drinkering & Tinkering special event on February 23,
April 20, June 15, August 17, October 12, and December 14, 2023.
The Applicant has submitted materials required by the State of Colorado Liquor Enforcement Division and
all materials are in order. Documents are on file in the Town Clerk’s office.
The 318 Walking Mountains Lane premise has been posted with notice of the public hearing for this
application. The event manager will be present to answer question about the application. The Applicant has
adequate proof of commercial liability insurance that meets Town requirements and has obtained any other
permit needed for this event. Background checks show no previous failure by the Applicant to comply with
Special Event Permit laws and fewer than 15 special event permits issued to the Applicant this calendar
year.
BACKGROUND: Special events permits are issued by the Local Licensing Authority to allow particular
types of organizations, municipalities, and political candidates to sell, serve or distribute alcohol beverages
in connection with public events. Avon has adopted the local option whereby applications ar e made directly
to the Avon Local Licensing Authority. Special event permits may only be issued for prescribed hours on a
single day. An entity may receive a maximum of 15 special event permits per calendar year. There is no
required finding for the issuance of a special event permit. Section 44-5-106, C.R.S., states the grounds for
denial of a special event permit application as follows:
“The state or local authority may deny the issuance of a special event permit upon the grounds that the
issuance would be injurious to the public welfare because of the nature of the special event, its location
within the community, or the failure of the applicant in a past special event to conduct the event in
compliance with applicable laws.”
ACTION BEFORE THE LOCAL LIQUOR LICENSING AUTHORITY: The Town Council, acting as the
Local Liquor Licensing Authority, will consider a Special Events Permit Application for the upcoming
Drinkering & Tinkering special event. A public hearing is required before final action is taken.
Applicant Name: Walking Mountains Science Center
Event Name: Drinkering & Tinkering
Event Date: February 23, April 20, June 15, August 17, October 12, and December 14,
2023.
7:00 p.m. – 8:30 p.m.
Location: 318 Walking Mountains Lane
Event Manager: Scott Dunn
Permit Type: Special Events Permit -Malt, Vinous & Spirituous Liquor
Page 2 of 2
PROPOSED MOTION: “I move to approve (or deny based upon statutory grounds for denial) the Special
Events Permit application for the Drinkering & Tinkering special event on February 23, April 20, June 15,
August 17, October 12, and December 14, 2023 from 7:00 p.m. to 8:30 p.m.”
Thank you, Miguel
SPECIAL EVENTS PERMIT APPLICATION ATTACHMENTS:
The Applicant for the special event permit has submitted the following materials:
✓ Attachment A: Application for a Special Event Permit (State form DR 8439)
✓ Attachment B: Alcohol Management Plan
✓ Attachment C: Diagram where liquor will be served
Attachment A
Attachment B
Attachment C
970-748-4001 mjauregui@avon.org
TO:
FROM:
RE:
DATE:
Avon Liquor Licensing Authority
Miguel Jauregui Casanueva, Liquor Licensing Authority Secretary
PUBLIC HEARING for Permanent Modification of Premises -
Dillon Companies LLC, d/b/a City Market #26
January 17, 2023
SUMMARY: Current licensee Dillon Companies LLC, d/b/a/ City Market #26, has applied to modify the
scope of this licensed premises to permanently expand product placement area for alcohol beverage
products, as depicted on the attached diagram. The Applicant has submitted materials required by the
State of Colorado Liquor Enforcement Division, which materials are in order. Documents are on file in the
Town Clerk’s office.
Today’s hearing has been properly noticed. The Applicant has been invited to be present to provide support
for this application as well as answer any questions. There is a state fee associated with modification of
premises applications; the Applicant has submitted this fee. Diagrams of the current premises and of the
proposed area to add to the current licensed premises have been included.
BACKGROUND: Regulation 47-302 Changing, Altering, or Modifying Licensed Premises. Basis and
Purpose. The statutory authority for this regulation is located at subsections 44-3-202(1)(b), 44- 3-
202(2)(a)(I)(A), and 44-3-202(2)(a)(I)(D), C.R.S. The purpose of this regulation is to establish procedures
for a licensee seeking to make material or substantial alterations to the licensed premises and provide
factors the licensing authority must consider when evaluating such alterations for approval or rejection.
A. After issuance of a license, the licensee shall make no physical change, alteration or modification of the
licensed premises that materially or substantially alters the licensed premises or the usage of the licensed
premises from the plans and specifications submitted at the time of obtaining the original license without
application to, and the approval of, the local and state licensing authorities.
For purposes of this regulation, physical changes, alterations, or modifications of the licensed premises, or
in the usage of the premises requiring prior approval, shall include, but not be limited to, the following:
1.Any increase or decrease in the total size or capacity of the licensed premises.
2.The sealing off, creation of or relocation of a common entryway, doorway, passage, or other such
means of public ingress and/or egress, when such common entryway, doorway or passage alters or
changes the sale or distribution of alcohol beverages within the licensed premises.
For more references to Regulation 47-302 please follow this link:
https://www.sos.state.co.us/CCR/GenerateRulePdf.do?ruleVersionId=8009&fileName=1%20CCR%20203-2
PROPOSED MOTION: “I move to approve (or deny based upon statutory grounds for denial) the
Permanent Modification of Premises application made by Dillon Companies LLC, d/b/a/ City Market #26.
Thank you, Miguel
Page 2 of 2
MODIFICATION OF PREMISES ATTACHMENTS:
The Applicant for the modification of premises has submitted the following materials:
✓ Attachment A: Permit Application and Report of Changes (State form DR 8442)
✓ Attachment B: Map diagram of the proposed permanent modification
Attachment A
Attachment B
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES
TUESDAY, OCTOBER 11, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Page 1
1.CALL TO ORDER AND ROLL CALL
The meeting was hosted in person, as well as in a virtual format, via Zoom.us. Chairwoman Smith Hymes called
the meeting to order at 5:00 p.m. A roll call was taken and Board members present were RJ Andrade, Amy
Phillips, Lindsay Hardy, Scott Prince, Chico Thuon, and Tamra Underwood. Also present were Planning
Director Matt Pielsticker, Mobility Manager Eva Wilson, Sergeant Jeremy Holmstrom, Interim Town Attorney
Karl Hanlon, CASE Manager Danita Dempsey, Town Manager Eric Heil, and Deputy Town Manager Patty
McKenny.
2.APPROVAL OF AGENDA
Video Start Time: 00:00:23
Vice Chairwoman Phillips moved to approve the Liquor Licensing Authority agenda as presented. Board
member Underwood seconded the motion and the motion passed with a vote of 7 to 0.
3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:00:40
Board member Andrade noted his business involvement with the one of the establishments that received an
administrative approval. He noted this disclosure was made last year as well. Chairwoman Smith Hymes noted
his comment.
4.PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
Video Start Time: 00:01:02
Chairwoman Smith Hymes asked for public comments by anyone present in person or virtually. No public
comments were made.
5.PUBLIC HEARING FOR A SPECIAL EVENTS LIQUOR PERMIT
Video Start Time: 00:01:24
5.1. APPLICANT NAME: WALKING MOUNTAINS SCIENCE CENTER
EVENT: FRIGHT AT THE MUSEUM
DATE AND TIME: 6:00 PM – 9:00 PM ON OCTOBER 27, 2022
LOCATION: 1 WALKING MOUNTAINS LANE
TYPE: SPECIAL EVENT PERMIT
MANAGER: HANNAH IRWIN
Scott Dunn, Community Programs Manager for Walking Mountains Science Center, presented the application
noting it was a one-day adult Halloween Murder Mystery Program. The event host would offer food and
beverages to the attendees and wristbands would be used to help with monitoring the location of the
attendees between two buildings on the campus (Frechette Field Studies Base Camp Building and Mountain
Discovery Center’s Exhibit Hall). The maximum attendance is slated for 75 people and registration could be
found at walking mountains website, Walking Mountains Science Center | Vail, CO Science Center. The
applicant met the requirements of the public hearing posting, the insurance requirements, event manager
background checks, and alcohol management plan, as part of the special event permit checklist.
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES
TUESDAY, OCTOBER 11, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Page 2
Chairwoman Smith Hymes called for public comments and no public comments were made. Vice Chairwoman
Phillps moved to approve the Special Events Permit application for Walking Mountain Science Center for their
Fright at the Museum special event on October 27, 2022 from 6:00 p.m. to 9:00 p.m. Board member
Underwood seconded the motion and the motion passed with a vote of 7 to 0.
7.APPROVAL OF THE MINUTES FROM JUNE 14, 2022 MEETING
Video Start Time: 00:04:00
Vice Chairwoman Philips moved to approve the liquor license meeting minutes for Tuesday, June 14, 2022 as
presented. Board member Andrade seconded the motion and the motion passed with a vote of 6 to 0. Board
member Prince abstained.
8.WRITTEN REPORT
8.1. REPORT ON RECENT ADMINISTRATIVE APPROVALS (LIQUOR LICENSING AUTHORITY SECRETARY BRENDA TORRES)
9.ADJOURNMENT
The Avon Liquor Authority meeting adjourned at 5:04 p.m.
These minutes are only a summary of the proceedings of the Local Liquor Licensing Authority meeting. They are
not intended to be comprehensive or to include each statement, person speaking or to portray with complete
accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town
Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
____________________________________
Patty McKenny, Deputy Town Manager
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Chico Thuon
Scott Prince
Tamra Underwood
Lindsay Hardy
RJ Andrade
(970) 748-4001 mjauregui@avon.org
AVON LIQUOR LICENSING AUTHORITY
WRITTEN REPORT
To: Avon Liquor Licensing Authority
From:
Date:
Miguel Jauregui Casanueva, Liquor Licensing Authority Secretary
January 17, 2023
Topic: REPORT ON RECENT LIQUOR LICENSE ADMINISTRATIVE APPROVALS
SUMMARY: The Town’s local liquor licensing regulations allow for administrative review and approval of
routine liquor license applications, including: (1) Renewals, (2) Modification of Ownership, (3) Modification of
Managers, and (4) Special Event Permits for events already approved by the Town Council. Requirements for
administrative approval include that the application is complete, there is no new criminal activity on the
background and there are no liquor code violations during the last year. Renewals require notice to be posted
for seven days and Special Event Permits for ten days and require the Town Clerk to accept comments and/or
requests for a public hearing before the Avon Town Council. In all cases, the Town Clerk has the discretion to
refer the application to the Avon Town Council.
The Town Clerk is required to report administrative approvals, which is the reason for this written report. Dating
back to October 11, 2022, the Town has received 6 Renewal applications that have met all the requirements
for administrative review and approval and were ultimately approved by the Town Clerk. No comments,
complaints, or request for hearings were received. They are as follows:
Renewals:
Applicant: Chair Four LLC d/b/a VIN 48
Location: 48 East Beaver Creek Boulevard
Type: Hotel and Restaurant (City)
Manager: Collin Baugh
Applicant: WVO Licensing LLC d/b/a Wyndham Resort at Avon
Location: 75 Benchmark Road
Type: Resort Complex (City)
Manager: Pete Reyes
Applicant: Northside Coffee & Kitchen LLC d/b/a Northside Coffee & Kitchen
Location: 20 Nottingham Road Units A & C
Type: Hotel and Restaurant (City)
Manager: James S. Pavelich
Applicant: Avon Properties Leasing, LLC d/b/a Village Warehouse Wines
Location: 0101 Fawcett Road #130
Type: Liquor Store (City)
Manager: Peter A. Cuccia
(970) 748-4001 mjauregui@avon.org
Applicant: Bob’s Place LLC d/b/a Bob’s Place
Location: 100 W Beaver Creek Blvd
Type: Hotel and Restaurant
Manager: Chris Doyle
Applicant: Fiesta Jalisco #3 LLC d/b/a Fiesta Jalisco
Location: 240 Chapel Place #B-12
Type: Hotel & Restaurant (City)
Manager: Jose Guadalupe Rodriguez
970-748-4065 ddempsey@avon.org
TO: Honorable Mayor Amy Phillips and Council members
FROM: Danita Dempsey, CASE Manager
RE: Interviews and Appointments to CASE Committee
DATE: January 18, 2023
SUMMARY: Five (5) vacancies opened on the Culture, Arts & Special Events Committee on or before
February 1, 2023. Outgoing members are Ruth Stanley, Lisa Mattis, Justin Chesney, Thomas Walsh, and
Kim Hannold relinquished her seat due to full time employment with the Town. The CASE Committee,
advisory in nature, reviews, researches, and provides guidance the on culture, arts, and special events
programming in the Town of Avon. Their role is more defined in Resolution 19-12 adopted on May 28, 2019,
and in the CASE Committee Brand Ambassador attached as Attachment A.
A press release announcing the Town was seeking community members to serve on the CASE Committee
was sent out on December 21, 2022, through the Town website / database and social channels. Also, due
to Kim Hannold’s term ending one-year early, and to stay on track with the number of members whose terms
end on even and/or odd years, the application included a choice of two-year or three-year terms. Only one
applicant needs to be appointed to the three-year term.
During the application process ending on January 18th, 2023, I received five (5) applications for five (5) open
seats on the CASE Committee including outgoing members Lisa Mattis who wishes to continue for another
two-year term, as well as Thomas Walsh and Justin Chesney, who share a desire in a three-year term. There
are two first time applicants, Danielle McNair and Calyn Reiger, the latter of which is also interested in a
three-year. Applicant information is provided in Attachment B.
QUALIFICATIONS: Resolution 19-12 requires CASE Committee members are Eagle County residents to
be eligible for appointment as Voting Members; and at least four Voting Members are registered electors of
the Town or owners or representatives of an existing business with a physical location and address in the
Town of Avon at the time of their appointment to CASE. Resolution 19-12 guides and prioritizes preferences
to persons having experience with (1) special events, (2) event site planning and design, (3) culture and arts
or (4) local business.
Appointments shall be made by Council in February, or as soon thereafter as possible, after posting notice
to solicit interested persons. Council shall appoint four (4) persons in odd numbered years and three (3)
persons in even numbered years to fill CASE seats.
CASE COMMITTEE COMPOSITION: Provided in Table 1 below, is a summary of the continuing members
and applicants along with their term dates. Please note Councilor Ruth Stanley was recently appointed to the
CASE Committee in an ex-officio capacity.
Page 2 of 3
RECOMMENDATION: I recommend Council makes a motion to appoint four applicants to a two-year term
and either Justin Chesney or Thomas Walsh to a three-year term due to the knowledge and insight they
gained during their first terms. The proposed motion is below. An alternative for consideration is for Council
to follow the selection process outlined directly below.
SELECTION PROCESS: The applicants will be brought into the Council meeting, one-by-one, in the order
applications were received, as follows:
Member
Term Start
Date
Term End
Date Profession
Lisa Mattis 1 10-Mar-21 1-Feb-23 President, CanDo MS
Justin Chesney 10-Mar-21 1-Feb-23
Assoc. Director of Meetings & Special Events, Ritz
Carlton Bachelor Gulch
Thomas Walsh 10-Mar-21 1-Feb-23
Professional Athlete, U.S. Olympic and Paralympic
Committee, and U.S. aralympics Alpine Skiing
National A Team Member
Open Seat 8-Mar-22 1-F eb-23 Formerly Ruth Stanley
Pedro Campos1 8-Mar-22 1-Feb-24
Principal, Shareholder & Landscape Architect at
Zehren & Associates
Doug Jimenez 8-Mar-22 1-F eb-24 Real Estate Broker, Vail Properties Sales
Open Seat 8-Mar-22 1-F eb-24 Formerly Kim Hannold
Stanley, Ruth1 10-Jan-23 1-Feb-25
Hardy, Lindsay 10-Jan-23 1-Feb-25
Table 1
CASE Committee Voting Members Appointment & Term
Ex-Officio Non-Voting
1Denotes service on the sunset Ad Hoc Special Events Committee
Applicant
Term Start
Date
Term End
Date
Lisa Mattis 1-Feb-23 1-Feb-25
Justin Chesney Or
Tho mas Walsh Or
Calyn Reiger 1-Feb-23
2-year
Term:
2/1/2025
Thomas Walsh 1-Feb-23 1-Feb-25
Danielle McNair 1-Feb-23 1-Feb-25
Justin Chesney Or
Tho mas Walsh Or
Calyn Reiger 1-Feb-23
3-year
Term:
2/1/2026
Page 3 of 3
After a brief introduction by each applicant and a summary of their interest to serve, Council will have to time
ask each applicant questions prior to appointments. There will then be time for Council questions. Up to three
minutes per applicant is scheduled. After each applicant has had a chance to address the Council, there will be time
for Council discussion.
Staff will then request that each Council member mark their selected candidates on the provided voting card. These
will be provided to Miguel Jauregui Casanueva and Karl Hanlon for tallying. The results of each Council member
will be read in the record, as well as the final selected candidates.
PROPOSED MOTION: “I move to appoint Justin Chesney [or Thomas Walsh] to a three-year term and appoint
Danielle McNair, Calyn Reiger, Lisa Mattis and Thomas Walsh [or Justin Chesney] to a two-year term on the CASE
Committee.”
Thank you, Danita.
ATTACHMENTS:
Attachment A – Final Resolution 19-12 and CASE Committee Brand Ambassador Role
Attachment B – Applicant Information
Applicant Profession
1. Justin Chesney Assoc. Director of Meetings & Special Events, Ritz
Carlton Bachelor Gulch
2. Danielle
Mc Nair
Director of Sales & Marketing at the Westin Riverront
Resort & Spa
3. Calyn Reiger Service Owner Representative at EastWest
4. Lisa Mattis President, CanDo MS
5. Thomas Walsh Professional Athlete, U.S. Olympic and Paralympic
Committee, and U.S. Paralympics Alpine Skiing
National A Team Member
Avon
COLORADO
RESOLUTION 19-12
APPROVING A CULTURAL, ARTS AND SPECIAL EVENTS COMMITTEE
WHEREAS, the Town of Avon, Colorado (the "Town") is a home rule municipality and
political subdivision of the State of Colorado (the "State") organized and existing under a home
rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and
WHEREAS, the Town Council finds that the Ad Hoc Special Events Committee has
provided valuable and important review, research and advisory functions with regard to special
event planning and programming for the Avon community and desires to create a permanent
standing advisory committee to continue with these efforts; and
WHEREAS, Section 11.2 of the Charter states that Council may create any boards or
commissions including an advisory committee; and
WHEREAS, the Avon Town Council finds that special events promote the local community
and character of Avon as well as promote the local economy and that the establishment of a
permanent Cultural, Arts and Special Events Committee will promote the health, safety and
general welfare of the Avon community; and
NOW THEREFORE, the Avon Town Council, hereby RESOLVES to create the
Cultural, Arts and Special Events Committee as set forth in Exhibit A: Cultural, Arts and
Special Events Committee Authority and Procedures, attached hereto.
ADOPTED May 28, 2019 by the AVON TOWN COUNCIL
1)WBy: Attest:
Sarah Smith Hymes, Iti or Brenda Torres, Town Cl
EXHIBIT A:
CULTURAL, ARTS AND SPECIAL EVENTS COMMITTEE
AUTHORITY AND PROCEDURES
1. Establishment, Purpose and Duties. There is hereby established the Cultural, Arts and Special
Events Committee ("CASE") of the Town. The purposes and duties of CASE are as follows:
a) To provide advice concerning the Cultural Plan for the Town of Avon, as may be amended
from time to time;
b) To review, research and provide guidance and advice on culture, arts and special event
programming in the Town of Avon;
c) To review applications for Town funding allocated for special events and provide
recommendations to the Avon Town Council, and to develop applications forms and
procedures and review criteria related to such funding applications;
d) To conduct surveys and prepare reports related to special events as appropriate and as
directed by Council;
e) To attend joint meetings with the Avon Town Council to review past, present and future special
events, review and evaluate implementation of the Cultural Plan, review annual appropriations
to support culture, arts and special events, and to review policies, procedures and practices
for culture, arts and special events and CASE; and,
f) To perform such other tasks related to culture, arts and special events in or near Avon as the
Avon Town Council may direct.
2. Membership. CASE shall be composed of seven (7) Voting Members and two (2) Ex -Officio Non -
Voting Council members appointed by Council.
3. Qualification of Voting Members. Eagle County residents shall be eligible for appointment as
Voting Members, provided that at least four (4) Voting Members shall be registered electors of the
Town or owners or representatives of an existing business with a physical location and address in
the Town of Avon at the time of their appointment to CASE. Persons having experience with special
events, event site planning and design, culture, arts or local business which is of particular value to
CASE should be preferred over persons who do not. Appointments shall be made by Council in
February, or as soon as thereafter as possible, after posting notice to solicit interested persons.
Council shall appoint four (4) persons in odd numbered years and three (3) persons in even
numbered years to fill Case seats.
4. Qualification of Ex -Officio Non -Voting Members. Council members shall be eligible for
appointment to the two (2) Ex -Officio Non -Voting seats. Appointments shall be made by Council in
January of odd numbered years after the election and seating of Council members, or as soon
thereafter as possible, and shall be made at the same time as appointments of Council members to
other committees. The term of office for Ex -Officio Non -Voting Members shall be two (2) years until
the bi-annual appointment of Council members to committees. Ex -Officio Non -Voting Members shall
Cultural, Arts and Special Events Committee
Adopted February 26, 2019
Page 1 of 3
have the equal right to participate at CASE meetings and equal right to receive all CASE materials
and notices of CASE meetings, but shall not have any right to vote on recommendations, advisory
matters, or other actions of CASE.
5. Quorum. Four (4) Voting Members of CASE shall constitute a quorum for the transaction of
business, but in the absence of a quorum, a lesser number may adjourn any meeting to a later time
or date. In the absence of all Voting Members, any staff member may adjourn any meeting to a later
time or date.
6. Term. The term of office for a Voting Member shall be two (2) years on an overlapping tenure. A
Voting Member of CASE who ceases to possess the qualifications for office that the Voting Member
possessed at the time of appointment may be permitted by the Council to serve until the end of the
appointed term, provided that the CASE member continues to reside in Eagle County. A member of
CASE may be removed by Council pursuant to Section 8 Removal from Office, below.
7. Vacancies. A vacancy on CASE shall occur whenever a member of CASE is removed by the
Council, dies, becomes incapacitated and unable to perform the required duties for a period of ninety
90) days, resigns, ceases to meet the qualifications of CASE and is not permitted by Council to
serve until the end of the existing term or is convicted of a felony. In the event a vacancy occurs,
the Council shall appoint a successor to fill the vacancy who shall serve the remainder of the term of
the former member after posting notice of such vacancy to solicit interest from qualified persons.
8. Removal from Office. Any member of CASE may be removed for just cause at the pleasure of the
Town Council by a majority vote of the entire Council in office at the time the vote is taken. Just
cause shall include misconduct, conduct unbecoming of a Town official, violation of the Town Code
of Ethics, inefficiency or more than two (2) unexcused absences within a twelve- month period. Prior
to removal, Council shall conduct a hearing and shall provide written notice to the CASE member
stating the grounds for removal at least three (3) days prior to the hearing.
9. Officers. CASE shall select its own Chairperson and Vice -Chairperson. The Chair or, in the absence
of the Chair, the Vice -Chair, shall be the presiding officer of its meetings. In the absence of both the
Chair and the Vice -Chair from a meeting, the Voting Members present shall appoint a Voting Member
to serve as Acting Chair at the meeting.
10. Compensation. All members of CASE shall serve with compensation and benefits, if any, as may
be established by the Council and shall be reimbursed for all authorized personal expenses incurred
while performing duties as a CASE member.
11. Staff. The Town Manager shall designate Town staff to serve as the staff of CASE and shall provide
for the service of a recording secretary who shall act in the capacity of secretary for CASE.
12. Rules and Regulations. CASE shall operate in accordance with its own rules of procedure;
provided, however, that CASE shall submit its proposed rules or any amendment to the rules to the
Council, which by motion shall approve the rules or amendment and direct their adoption by CASE
or disapprove the proposal with directions for revision and resubmission. The rules shall incorporate
and comply with the Colorado Open Meetings Law, Colorado Open Records Act, and the Colorado
Municipal Records Retention Schedule as such are adopted and implemented by the Town of Avon.
The rules shall be filed with the Town Clerk and maintained in the records of the Town and shall be
Cultural, Arts and Special Events Committee
Adopted February 26, 2019
Page 2 of 3
subject to public inspection. CASE may provide for certain variances, exceptions and exemptions
from the requirements of its rules and regulations.
13. Meetings. CASE shall meet in accordance with the rules of procedure governing CASE and
otherwise upon the call of the Chairperson or, in the absence of the Chair, by the Vice -Chairperson.
All meetings shall be held at the offices of the Town, unless otherwise specified, with adequate notice
given to all interested parties.
14. Appropriation Authority. CASE shall not have authority to appropriate or spend Town of Avon
funds. CASE may provide recommendations to the Events Manager, Town Manager and/or Avon
Town Council with regard to any annual budget for special events, expenditures related to the annual
applications in response to the special events request for proposal, Town staff support for special
events and capital improvements related to events.
15. Council Amendments. Council reserves the right to amend, increase, reduce or change any or all
of the powers, duties and procedures of CASE.
Cultural, Arts and Special Events Committee
Adopted February 26, 2019
Page 3 of 3
Cultural, Arts and Special Events Committee
Rules of Order
These Rules of Order establish rules and procedures for Cultural, Arts and Special Events
CASE") Committee meetings. The intent is to set forth rules which are readily accessible and
usable by the CASE Committee members and understandable by the general public.
I. STANDARDS OF CONDUCT FOR CASE COMMITTEE MEETINGS: The CASE
Committee finds that the foundation of municipal democracy rests on open, respectful and
informed discussion and debate balanced with the necessary efficiency required to take action in
the public interest. Reasonable persons will often disagree on many public matters which arise
before appointed officials. The process of discussion and debate is essential to the ability of
appointed officials to render the best decisions possible for the Avon community. The following
standards of conduct are considered the minimum standards for members of the CASE Committee.
A. CASE Committee members shall conduct themselves in a mature manner that is becoming of
public officials, shall respect one another and shall respect members of the public.
B. CASE Committee members shall refrain from profanity, rude behavior or personal attacks and
shall promptly apologize to both the board and the recipient of any such behavior in the event
of a temporary lapse of appropriate behavior.
C. The CASE Committee Chair shall be responsible for maintaining civility, decorum and order
throughout the meeting.
D. Members of the CASE Committee shall not communicate between or amongst themselves by
text message, e-mails or other forms of electronic communication during a CASE Committee
meeting.
E. Members of the CASE Committee shall promptly disclose and announce the sending or receipt
by a CASE Committee member of a text message, e-mail or other form of electronic
communication during a CASE Committee meeting, to or from any person, for any such
communication that concerns a matter on the CASE Committee agenda for that meeting.
II. CHAIR: Every meeting of the CASE Committee shall be presided over by the Chair. If
the Chair is absent the Vice Chair shall preside over the meeting. If the Chair has a conflict of
interest on a matter, then the Vice Chair shall preside over the meeting for such matter. If the Chair
and Vice Chair are absent, or if they both have a conflict of interest on a matter, then a quorum of
CASE Committee members shall appoint an Acting Chair, by motion and vote, who shall then
preside over the meeting or shall preside over such matter for which the Chair and Vice Chair have
a conflict of interest. The Chair shall strive to moderate CASE Committee meetings with
impartiality, shall strive to allow input from all other CASE Committee members on matters before
expressing his or her opinion, and shall refrain from making a motion or seconding a motion until
it is apparent that no other member of the CASE Committee member will do so.
III. AGENDAS: The following rules and procedures shall apply to agendas:
A. The Chair shall determine the agenda in consultation with the CASE Manager. The CASE
Committee may direct items to be included on an agenda. Individual CASE Committee
members may contact the Chair to request inclusion of a matter on an agenda. The Chair
shall consult with the CASE Manager and exercise discretion to determine if the matter
should be included on the agenda as a discussion item or an action item.
Page 1 of 4
B. After roll call, the CASE Committee shall approve the agenda, by motion, by a majority of
the quorum present with any additions or deletions the CASE Committee deems appropriate.
C. The CASE Committee may take action by motion at any time during a meeting to schedule
discussion or action items on a future agenda which shall be scheduled by the CASE Manager.
IV. MOTIONS: All official CASE Committee actions are initiated by motion. These
following rules and procedures apply to motions. There are two basic motions: action motions and
procedural motions. Only one action motion may be on the floor at a time. A procedural motion
may be proposed, discussed and acted upon when an action motion is on the floor or at any other
time.
A. Basic Motion: The basic motion to take action is stated as, "I move to ...." Every motion
requires a second. Once a motion is made no further discussion can continue until a second
is made to support the motion.
B. Discussion: All CASE Committee members have the right to discuss the motion on the floor.
Discussion cannot be concluded unless (1) all CASE Committee members present consent
or (2) a majority of CASE Committee members present approve a procedural motion to "Call
the Question" and end debate.
C. Withdraw a Motion: The maker of a motion may choose to withdraw the motion at any
time prior to the vote on the motion and may interrupt a speaker to withdraw the motion and
consent of the CASE Committee member who seconded the motion is not required. The
motion is immediately withdrawn; however, the Chair may then ask the CASE Committee
member who seconded the withdrawn motion and any other CASE Committee member if
such CASE Committee member wishes to make the motion.
D. Amendment to Motion: Any CASE Committee member may request an amendment to a
pending motion. The maker of the pending motion and CASE Committee member who
seconded the motion must consent to the proposed amendment. Any CASE Committee
member may also propose a substitute motion to a pending motion which also requires
consent of the maker of the pending motion and the CASE Committee member who seconded
the pending motion.
E. Procedural Motion: A procedural motion may be made at any time and may impose or
modify any procedural rule provided that such procedure is not in conflict with the Avon
Home Rule Charter, any ordinance adopted by the Town, or any applicable state law.
Procedural motions require a majority vote of the quorum present.
F. Motion to Call the Question or End the Discussion: A motion to "call the question" (also
known as a motion to end the discussion) is a procedural motion to end debate and discussion.
A motion to call the question cannot be made until each CASE Committee member has had
at least one reasonable opportunity to ask questions and express his or her opinion on the
matter. Once a motion to call the question is made and seconded, it shall be the Chair's
discretion to allow any further discussion on such procedural motion for the purpose of
clarifying any technical, procedural or legal issue related to the procedural motion. A motion
to call the question requires a majority vote of the quorum present. Once a motion to call the
question is approved, the pending action motion on the floor must be voted upon promptly
or, if no action motion is pending, the Chair shall proceed to the next agenda item.
G. Motion to Continue: A motion to continue an agenda item must include a specific future
CASE Committee meeting date, time and place for the continued matter to be considered
again without re -noticing a required public hearing.
Page 2 of 4
H. Motion to Table: A motion to table places the agenda item on hold and does not require a
specific time for the return of the agenda item.
I. Motion to Suspend Rules: A motion to suspend rules may allow suspension of any rule in
these Rules of Order. Such motion may be made and requires a supermajority vote of a
majority of the quorum present plus one for approval. A motion to suspend rules may not
supersede the procedural requirements of the Avon Home Rule Charter, any ordinance
adopted by the Town, or any applicable state law.
J. A Motion to Reconsider: A Motion to Reconsider allows the CASE Committee to
reconsider a vote on a matter. A Motion to Reconsider may only be made and considered by
a member of the CASE Committee who voted in the majority on the motion which is
proposed for reconsideration.
V. MEETING CONDUCT
A. Point of Privilege: A CASE Committee member may interrupt the speaker to raise a matter
related to the comfort of the meeting, such as room temperature, distractions, or ability to
hear speaker.
B. Point of Order: A CASE Committee member may raise a Point of Order at any time that
the Chair permits meeting conduct which does not follow these Rules of Order or otherwise
fails to maintain civility and decorum by the CASE Committee and the general public.
C. Appeal: A CASE Committee member may move to appeal the ruling of the Chair on any
procedural matter or other decision related to the conduct of the meeting. If the motion is
seconded and, after debate, if such motion passes by a simple majority vote of the quorum
present, then the ruling or conduct of the Chair shall be overruled and reversed.
D. Call for Orders of the Day: A CASE Committee member may call for Orders of the Day
when such CASE Committee member believes that CASE Committee discussion has strayed
from the agenda. No second or vote is required. If the Chair does not return to the agenda,
then such ruling may be appealed.
E. Adjournment: The Chair may announce the meeting adjourned when there are no further
items on the agenda which have not been addressed. The CASE Committee may adjourn a
meeting at any time by motion, second and approval by a majority of the quorum present.
VI. PUBLIC COMMENTS: CASE Committee agendas shall include a general item labeled
Public Comment" near the beginning of all CASE Committee meetings. Members of the public
who wish to provide comments to the CASE Committee greater than three minutes are encouraged
to schedule time in advance on the agenda and to provide written comments and other appropriate
materials to the CASE Committee in advance of the CASE Committee meeting. The Chair shall
permit public comments during any agenda item and may limit public comment to three minutes
per individual, which limitation may be waived or increased by a majority of the quorum present.
VII. REMOTE TELEPHONEIVIDEO MEETING ATTENDANCE: A member of the
CASE Committee may participate in a CASE Committee meeting by Remote Attendance only in
accordance with this section. Remote Attendance shall be made available and shall be limited as
follows:
A. A CASE Committee member may participate by Remote Attendance only when such
member's absence would otherwise constitute an excused absence. An excused absence
shall include but not be limited to the inability to physically attend due to unavoidable travel
Page 3 of 4
schedule conflicts which are communicated to the CASE Manager in advance of a meeting
and unanticipated emergencies or accidents which render physical attendance not possible.
B. CASE Committee must approve by a majority vote of the CASE Committee members
physically present to allow a CASE Committee member to participate by Remote
Attendance.
C. The communication equipment and connections must be sufficient to allow clear,
uninterrupted two-way communication between the Remote Attendee and all participants
physically present at a CASE Committee meeting.
D. Multiple CASE Committee members may participate by Remote Attendance if the
communication equipment is sufficient to allow clear, uninterrupted two-way
communication.
E. The CASE Committee may discontinue Remote Attendance at a meeting when a majority
of the CASE Committee members physically present find that communication equipment
or connection is inadequate and results in noise, poor sound quality, delay or lost
connections.
F. Remote Attendance shall constitute physical attendance for purposes of establishing a
quorum. Meeting minutes shall acknowledge any Remote Attendance. Motions, votes and
other actions of a remote attendee shall be the same as if CASE Committee member
physically attended the meeting.
G. Non -CASE Committee members may participate by Remote Attendance when the
majority of the CASE Committee members determine that Remote Attendance is
necessary for the consideration of business presented to the Town, such Remote
Attendance would not violate the policies set forth above, the public interest would be
harmed, threatened or diminished by continuation of the business item, and good cause
exists for the inability of the non -CASE Committee member Remote Attendee to
physically attend.
H. The Town shall provide reasonable accommodation and shall waive or modify this policy
to provide handicapped CASE Committee members full and equal access to CASE
Committee meetings.
Page 4 of 4
CASE COMMITTEE
BRAND AMBASSADOR
Brand Ambassador for Avon’s Culture, Arts & Special Events Page 1
Updated: April 2020
POSITION TITLE: BRAND AMBASSADOR
DIVISION: CULTURE, ARTS & SPECIAL EVENTS
DEPARTMENT: GENERAL GOVERNMENT
POSITION TYPE: VOLUNTEER
MONTH AND YEAR: APRIL 2020
GENERAL STATEMENT
Avon is requesting the CASE Committee act as ambassadors representing our brand at Town produced
and third-party produced culture, art, special events and activations. Ambassadors ideally will have
flexibility in their availability to attend multiple events during their two-year term.
You play an important role at Avon’s events and belong to a team that makes a positive difference in our
community, the success of our events and our ability to meet our strategic goals. Your ability to build and
sustain loyal, long-term relationships within our business, residential and visitor community is paramount.
You are the "Bridge between our municipal staff and our community."
KEY CHARACTERISTICS OF A SUCCESSFUL EVENT AMBASSADOR:
o Friendly, approachable and outgoing
o Knowledgeable about our community - 'Be Invited In'
o Knowledgeable about Avon’s event and it’s event policies & resources
o Highly personable and engaging
o Ability to build relationships
o Dynamic leadership skills
o Passionate for Avon
o Influential
RESPONSIBILITIES AND DUTIES:
Key responsibility is to further the success of our events by engaging with community members through
personal and genuine interactions.
o Attend multiple events and activations during two-year term as requested by the committee and/or
events team.
o Approach and welcome attendees during the event/activation.
o Bring the CASE Committee vision, culture, and values to life in every interaction by sharing expertise
and enthusiasm for Avon’s events.
o Develop relationships with our community members and visitors and encourage them to return to
experience other events.
o Maximize event attendance by driving awareness of events through your resources and/or channels
o Stay up to date on Town initiatives, programming and services.
o Share feedback, experiences and ideas with the CASE Manager via email and with the CASE
Committee during scheduled public meetings.
o Follow all policies, processes, and relevant government regulations
o Perform other related duties as assigned and required by the committee and/or events team
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
APPLICATION FOR THE
TOWN OF AVON
CULTURAL, ARTS AND SPECIAL EVENTS (CASE) COMMITTEE
DEADLINE FOR APPLICATION: JANUARY 18, 2023
Introduction: The CASE Committee was approved by the Avon Town Council on May 28, 2019, by Resolution 19-12
to act as an advisory group providing advice concerning (1) the development and implementation of the Cultural, Arts
and Special Events Strategic Plan; and (2) the programming of cultural, arts and special events for the Avon
community. The nine-person Committee is comprised of seven voting members and two non-voting members. The
Committee meets in person with a virtual option for 90 minutes on the third Thursday of each month between 12:30
p.m. and 2:00 p.m. The date and time are subject to change.
Due to current Committee members moving to positions that prohibit them from continuing their service, there are
four vacancies with a two-year term and one vacancy with a three-year term. Please indicate your preferred term
below:
Two Year
Three Year
Name: ____________________________________________________________________________________
Occupation, Place of Employment & Title:
__________________________________________________________________________________________
Mailing Address: ___________________________________________________________________________
Physical Address: __________________________________________________________________________
Phone:___________________________________________________________________________________
Email: ____________________________________________________________________________________
Eligibility:
1. Resident of Eagle County.
2. Registered electors of the Town of Avon or owners or representatives of an existing business with a physical
location and address in the Town of Avon at the time of their appointment.
3. Commit to a two or three-year term of volunteer service.
Justin Chesney
Ritz-Carlton, Bachelor Gulch; Director of Meetings & Special Events
111 W Beaver Creek Blvd #9345, Avon CO 81620
1061 W Beaver Creek Blvd M303, Avon CO 81620
602-696-7588
justin.chesney@icloud.com
ATTACHMENT B
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
Please briefly describe your interest in the Cultural, Arts, and Special Events Committee:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
How do you plan strategy for your company or team?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
What background, experience, or special skills would you bring to the Committee?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Is there anything else we should know about you?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Attachments:
Attachment A - CASE Committee Brand Ambassador - Responsibilities
Attachment B - Resolution 19-12 Approving a Cultural, Arts and Special Events Committee
As a member of CASE for the past 2-years, I have taken an interest to
recommend further signature events and expend the amount of art that
is located in the Town of Avon. I have assisted with promotional materials
and look forward to continuing my service to the Town via re-appointment.
I am in charge of the Meetings & Special Events department for The Ritz-
Carlton, Bachelor Gulch. In this role, I am responsible for all budget forecasting
as well as working directly with the clients to ensure their vision is able to
come to life and wow their attendees.
I have been in the event industry for over 10 years and have lived in a number
of different locations. I have unique outlooks from my experience on how to
plan and execute events to dirve business in the Town of Avon.
I am the Board President of Mountain Pride who puts on a yearly Price in the
Park Celebration at Nottingham Park and am active in the planning and
exclusion of numerous other activitions that the Non-Profit hosts throughout
the year.
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
APPLICATION FOR THE
TOWN OF AVON
CULTURAL, ARTS AND SPECIAL EVENTS (CASE) COMMITTEE
DEADLINE FOR APPLICATION: JANUARY 18, 2023
Introduction: The CASE Committee was approved by the Avon Town Council on May 28, 2019, by Resolution 19-12
to act as an advisory group providing advice concerning (1) the development and implementation of the Cultural, Arts
and Special Events Strategic Plan; and (2) the programming of cultural, arts and special events for the Avon
community. The nine-person Committee is comprised of seven voting members and two non-voting members. The
Committee meets in person with a virtual option for 90 minutes on the third Thursday of each month between 12:30
p.m. and 2:00 p.m. The date and time are subject to change.
Due to current Committee members moving to positions that prohibit them from continuing their service, there are
four vacancies with a two-year term and one vacancy with a three-year term. Please indicate your preferred term
below:
Two Year
Three Year
Name: ____________________________________________________________________________________
Occupation, Place of Employment & Title:
__________________________________________________________________________________________
Mailing Address: ___________________________________________________________________________
Physical Address: __________________________________________________________________________
Phone:___________________________________________________________________________________
Email: ____________________________________________________________________________________
Eligibility:
1. Resident of Eagle County.
2. Registered electors of the Town of Avon or owners or representatives of an existing business with a physical
location and address in the Town of Avon at the time of their appointment.
3. Commit to a two or three-year term of volunteer service.
Danielle McNair
Westin Riverfront Resort & Spa / Director of Sales & Marketing
PO Box 9690
126 Riverfront Lane
970-691-2439
dmcnair@westinriverfront.com
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
Please briefly describe your interest in the Cultural, Arts, and Special Events Committee:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
How do you plan strategy for your company or team?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
What background, experience, or special skills would you bring to the Committee?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Is there anything else we should know about you?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Attachments:
Attachment A - CASE Committee Brand Ambassador - Responsibilities
Attachment B - Resolution 19-12 Approving a Cultural, Arts and Special Events Committee
I work, reside and raise a family in Avon. I love my community
and would like to be more involved in helping it thrive.
Target Key Challenges and Opportunites, Comp Set SWOT Analysis,
Top 5 Revenue Generating Strategies, Quarterly Action Plans
Hospitality Leader w/ 20+ years of expereince in Destination Sales & Marketing,
Event Management, Group Event Planning, Conference Planning,
Revenue Management and Public Relations
Specialties: Contract Negotiation, Sales Processes, Account Management,
Business Analysis, Client Relationships, Brand Development,
Brand Marketing Partnerships and Collaborations
MARIE DANIELLE MCNAIR
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EXPERIENCE
Director of Sales & Marketing, Westin Riverfront Resort & Spa, Avon , Colorado
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Director of Business DevelopmentViceroy Snowmass, Snowmass, Colorado
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Director of Sales, DSC an AlliedPRA Company
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Senior Regional Sales Manager, Vail Beaver Creek Resort Properties, Vail / Beaver Creek, Colorado
ʹͲͳ͵ǦʹͲͳ
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Destination Sales Manager, Vail Valley Partnership, the Chamber and Tourism Bureau, Avon, Colorado
ʹͲͲͺǦʹͲͳ͵
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Director of Membership Sales and Marketing, Sonnenalp Resort, Vail, Colorado
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Sales Manager, Beaver Creek Lodge, Beaver Creek, Colorado
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Conference Services Manager, Beaver Creek Lodge, Beaver Creek, Colorado
ʹͲͲͶǦʹͲͲͷ
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Food & Beverage Services, Sonnenalp Resort of Vail and Cordillera Club, Edwards, Colorado
ʹͲͲ͵ǦʹͲͲͶ
ǦȀ ǡ
Front Desk Supervisor/Concierge, Lodge at Lionshead, Vail, Colorado
ʹͲͲʹǦʹͲͲ͵
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SPECIALTIES
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EDUCATION
UNIVERSITY OF GEORGIAǡǡ
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Professional Development: ǣǡ ǣ
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Skillsǣǡ Ȁ ǡ ǡǡǡǡǡ ǡ ǡǡ ǡ
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Professional Membershipsǣ ǢǡǢ ǡ
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Danielle McNair References:
Jessica Stevens
Sr. Director Sponsorship Sales, Vail Valley Foundation
817.726.5186
Nick Nosen
Vice President/Owner Avon Liquor
970.343.9010
Mike Brumbaugh
Owner, Venture Sports
970.390.4317
Colleen Weiss
CEO / President, East West Hospitality
970.790.3105
Brian Harrier
General Manager, Westin Riverfront Resort & Spa
970.456.2996
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
APPLICATION FOR THE
TOWN OF AVON
CULTURAL, ARTS AND SPECIAL EVENTS (CASE) COMMITTEE
DEADLINE FOR APPLICATION: JANUARY 18, 2023
Introduction: The CASE Committee was approved by the Avon Town Council on May 28, 2019, by Resolution 19-12
to act as an advisory group providing advice concerning (1) the development and implementation of the Cultural, Arts
and Special Events Strategic Plan; and (2) the programming of cultural, arts and special events for the Avon
community. The nine-person Committee is comprised of seven voting members and two non-voting members. The
Committee meets in person with a virtual option for 90 minutes on the third Thursday of each month between 12:30
p.m. and 2:00 p.m. The date and time are subject to change.
Due to current Committee members moving to positions that prohibit them from continuing their service, there are
four vacancies with a two-year term and one vacancy with a three-year term. Please indicate your preferred term
below:
Two Year
Three Year
Name: ____________________________________________________________________________________
Occupation, Place of Employment & Title:
__________________________________________________________________________________________
Mailing Address: ___________________________________________________________________________
Physical Address: __________________________________________________________________________
Phone:___________________________________________________________________________________
Email: ____________________________________________________________________________________
Eligibility:
1. Resident of Eagle County.
2. Registered electors of the Town of Avon or owners or representatives of an existing business with a physical
location and address in the Town of Avon at the time of their appointment.
3. Commit to a two or three-year term of volunteer service.
Calyn (Collin) Rieger
Service Owner Representative, EastWest
PO BOX 6092, Vail, CO, 81657
414 W Beaver Creek Blvd, Avon, CO, 81620
320-296-5949
Riegercalyn@gmail.com
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
Please briefly describe your interest in the Cultural, Arts, and Special Events Committee:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
How do you plan strategy for your company or team?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
What background, experience, or special skills would you bring to the Committee?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Is there anything else we should know about you?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Attachments:
Attachment A - CASE Committee Brand Ambassador - Responsibilities
Attachment B - Resolution 19-12 Approving a Cultural, Arts and Special Events Committee
I am genuinely interested serving on this committee as I am looking to be an active community member and
show colorado the true heart of Avon. As a Beaver Bench Resident, I personally enjoy the music at the park.
I value the sculptures all-around Avon as I once sculpt scultures out of natural resources/nature. Art helped
me understand my true-passions and allowed me to express my authentic-self. Serving on this committee,
Will allow our community members and visiting guests to express their authentic-self through the arts.
My leadership philospophy is to lead with intergity, prompt/readiness, and authenticity. I lead by communicate effectively or
5 points of interaction. I like to put myself in other peoples shoes and understand where they are coming from.
I'm driven to accomplish common goals, recognize that education and proper training matters, and motivated
to offer rewards/incentives and benefits. I believe that communication and transparency goes a long way.
Served on a non-profit advisory council for three years, Participated in a three-semester sustainability internship, served
in many leadership throughout my high school and college career. Since 2014, I've been on a ambitious journey learning
how to be a leader for change and lead with authenticity. I've had the opportunity conquer my fear of conducting
workshops and public speaking, express my passion for sustainability by ecology of form, and arranging public functions.
As someone who identifies as an LGBTQ Member in our younger generation, I firmly believe that having
more community representation matters. Besides my leadership and other mentioned expereinces, I've been
an active community member for the arts throughout my life, from HS Drumline to College Symphony/Choir.
Thank you for your time and consideration - Calyn Rieger (pronouced like Collin)
Calyn Rieger
Beaver Bench Condo Resident ⚬⚬ Service Property Representative, East West ⚬⚬ 320 296 - 5949 ⚬⚬ riegercalyn@gmail.com
PROFILE I want to be a part of the Cultural, Arts and Special Event (CASE) Committee as I desire to be an active community member and to serve for my
fellow neighbors. I’ve been an active community member since I was 14 years old, serving on my high school Serving Learning Committee .
Throughout my lifetime in the academic buildings to the great outdoors, I’ve developed the sense of being my true authentic-self, being a leader for
change, and striving to learn more aspects of the world everyday. Serving on this committee guarantees you a leader who hold them self with
integrity, perseverance and motivation.
RELEVANT EXPERIENCE
Jan 2019 - Jun 2020 Sustainability Intern, Ripon College Sustainability Program Ripon, Wisconsin
● Completed duties such as calculated tree’s absorbing CO 2 emissions, created intensive campus tree inventory report, organized and facilitated
biodiversity and landscape committee, utilized forestry tools for proper tree identification and measurements, created Ripon College’s tree canopy
report, and many more.
● Going on step further, I attended and spoke at conferences/conventions, conducted workshops or delivered speeches to peers, published and
promoted program’s newsletter, tour sites and communicated experience/info to peers, and many more.
● Got the opportunity to achieve many tasks/projects like establishing biodiversity and landscape committee, earn Ripon College Tree Care Plan,
completed tree inventory/canopy reports, earn the “ Busy Bee” Sustainability Department Award, and many more!
Jan 2017 - Dec 2019 Alumni Council Member, Conservation Corps of MN/Americorps MN, WI, & IW
● Completed duties such as meeting with public officials/government agencies, corps sponsors/donors, current or past corps members, recruiting
youth and young adults to conservation corps programs, establishing our Alumni Council Constitution, assisting with events and fundraising
efforts, and many more.
● To expand my public communication skills I assisted with publishing our monthly newsletter, attended and occlusally spoke at conferences/
conventions, spoke with radio broadcasting stations, facilitated workshops to current and past corps members, and more!
● My motivation was to meet with past and current corps members to listen to their stories/projects. It helped me get a better picture of the
importance of environmental science & natural resource management which allowed me to effectively communicate a stronger message.
June 2015 - July 2017 Corps-Member, Conservation Corps of MN & Idaho Conservation Corps MN, WI, IW, ID, & OR
● Served two summers with the Conservation Corps of MN as a crew member and wilderness crew member. Served one summer an elite youth
conservation corps program known as the backcountry leadership program with Idaho Conservation Corps & Northwest Youth Corps.
● My projects include the following; maintaining ATV, hiking/backcountry trails, removing any trace of humans (LNT), removing logs and
boulders from the trails, constructing a bridge and erosion management tool (rip rap), removing invasive species like buckthorn and emerald ash
borer, identifying trees and shrubs, clearing and managing trails, installing landscapes, managing various sites, etc. I utilized non-motorized tools
such as logging saws, hand saws, pruners, matlock, compasses, topographic maps, etc. In 2017, my project locations were based for two weeks at
the Fremont National Forest in Oregon and two and half weeks at the Frank Church River of No Return Wilderness in Idaho.
● I got to witness the effects of climate change with the Fremont National Forest Previous Wildfire(long-term effects), Frank Church 2017 Forest
Fire, backcountry trail erosion/poor visibility, and Frank Church River.
● In 2015, I logged 200 hours to environmental clean up projects. In 2016, I logged 247 hours to environmental clean up and 276 hours in 2017.
EDUCATION
August 2018 Bachelor of Liberal Arts, Ripon College Ripon, Wisconsin
● Studied Environmental Studies, Politics and Government, and Communications.
● Intern for the Ripon College Sustainability Department, 2020 Election - Wisconsin Field Organizer, and member of three administrative committees.
● Achievements: National FFA Degree Recipient, National FFA Envir. Sci. and Natural Resource Proficiency Finalist, DNR Commissioner Youth
Conservation Award, MN FFA State Officer Finalist, Ripon College Tree Care Plan, and RC Tree Inventory/Canopy Reports .
● Involved as a NCAA DIII Cross-Country and Indoor Track and Field, Theta Chi Fraternity, Student Senate, College Democrats, Equestrian Club, and FFA.
Sep 2017 - June 2018 PSEO: Northland Community/Bemidji State Thief River Falls, Minnesota
● Studies towards an environmental studies and political science major.
● Completed 18 credits. Courses completed; Intro to Environmental Science, Microbiology, Ethics, Microeconomics, Macroeconomics, and Business Law.
Sep 2014 - June 2018 High School Diploma, Dassel-Cokato Cokato, Minnesota
● Researched and experimented projects looking into plant systems (CO2 emissions affects plants), seed germination, water runoff (proposed to plant more
trees), renewable energy like wind turbines, biodiesel, electric vehicles, and created a personal South Africa Climate Assessment Report.
● Achievements: MN FFA State Degree Recipient, MN FFA Envir. Sci. and Natural Resource Proficiency Winner, FFA Chapter/Green Hand Degree, Speech
State Participate, DECA State Participate, Drumline State Winner, Student of the Month, Varsity in XC & TF, and overfund rising to my South Africa trip.
● Involved in Cross-Country, Track and Field, Student Council, FFA, DECA, Speech, Drumline, and served on the service learning committee.
REFERENCES References endorsing their support for my service in this role includes; Bob Moore, Dylan Robert, Juleah Tolosky
Calyn Rieger
Beaver Bench Condo Resident ⚬⚬ Service Property Representative, East West ⚬⚬ 320 296 - 5949 ⚬⚬ riegercalyn@gmail.com
TO: Danita Dempsey
Cultural, Arts, and Special Events (CASE Committee)
REFERENCES
Moore, Robert - Retired
Cell : ( 952) 905-1808
Email : Boblmoore@hotmail.com
Roberts, Dylan - Senator CO District Eight
Cell : ( 970 ) 846-3054
Email : SenatorDylanRoberts@gmail.com
Tolosky, Juleah - Director of New York FFA State Association
Cell : ( 518 ) 832-0313
Email : jft25@cornell.edu
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
APPLICATION FOR THE
TOWN OF AVON
CULTURAL, ARTS AND SPECIAL EVENTS (CASE) COMMITTEE
DEADLINE FOR APPLICATION: JANUARY 18, 2023
Introduction: The CASE Committee was approved by the Avon Town Council on May 28, 2019, by Resolution 19-12
to act as an advisory group providing advice concerning (1) the development and implementation of the Cultural, Arts
and Special Events Strategic Plan; and (2) the programming of cultural, arts and special events for the Avon
community. The nine-person Committee is comprised of seven voting members and two non-voting members. The
Committee meets in person with a virtual option for 90 minutes on the third Thursday of each month between 12:30
p.m. and 2:00 p.m. The date and time are subject to change.
Due to current Committee members moving to positions that prohibit them from continuing their service, there are
four vacancies with a two-year term and one vacancy with a three-year term. Please indicate your preferred term
below:
Two Year
Three Year
Name: ____________________________________________________________________________________
Occupation, Place of Employment & Title:
__________________________________________________________________________________________
Mailing Address: ___________________________________________________________________________
Physical Address: __________________________________________________________________________
Phone:___________________________________________________________________________________
Email: ____________________________________________________________________________________
Eligibility:
1. Resident of Eagle County.
2. Registered electors of the Town of Avon or owners or representatives of an existing business with a physical
location and address in the Town of Avon at the time of their appointment.
3. Commit to a two or three-year term of volunteer service.
Lisa Mattis
CEO, Can Do MS
PO Box 6752 Avon, CO 81620
1 Waterfront Way, Unit 103 Avon, CO 81620
914-707-1368
LMattis@CanDo-MS.org
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
Please briefly describe your interest in the Cultural, Arts, and Special Events Committee:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
How do you plan strategy for your company or team?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
What background, experience, or special skills would you bring to the Committee?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Is there anything else we should know about you?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Attachments:
Attachment A - CASE Committee Brand Ambassador - Responsibilities
Attachment B - Resolution 19-12 Approving a Cultural, Arts and Special Events Committee
I remain committed to serving the Avon community as a leader. Vision and strategy implementation is significant
in building Avon's future, and I believe that strong, healthy communities utilize culture, arts, and special events
to create and sustain economic vitality and a vibrant community experience. I remain committed to leading
and supporting that work in Avon as the portfolio and our expression of culture matures.
Strategy starts with vision, mission, and the needs of our families/audience. Our business planning process
includes environmental and competencies mapping and multiple rounds of stakeholder engagement.
Strategies come last, and are pressure tested against sustainability criteria for our constituents and staff.
We focus on 3-5-year strategy time horizons, with 10-year market opportunities, objectives, and impact goals.
The CASECommittee has created solid functioning, collaborative culture, clear roles and responsibilities
as ambassadors, a baseline events portfolio, and arts initiatives to better define a long-term vision.
We're still figuring out who we want to be with the community/economic development balance.
I would like to continue to use skills and strengths leading diverse stakeholder groups in governance, strategy and growth initiatives, strong consensus-building and facilitation skills, and community engagement abilities to drive our future.
As current committee chair, facilitating through approval of the vision and strategies, then transitioning to a new leader is important.
I'd like to complete the work we started many years ago, transition to a long-term approach to this work,
then support the group through the transition. This work is 2-3 years to accomplish with strong results.
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
APPLICATION FOR THE
TOWN OF AVON
CULTURAL, ARTS AND SPECIAL EVENTS (CASE) COMMITTEE
DEADLINE FOR APPLICATION: JANUARY 18, 2023
Introduction: The CASE Committee was approved by the Avon Town Council on May 28, 2019, by Resolution 19-12
to act as an advisory group providing advice concerning (1) the development and implementation of the Cultural, Arts
and Special Events Strategic Plan; and (2) the programming of cultural, arts and special events for the Avon
community. The nine-person Committee is comprised of seven voting members and two non-voting members. The
Committee meets in person with a virtual option for 90 minutes on the third Thursday of each month between 12:30
p.m. and 2:00 p.m. The date and time are subject to change.
Due to current Committee members moving to positions that prohibit them from continuing their service, there are
four vacancies with a two-year term and one vacancy with a three-year term. Please indicate your preferred term
below:
Two Year
Three Year
Name: ____________________________________________________________________________________
Occupation, Place of Employment & Title:
__________________________________________________________________________________________
Mailing Address: ___________________________________________________________________________
Physical Address: __________________________________________________________________________
Phone:___________________________________________________________________________________
Email: ____________________________________________________________________________________
Eligibility:
1. Resident of Eagle County.
2. Registered electors of the Town of Avon or owners or representatives of an existing business with a physical
location and address in the Town of Avon at the time of their appointment.
3. Commit to a two or three-year term of volunteer service.
Thomas Charles Walsh
Professional athlete, United States Olympic and Paralympic Committee, U.S. Paralympics Alpine Skiing National A Team Member
PO BOX 2821 Vail, CO 81658
4755 Eaglebend Dr. Avon, CO 81620
970-331-6473
thomascharleswalsh@gmail.com
CASE COMMITTEE APPLICATION – JANUARY 2023 DANITA DEMPSEY
Please briefly describe your interest in the Cultural, Arts, and Special Events Committee:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
How do you plan strategy for your company or team?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
What background, experience, or special skills would you bring to the Committee?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Is there anything else we should know about you?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Attachments:
Attachment A - CASE Committee Brand Ambassador - Responsibilities
Attachment B - Resolution 19-12 Approving a Cultural, Arts and Special Events Committee
Please see attached.
Please see attached.
Please see attached.
Please see attached.
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TThomas CCharles WWalsh
(970)-331-6473 • thomascharleswalsh@gmail.com • po box 2821, Vail, CO 81658
Education
Keller Graduate School of Management – MBA with concentration in Marketing April 2021
Savannah College of Art and Design – BFA Performing Arts, Minor in Acting for Camera June 2017
Green Mountain Valley School – Ski and College Preparatory Academy June 2013
Vail Mountain School – Kindergarten through 9th grade education May 2010
Employment
Vail Resorts Inc. – Professional Ski Instructor November 2012 – present
Vail Recreation District – Vail Golf Course outside staff Summers 2020 – 2022
Gorsuch Ltd. – Holiday assistant December 2010 & 2011
Vail Market Place – Cabaret singing waiter Summer 2010 & 2011
Denver Center for the Performing Arts – New Play Summit actor May 2009
Performing Arts & Music Experience
•Ā Stagedoor Manor Performing Arts
•Ā Vail Valley Academy of Dance
•Ā Vail Performing Arts Academy
•Ā Vail Community Theater
•Ā Backstage Theater Company
•Ā Porchlight Players
•Ā Colorado Honors Jazz and Concert Bands
•Ā Colorado Children’s Chorale
•Ā Eagle County’s Got Talent (winner)
•Ā Gypsum Daze Talent Show (winner)
Volunteer & Community
Town of Avon Cultural, Arts and Special Events Committee Committee Member
United States Olympic and Paralympic Committee Athlete Advisory Group Committee Member
International Paralympic Committee/World Para Alpine/FIS Athlete Focus Group Committee Member
Lymphedema Treatment Act Advocate/lobbyist in Washington, DC
Relay for Life of Savannah College of Art and Design Survivorship Committee Chairperson
Savannah College of Art and Design SERVE Community volunteer
Savannah College of Art and Design Savannah Film Festival Community outreach and event volunteer
Bravo! Vail Valley Music Festival Instrument Petting Zoo Scholarship winner and event volunteer
Vail Valley Foundation Birds of Prey Talon Crew Racecourse preparation volunteer
Kelly Brush Century Ride Event volunteer
The First Tee of Eagle County Vail Golf Course Team member
Cross-Age Tutor Tutor and mentor for younger students
Sports & Events
United States Paralympics Alpine Skiing National Team 2015 – present
Beijing Winter Paralympian (Silver Medalist) 2022
PyeongChang Winter Paralympian 2018
World Para Alpine Skiing Championships 2017, 2019, 2022, 2023
Ski and Snowboard Club Vail 2000 – present
U.S. Ski and Snowboard Adaptive Athlete of the Year 2019
Team USA Awards Athlete of the Month Nominee 2019 & 2016
Americas Paralympic Committee Athlete of the Month Nominee 2019
Colorado Snowsports Hall of Fame’s Adaptive Athlete of the Year 2017, 2022
United States of America Triathlon National Champion 2005
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Vidette Gehl
P.O. Box 1172
Avon, Colorado 81620
970-390-2282
vidette@gehlvail.net
January 14, 2023
Danita Dempsey
P.O. Box 975
Avon, CO. 81629
Dear Danita,
It is my pleasure and honor to recommend Thomas Walsh for the Cultural, Arts & Special Events
Committee. I have lived in the Valley for 37 years, currently in Avon. I own Big Bear Bistro in Vail. I
have known Thomas since he was born. During that time, I watched Thomas grow into an exceptional
individual who excels in everything he pursues. He has been a dancer, an actor, a musician and a ski
racer.
Thomas started his acting career performing in A Christmas Carol with my daughter, Brigitta, at the age
of 5. He was already poised and confident. He was very involved in many musicals and performances. He
also participated in the Vail Valley Dance Academy for many years with my daughters. He performed
ballet, jazz and tap. He was very talented and was offered an invite to a dance school. Thomas was also a
musician. He learned to play the saxophone, piano and trumpet over the years. He found the time to
become an amazing athlete as well, and decided to become a ski racer. Tragically, he was diagnosed with
cancer. Through that, he developed determination, will power and to never give up. He ended up going to
school to pursue a degree in performing arts. After graduating, he decided to resume ski racing and has
become a Paralympian. He has won several World Cup medals.
I know Thomas would bring a wealth of knowledge to the committee. Not only has he participated in
many cultural events here in the Valley, but he has also traveled the world with his ski racing and has
experienced other cultures. His outgoing personality has helped him meet people from all over the world.
His determination to help others is an asset. He showed his leadership skills when he went to D.C. to fight
for federal funding for cancer patients.
It is my strong opinion that Thomas would be a tremendous addition to your committee. I truly believe he
is not only qualified but can bring a new perspective to the committee. Please feel free to contact me if
you have any questions.
Sincerely yours,
Vidette Gehl
To Whom it May Concern,
I am recommending Thomas Walsh to the Cultural, Arts and Special Events (CASE) Committee
for The Town of Avon. I have known Thomas since he was born and his mother for 35 years.
Thomas is a very talented young man, he is athletic, creative, passionate about art and is
talented in acting, dancing and singing. Growing up he was an overachieving student who
excelled despite rigorous academics while continuing to perform at the local dance company,
Vail Valley Academy of Dance, and local children's theatre company, Vail Performing Arts
Academy, on top of competing in athletics. His tenacity to excel in all facets of life is impressive
for any child; however, in his early teenage years he was diagnosed with cancer. He fought with
strength and continued to follow all of his dreams.
Despite his fight with cancer, he always has a good attitude and a smile on his face. I believe
that anything Thomas wants to do he will achieve!
He is a good friend to one of my daughters and they enjoyed performing together in many plays
and dance performances in the valley and at a summer camp (Stagedoor Manor in the
Catskills).
Thomas would bring his knowledge of the Vail Valley, his love for athletics and the arts, and
knowledge of events with a younger perspective in a town he grew up in. He is well traveled
from his ski racing career, racer on the US Paralympic Ski Team, and can utilize that knowledge
to further evolve the place we all call home. Please contact me with any further questions.
Thank you,
Heidi Bintz
970.390.8383
Hbintz@livsothebysrealty.com
CRS, GRI, RSPS, TRC, FIABCI, CNE, PSIA, ASP, CIPS, RLI, Vail-Pro
ColoradoLifestyle.Luxury
970-748-4023 jskinner@avon.org
Page 1 of 7
TO: Honorable Mayor Amy Phillips and Town Council
FROM:
RE:
DATE:
Jena Skinner, AICP, Senior Planner
Matt Pielsticker, AICP, Planning Director
Ordinance 23-01, Code Text Amendments
Landscaping Regulations
January 24, 2022
SUMMARY: In front of Town Council for first reading is Ordinance 23-01 (“Attachment A”), which is drafted
to amend the Town’s Landscaping Standards contained within Avon Municipal Code (“AMC”) Section
7.28.050. Council reviewed these regulations on January 10, 2023 and took action to continue
consideration of first reading until this meeting. The amendments are currently being analyzed for water
efficiency and wildfire considerations. This review coincides with an ongoing review of all water
management systems within the Town, including an assessment of the Town’s water rights, current
irrigation practices, and rectifying the Town’s water supply and use information with Upper Eagle Regional
Water Authority (“UERWA”).
At the January 10th, 2023, hearing, the Town Manager introduced additional (potential) amendments. The
discussion centered around related landscaping amendments aimed at Title 13, which would add language
involving the introduction of a codified limitation for water consumption based upon existing water rights, as
well as a potential amortization period of 10 years for property owners to amend existing landscapes to
meet the proposed landscaping regulations. After further discussions surrounding what information is
needed to support the proposed amendments to Title 13, Staff recommends that this language not be
added to Ordinance 23-01 and should be presented to Town Council as a separate amendment at a future
date. Ordinance 23-01 can perform independently from Title 13 and meet the intended goals in the interim.
Several changes (“Exhibit A to Ordinance 23-01”) are being contemplated with Ordinance 23-01 including
Water Budgeting considerations (“Exhibit B to Ordinance 23-01”), implementation of further water
efficiency and irrigation best practices, and finally, various “clean up” amendments related to the
management of landscaping elements. The revised code will work together in conjunction with a more fluid
Landscaping Design Guide that will have examples, a recommended plant list, pictures, and other helpful
information for the public. This document will be updated administratively. We have applied for a grant to
assist in the creation of the Landscape Design Guide, which will be awarded Spring of 2023.
GOALS OF AMENDMENTS: Here is a summary of proposed goals for updated Landscaping Standards:
Phase 1 – Code Text Amendment
•Implement Water Budgeting practices for new Landscape Designs. This amendment
proposes the greatest degree of learning and education for both Staff and the public.
•Incorporate best practices above those currently being implemented. E.g., Wildland
Urban Interface considerations. With a decrease of water available in general, it will be
more important to consider both what and WHERE to plant materials, especially in more arid
areas of Town. New considerations are proposed.
Phase 2 – Ancillary Documents
•Create Landscape Design Guide, with pictures [TBD] (See example “Attachment C”).
•Produce “Mountainscape” designs that include conservative water use examples and
970-748-4023 jskinner@avon.org
Page 2 of 7
fire mitigation [TBD]. We anticipate this will be accomplished as a list to be incorporated as
part of the comprehensive Landscaping Guide that demonstrates “how” to create appropriate
hydrozone planting areas and educates the public in what species are most appropriate for
the area (see attached example).
• Incentivize landowners to convert current water-intensive landscapes [TBD] We are
considering creating a webpage with cross-links for rebates from ERWSD, etc.
BACKGROUND: The existing Landscaping Standards were developed in 2010 during the unified land use
code adoption process. The standards originated from common draft code language that was provided by
the Town’s then code consultant. The Landscaping Standards have yielded mixed results through the
development review process and are general in nature without communicating effectively what aesthetic the
Town desires– only including water-wise considerations. In 2017 the Landscaping Standards were updated
to cap permanently irrigated area (5,000 sq. ft.) for new development regardless of property size.
Additionally, the 2017 updates stipulated that separate irrigation plans be made part of the review process
to ensure proper design and accountability with new construction.
The landscaping section has fallen out of date in reflecting the community concerns of minimizing water
use. Recently, the Town of Avon and ERWSD have been coordinating on efforts to more effectively
manage water use and water rights, with our most recent meeting November 29th, 2022. These landscaping
code modifications offer new tools in managing water from a design perspective (more directly, landscaping
plans). We have learned they generally parallel the direction that ERWSD is headed as well, as well as
Traer Creek (staff met with the Village at Avon Design Review Board on November 28th, 2022). Please see
the attached memo from the ERWSD (“Attachment C”).
Staff will be able to assess water use will be through the adoption of a Landscape Design Water Budget
Calculator or a formula for calculating irrigation water use. The intent for the proposed formula (“Exhibit B
to Ordinance 23-01”) is to become Appendix 7-B of the Avon Municipal Code. Currently, the City of Aspen
uses a similar Water Budget Calculator that currently employs a 7.5 gallons per sf. per season allocation
limit, and landscape plans that exceed that allocation in their established Water Budget Calculator are
generally not approved. The scenarios included in the proposed appendix assume that the 7.5-gallon
allocation is also the threshold for approval as well. The examples clarify the intent of this calculator to
applicants.
In order to determine the Water Needed to Support Landscaping, all areas within any landscaping plans
(hydrozones) are assigned one of the following Hydrozone Water Use Categories: No Water, Very Low,
Low, Medium, High, Cool Season / Turf Grass, and Water Feature. Each Hydrozone Category represents
the estimated water allocation needed to support its flora (See Table 1:1 – Appendix 7B). Very Low, Low,
Medium, and High Hydrozone categories also contain the potential to be Drip Irrigated or Spray Irrigated
(Drip being less water-intensive than Spray). While hydrozones are currently found within the code, this
proposed update using a Water Budget Calculator in conjunction to Hydrozones will more effectively bring
awareness to water use and supports Staff’s intention in conserving water, by placing an actual limitation on
water use for all hydrozones on a property.
PZC REVIEW: The proposed landscaping application was examined by PZC on November 15th, December
6th, and finally, December 20th of 2022. The PZC was instrumental in evaluating the code and its practical
and technical attributes, through a “process” and “citizen” lens to ensure that this code will be easily
970-748-4023 jskinner@avon.org
Page 3 of 7
understood and accomplishes the sought-after goals as listed on page 1 of this report. Through the
process, the removal of the plant list as an appendix of the AMC, coupled with the shifted focus towards a
landscaping guide as a living document that visually shows the public how to be more water and wildfire
conscious, was accepted as the best way to convey to the public of a practical means to implement the
proposed code text amendment.
PROCESS: Code Text Amendments can only be initiated by property owners and the Town Council. Town
Council approved Staff’s request to engage with the PZC with this amendment. After this initiation, Staff
provided the necessary public notification before this hearing with the PZC. PZC then provided a positive
recommendation to Town Council. Town Council shall engage in two readings of an Ordinance capturing
the Code Text Amendments necessary before final action and implementation.
PUBLIC NOTIFICATION: The Application was publicly notified in the Vail Daily on November 4, 2022. No
comments from the general public have been received. At the November 15th, 2022 PZC hearing, the
application was continued to December 6th, 2022 (date certain), and to December 20th, 2022. Public
notification and posting requirements for second reading of the Ordinance will be adhered to.
REFERRALS: These amendments were posted to our website and referred to ERWSD as well as the
Eagle County Conservation District and Traer Creek. Staff has also met with the ERWSD and their
comments are attached. As we move through our own internal planning for converting certain areas of Town
property from sod to water conscious landscaping, we will continue to work with ERWSD to ensure we are
in alighment with each entity’s intentions.
DISCUSSION: It was common to see other communities in Colorado implement more restrictive and water-
conscious landscaping requirements in 2022. While certain jurisdictions like Castle Rock now significantly
limit turf areas in addition to water-conservation efforts, Staff feels it is not necessary to impose such
extreme restrictions based on the existing development in Avon. Additionally, we may be experiencing a
different threat than the severe lack of water that the Front Range may be experiencing. That being said,
our long-term sustainability will become increasingly more precarious without considering ways to be more
conservative now. This mindset is the reasoning behind incorporating a water budget and modifying
accompanying landscaping controls. The proposed amendment does not retroactively force residents to
alter their properties dramatically. Through this code amendment, we will be able to capture new
development and help encourage existing development to voluntarily retrofit their landscaping through
educational means in providing a recommended plant list customized for Avon, and in providing examples in
the proposed Landscaping Design Guide slated for spring of 2023.
Staff feels that these changes do not propose additional costs overall with actual landscaping material
considerations proposed. The Eagle River Water and Sanitation District also offers financial incentives for
improving irrigation systems and removing turf-grass to the public as well. As far as vegetation goes, no
matter if it is a low-water or high-water plant, these costs remain the same to consumers Water savings will
be the biggest outcome for new and existing developers, residents, and business owners, and collectively
STAFF ANALYSIS & REPORT
PZC PUBLIC HEARING RECOMMENDATION December 20
TOWN COUNCIL ORDINANCE &
PUBLIC HEARING First Reading January 24
TOWN COUNCIL INITIATION
TOWN COUNCIL ORDINANCE & PUBLIC HEARING
Second Reading TBD
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Page 4 of 7
for the community in general; however, there may be some additional costs to create new landscaping plans
as they will contain a higher-degree of detail- especially in designing new irrigation systems.
With a reduction in watering, wildfire mitigation efforts must increase. Although it is a small section of Title
7, language that bolsters wildfire mitigation- specifically in the Wildland Urban Interface (“WUI”) is also part
of this update. Based on the “Fire-free 5” campaign that the Town of Vail and other jurisdictions have
incorporated into their code, these new restrictions will help keep highly flammable vegetation from being
planted immediately adjacent to residences. Other complimentary wildfire mitigation efforts by Avon and
associated emergency service agencies will further reduce fuels surrounding Wildridge throughout 2023/24.
REVIEW CRITERIA: The Town Council must consider a set of review criteria when reviewing code
changes. The review criteria for Code Text Amendments are governed by AMC §7.16.040, Code Text
Amendments. Staff responses to each review criteria are provided below.
(1) The text amendment promotes the health, safety and general welfare of the Avon
community;
Staff Response: This update seeks to bring awareness to water use and consumption through the
landscaping section of the Code. It introduces water budgeting as a means to calculate more
precisely, the anticipated water use will be for a development. It also offers other design ideas for
“how” to landscape. For instance, use of boulders instead of live plant materials, and the removal of
minimum landscaping areas. It is obvious that water is a valuable and essential need for a
community, and the Town Code must reflect responsible water use, essential for the Town's
sustainability and the health, safety, and general welfare of the Avon Community. Additionally, it is
important to also consider additional implementing regulatory wildfire mitigation standards. Aside from
the threat of reduced water levels, wildfire is the largest threat for Avon. Adding new minimums for
distancing vegetation from structures will be required for new development and in reducing this threat,
thus increasing safety and the improving the general welfare of Avon.
(2) The text amendment promotes or implements the goals and policies of the Avon
Comprehensive Plan;
Staff Response: These amendments attempt to balance the "typical" development and design environment
with increased thoughtfulness toward water use through the potential of design elements related to the
elevations and native plants historically found in Avon. These code modifications should result in more water-
wise projects and landscapes accustomed to our environment. Environmental goals of the Plan encourage
citizens to “…Minimize and mitigate potential development impacts to wildlife and watersheds...” and
“Promote water conservation through public education, supply management, and demand
management techniques.” Through the revised standards, efforts to help sustain our watershed and to
conserve water will be achieved.
For some commercial projects, alleviating some of the more restrictive requirements will be a relief for
having to plant obligatory minimum quantities of live vegetation resulting in greenspaces that are not
beneficial to the overall development design. Staff hopes applicants may create more unique spaces
like those currently found along the pedestrian mall instead of more traditional landscaped areas;
public spaces and amenities are supported in the Comprehensive Plan.
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The Community Housing Plan seeks to achieve the Town's goals with "…both incentives and
regulations to create a policy environment that is favorable for local housing." Offering potential
community housing projects some design flexibility while maintaining the Development Code's
underlying goals is an intention supported by the Comprehensive Plan. Decreasing the need for water
use will also affect the overall cost of maintaining public spaces and reduce the monthly overhead on
affordable projects- especially in dry years.
Updating land use regulations with new development tools is also supported by the Avon
Comprehensive Plan Policy C.1.1, which recommends to: Regularly update and enhance the Avon
land use regulations and District Master Plans for innovative design approaches and positive
development outcomes. This code amendment could go much further in its design; however, this
amendment is an excellent start to being more conservative with water use and still achieve quality of
place through landscaping.
(3) The text amendment promotes or implements the purposes stated in this Development
Code; or
Staff Response: Section 7.04.030 Purposes of the Development Code lists several pertinent goals
and purposes for the Avon community that support Staff’s efforts to enhance the Avon Municipal
Code. These goals can be applied to new or modification of existing landscaping. The most relevant
goals that may be applied include the following:
(b) Implement the goals and policies of the Avon Comprehensive Plan and other applicable
planning documents of the Town;
(d) Avoid [or alleviate] undue traffic congestion and degradation of the level of service provided by
streets and roadways, promote effective and economical mass transportation and enhance
effective, attractive and economical pedestrian opportunities;
(e) Promote adequate light, air, landscaping and open space and avoid undue concentration or
sprawl of population;
(f) Provide a planned and orderly use of land, protection of the environment and preservation
of viability, all to conserve the value of the investments of the people of the Avon
community and encourage a high quality of life and the most appropriate use of land
throughout the municipality;
(g) Prevent the inefficient use of land; avoid increased demands on public services and
facilities which exceed capacity or degrade the level of service for existing residents;
provide for phased development of government services and facilities which maximizes
efficiency and optimizes costs to taxpayers and users; and promote sufficient, economical and
high-quality provision of all public services and public facilities, including but not limited to
water, sewage, schools, libraries, police, parks, recreation, open space and medical facilities;
(l) Promote architectural design which is compatible, functional, practical and
complimentary to Avon's sub-alpine environment;
(m) Achieve innovation and advancement in design of the built environment to improve
efficiency, reduce energy consumption, reduce emission of pollutants, reduce consumption
of non-renewable natural resources and attain sustainability;
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Page 6 of 7
(n) Achieve a diverse range of attainable housing which meets the housing needs created by jobs
in the Town, provides a range of housing types and price points to serve a complete range of
life stages and promotes a balanced, diverse and stable full time residential community
which is balanced with the visitor economy;
Staff Response: When trying to encourage new development and redevelopment, Avon needs the
appropriate tools to make projects the best for the community. Conserving water or being water-
conscious is the responsible course of action for Avon, in order to contribute to our sustainability
efforts and stewards of our community for this valuable resource.
(4) The text amendment is necessary or desirable to respond to changed conditions, new
planning concepts or other social or economic conditions.
Staff Response: The text amendments directly respond to the concern regarding water conservation
while being more precise in accounting for our long-term water needs. Avon is accountable for
responding to modern community needs with changing environmental conditions. Avon must also be
adaptive with considerations to climate change.
GENERAL REVIEW CRITERIA: Conformance with General Review Criteria in AMC §7.16.010(f)(1),
General Criteria, which provides criteria that are applicable to all development applications:
(1) Review Criteria. The reviewing authority shall be Director when the Director has the authority
to administratively approve a development application. The reviewing authority shall be the
PZC and/or Town Council for all development applications which are subject to public
hearing. The reviewing authority shall review development applications for compliance with
all relevant standards and criteria as set forth in the specific procedures for the particular
application in this Development Code, as well as the following general criteria which shall
apply to all development applications:
(i) The development application is complete;
(ii) The development application provides sufficient information to allow the reviewing
authority to determine that the development application complies with the relevant
review criteria;
(iii) The development application complies with the goals and policies of the Avon
Comprehensive Plan; and
(iv) The demand for public services or infrastructure exceeding current capacity is
mitigated by the development application.
Staff Response: This code text amendment application is complete. Staff believes sufficient
information exists to allow Council to review this application with the review criteria. Further, this
code text amendment application complies with the Avon Comprehensive Plan. This code text
amendment application will not impact demands for public services or infrastructure because it is
not a development application; instead, it simply offers provisions that support the existing
development code while enhancing Avon’s tools in helping improve and incentivize water
conservation and wildfire mitigation. If the changes are approved, Staff plans to create helpful
design documents to support the more restrictive code while inspiring constituents to create low-
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Page 7 of 7
water spaces or to convert traditional, high-water landscaping areas into water-conscious
hydrozones using more indigenous or native landscaping materials.
OPTIONS: The following represents options for next steps regarding Ordinance 23-01:
1. No action
2. Approve the first reading of Ordinance No. 23-01 as drafted
3. Approve the first reading of Ordinance No. 23-01 with modifications, and schedule second reading
for February 14th, 2023
4. Continue first reading to February 14th, 2023
TOWN MANAGER COMMENTS: I met with Siri Roman, Executive Director of the Eagle River Water and
Sanitation District, to discuss Avon’s water conservation efforts and coordination with the Upper Eagle River
Water Authority. From that meeting I believe the adoption of water use limits for individual properties and
water users can and should be presented by separate ordinance to Council. Additionally, Staff will need
more time to research the logistics, costs and potential support and incentives associated with any program
to convert existing landscaping on private property to landscape which meets the minimum requirements of
this ordinance. For these reasons I recommend Council proceed with consideration of Ordinance 23-01 as
presented by Staff.
RECOMMENDED MOTION: “I move to approve the first reading of Ordinance 23-01 Amending Titles 7 and
15 of the Avon Municipal Code concerning landscape regulations.”
Thank you, Jena
ATTACHMENT A: Ordinance 23-01
Exhibit A: Landscape Standards Strikethrough
Exhibit B: Appendix 7-B Water Efficient Landscape Design Budget Calculator Worksheet
ATTACHMENT B: Correspondence from ERWSD and ERWC
ATTACHMENT C: Landscape Design Guide Example
ATTACHMENT D: Water Efficient Rebate Guide ERWSD
ORDINANCE 23-01
ATTACHMENT A
Ord 23-01 Code Text Amendment: Landscaping Standards
Page 1 of 4
ORDINANCE 23-01
AMENDING TITLES 7 AND 15 OF THE AVON MUNICIPAL CODE
CONCERNING LANDSCAPING REGULATIONS
WHEREAS, the Town of Avon (“Town”) is a home rule municipal corporation and body politic
organized under the laws of the State of Colorado and possessing the maximum powers,
authority, and privileges to which it is entitled under Colorado law; and
WHEREAS, The Town Council of the Town of Avon (“Applicant” or “Council”) has
submitted a Code Text Amendment (“CTA”) application to modify applicable Landscaping
requirements and standards of Titles 7 and 15; and
WHEREAS, the Town of Avon Planning & Zoning Commission (“PZC”), after publishing and
posting notice as required by law, held a public hearing on November 15th, December 6th, and
finally, December 20th of 2022, prior to formulating a recommendation to the Town Council
considered all comments, testimony, evidence, and Town Staff reports, and then took action to
adopt Findings of Fact and made a recommendation to the Town Council to approve the
Application; and
WHEREAS, in accordance with AMC §7.12.020, Council and in addition to other authority
granted by the Town Charter, its ordinances, and State of Colorado law, has review and decision-
making authority to approve, approve with conditions or deny the Application; and
WHEREAS, after publishing and posting notice in accordance with the requirements of AMC
Section 7.16.020(d), Step 4: Notice, Council held a public hearing on January 10, 2023, and prior
to taking final action considering all comments, testimony, evidence, and Town Staff reports;
and then took action by approving this Ordinance; and
WHEREAS, pursuant to AMC §7.16.040, Code Text Amendments, the Town Council has
considered the applicable review criteria for a Code Text Amendment application; and
WHEREAS, the Application complies with AMC §7.16.010, General Criteria, and is consistent
with the Comprehensive Plan community goals by affecting Avon’s various Landscaping
Standards in reducing exterior water use, increasing wildfire mitigation, and in adding general
best practices for landscaping practices specific to Avon; and
WHEREAS, the text amendments also promote the health, safety, and general welfare of the
Avon community by focusing on exterior water conservation while also increasing efforts to
protect homes from the potential threat of wildfires; and
Ord 23-01 Code Text Amendment: Landscaping Standards
Page 2 of 4
WHEREAS, this amendment will work together in conjunction with a more fluid Landscaping
Design Guide that will have examples of plantings, a recommended plant list, pictures of
recommended planting styles, and other helpful information for the public. This document will
be updated administratively, incorporated for use in Avon under separate action by Town
Council; and
WHEREAS, a new Water Efficient Landscape Worksheet for calculating irrigated water use is
to be added as Appendix 7-B to Title 7; and
WHEREAS, the health, safety, and welfare of the citizens of the Avon community would be
enhanced and promoted by the adoption of this Ordinance; and
WHEREAS, approval of this Ordinance on First Reading is intended only to confirm the Town
Council desires to comply with the requirements of the Avon Home Rule Charter by setting a
Public Hearing to provide the public an opportunity to present testimony and evidence regarding
the Application, and, that approval of this Ordinance on First Reading does not constitute a
representation that the Town Council, or any member of the Town Council, supports, approves,
rejects, or denies this Ordinance prior to any final action prior to concluding the public hearing
on second reading.
NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO:
Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein
by reference and adopted as findings and determinations of the Town Council.
Section 2. Code Text Amendments. AMC §7.28.050, AMC §7.28.060, AMC §7.28.070,
AMC §7.28.080, AMC §7.28.100, AMC §15.08.070, and AMC §15.10.080, are hereby
amended as depicted in “Exhibit A – Code Text Amendments” with strike-out depicting
language to be deleted and underline depicting language to be added.
Section 3. Addition of Title 7 Appendix. The Water Efficient Landscaping Worksheet is
hereby incorporated into the Avon Municipal Code as Appendix 7-B.
Section 4. Severability. If any provision of this Ordinance, or the application of such
provision to any person or circumstance, is for any reason held to be invalid, such invalidity
shall not affect other provisions or applications of this Ordinance which can be given effect
without the invalid provision or application, and to this end the provisions of this Ordinance are
declared to be severable. The Town Council hereby declares that it has passed this Ordinance
and each provision thereof, even though any one of the provisions might be declared
unconstitutional or invalid. As used in this Section, the term “provision” means and includes
any part, division, subdivision, section, subsection, sentence, clause or phrase; the term
“application” means and includes an application of an ordinance or any part thereof, whether
considered or construed alone or together with another ordinance or ordinances, or part thereof,
of the Town.
Ord 23-01 Code Text Amendment: Landscaping Standards
Page 3 of 4
Section 5. Effective Date. This Ordinance shall take effect thirty (30) days after final
adoption in accordance with Section 6.4 of the Avon Home Rule Charter.
Section 6. Safety Clause. The Town Council hereby finds, determines and declares this
Ordinance is promulgated under the general police power of the Town of Avon, that it is
promulgated for the health, safety and welfare of the public and this Ordinance is necessary for
the preservation of health and safety and for the protection of public convenience and welfare.
The Town Council further determines that the Ordinance bears a rational relation to the proper
legislative object sought to be obtained.
Section 7. No Existing Violation Affected. Nothing in this Ordinance shall be construed
to release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right
or affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability
incurred, or any cause or causes of action acquired or existing which may have been incurred or
obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any
such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall
be treated and held as remaining in force for the purpose of sustaining any and all proper
actions, suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or
right, and for the purpose of sustaining any judgment, decree or order which can or may be
rendered, entered, or made in such actions, suits or proceedings, or prosecutions imposing,
inflicting, or declaring such penalty or liability or enforcing such right, and shall be treated and
held as remaining in force for the purpose of sustaining any and all proceedings, actions,
hearings, and appeals pending before any court or administrative tribunal.
Section 8. Correction of Errors. Town Staff is authorized to insert proper dates, references
to recording information and make similar changes, and to correct any typographical,
grammatical, cross-reference, or other errors which may be discovered in any documents
associated with this Ordinance and documents approved by this Ordinance provided that such
corrections do not change the substantive terms and provisions of such documents.
Section 9. Publication. The Town Clerk is ordered to publish this Ordinance in accordance
with Chapter 1.16 of the Avon Municipal Code.
INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC
HEARING by the Avon Town Council on HEARING by the Avon Town Council on
[ ], 2022 and setting such public hearing for [ ], 2022at the
Council Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way,
Avon, Colorado.
BY: ATTEST:
Amy Phillips, Mayor Miguel Jauregui Casanueva, Town Clerk
Ord 23-01 Code Text Amendment: Landscaping Standards
Page 4 of 4
ADOPTED ON SECOND AND FINAL READING by the Avon Town Council on
[ ], 2023.
BY: ATTEST:
Amy Phillips, Mayor Miguel Jauregui Casanueva, Town Clerk
APPROVED AS TO FORM:
Karl Hanlon, Town Attorney
PROPOSED CODE TEXT AMENDMENTS
EXHIBIT A
CTA22004 Exhibit A Page 1
7.28.050 - Landscaping.
(a) Purpose. The purpose of the landscaping standards is to ensure that landscaping in the Town:
(1) Integrates building sites with natural topography and existing vegetation;
(2) Minimizes disturbed areas;
(3) Conserves limited water resources by prescribing acceptable water irrigation design budgets;
(4) Reduces water use and off-site impacts which can affect the Eagle River;
(5) Reduces the amount of reflected glare and heat absorbed in and around developments;
(6) Breaks up large expanses of parking lots; and
(7) Preserves residential neighborhoods by lessening the impacts of potentially incompatible
uses.
(b) Applicability. This landscaping Section shall apply to all new development and redevelopment
as provided in Subsection 7.28.010(b). Applicability. Applicability of the provisions of this Section
shall be as indicated in Table 7.28-6 below.
(1) Landscape plans for multi-family and commercial properties shall be stamped by a licensed
landscape architect. Inspection and compliance with approved landscape plan must be
obtained prior to issuance of a certificate of occupancy.
(2) Modifications, expansions, or the addition of new irrigated area(s) being added to a property
with an existing irrigation system, may require a combined assessment of the total irrigated
area and water use as part of the development permit review.
(c) Required Landscaped Area. Maximum irrigated area for each zoning district shall be as indicated
in Table 7.28-6, below.
______________________________________
Table 7.28-6
Minimum Landscaped Area and Maximum Irrigated Area by Zoning District
Zoning Districts Minimum Landscaped Area
(% of Gross Lot Size)
Maximum Irrigated Area (% of
Landscaped area)
NC, MC, TC, IC 20 20% of area up to 5,000 square feet
RSF, RL, RM, RH 25 20% of area up to 5,000 square feet
P, PF, OLD 0 n/a
CTA22004 Exhibit A Page 2
(c) Landscape Design Irrigation Budget.
(1) All irrigated landscaped areas must be included in the calculation (Appendix 7B). The total
irrigation water cannot exceed a maximum applied landscape design irrigation budget of 7.5
gallons/season/square foot of irrigated landscape area (12 inches/season). At the discretion of
the Director of Community Development, an increase in the landscape design irrigation budget
to 8 gallons/season /square foot (12.8 inches season) may be permitted if implementing one or
more of the following landscaping design elements to incentivize health landscapes:
(i) Non irrigated protected native vegetation.
(ii) Ecological restoration areas.
(iii) Non-irrigated permeable areas.
(iv) Stormwater conveyance infrastructure.
(d) Plant Material and Water Need
(1) Aside from the use of invasive and/or noxious plant species, any plant can be utilized in a
landscape plan. The Landscape Design Irrigation Budget (Appendix 7-B) requires each plant to
be classified as low water, medium water, or high-water use. These categories are necessary
for calculating the plant water need. An estimate of the plant water needs in gallons per square
foot per season, must be provided for any proposed vegetation in the proposed landscaping
design.
The Town of Avon does not recommend use of fruit-bearing vegetation that may increase
human-wildlife conflicts. Any damage resulting from wildlife foraging on fruit-bearing
landscaping material is the responsibility of the property owner.
(2) Each hydrozone shall plant materials with similar water use.
(3) Plants shall be selected and planted appropriately based upon their adaptability to the climatic,
soils, ignition potential, elevation, and topographical conditions of the project site. To encourage
efficient use of water, the following are highly recommended:
(i) Protection and preservation of native species and natural vegetation to the greatest extent
practicable.
(ii) Selection of plants based on water need, disease, wildfire potential, and pest resistance.
(iii) Recognition of horticultural attributes of plants (i.e., mature plant size, invasive surface roots)
to minimize damage to property or infrastructure.
(iv) Consider the solar orientation and type of plant with plant placement to maximize summer
shade and winter solar gain.
(4) Protected native vegetation areas without irrigation are incentivized through the landscape
CTA22004 Exhibit A Page 3
design irrigation budget calculation.
(5) Invasive and/or noxious plant species are prohibited.
(6) Turf is not allowed on slopes greater than 4:1. Use of best practices for erosion control will be
implemented on steep slopes.
(7) Irrigation work performed within the drip line of existing trees requires hand grubbing no deeper
than 6 inches (6”) and must be as far from tree trunk as practically possible. Do not cut roots
larger than four inches (4”) in diameter (dig under or around).
(8) Stormwater management practices minimizes runoff and increases infiltration which recharges
groundwater and improves water quality. The implementation of stormwater best management
practices like use of bioswales in landscape and site plans is encouraged.
(9) Green stormwater infrastructure is incentivized through the landscape design irrigation budget
calculation. The following treatments associated with the landscape and described in the
drainage report will have the following hydro zone values:
(i) Non-irrigated permeable surfaces without plants are incentivized through the landscape
design irrigation budget calculation.
(ii) For purposes of the calculation, stormwater conveyance infrastructure such as vegetated
bioswales shall apply a plant factor value representing the plantings with an efficiency value
based on the irrigation method. These areas are incentivized through the landscape design
irrigation budget calculation.
(10) Project applicants shall refer to the Town of Avon Engineering Department for information on
any applicable stormwater ordinances and stormwater management plans.
(d) (e) Landscape Buffer. The following regulations apply to properties where a nonresidential district or
use abuts a residential district or use:
(1) A minimum fifteen-foot-wide buffer space shall be provided.
(2) The buffer shall be designed with adequate landscaping or screening to properly separate the
differing uses.
(3) New trees and shrubs shall be evenly spaced at planting.
(4) A solid masonry W walls, boulders, fencing, or a combination of design elements that support
the intention of creating a buffer, minimum six (6) feet in height, may be substituted for
required shrubs.
(5) Where a natural buffer exists, as determined by the Director, it shall remain undisturbed.
(6) If used in addition to a landscape screen, fences shall have additional evergreen shrubs
planted on the residential side of the fence.
CTA22004 Exhibit A Page 4
(7) Mechanical equipment, permanent detention and temporary erosion and sedimentation
control basins are prohibited in the buffer area.
(8) Utility easements should avoid being placed in the long dimension of a buffer yard.
(9) Wherever practical, pedestrian access shall be placed through the buffer yard.
(f) Wildland Urban Interface. All landscaping improvements installed after the effective date of these
regulations must comply with any WUI policies, plans, or codes, as adopted and amended by the
Avon Town Council.
(1) Avoid fire-prone plant materials and highly flammable mulches and design landscaping per its
wildfire hazard potential. Landscaping design plans for projects in fire-prone areas shall
address fire safety and prevention. Further, all landscape plantings for properties in a
potentially moderate or high wildfire hazard zone must be predominantly Firewise or placed per
best wildfire practices for planting within 30 feet of a residence.
(i) 0-5 feet from a residence. Highly flammable vegetation such as trees or shrubs shall not
be planted within the first five feet of any structure. Landscaping in this zone may include
hardscaping such as on-grade patios, walkways, driveways, or similar; non-combustible
mulch such as pea gravel, cobble and stone; or perennial flower beds or low ground cover.
(ii) Trees planted immediately adjacent to the five-foot zone that encroach within five feet of a
residence should be limbed up to a height of six feet or one-third the total height whichever
is less and should be trimmed or pruned to leave at least a two-foot gap between the
nearest branch and the building.
(2) Wildfire mitigation is permitted within areas classified or restricted as non-developable.
Proposed mitigation in these areas must be approved by the Town of Avon.
(g) Road Right-of-Way. Landscaping outside of necessary revegetation materials used for erosion
control or that landscaping as installed and maintained by the Town of Avon shall not be permitted
in any right-of-way.
(1) Landscaping placed adjacent to road-right-of-way may not encroach into actual road-right-of-
way. Encroaching landscaping may be removed by Town of Avon.
(2) Approved address markers may be placed in road-right-of-way with permission.
(e) (h) Landscaping Units. Required landscaping is calculated in landscaping units. Landscaping shall
be provided at a minimum of one (1) landscape unit per fifty (50) square feet of landscaped
area, whether irrigated or not, with no more than fifty percent (50%) of any one variety. At least
twenty-five percent (25%) of all required landscape units shall be provided as trees, or, two (2) low-
water, shrubs in lieu of one (1) tree. The following table indicates the landscape units awarded
for various preserved or planted landscape materials including stormwater management Best
Management Practices (BMPs):
CTA22004 Exhibit A Page 5
(i) Landscaping Requirements. All hydrozones shall contain a combination of vegetation or vegetation
and non-vegetative alternatives (e.g., boulders) to create creative installations with varying heights.
______________________________________
Table 7.28-7 Landscape Units Awarded Materials - Size and Area Requirements
Landscape Material Landscape Units Awarded
Newly Installed Existing Retained
Evergreen Tree minimum 1.5” Caliper
Evergreen tree, > 10' high 8 14
Evergreen tree, > 8—10' high 8 11
Evergreen tree, 6—8' high 6 9
Evergreen Tree, < 6' high 1 2
Deciduous Tree minimum 1.5” Caliper
Deciduous tree, > 8" caliper 10 14
Deciduous tree, > 4—8" caliper 8 11
Deciduous tree, > 2.5—4" caliper 7 9
Deciduous tree, 1.5—2.5" caliper or multi-stem 4 4
Deciduous tree < 1.5" caliper 1 2
Shrubs, minimum 5-gallon 1 1.2
Shrubs, 3-gallon 0.8 0.9
Perennials / ground cover, minimum 2.5 Qt or 1-gallon 1 per 400 sq. ft.
Annual flower bed – No minimum plant size (Calculated by area) 1 per 400 sq. ft.
Xeriscape Low-water or ‘Mountainscape’ ground cover – No minimum
plant size (Calculated by area using mature width of plants) 2 per 200 sq. ft.
Flower basket support 0.2 per basket
Earthen berm, minimum 18" high 0.05 per linear foot
Hardscape Material Units Awarded
Split rail fence 0.20 per linear foot (0 in
Wildridge)
Screening (opaque) fence 0.40 per linear foot (0 in
Wildridge)
Shredded bark or 2"- rock mulch such as river rock 1 per 500 sq. ft.
CTA22004 Exhibit A Page 6
Ornamental pavers – not to exceed 50% (Calculated by area) 1 per 250 sq. ft.
Permeable Pavement – not to exceed 50% (Calculated by area)
Landscape boulders, 3' or greater in height 2 per boulder
Rockery – No minimum plant size (Calculated by area)
Crevice Garden – No minimum plant size (Calculated by area)
Seating – No minimum (Calculated by area) 0.40 per linear foot
Landscape lighting, sculpture, art, and/or sheltering structure/landmark,
rain garden, bioswale,, use of recycled and/or repurposed materials –
No minimum plant size (Calculated by area)
As determined by Director
Retained Existing Landscape Unit Bonuses Bonus Landscaping Units Award
Low-water native vegetation as defined by CO Native Plant Society
(CoNPS) – No minimum plant size (Calculated by area)
CoNPS Certified Native Garden “Bronze” – No minimum plant size
(Calculated by area)
CoNPS Certified Native Garden “Silver” – No minimum plant size
(Calculated by area)
CoNPS Certified Native Garden “Gold” – No minimum plant size
(Calculated by area)
80% or more of total landscaped area on temporary irrigation 50%
(j) Plant selection shall emphasize low-water native mountain region vegetation (‘Mountainscape’)
and shall limit the use of high-water use plant species. All required landscapes, except for dry
landscapes, shall include a designed irrigation system.
(k) Non-Native Turf Grass. Irrigated turf may be used for essential uses including parks, sports fields,
playgrounds, and in reasonable portions of residential yards. Use of Kentucky Bluegrass is
prohibited in nonessential areas. Nonessential irrigated turf is to be replaced with water-wise
landscaping as much as practicably possible without impacting quality of life or landscape
functionality.
Examples of nonessential turf areas include but are not limited to: medians; areas adjacent to open
spaces or transportation corridors; areas sloped with more than a twenty-five percent grade; storm
water drainage and detention basins; commercial, institutional, or industrial properties; areas that
are neither designed nor used for passive or active uses.
(l) Rockeries.
(1) Purpose. The general intent of the planted rockery standards is to reduce the necessity for
excessive grading and encourage stepping of driveways and buildings with a natural
landscape feature mimicking a talus slope (1:1 slope consisting of naturally occurring fallen
rock with vegetation) common in alpine environments.
(2) Standards for Planted Rockeries.
CTA22004 Exhibit A Page 7
(i) Rockeries may be utilized wherever finished grades cannot meet the recommended
standards of this Development Code due to naturally occurring topography and other site
development constraints.
(ii) Rockeries shall be constructed with soil infill between stones for tree, shrub, perennial, or
grass plantings.
(iii) A rockery shall not exceed seven (7) feet in height unless approved by the PZC.
(iv) The design of rockeries shall be constructed of materials compatible with the site local
geology.
(v) Rockeries over four (4) feet in height shall be structurally designed and certified by a
Colorado licensed professional engineer or architect.
(f) m) Parking Lot Landscaping. The following landscaping requirements shall be met for all off-street
surface parking lots.
(1) Parking Lot Perimeter Landscaping:
(i) Perimeter parking lot landscaping a minimum width of six (6) feet shall be required for all
parking lots having more than ten (10) spaces.
(ii) A minimum of eighty percent (80%) of the length of the planting strip shall be used to
screen the parking area from the street. The screen shall be a minimum of thirty (30)
inches in height and may consist of a berm, wall, plant material, dryscape materials, or
combination thereof.
(iii) Where lots are being developed in a mixed-use district, the parking lot perimeter
landscaping requirement may be reduced along an interior lot line, at the discretion of the
Director, provided that interior parking lot landscaping applies to both parking lots.
(2) Internal Landscaping:
(i) Landscape strips shall be installed between the parking rows of every other double row of
parking when parking rows exceed fifty (50) parking spaces.
(ii) Landscape islands shall be installed for every ten (10) parking spaces contained in a
parking row, either within the parking row or at the end of the parking row.
(3) Curbs. Landscaped areas within parking lots or the along perimeter of the property must be
protected from vehicular traffic through the use of continuous concrete curbs. At least one
(1) break per thirty (30) lineal feet of curb is required to allow for runoff inflows into the
landscaped areas.
(4) Internal Landscaping Island Design. The intent of internal landscape islands are to separate
pedestrians from vehicles. Internal landscape islands shall:
CTA22004 Exhibit A Page 8
(i) Be a minimum of six (6) feet in width.
(ii) Be at least two hundred (200) square feet.
(iii) Be sunken below the level of the parking lot surface to allow for runoff capture within
bioswales or similar.
(iv) Incorporate low-water deciduous shrubs, deciduous trees, perennials, and or ornamental
grasses in each island.
(v) Contain a minimum of fifty percent (50%) living landscaping material, with a maximum of
fifty percent (50%) nonliving landscaping material. Approved Ssidewalks or pathways may
be are not counted toward the nonliving landscape material percentage.
(5) Internal Landscaping Strip Design. The intent of internal landscape strips are to separate
pedestrians from vehicles. Internal landscape strips shall:
(i) Be a minimum of ten (10) feet in width and shall extend the length of the parking row.
(ii) Include a four-foot-wide sidewalk and a six-foot-wide planting strip area for installing
landscaping.
(iii) Meet planting requirements for interior landscape islands, as outlined above.
(6) Sight Distance Triangle. A sight distance triangle within the off-street parking area must be
established at street intersections by maintaining a maximum height for shrubs and ground
cover of thirty (30) inches as measured from the driveway surface. No obstructions are
permitted in the sight distance triangle, including tree branches that must be trimmed within
eight (8) feet of the ground. All applicable sight distance requirements must be met for
parking lot internal circulation and access points to the public right-of-way.
(f) (n) Landscaping Standards. All landscaping elements, including but not limited to planters, retaining
walls and berms, must be specifically approved and shall conform to the following standards:
(1) Preservation of Existing Vegetation. Landscaping plans should be designed to preserve and
protect existing native vegetation and mature trees, unless wildfire mitigation is necessary.
Landscape credit shall be awarded for preserved vegetation as indicated in Table 7.28-7,
Landscape Units Awarded, above, where the Director accepts the existing vegetation as
being in good health and meets the intent of the landscaping requirements of this Chapter.
(i) No trees or vegetation shall be removed except as specifically allowed in this Section.
(ii) No trees or vegetation except for noxious, non-native vegetation or vegetation found
by the Director to be imminently threatening property, at risk of disease due to
overcrowding, posing high fire danger, or potentially encroaching into easements shall be
removed.
(iii) All native landscaping shall be kept in its native state, to the greatest extent practicable.
CTA22004 Exhibit A Page 9
(iv) Significant trees and vegetation that are removed from a site shall be replaced as set forth
in this Section.
a. Significant Trees. Significant trees, as defined by this Section, shall be preserved to
the maximum extent feasible.
(1) A significant tree means a tree of at least eighteen (18) inches in diameter for a
deciduous tree and twelve (12) inches for evergreens, measured at a height of
fifty-four (54) inches above the ground.
(2) When a significant tree is removed, it shall be replaced on the lot or offsite on an
approved location with a minimum of two trees a minimum height of eight (8) feet
or a minimum caliper of two and one-half (2.5) inches. Alternative landscaping in
the way of art installations or similar non-irrigated materials may be considered in
lieu of vegetation.
(3) Replacement trees shall be maintained through an establishment period of at least
three (3) years, except that single-family and duplex dwellings shall have an
applicable establishment period of one (1) year.
(4) It is the responsibility of the property owner to preserve and maintain any
established significant tree. Maintenance shall include wildfire mitigation.
(5) Alternative tree removal guidelines are at the discretion of the Director through
an Alternative Equivalent Compliance application.
(2) Protective Fencing During Construction. All vegetation, significant trees and trees intended for
use as credit towards the landscaping and tree protection standards of this Development
Code shall be fenced in accordance with this subsection before grading or other land-
disturbing activity begins. The Director shall consider existing site conditions in determining
the exact location of any tree protection fencing.
(i) Type of Fencing. The developer shall erect a plastic mesh fence, straw bale or equivalent
method of fencing at the perimeter of the designated building envelope and a minimum
of four (4) feet in height at the drip line around each tree or group of trees within the
building envelope to prevent the placement of debris or fill on vegetation to be
preserved or within the drip line of any tree.
(ii) Inspection. All tree and vegetation protection measures shall be inspected and approved
by the Director prior to start of any land disturbing activities. Failure to have protection
measures inspected prior to the commencement of construction is a violation of this
Development Code.
(3) Allowed Plant Materials. Proposed materials must be specified on development plans. A list of
permissible plant species that are compatible with various climate zones specifically found in
the Town and that promote water conservation shall be adopted by the Planning and Zoning
Commission and may be amended from time to time. The use of native plants as defined by
CTA22004 Exhibit A Page 10
the CO Native Plant Society is recommended. Materials not on the list may be approved if the
Director determines that they are equally or more suitable for local soil conditions, climate and
water conservation goals and would provide the same or better level of visual benefits, and
have desired growth habits. No noxious weeds, as defined by Chapter 8.36, are permitted for
use in the Town.
(4) Noxious Vegetation and Diseased Trees. The identification and removal of noxious, non-
native, or diseased vegetation is required and shall be in compliance with Chapter 8.36.
(5) Dead Landscaping. Replacement may be permitted within a reasonable proximity to the
original location. It may not be possible to remove the dead vegetation in its entirety due to
erosion or similar concerns. Dead vegetation may be replaced with non-vegetative materials
(e.g., a boulder, art/sculpture, etc.), upon approval of the Director.
(6) Landscape Plan Required. All -landscape plans must note and delineate:
(i) All planting areas
(ii) Hydrozones with similar microclimate, soil conditions, slope, and plant materials with
similar water demand. Individual hydrozones that mix high and low-water use plants shall
not be permitted. Hydrozone areas shall be designated by water use intensity and
identified by number, letter, or other designation on the landscape design plan and
irrigation design plan.
(iii) Type of mulch and application depth.
(iv) Identify soil amendments, type, and quantity.
(v) Quantify areas of both pervious and impervious hardscapes.
(vi) Location and installation details of applicable stormwater features including infiltration
beds, swales, and basins that allow water to collect and soak into the ground.
(vii) Detail any applicable rain harvesting, or catchment technologies as permitted by the State
of Colorado.
(7) Irrigation Plan Required.
i. Irrigation Plans shall demonstrate the following:
(A) Backflow prevention devices that protect the potable water supply from contamination
by the irrigation system and comply with local plumbing codes.
(B) Manual shut-off valves (such as a gate valve, ball valve, or butterfly valve), near the
point of connection of the water supply.
(C) Master shut-off valves and flow meters integrated with the automatic irrigation
controller on all projects except irrigation systems that make use of technologies that
CTA22004 Exhibit A Page 11
allow for the control of sprinklers that are individually pressurized.
(D) Dedicated landscape water meters or sub meters for all non-residential irrigated
landscapes five thousand (5,000) sq. ft. or more.
(E) For all nonresidential properties, smart irrigation controllers labeled by U.S.
Environmental Protection Agency's WaterSense Program or with published reports
from Smart Water Application Technologies are required. If a flow meter is used,
then the controller shall be able to use inputs from the flow meter/sensor to control
irrigation if flows are abnormal.
(F) Sensors (rain, freeze, wind, soil moisture etc.), either integral or auxiliary, that suspend
or alter irrigation operation during unfavorable weather conditions or when sufficient
soil moisture is present.
(G) The following table shall be provided on all irrigation plans:
Landscape Area Provided % of Lot/ Square Footage
Total irrigated area % of landscaped area/ square footage
Spray area % of irrigated area/ square footage
Drip area % of irrigated area/ square footage (measured as three (3) square feet
per sprinkler head, unless otherwise shown)
ii. The irrigation system design shall:
(A) Prevent runoff, low head drainage, overspray, or other similar conditions where
irrigation water flows onto non-targeted areas, such as adjacent property, non-
irrigated areas, hardscapes, roadways, or structures. Restrictions regarding
overspray and runoff may be modified if the landscape area is adjacent to permeable
surfacing and no runoff occurs or if the adjacent non- permeable surfaces are
designed and constructed to drain entirely to landscaping.
(B) Conform to the hydrozones of the landscape design plan.
(C) Have matched precipitation rates within a hydrozone, unless otherwise directed by the
manufacturer's recommendations.
(D) Meet the required operating pressure of the emission devices using valve pressure
regulators, sprinkler head pressure regulators, inline pressure regulators, booster
pumps, or other devices. The pressure and flow measurements identified at the
design stage will be verified prior to the installation of the system.
(E) Meet the requirements set in the American National Standards Institute (ANSI)
standard, ASABE/ICC 802-2014 "Landscape Irrigation Sprinkler and Emitter Standard
authored by the American Society of Agricultural and Biological Engineers and the
International Code Council and verified by an independent third-party.
CTA22004 Exhibit A Page 12
(F) Achieve the highest possible sprinkler spacing distribution uniformity using the
manufacturer's recommendations. All sprinkler head installed in the turfgrass areas
shall have a distribution uniformity of 0.65 or higher using the protocol defined in
ASABE/ICC 802-2014 standard.
(G) Minimum pop-up height for sprinklers in turf-grass areas is 6”.
iii. All irrigation shall be designed and operated according to the watering schedule as
imposed by the Eagle River Water and Sanitation District (ERWSD).
iv. Above ground temporary sprinkler irrigation may be used to establish vegetation on
otherwise non-irrigated portions of the landscaped areas; however, such temporary
systems must be removed upon sufficient vegetation establishment as determined by the
Director, which shall not exceed one (1) year for ground cover, two (2) years for shrubs
or three (3) years for trees.
v. Irrigation Management.
(A) Irrigation management includes planning water use, monitoring water use, and
verifying that the equipment is maintained and properly adjusted for optimal
performance.
(B) Add landscape materials adjustments to the system should be in harmony with the
original intent of the irrigation design.
(C) Scheduling of irrigation events should match the needs of the plants to maintain
health, appearance, and meet the function of a landscape.
vi. Irrigation Audit
(A) All multi-family and commercial projects must undergo an irrigation audit prior to
Certificate of Occupancy. For single-family projects, the Town may require an irrigation
audit for the proposed landscaping depending on the size and or nature of the
proposed irrigation system or water demand for landscaping.
(B) All landscape irrigation audits shall be conducted by a third-party certified landscape
irrigation auditor. Irrigation audits shall not be conducted by the person or company
who installed the irrigation system.
(C) The irrigation audit report shall include, but is not limited to:
a. System test with distribution uniformity for all turf areas and at least 10% of
remaining zones for a well-represented collection of zones;
b. Reporting overspray or runoff that causes overland flow;
c. Examination of an irrigation schedule, or preparation of one if necessary, including
irrigation controller’s configuration with application rate, soil types, plant factors,
CTA22004 Exhibit A Page 13
slope, exposure, and any other factors necessary for accurate programming; and
d. System tune-up recommendation. Applicant will work with auditor to reconcile
recommendations & off the punch list to meet the standards.
vii. Soil Amendment.
(A) Topsoil of irrigated grasses (including turf), shrubs, perennials, and annuals shall
consist of material best suited for the subject property. Depth of topsoil shall reflect the
surrounding environmental conditions including annual rainfall and elevation.
(B) Amended tree soil should have a minimum planting hole diameter of two (2) times as
large as the root ball diameter. Both topsoil and subsoil layers shall consist of material
best suited for the subject property. The percent of organic matter for the topsoil and
subsoil shall be measured by weight in accordance with best planting practices. Depth
of topsoil shall reflect the surrounding environmental conditions including annual
rainfall and elevation.
(C) The soil shall have no herbicides, heavy metals, biological toxins or hydrocarbons that
impact plant growth or exceed the Environmental Protection Agency’s standards for
soil containment.
(D) All applicable soil criteria and standards shall be noted on the landscape design plan.
(1) Mulch Criteria.
a. Organic mulch material, depth, and coverage, shall be applied as appropriate
to each species and mulch type. It shall be applied to the soil surface and not
against the plant stem or high against the base of the trunk to minimize
disease.
b. Organic mulch material includes bark and wood chips. Mulch consisting of
construction debris such as pallets is prohibited.
c. Inorganic mulch includes rock, gravel, or pebbles. Mulch rock shall have a
minimum depth of two inches (2”). Inorganic mulch is recommended where
practicable as it does not hold or absorb water.
(8) Revegetation Required.
(i) All disturbed areas must be adequately reseeded and restored on all projects.
(ii) In all disturbed areas, soil must be prepared with tilling and the addition of decomposed
organic matter such as, but not limited to, compost, composted horse manure or
composted chopped straw or hay. Straw tackifier or matting on steep slopes is required to
prevent soil erosion. The addition of decomposed organic matter is also required prior
to turf installation.
CTA22004 Exhibit A Page 14
(9) Guarantee of Installation. Required landscape improvements shall be installed prior to
issuance of a certificate of occupancy for all structures.
(10) Maintenance. All landscape improvements shall be maintained and replaced by the property
owner.
(11) Dry Landscape Substitutions
(i) The following table identifies materials that may be used for landscaping purposes:
______________________________________
Table 7.28-8
Material Minimum Size or Example Value Maximum Use
Boulders 24” x 30” Six (6) shrubs per
boulder Twenty-five (25) percent
Dry creek bed or other
significant landscape
feature.
One (1) shrub per twelve
(12) square feet Fifty (50) percent
Shade structure or
other structure. Small bridge, pavilion, etc. One (1) shrub per twelve
(12) square feet
Fine art/sculpture Small garden ornaments
are not included.
One (1) shrub per twelve
(12) square feet Twenty-five (25) percent
Low-water Shrubs:
density to attain fifty
(50) percent bed
coverage after three (3)
years
Two (2) gallon container
size No limitation
Other installations Play equipment,
monuments, etc.
As determined by
Director
As determined by
Director
(o) Hydrant Clearance and Landscaping. In addition to the provisions of 13.04.100, no landscaping is
permitted 20 feet above a hydrant.
7.28.060 - Screening.
(a) Purpose. Certain site features are required to be screened from public view or adjacent properties,
as indicated in this Section. The purpose of buffers and screening is to mitigate the view, lighting,
noise, heat, and odor impacts of vehicles, pavement or other more intense or high intensity uses.
All fences, walls and plant materials used to meet the screening requirements of this Section shall
meet the related standards of this Chapter.
(b) Screening Required. The following shall be screened on all properties:
(1) All outdoor refuse facilities and recycling receptacles.
CTA22004 Exhibit A Page 15
(2) All antennas shall be located so that they are screened from view from any public right-of-way
or neighboring property. Screening may be accomplished by or through the use of
landscaping materials, existing structures, sub-grade placements or other means that both
screen the antennas and appear natural to the site.
(3) Satellite dishes shall be screened from neighboring properties. Screening must be
accomplished through the placement of the satellite dish on the building. A separately built
fence may not be used. If this standard cannot be met in a manner that achieves an operable
satellite dish on the property, then the Town will work with the property owner to select the
least visually intrusive placement where the satellite dish is operable.
(4) Temporary installations of oil, gasoline or liquid petroleum gas tanks, if approved, shall be fully
screened from view from all public rights-of-way and all neighboring properties.
(c) Mechanical Equipment. The standards of this Section shall apply to all of the following:
(1) Electrical and gas-powered mechanical equipment;
(2) Ductwork and major plumbing lines used to heat, cool or ventilate; and
(3) Power systems for the building or site upon which the equipment is located.
(4) Roof and/or wall-mounted antennas and vent openings shall not be considered mechanical
equipment for purposes of these screening standards. The standards of this Section are not
intended to apply to solar arrays, solar energy collection systems or small wind energy
systems, if such systems are otherwise in compliance with applicable building codes and
development standards requirements.
(d) Screening Standards
(1) Roof-Mounted Mechanical Equipment. Roof-mounted mechanical equipment shall be screened
by a parapet wall or similar feature that is an integral part of the building's architectural design.
The parapet wall or similar feature shall be of a height equal to or greater than the height
of the mechanical equipment being screened. Roof-mounted mechanical equipment, except
solar energy collection systems, is prohibited on single-family residential dwellings.
(2) Wall-Mounted Mechanical Equipment. Wall-mounted mechanical equipment, except air
conditioning equipment (e.g., window AC units), that protrudes more than six (6) inches from
the outer building wall shall be screened from view by structural features that are
compatible with the architecture of the subject building. Wall-mounted mechanical
equipment that protrudes six (6) inches or less from the outer building wall shall be
designed to blend with the color and architectural design of the subject building.
(3) Ground-Mounted Mechanical Equipment. Ground-mounted mechanical equipment shall be
screened from view by landscaping, a fence or a decorative wall that is integrated into the
architecture of the structure. The fence or wall shall be of a height equal to or greater than the
height of the mechanical equipment being screened. Integrating plantings into the
architectural theme of buildings and their outdoor spaces to lessen differences in architecture,
CTA22004 Exhibit A Page 16
to mitigate building scale, or to integrate the mechanical equipment into the overall look of the
site is highly encouraged.
(4) Alternate Screening. Mechanical equipment that is not screened in full compliance with the
screening standards of this Section shall be reviewed in accordance with Section 7.16.080,
Development plan. Alternate screening methods may include, but shall not be limited to,
increased setbacks, increased landscaping, grouping the equipment on specific portions of a
site, architectural features and painting.
(e) Loading and Service Areas.
(1) All service areas shall be placed at the rear, on the side of or inside buildings.
(2) No service area shall be visible from a public right-of-way or from adjacent residential areas.
(3) Service areas and access drives shall be located so they do not interfere with the normal
activities of building occupants or visitors on driveways, walkways, in parking areas or at
entries.
(4) Screening shall be a minimum height of eight (8) feet to screen truck berths, loading docks,
areas designated for permanent parking or storage of heavy vehicles and equipment or
materials.
(5) Screening shall be long enough to screen the maximum size trailer that can be
accommodated on site.
(f) Outside Storage Areas. An opaque screen consisting of one (1) or a combination of the following
shall be used to screen outdoor storage areas from adjacent properties and ROWs:
(1) Freestanding walls, wing walls or fences;
(2) Earthen berms in conjunction with trees and other landscaping; or
(3) Landscaping, that must be opaque and eight (8) feet in height at maturation.
(g) Shopping Cart Storage. All shopping carts shall be stored inside the building they serve. Shopping
cart corrals shall be made of a material suitable for withstanding weathering and rusting. Plastic
corrals are prohibited.
(h) Refuse Facility/Dumpsters
(1) All refuse facilities, including new refuse facilities placed on an existing development, shall be
completely screened from the public right-of-way and adjacent nonindustrial zoned
properties.
(2) Screening shall be achieved by a six-foot masonry wall or wooden fence. A gate opening to the
facility shall be situated so that the container is not visible from adjacent properties or public
ROW. Chain-link gates are not permitted. Gates must have tie-backs to secure in the
CTA22004 Exhibit A Page 17
open position.
(i) Screening Materials and Design.
(1) Unless otherwise provided in this Section, screening may be accomplished by fencing, plant
materials or both fencing and plant materials. Screening with plant materials shall achieve
opacity by maturity. Masonry walls may be allowed for screening only if they are designed as
an integral component of the building architecture. In all cases, plant materials must be
used to screen utility boxes.
(2) No front, side or rear fence, wall or hedge may be more than six (6) feet in height, unless
required in other subsections of Section 7.28.060.
(3) Berms
(i) Minimum Requirements:
(A) Maximum slope of 4:1 for grassed areas and 3:1 for shrub beds; and
(B) Berms must be stabilized with vegetation consistent with the requirements of the
landscape area.
(C) Berm may not be installed as a means to block views of neighboring properties or
interfere with drainage systems.
7.28.070 - Retaining walls.
(a) Purpose. The general intent of the retaining wall standards are to reduce the necessity for
excessive grading and encourage stepping of driveways and buildings with the natural grade.
(b) Standards.
(1) Retaining walls may be utilized only where finished grades cannot meet the recommended
standards of this Development Code due to naturally occurring topography and other site
development constraints.
(2) Retaining walls over four (4) feet in height shall be designed with a series of retaining walls
with landscaped terraced steps. The width of the terrace between any two (2) four-foot vertical
retaining walls shall be at least three (3) feet. Retaining walls higher than four (4) feet shall
be separated from any other retaining walls by a minimum of five (5) horizontal feet. Terraces
created between retaining walls shall be permanently landscaped.
(3) A retaining wall shall not exceed seven (7) feet in height unless approved by the PZC and it is
demonstrated that no alternative site layout is functional.
(4) The design of retaining walls shall be constructed of materials compatible with the site and
materials of the structures on the site. Retaining walls and cribbing should utilize natural
CTA22004 Exhibit A Page 18
materials, such as boulders, cut rocks, stone-veneer or textured, color-tinted concrete.
Timbers and railroad ties are prohibited as retaining wall materials. Where two (2) alternatively
designed retaining walls meet, a cohesive transition between walls must be demonstrated.
(5) Walls over four (4) feet in height or taller or any wall supporting a vehicle load or structure shall
be structurally designed and certified by a Colorado licensed professional engineer or
architect.
(6) Maintenance. All walls shall be maintained in good repair. Walls shall be regularly inspected to
ensure stability and safety, and for aesthetic values.
7.28.080 - Fences.
(a) Purpose. The purpose of these regulations is to maintain adequate visibility on private property and
in public rights-of-way, to maintain the openness of properties to protect the light and air to
abutting properties, to provide adequate screening by regulating the height, location and design
and to promote the movement of wildlife through portions of Town.
(b) Fence Design Standards.
(1) Within the Wildridge Subdivision and RLD Zone Districts. All fences require approval from the
Avon Planning and Zoning Commission. Although discouraged in Wildridge and Wildwood,
fences should complement the property and landscape rather than contain the property. The
following review criteria apply for the review of fence applications:
(i) Fence material shall be wood and no more than four (4) feet in height. Fences height
shall be measured from finished grade. Grade shall not be altered for the purpose of
increasing fence height.
(ii) Fences shall be constructed using a split rail design with no more than two (2) horizontal
rails;
(iii) Fences shall not be located closer than seven and one-half (7.5) feet from the property
lines;
(iv) Fencesing, either partially attached to a building or free standing, shall not enclose an
area of one thousand two hundred (1,200) square feet or more;
(v) Fences shall ensure that wildlife migration is not negatively affected with the proposed
fence design;
(vi) If a fence is part of a multi-family project, approval shall be received from the association
and the fence design shall be integrated with the overall landscape design of the
property; and
(vii) If a fence is located on a duplex property, written approval shall be received from the
adjoining property owner and the fence design must be integrated with the overall
landscape design.
CTA22004 Exhibit A Page 19
(viii) If a fence is intended to enclose an area containing more than fifty percent (50%) edible
food crops, the design must be consistent with the following criteria:
(A) Have a maximum height of six (6) feet;
(B) Have a maximum area of two hundred (200) square feet;
(C) Be at least fifty percent (50%) open;
(D) Fences with wire mesh are encouraged over solid wood; and
(E) Fences enclosed on the top and greenhouses are considered accessory
structures.
(2) All other zone districts:
(i) Compatibility. Walls and fences shall be architecturally compatible with the style, materials
and colors of the principal buildings on the same lot. If used along collector or arterial
streets, such features shall be made visually interesting by integrating architectural
elements, such as brick or stone columns, varying the alignment or setback of the fence,
softening the appearance of fence lines with plantings or through similar techniques. A
fence or wall may not consist of a solid, unbroken expanse length of more than fifty (50)
feet.
(ii) Materials:
(A) Stone walls or brick walls with a stone or cast stone cap, treated wood fences,
decorative metal, cast iron fences, stucco walls and stone piers are encouraged.
Solid walls and fences are permitted only in rear and side yards. Retaining walls are
permitted where required for grading purposes. Hedges may be used in the same
manner and for the same purposes as a fence or wall.
(B) Fences used in front yards shall be at least fifty percent (50%) open. Allowable fences
are split rail, wrought iron, picket or other standards residential fences of a similar
nature approved by the Director.
(C) Solid fences shall be constructed to meet the wind design criteria of the adopted
International Building Code, using a basic wind speed of ninety (90) miles per hour.
(D) Other materials may be incorporated in fences and walls and may be approved by
the Director.
(iii) Prohibited Materials. Contemporary security fencing such as razor wire or barbed wire
or electrically charged fences are prohibited. Chain-link fencing with or without slats shall
not be used as a fencing material for screening purposes.
(iv) Height Limitations.
CTA22004 Exhibit A Page 20
(A) No more than forty-two (42) inches high between the front building line and the front
property line. For corner lots, front yard fence regulations shall apply to both street
sides of lot.
(B) No more than forty-two (42) inches high if located on a side yard line in the front yard,
except if required for demonstrated unique security purposes.
(C) No more than five (5) feet high for an opaque privacy fence located on a rear property
line or on a side yard line in the rear yard.
(D) No more than six (6) feet high for opaque privacy fences that are located directly
adjacent to and integrated with the architecture of the house or connected to a
courtyard.
(E) No more than thirty (30) inches high when located within the sight distance triangle.
Fences within this sight distance triangle shall not be solid.
(F) In the Light Industrial and Commercial (IC) zone district, a chain-link fence is
permitted so long as it is not higher than six (6) feet anywhere on the premises and
not visible at the intersection.
(v) Maintenance. All fences shall be maintained in good repair. Fences shall be inspected
regularly to ensure stability and safety, and for aesthetic values.
7.28.100 - Natural resource protection.
(a) Steep Slopes.
(1) Purpose. The purpose of this Subsection is to:
(i) Prevent soil erosion and landslides;
(ii) Protect the public by preventing or regulating development in locations with steep
slopes;
(iii) Provide safe circulation of vehicular and pedestrian traffic to and within hillside areas and
provide access for emergency vehicles necessary to serve the hillside areas;
(iv) Encourage only minimal grading that relates to the natural contour of the land and reduce
necessity of retaining walls;
(v) Discourage mass grading of large pads and excessive terracing; and
(vi) Require revegetation and reclamation of slopes disturbed during development.
(2) Applicability. The standards in this Section shall apply to all new development, with the
exception of administrative and minor subdivisions and all other subdivision, PUD and
CTA22004 Exhibit A Page 21
rezoning processes that do not result in an increase in density.
(3) Standards. Development subject to these standards shall comply with the following
standards:
(i) Development on natural slopes of forty percent (40%) or greater is prohibited.
(ii) Grading Permits. No grading, excavation or tree/vegetation removal shall be permitted,
whether to provide for a building site, for on-site utilities or services or for any roads or
driveways, prior to issuance of a building permit in accordance with a grading and
excavation plan and report for the site approved by the Town Engineer.
(iii) Open Space. One hundred percent (100%) of areas with a slope greater than forty percent
(40%) shall remain in natural private or public open space, except as expressly
allowed in this Section. This area may be credited toward open space requirements and
minimum lot area requirements.
(iv) Minimum Lot Size. Where a lot contains a natural slope area of greater than thirty
percent (30%) that is larger than two thousand five hundred (2,500) square feet, the lot
shall be a minimum of one (1) acre in size with a minimum street frontage of one hundred
fifty (150) linear feet. Lots shall not be mass-graded to avoid this provision.
(v) Limits on Graded or Filled Manmade or Constructed Slopes.
(A) Grading of slopes to twenty-five percent (25%) or less is greatly encouraged
wherever possible.
(B) Graded or filled manmade or constructed slopes shall not exceed a slope of fifty
percent (50%).
(C) Cut man-made surfaces or slopes shall not exceed a slope between twenty-five
percent (25%) and fifty percent (50%) unless it is substantiated, on the basis of a
site investigation and submittal of a soils engineering or geotechnical report
prepared and approved by the Town Engineer, that a cut at a steeper slope will be
stable and will not create a hazard to public or private property.
(D) Bedrock which is exposed in a cut slope may exceed the maximum cut slope. The
cut surface of the bedrock should be "sculptured" to create an irregular profile
which approximates natural rock outcroppings on the site. Planting pockets may
be created in the sculptured rock for grasses and forbs.
(E) All cut, filled and graded slopes shall be re-contoured to the natural, varied contour
of the surrounding terrain pursuant to Paragraph (xii)(F) below and Section
7.28.050, Landscaping.
(vi) Natural Design:
(A) Sharp angles shall be rounded off, in a natural manner, at the top and ends of cut
CTA22004 Exhibit A Page 22
and fill slopes (within approximately five [5] feet of the sharp angle). Where this
would damage tree root systems, the amount of rounding off may be reduced and
shrubs used instead to hide the transition.
(B) Slopes providing a transition from graded areas into natural areas should be varied in
percent grade both up-slope and across the slope, in the undulating pattern of
surrounding natural slopes, so that the top or the toe (or both) of the cut or fill slope
will vary from a straight line in plain view.
(C) Natural grade at the lot lines shall be maintained.
(vii) Separate Pads:
(A) Cutting and grading to create benches or pads for buildings or structures shall be
avoided to the maximum extent feasible.
(B) Separate building pads for accessory buildings and structures other than garages,
such as tennis courts, swimming pools, outbuildings and similar facilities, shall not be
allowed except where the natural slope is twenty percent (20%) or less.
(viii) Parking Areas. Parking areas should be constructed on multiple levels and follow natural
contours as necessary to minimize cut and fill.
(ix) Retaining Walls. Retaining walls may be used to minimize cut and fill. Retaining walls shall
comply with the standards of Section 7.28.070, Retaining walls.
(x) Natural Drainage Patterns:
(A) Site design shall not change natural drainage patterns.
(B) To the maximum extent feasible, development shall preserve the natural surface
drainage pattern unique to each site as a result of topography and vegetation. Grading
shall ensure that drainage flows away from all structures, especially structures that
are cut into hillsides. Natural drainage patterns may be modified on-site only if the
applicant shows that there will be no significant adverse environmental impacts on-site
or on adjacent properties. If natural drainage patterns are modified, appropriate
stabilization techniques shall be employed.
(C) Development shall mitigate all negative or adverse drainage impacts on adjacent and
surrounding sites.
(D) Standard erosion control methods shall be used during construction to protect water
quality, control drainage and reduce soil erosion. Sediment traps, small dams or
barriers of straw bales shall be located wherever there are grade changes to slow
the velocity of runoff.
(xi) Revegetation Required. Any area exposed in new development shall be landscaped or
revegetated pursuant to the standards and provisions of Paragraph 7.28.100(c)(6),
CTA22004 Exhibit A Page 23
Revegetation plan.
(xii) Streets, Roads and General Site Access:
(A) Access to a building or development site shall be by road, street or private access
road only.
(B) Streets, roads, private access roads and other vehicular routes shall comply with all
requirements of this Code and design specifications.
(C) Streets, roads, private access roads and other vehicular routes shall not be
allowed to cross slopes between thirty percent (30%) and fifty percent (50%) unless
specifically authorized by the PZC after finding that all of the following conditions
and constraints are applicable:
1) No alternate location for access is available; and
2) No significant adverse visual, environmental or safety impacts will result from the
crossing, either by virtue of the design and construction of the street, road, private
access road or other vehicular route as originally proposed or as a result of
incorporation of remedial improvements provided by the developer to mitigate
such impacts.
(D) Under no circumstances shall any street, road, private access road or other vehicular
route cross slopes greater than fifty percent (50%).
(E) Streets, roads, private access roads and other vehicular routes shall, to the maximum
extent feasible, follow natural contour lines.
(F) Grading for streets, roads, private access roads and other vehicular routes shall be
limited to the asphalt portion of the right-of-way, plus up to an additional ten (10)
feet on either side of the asphalt as needed, except that when developing access on
slopes in excess of twenty percent (25%), only the asphalt portion of the right-of-way
shall be graded plus the minimum area required for any necessary curb, gutter or
sidewalk improvements. The remainder of the access right-of-way shall be left
undisturbed to the maximum extent feasible.
(G) Roads, other vehicular routes or trails may be required to provide access or maintain
existing access lands for vehicles, pedestrians, emergency services and essential
services and maintenance equipment.
(b) Stream, River, Waterbody and Wetlands.
(1) Purpose. This Subsection is intended to minimize erosion, stabilize stream banks, protect and
improve water quality, preserve fish and wildlife habitat and preserve the natural aesthetic
value of streams, rivers, water bodies and wetland areas of the Town.
(2) Applicability. This Subsection shall apply to all new development, except for the following
CTA22004 Exhibit A Page 24
development or activities:
(i) Agricultural activities, such as soil preparation, irrigation, grazing, planting and
harvesting;
(ii) Platted residential lots which are less than twenty-two thousand (22,000) square feet in
size;
(iii) Maintenance and repair of existing public roads, utilities and other public facilities within an
existing right-of-way or easement;
(iv) Maintenance and repair of flood control structures and activities in response to a flood
emergency; and
(v) Wetland and wildlife habitat restoration, construction or enhancement that improves or
restores the wetland or stream corridor functions, provided that the proposed activity is
approved by the appropriate agency such as the U.S. Army Corps of Engineers.; and
(vi) For the purposes of wildfire mitigation in the Wildland Urban Interface (WUI) as determined
necessary by a professional wildfire assessment and as approved by the Town of Avon.
The standards of this Section shall apply in addition to the standards of Subsection
7.28.100(d), Flood Damage Prevention. In the event that there is any conflict between the two
(2), the more restrictive provision shall apply.
_____
15.08.070
Section 111.21 is amended by the addition of the following language:
“Conditions of the Certificate of Occupancy. The Certificate of Occupancy shall not be issued until all
construction has been completed, including building, electrical, plumbing, mechanical, fire systems,
landscaping, paving, final grading, drainage and all other construction. All multi-family and commercial
projects must undergo an irrigation audit prior to a Certificate of Occupancy. All signs of construction must
be removed from the property, including excess dirt, building materials, trash containers, rubbish, trash and
related items, before the Certificate of Occupancy will be issued”
15.10.080
Section R110, Certificate of Occupancy, is amended by the addition of the following language:
“The Certificate of Occupancy shall not be issued until all construction has been completed, including
building, electrical, plumbing, mechanical, fire systems, landscaping, paving, final grading, drainage and all
other construction. All signs of construction must be removed from the property, including excess dirt,
building materials, trash containers, rubbish, trash and related items, before the Certificate of Occupancy
CTA22004 Exhibit A Page 25
will be issued. For single-family projects, the Town may require an irrigation audit for the proposed
landscaping depending on the size and or nature of the proposed irrigation system or water demand for
landscaping. Issuance of a Certificate of Occupancy shall not be construed as an approval of a violation of
the provisions of this code or other ordinances of the jurisdiction.
PROPOSED APPENDIX 7B: LANDSCAPE
DESIGN BUDGET CALULATOR
EXHIBIT B
Avon Municipal Code Appendix 7-B: Water Efficient Landscape Design Budget Calculator
Town of Avon requires proposed landscape designs to not exceed 7.5 gallons of water per square foot of
area per season (Gal/Sf/Season) allocation.
The Water Efficient Landscape Design Budget Calculation is rooted in the formula: Total Landscape Area /
Water Needed to Support Landscaping.
In order to determine the Water Needed to Support Landscaping, all areas within any landscaping plans
are assigned one of the following Hydrozone Water Use Categories:
1. No Water
2. Very Low
3. Low
4. Medium
5. High
6. Cool Season / Turf Grass
7. Water Feature
Each Hydrozone Category represents an estimated Water Allocation needed to support its flora (See Table
1:1). Very Low, Low, Medium, and High Hydrozone categories also contain the potential to be Drip
Irrigated or Spray Irrigated (Drip being less water-intensive than Spray).
Table 1:1 - Water Allocation per 1000 sq ft per season by Hydrozone Type
Hydrozone Water Use Category
Water Allocation for DRIP Irrigation
(gallons) per 1000 sq ft
Water Allocation for SPRAY
Irrigation (gallons) per 1000 sq ft
No Water 0
Very Low 35 42
Low 2,900 3,500
Medium 7,600 9,150
High 10,500 12,500
Cool Season / Turf Grass 15000
Water Feature 15000
Water Use Subtotal (gallons per season)
Water Use Total (gallons per season)
Total Irrigated Area (sq. ft)
Total Project Area (sq. ft)
Gal/Sf/Season
The calculation requires the replacement of these numbers with the square footages of the hydrozones
being proposed. Please see calculation examples for clarification.
CALCULATION EXAMPLES – Next Page
WATER EFFICIENT LANDSCAPE DESIGN BUDGET CALCULATION EXAMPLES
Using these inputs relative to the size of each hydrozone in a single landscape plan, a person can assess the
estimated water use for the entire landscaping plan. The following scenarios showcase the variety of landscaping
plans possible, their estimated water use, and potential for approval under the 7.5 gallon per sf. per season limit.
Scenario One: A landscape plan that is equally split between areas that require no water, and turf grass areas:
Scenario 1: Half Turf Grass
Hydrozone Water Use Category Drip Irrigated Area (sq. ft) Spray Irrigated Area (sq. ft)
No Water 1500
Very Low 0 0
Low 0 0
Medium 0 0
High 0 0
Cool Season / Turf Grass 1500
Water Feature 0
Water Use Subtotal (gallons per season) 0 22500
Water Use Total (gallons per season) 22500
Total Irrigated Area (sq. ft) 1500
Total Project Area (sq. ft) 3000
Gal/Sf/Season 7.5
Takeaways:
• This plan’s water budget is exactly the maximum potential water allocated.
• Any landscaping plan that exceeds 50% turf grass will likely not be approved
Scenario Two: A drip-irrigated landscape plan that is equally split between Low, Medium, and High
Scenario 2: Low/Med/High Mix - DRIP
Hydrozone Water Use Category Drip Irrigated Area (sq. ft) Spray Irrigated Area (sq. ft)
No Water 0
Very Low 0 0
Low 1000 0
Medium 1000 0
High 1000 0
Cool Season / Turf Grass 0
Water Feature 0
Water Use Subtotal (gallons per season) 21000 0
Water Use Total (gallons per season) 21000
Total Irrigated Area (sq. ft) 3000
Total Project Area (sq. ft) 3000
Gal/Sf/Season 7
Takeaways:
• This plan’s water budget is below the maximum potential water allocated.
• Scenario Two is less water-intensive than Scenario One, despite 50% of the landscaping in Scenario One
not requiring any water.
• 3000 sq ft of equally mixed Low, Medium, and High hydrozones is less water-intensive that 1,500 sq ft
of grass
Scenario Three: A drip-irrigated landscape plan that is equally split between Low and High hydrozones
Scenario 3: Low/High Mix - DRIP
Hydrozone Water Use Category Drip Irrigated Area (sq. ft) Spray Irrigated Area (sq. ft)
No Water 0
Very Low 0 0
Low 1500 0
Medium 0 0
High 1500 0
Cool Season / Turf Grass 0
Water Feature 0
Water Use Subtotal (gallons per season) 20100 0
Water Use Total (gallons per season) 20100
Total Irrigated Area (sq. ft) 3000
Total Project Area (sq. ft) 3000
Gal/Sf/Season 6.7
Takeaways:
• This plan’s water budget is below the maximum potential water allocated.
• Scenario Three is less water-intensive than Scenario Two
• A medium water hydrozone does not represent the median between the low and high hydrozones
Scenario Four: A spray-irrigated landscape plan that is equally split between Low and High hydrozones
Scenario 4: Low/High Mix SPRAY
Hydrozone Water Use Category Drip Irrigated Area (sq. ft) Spray Irrigated Area (sq. ft)
No Water 0
Very Low 0 0
Low 0 1500
Medium 0 0
High 0 1500
Cool Season / Turf Grass 0
Water Feature 0
Water Use Subtotal (gallons per season) 0 24000
Water Use Total (gallons per season) 24000
Total Irrigated Area (sq. ft) 3000
Total Project Area (sq. ft) 3000
Gal/Sf/Season 8
Takeaways:
• This plan’s water budget is above the maximum potential water allocated.
• Scenario Four is more water-intensive than Scenario Three, despite the hydrozone area sizes remaining the
same in both
• Spray irrigation is more water-intensive than drip irrigation, and could be the difference between
approval / denial of a landscaping plan
Scenario Five: An equal mix of drip irrigated, Very Low and Low hydrozones, and Turf Grass
Scenario 5: Very Low / Low / Turf Mix
Hydrozone Water Use Category Drip Irrigated Area (sq. ft) Spray Irrigated Area (sq. ft)
No Water 0
Very Low 1000 0
Low 1000 0
Medium 0 0
High 0 0
Cool Season / Turf Grass 1000
Water Feature 0
Water Use Subtotal (gallons per season) 2935 15000
Water Use Total (gallons per season) 17935
Total Irrigated Area (sq. ft) 3000
Total Project Area (sq. ft) 3000
Gal/Sf/Season 6.0
Takeaways:
• Very Low and Low hydrozones can be adequate off-sets for turf grass area
Scenario Six: An equal mix of all hydrozones AND an additional water feature
Scenario 6: Mix All
Hydrozone Water Use Category Drip Irrigated Area (sq. ft) Spray Irrigated Area (sq. ft)
No Water 1000
Very Low 1000 0
Low 1000 0
Medium 0 1000
High 0 1000
Cool Season / Turf Grass 1000
Water Feature 500
Water Use Subtotal (gallons per season) 2935 44150
Water Use Total (gallons per season) 47085
Total Irrigated Area (sq. ft) 5500
Total Project Area (sq. ft) 6500
Gal/Sf/Season 7.2
Takeaways:
• Equally mixed hydrozones have the potential for approval, even when water-intensive water features are
included.
• A 1,000 sq ft water feature would exceed the 7.5-gallon allocation
ERWSD / ERWC CORRESPONDANCE
ATTACHMENT B
November 28, 2022
Mr. Matt Pielsticker, AICP, Planning Director
Town of Avon
100 Mikaela Way
Avon CO 81620
RE: Landscaping Regulations Code Text Amendments
Dear Matt:
The Eagle River Water & Sanitation District (District) greatly appreciates the Town of Avon’s
work in developing landscaping standards that support the District’s goals for water
conservation. The Town’s goals of encouraging learning and education that will connect
landscaping design to outdoor water use requirements will be our most effective strategy to
reduce overall outdoor water use in our community. Aligning landscape design standards with
our region’s semi-arid climate will reduce water use and protect property owner investment and
community aesthetics during drought periods. Furthermore, focusing on fire-wise landscape
design will protect our watershed, the source of our water supply and high water quality, from
the impacts of wildfire damage.
The District has set a goal of reducing total community water use to ensure a reliable water
supply in the face of regional aridification that is reducing our natural water supply over time. To
achieve this goal, we are developing a new water rate structure that will ensure a reliable and
drought-resilient water supply by creating pricing signals that communicate what customer’s
water use target should be. Many of our existing customers will need to make changes to their
landscaping to meet their water use target, and Avon’s standards can additionally inform
customer landscape conversions. A well-informed and aligned landscape standard may well
inspire other municipal governments to adopt progressive guidelines that support water
conservation. We appreciate your partnership in this important initiative and support the
adoption of a Landscaping Code Text Amendment.
Following are general comments about the proposed code text amendments, and we look
forward to meeting with you in person on November 29 to discuss these in more detail.
1.Being consistent with “landscape design irrigation budget” terminology should help with
preventing confusion with “water budget” terminology used by the District. We appreciate
the distinction.
2.Inspections are key to getting things done right. Soil amendments, irrigation system
installation, and plant material placed in the ground need to be verified. How will Avon
address this? Is there a system in place to cover these inspections? If not, we strongly
recommend that Avon develop an inspection program specific to landscaping. A post-
construction irrigation audit also is important to ensure appropriate irrigation water is
being applied and that the irrigation controller is programmed and operating properly.
3. The plant list included in Appendix 7-C is exhaustive and may cause confusion and
consternation with homeowners. We suggest a more simplified approach and refer
people to the www.plantselect.org website for plant material choices that are suited for
the Rocky Mountain Region rather than including a static plant list in the landscaping
code. This website has many features, including photographs of plants, downloadable
design information, contact information to reach experts and many more resources, and
it is updated regularly with current information.
4. Increasing landscape design irrigation budget by giving credit for special features
[7.28.050 (e)] is counter to our goal. Driving down outdoor water use to using only what
is needed is our goal. We suggest that any incentive to increase the landscape design
irrigation budget be removed from the code.
5. Rain barrels are permissible under C.R.S. 37-96.5-103 where precipitation is collected
from the rooftop of a building that is used primarily as a single-family residence or a
multi-family residence with four or fewer units. Avon should cite this reference as the
State Engineer has the authority to curtail rain barrel usage in the future. Prescribing rain
barrel use as proposed in the code text amendment could eventually conflict with the
statute.
6. Reference to avoiding fire-prone plant materials is appreciated and the section on
Wildland Urban Interface [7.28.050 (h)] is good. If more resources are needed for what
to plant, what not to plant and where, that information can be found at the Colorado
Firewise USA® Sites with Colorado-specific information about Protecting Home and
Property From Wildfires, a Home Ignition Zone Guide, Fire-Resistant Landscaping, and
Firewise Plant Materials.
7. Non-native, nonessential turf grass is the worst plant material when it comes to water
efficiency and the District offers rebates and incentives to promote water efficiency. It
would be good to refer to the District’s website for water efficiency and it may be best to
incorporate that through links on the Town’s website. We can discuss how best to
coordinate communication and messaging when we meet face to face.
8. Amending the soil is essential for ensuring that new landscaping takes and subsequently
thrives. The quality of the organic amendment and how it is incorporated into the soil is
critical. Avon should consider requiring a soil analysis that includes specific
recommendations based on the soil test results for the type of plant material to be grown
in each landscaped area. The type and volume of soil amendment should be determined
by a soil scientist and be consistent with the indigenous soil and the needs of the plant
material in each area of the landscape.
9. In the memo to the Planning & Zoning Commission agenda packet for the November 15,
2022 meeting, reference was made to Castle Rock with a link to their Landscape
Information and Forms webpage. We suggest that Avon consider incorporating some of
the technical criteria contained in their Landscape and Irrigation Criteria Manual, with
appropriate adjustments for local conditions in the Avon area. Castle Rock’s manual has
evolved over the course of nearly two decades and has proven effective as a water
management tool.
We appreciate the opportunity to work with Avon to help reduce outdoor water demand and look
forward to meeting with you on November 29. Please feel free to contact me at (970) 445-7516
or Tim Friday at (970) 963-8983.
Sincerely,
Jason Cowles, P.E.
Director of Engineering and Water Resources
Cc: Diane Johnson, Communications and Government Affairs Manager
Tim Friday, Planning & Water Resources Manager
Jena Skinner, Town of Avon
Max Morgan, Town of Avon
1
Jena Skinner
From:James Dilzell <dilzell@erwc.org>
Sent:Thursday, December 22, 2022 12:07 PM
To:Jena Skinner
Cc:EC Conservation District; Max Morgan; Matt Pielsticker
Subject:Re: Landscape Conversion Program
Jena,
This is a highly comprehensive rewrite and I am glad to see language prohibiting non‐functional turf grass. My only
additional comment would be recommending smart irrigation controllers (pages 27 & 28) for new irrigation systems, if
possible.
Thanks for the follow‐up!
Best,
James
James Dilzell he/him
Executive Director
Eagle River Watershed Council
>>What is the Watershed Council?
PO Box 1477 | Gypsum, CO 81637
W: 970.827.5406 | C: 216.509.1454
Learn more at ERWC.org
EXAMPLE OF A POTENTIAL DESIGN GUIDE
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ERWSD WATER EFFICIENY REBATES
EXHIBIT D
2022 Water Efficiency Rebate Program
Eligible Properties Rebate Name Rebate Credit
Residential Irrigation Audit $75
Commercial/Irrigation -Only
/HOA Irrigation Audit $125
All Smart Irrigation Controller $100
All Irrigation Efficiency Bundle 25% of a customer’s cost
up to $1,000
All Turf Replacement Rebate $1.00 per square foot.
Irrigation Audit Rebate:
Irrigation audits are required for commercial, irrigation -only, and HOA accounts to participate in
other components of the rebate program; residential customers may choose to do an irrigation
audit, but it is optional.
• Residential Accounts (Optional – does not impact eligibility for other rebates )
o ERWSD will provide a $75 rebate for residential customers who choose to have
an irrigation audit performed by a certified irrigation auditor .
o Below are links to certified irrigation auditors :
▪ Qualified Water Efficient Landscaping Professionals - local
▪ Irrigation Association Certified Irrigation Professionals
o A homeowner may also choose to perform a self-audit. However, the self-audit
does not qualify for the $75 rebate. Self-audit forms can be found in Appendix A.
o Contact Customer Service at 970-477-5451 for more information .
Page 2 of 3
Irrigation Audit Rebate: Continued
• Multi-family Residential, Commercial, or Irrigation-Only Accounts (Required for
participation in other rebates – excluding turf replacement)
o ERWSD will provide a $125 rebate for accounts that perform a third-party
irrigation audit for multi-family, commercial, or irrigation -only accounts.
o Audits must focus on common space irrigated areas serviced by the account.
o Customers must also schedule an irrigated area assessment with ERWSD prior
to receipt of an irrigation audit rebate.
Irrigation System Rebate
• Smart Irrigation Controller
o ERWSD will provide a rebate for up to $100 off the cost of a new EPA
WaterSense-certified smart irrigation controller .
o For a list of qualifying weather-based smart irrigation controllers, or soil moisture-
based irrigation controllers , please reference the EPA WaterSense irrigation
controller product list.
o Smart irrigation controllers must be used to replace manually adjusted, timer-
based irrigation controllers.
o This rebate can be used one time per account in a 10 -year period and may be
combined with the irrigation efficiency rebate at the discretion of ERWSD .
• Irrigation Efficiency Bundle
o ERWSD will rebate 25% of a customer’s expenses, up to $1,000, to offset the
costs of upgrading and implementing a home’s irrigation system.
o For all customers, an irrigation audit is required to participate in the Irrigation
Efficiency Bundle rebate.
o The Irrigation Efficiency Bundle Rebate may only be used for equ ipment and/or
irrigation system upgrades and cannot be used for cost s associated with
landscape design, consultations, or installation services.
o Examples of efficiency improvements include but may not be limited to
▪ replacing old, non-efficient sprinkler heads/bodies with low-flow drip
irrigation
▪ replacing pop-up spray heads with low-flow, multi-stream nozzles
▪ installing pressure regulators
▪ implementing low-lying sprinklers
▪ upgrading traditional timed irrigation controllers to “smart” irrigation
controllers
▪ installing soil moisture sensors
o The Irrigation Efficiency Bundle rebate may be combined with the irrigation
controller upgrade rebate at the discretion of ERWSD.
Page 3 of 3
o The irrigation efficiency bundle rebate may only be used one time per customer
in a 10-year period.
o For a list of qualifying sprinkler products, please refer to the EPA WaterSense
approved spray sprinkler bodies product list.
Turf Replacement Program
• Turf Replacement Rebate
o District/Authority customers, registered in WaterSmart, are eligible for a rebate of
$1.00 per square foot of turf removed.
o The area converted must be a previously irrigated, established, non -native lawn.
o Customer must remove a minimum of 100 square feet of irrigated turf. A
customer may apply for the rebate in future years, but must remove 100 square
feet of turf for each rebate.
o There is no upper limit on the amount of qualifying turf that can be replaced.
o To receive a turf replacement rebate, ERWSD must be able to validate existing
turf areas prior to the start of the project. Turf that is dead or dying from lack of
irrigation will qualify for a rebate. However, bare dirt does not qualify for a rebate.
o Turf must be replaced with alpine or adapted vegetation, and/or hardscape, as
approved by ERWSD. Colorado native grasses may qualify if they are not
mowed.
o Rebates will not be provided for artificial turf or hard scape installation associated
with pools, fountains, hot tubs, or other water features.
o ERWSD will work with customers to verify that turf replacement activities meet
our program goals.
o Turf replacement activities must follow the Town of Vail and/or Eagle River Fire
Protection District guidance on defensible space.
▪ Town of Vail Defensible Space Guidance
▪ Eagle River Fire Protection District Guidance
970.748.4413 matt@avon.org
Page 1 of 3
TO: Honorable Mayor Amy Phillips and Avon Town Council
FROM: Matt Pielsticker, AICP, Planning Director
Jena Skinner, AICP, Senior Planner
RE: June Creek Trail Project - Status Update
DATE: January 19, 2023
INTRODUCTION: This report provides planning updates for the project to improve the June Creek trail route that
connects the Wildridge and Singletree communities. The goal of this project is to enhance the existing June Creek
Trail for emergency service providers to gain ingress to the June Creek drainage in the event of significant
emergencies such as wildland fires. This trail will become part of a regional collaborative wildfire effort to protect
our communities, in allowing emergency vehicles to access wildland areas above Singletree and Wildridge
quickly and safely, ensuring the preservation of this area, property values, and its users.
Currently, a portion of the route between United States Forest Service (USFS) property and Singletree is limited to
hiking and non-motorized biking, and the trail is not physically wide enough to accommodate a specialized wildland
vehicle, which is used for firefighting purposes. This is an important distinction. Avon is not proposing improvements
to this trail for domestic fire trucks or by resident-driven vehicles. The June Creek Trail is intended to remain rustic,
unpaved, and for specialized vehicles used in fighting wildfires.
Wildfires may be our valley's single most significant threat. While we cannot un-approve subdivisions that have
only a single means of egress and ingress (primarily due to topographic challenges), we can be proactive in
implementing alternative evacuation routes in 2022. As a secondary intention for this project, the June Creek Trail
could be used as an evacuation route in an emergency event, should the upper portion of Metcalf between
Wildwood and Wildridge become compromised, as Wildridge uses a single access road in and out. Having egress
in the event of an emergency would be a significant improvement to Wildridge, as well as for Singletree, should a
fire generating from the valley floor threaten homes in the upper June Creek area of that community.
Staff is sensitive that the June Creek Trail is a well-loved amenity used by the Singletree community and the
public for hiking and biking, as well as the access that crosses property in Wildridge. Avon intends to preserve
the rustic feel of the existing trail to the greatest extent possible, including reclamation of the path using the same
surface materials used currently and by revegetating any disturbed areas using the same native vegetation
enjoyed by users and wildlife. Post-construction, efforts will be made to restore the trail so as not to hinder user
enjoyment for years to come and will employ the services of a professional landscape architect for this endeavor,
if needed. The route would not be used regularly, and our hope is that we would never have to implement any
emergency measures in this area allowing, the trail to continue as it has for years.
As an additional benefit with these improvements, the existing June Creek Trail will no longer encroach onto
private property as it does currently. Marginally widening this trail to the east at the trailhead allows the pathway
to be situated 100% on the Berry Creek Metro District’s property. Additionally, this trailway will allow bikers to
pass by hikers and dogs more comfortably, alleviating any crowding at this entrance. The June Creek Trail will
remain closed to non-emergency motorized vehicles from accessing the trailhead.
This trailhead improvements at Berry Creek will not cause any increase in its use, nor will it negatively affect
property values. The most considerable effect will be during the 3–4-week trailhead closure while improvements
are ongoing. This minor inconvenience will be temporary, and the Town will work with the Berry Creek Metro
970.748.4413 matt@avon.org
Page 2 of 3
District regarding construction timing. Included in this report is a summary of work completed to date along with
next steps identified.
ROUTE: The route (“Attachment A”) travels approximately 6,000’ and passes through several properties with
different ownership. Descending south towards Singletree from Wildridge, the route passes through two private
properties within a platted access easement (“Attachment B”). The easement was created as part of the 1980
Wildridge Subdivision plat, measures 50’ wide, and is called out as “Access Easement”. Note 3(c) on the
Wildridge Subdivision reads” Open Space, Pedestrian Access, and Park tracts may be used for Municipal and
utility facilities and easements when permitted by the owner and Town of Avon. Also, such tracts may be used for
emergency and maintenance vehicles.”
It then travels along three USFS Route sections: 717.1B, 717 (“June Creek Spur”), and 717.1A. The route then
enters June Creek Trail, a non-motorized, non-system USFS trail. From there it goes through the corner of the
West Avon Preserve, owned by Town of Avon. Lastly, the route passes through two Berry Creek Metropolitan
District open space tracts before connecting with Singletree Road.
WORK COMPLETED: To date, work completed on this project includes:
• Land Survey of route as it travels through Berry Creek Metropolitan property.
• Engineer-Designed grading and retaining wall schematic level improvement plans (“Attachment C”) for
first ~300’ from Singletree Road.
• Colorado Parks and Wildlife consultation. Seasonality of construction activities and protection of riparian
resources are considerations.
• Army Corps of Engineers consultation. The route is outside the 100-year flood zone and no permits will
be necessary from Army Corps, however, wetlands must be delineated.
• Consultation with Eagle River Fire Protection District / Eagle Valley Wildland and ongoing support with
wildfire mitigation (“Attachment D”) and support for the project.
• Presentation to Berry Creek Metropolitan District and Singletree Property Owners Association. Concerns
were voiced with maintaining area as non-motorized, construction costs, and on-going maintenance.
• Pre-Application meetings with Eagle County Planning and Engineering staff for required Location and
Extent Application.
• USFS consultation with local Holy Cross Ranger District staff. Town was advised that NEPA process
would be required. Additionally, a SF299 application for transportation improvements on federal land, and
potentially a special use permit and access easements has been submitted. The USFS has not
determined to what degree a NEPA is warranted.
• October 2022: Drone Survey of entire route.
• Meeting with Berry Creek Metropolitan District and request for authorization to proceed through Location
and Extent land use process (a forum was held most recently December 5, 2022 and a follow up with eth
BCMD is slated for January 24, 2023).
970.748.4413 matt@avon.org
Page 3 of 3
NEXT STEPS:
• Eagle County Location and Extent Application and public process
• NEPA evaluation as part of the USFS application process
• Easement and Use Agreement from Berry Creek Metropolitan District
• Final Construction Plans
• Contractor procurement
• Construction
Thank you,
- Matt
ATTACHMENTS:
A. Maps
B. 50’ Wide Access Exhibit, Wildridge
C. Grading and Retaining Wall Plans
D. Eagle Valley Wildland Mitigation Summary
E. Public Comment, Larry Rosser
ATTACHMENT A
MAPS
TOWN OF AVON
PROPOSED JUNE
CREEK TRAIL
PROJECT
WILDRIDGE,
TOWN OF AVON
FOREST SERVICEFOREST SERVICE
TOWN OF AVONTOWN OF AVON
FOREST SERVICE
GATE
TOWN OF AVON
PROPOSED JUNE
CREEK TRAIL
PROJECT
VERY NOMINAL
WIDENING
OF TRAIL TO 10’
(ROAD OVERGROWN)
FOREST SERVICEFOREST SERVICE
TOWN OF AVONTOWN OF AVON
WEST AVON PRESERVEWEST AVON PRESERVE
TOWN OF AVONTOWN OF AVON
TOWN OF AVON
PROPOSED JUNE
CREEK TRAIL
PROJECT
EXISTING
EXAMPLE ONLY. Not to scale. Does not show
potential trail improvements.
WEST AVON PRESERVEWEST AVON PRESERVE
TOWN OF AVONTOWN OF AVON
BERRY CREEK METROBERRY CREEK METRO
DISTRICTDISTRICT
PROPOSED
CONSTRUCTION AREA
/ NARROWEST AREA OF
EXISTING TRAIL*
*SEE PROPOSED
CONSTRUCTION PLAN
FOR DETAILS
TOWN OF AVON
PROPOSED JUNE
CREEK TRAIL
PROJECT
PROPOSED
CONSTRUCTION PLAN
Berry Creek Metro
District Parcel
TOWN OF AVON
PROPOSED JUNE
CREEK TRAIL
PROJECT
UNINCORPORATED
EAGLE COUNTY
WILDRIDGE,
TOWN OF AVON
765 UNITS
*1989 RES.
PRIMARY ROADWAY
INGRESS | EGRESS
EMERGENCY ROADWAY
INGRESS | EGRESS
IF PRIMARY CLOSED
1
2
PRIMARY ROADWAY
VULNERABLE AREA (PRVA)
INGRESS | EGRESS
EMERGENCY ROADWAY ONLY IF PRVA
IS CLOSED | COMPROMISED | UNSAFE
INGRESS - EMERGENCY RESPONDORS
EGRESS - RESIDENTS
3
4
1
2
3
4
LEGEND
BERRY CREEK PUD SINGLETREE
TO
W
N
B
O
U
N
D
A
R
Y
WEST AVON
PRESERVE
CONSERVATION
EASEMENT
BERRY CREEK
METRO DISTRICT
FOREST
SERVICE
FOREST
SERVICE
NOTES
1. *PLATTED UNITS X PERSONS PER HOUSEHOLD 2016-2020 (2.6) = 1989 PERSONS IN WILDRIDGE
2. ROUTE (4) WOULD BE AVAILABLE FOR EMERGENCY RESPONDERS TO ACCESS AREA BEHIND SINGLETREE IN THE
EVENT OF AN EXTREME WILDFIRE
3. IF FIRE THREATENED RESIDENCES HIGHLIGHTED IN SINGLETREE, EGRESS INTO WILDRIDGE WOULD ALSO BE AVAIL-
ABLE FOR EVACUATION PURPOSES
4. NO OTHER ROUTES THROUGH FOREST SERVICE LANDS ARE SUITABLE FOR VEHICLE TRAVEL EXCEPT FOR FULLY MOD-
IFIED, BACKCOUNTRY VEHICLES WITH EXPERTLY TRAINED DRIVERS
5. NO NEW, SIGNIFICANT TRAILWAYS ARE PERMITTED IN WEST AVON PRESERVE
COMPLETED MITIGATION PENDING USFS MITIGATION PLANNED 2023 MITIGATION
TOWN OF AVON WILDFIRE MITIGATION EFFORTS
TO DATE
MOUNTAINSTAR MITIGATIONZONE
• 55 Acres
• Community in Good Standing
of FIREWISE status
USFS
PROPERTY
Avon Town
Boundary Siren
Eagle Valley Wildland Projects 2022-2024
ATTACHMENT B
50' ACCESS EASEMENT EXHIBIT
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2631 BEARTRAP RD
PARCEL 194335202025
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WILDRIDGE SUBDIVISION
PLAT OVERLAY
50’ ACCESS
EASEMENT
EXHIBIT
WILDRIDGE
2967 JUNE CREEK TRL
PARCEL 194335202009
ATTACHMENT C
CONSTRUCTION
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ATTACHMENT D
EAGLE VALLEY WILDLAND
CORRESPONDANCE
To the Honorable Mayor Phillips and Council Members:
The Town of Avon provided $20,000 for Eagle Valley Wildland to do work in Avon in 2022. The
below report provides an update on the project funding allocation and 2022 accomplishments.
Town of Avon 2022 Accomplishments
The planning process began for the 2022 wildfire mitigation in late January. The target focus for
Avon was reducing the risk to homes, infrastructure, and watersheds. Through the risk
assessment for TOA, we determined tha t Wildridge carried the greatest risk of catastrophic
wildfire. This, coupled with the evacuation concerns of the area, drove the need for mitigation
around Wildridge and the Metcalf drainage. The scope of work in North Avon included
mastication by a priva te contractor, hand work by a private contractor and EVW staff, Pile burn
operations by EVW Staff, and risk assessments and planning for Metcalf and June Creek
Drainages.
Other areas of concern were identified and mitigated along HWY 6 near the entrance o f Beaver
Creek Resort. EVW Staff
managed and created
thinning units along the
HWY on Vail Resorts'
land. Piles were created
and will be burned in
2023
May-June
EVW staff oversaw a
private contractor who
created a sizable tactical
fuel break from the
southwest corner of
Wildridge to the June
Creek Drainage. This
fuel break is 300’ wide
and gives firefighters a
tactical advantage to
engage fire moving up
the June Creek
Drainage.
EVW staff created ten slash piles along the trail at the bottom of June Creek to mitigate against
wildland threats, EVW created fuel breaks around homes and roads in Wildridge. Fuel breaks
were widened near Beaver Creek Point and Dog Park. A new fuel break was created below
Wildwood to protect the homes in Wildwood and Metcalf RD.
89 Acres were treated during this project. Contractual costs were $43,000.00, with 126 hours of
EVW Staff time.
EVW Staff began work on the Town of Avon Risk Assessment for the Community Wildfire
Protection Plan (CWPP) update.
August
EVW oversaw contractual work, and directly mitigated, 26 acres of treatment in units along
HWY 6 and the entrance to Beaver Creek. Contractual costs were paid for by Beaver Creek
Metro. There were 43 hours of EVW staff time with this project.
September
EVW staff worked on pile burn operations in preparation for the winter months with 80 Hours of
staff time
October
EVW oversaw the implementation of the June Creek Fuel break running north and south. This
fuel break is on Town of Avon land and ties into the fuel break created from Wildridge. The
Singletree community paid for the implementation of the fuel break. EVW staff spent 67 hours
on this project.
November-December
Pile burn operations and prep. EVW staff spent 68 hours working in the Wildridge area.
We appreciate the Town of Avon’s partnership and support in making communities safer by
completing wildland fire mitigation projects.
Jason Clark
Special Operations Division Chief
Eagle River Fire Protection District
Mobile: 970-688-2817
Email: jclark@eagleriverfire.org
ATTACHMENT E
LARRY ROSSER
CORRESPONDANCE
1
Subject:FW: Emergency Egress Route Discussion Planned for January 24
Attachments:June Creek Trail Path 1.jpg; June Creek Trail Path 2.jpg; Letter to ERWSD Jan 19 2023.pdf
From: L Rosser
Sent: Thursday, January 19, 2023 3:47 PM
To: Matt Pielsticker <mpielsticker@avon.org>; Amy Phillips <aphillips@avon.org>; Lindsay Hardy <lhardy@avon.org>;
Scott Prince <sprince@avon.org>; Chico Thuon <cthuon@avon.org>; Tamra Underwood <tunderwood@avon.org>;
Russell Andrade <randrade@avon.org>; Sarah Smith Hymes <shymes@avon.org>
Subject: Emergency Egress Route Discussion Planned for January 24
I am concerned the Avon Town Council is moving forward with the Wildridge Emergency Egress Planning
without considering all the ramifications. The only route under consideration at this point seems to be the
easement which extends from June Creek Trail to the Forestry Service Land (BLM). I have expressed my
concerns previously but the concerns seem to have been dismissed out of hand.
The proposed route crosses privately‐owned land, one lot which is mine. Although there is what I believe to
be a pedestrian access easement across the properties, I do not believe the easement across those properties
provides for the proposed usage with vehicular traffic. While the Wildridge Plat does provide for a change in
easement purposes, via Note 3.(C), when permitted by the Owner and the Town of Avon, no one has
approached the property owners for agreement on such a permission.
There is no precedent for the use of the easement for public vehicular traffic. While used by the Eagle River
Water and Sanitation District (ERWSD) to access a pump station at the entry of the BLM land, the unimproved
condition of the easement path/road and the BLM path/road has limited public vehicular traffic to offroad
vehicles. The path/road historically has only been suitable for off‐road vehicles and the heavy duty vehicles
accessing the ERWSD pump station.
Unless steps are taken to limit vehicular traffic, improving the path/road across the easement will increase
vehicular traffic diminishing the property value of those properties the easement crosses because of dust,
noise, and visual traffic movements. Further, the properties, including homes, will potentially have increased
fire hazards because of careless drivers/smokers, thus creating additional property devaluation. Steps taken to
limit outgoing traffic at the Singletree exit is not adequate as one can expect that vehicular traffic will be
tempted to go onto BLM lands during times when no emergency exists.
While I would never begrudge someone escaping a fire hazard by using the easement on a one‐time basis, the
Town of Avon seems to be going beyond that and asserting the right to plan and use the easement for a
purpose for which it was never intended. Without the consent of the owners of the properties, including
agreement with how the use and control of the easement will be managed, I will oppose this change in
easement usage.
2
Recently, ERWSD undertook an improvement on the path/road leading from June Creek Trail cul‐de‐sac to the
entry to BLM lands without obtaining concurrence of property owners, changing the contour of the path,
widening, and improving the surface, moving away from it historical condition of minimum disruption to the
site. ERWSD has been asked to return the path/road to its condition prior to the improvements and to
maintain it at its historical condition, or reach agreement with owners on an alternative plan to reach the
same goals. As the Council considers its plan it should consider that the current visualization of the path/road
is not the historical condition to which ERWSD has been asked to revert. Photos of the historical condition are
provided as an attachment for your review. A copy of the letter sent to ERWSD is also enclosed for your
review.
In the October 26, 2021 packet, presented to the Town council and approved in the minutes of the meeting,
one defined action was to notify and consult with adjacent landowners. The “consulting” has not occurred or I
believe an agreement would be in place to allow this project to proceed without argument. A key element of
that agreement must be how to control vehicular traffic in non‐emergency times.
I hope my e‐mail is an efficient method of providing my concerns to you. I will not be able to be at the Town
Council meeting of January 24, but will make myself available at alternate times to discuss with staff as
desired.
AVON REGULAR MEETING MINUTES
TUESDAY DECEMBER 13, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
1. CALL TO ORDER AND ROLL CALL
Video Start Time: 00:00:25
The meeting was hosted in a Hybrid format, in-person at Avon Town Hall and using Zoom.us. Mayor
Smith Hymes called the December 13, 2022 Council regular meeting to order at 5 p.m. A roll call was
taken, and Councilors present were Mayor Pro Tem Amy Phillips, Tamra Underwood, RJ Andrade,
Lindsay Hardy, Scott Prince and Chico Thuon. Also present in person were Newly elected councilors Ruth
Stanley and Rich Carroll, Finance Director Scott Wright, Town Engineer Justin Hildreth, Planning Director
Matt Pielsticker, Public Works Director Eva Wilson, Recreation Director Michael Labagh, Chief of Police
Greg Daly, Town Attorney Karl Hanlon, Town Manager Eric Heil, Deputy Town Manager Patty McKenny,
Deputy Town Clerk Brenda Torres, and Town Clerk Miguel Jauregui Casanueva.
2. APPROVAL OF AGENDA
Video Start Time: 00:00:50
Mayor Smith Hymes initiated the meeting with the Agenda approval process. Councilor Underwood
moved to approve the Agenda. Councilor Phillips seconded the motion to Approve the agenda. It was
approved with a vote of 6 to 0 by those Councilors present. At time of voting on the approval of the
Agenda, Councilor Thuon was away from his seat and did not cast a vote.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:0 1:11
Mayor Smith Hymes asked if there were any conflicts of interest related to the Agenda, and no conflicts
of interest were discussed or disclosed by Councilors.
4. PUBLIC COMMENT
Video Start Time: 00:0 1:21
Mayor Smith Hymes explained how to participate in the meeting in person, via zoom’s video/audio, via
telephone, or via email, and that this public comment section is intended for items not listed in the
agenda. She added participation by members of the public is limited to 3 minutes.
Mayor Smith Hymes called for public comments and local resident of Singletree George Gregory
introduced himself as Secretary of the Eagle River Water and Sanitation District and Chairman of the
Board of the Upper Regional Water Authority. He first thanked Chief Daly and Matt Pielsticker on
spearheading the initiative to add another point of egress for the Singletree community, answering
Singletree resident questions around that initiative, and then thanked Mayor Smith Hymes for her public
service on the Upper Eagle Regional Water Authority and on Town Council.
After Mr. Gregory’s remarks, Mayor Smith Hymes asked for the record to show that Councilor Thuon
had returned to his seat.
Local resident of Mountain Star, Steven Coyer introduced himself as Treasurer of the Eagle River Water
& Sanitation District Board of Directors and Chairman of the Board of YouthPower365. He spoke to thank
Mayor Smith Hymes and Councilor Prince for their years of service.
AVON REGULAR MEETING MINUTES
TUESDAY DECEMBER 13, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
5. BUSINESS ITEMS
5.1. SWEARING IN OF NEW OFFICERS AND NATIONAL NIGHT OUT AWARDS (CHIEF OF POLICE GREG DALY) (25
MINUTES) 5:05
Video Start Time: 00:08:38
Chief Greg Daly led the swearing in of new and newly promoted officers, as follows: Master
Sergeant Jonathan Lovins, Sergeant John Mackey, Officer John DeGhetto, Officer Michael
Emery and Officer Rio Burgess . They were joined by their families as they took their oaths.
Chief Daly then recognized community Members, o rganizations, and businesses for their
support of 2022’s National Night Out . This included awarding recognition to Sigrid Escalante
with Walmart, Robbie Doman with Home Depot, Adam Rosario with the Farmer’s Market, Brian
Nolan with Blue Moose Pizza, Sarah Springer with Bob’s Place, Pastor Michael Carlton with
Mountain Life Calvar y Chapel, Margaret Martinez with Chase Bank, Eva Klejova with Gondola
Pizza, and Music DJs Sergeant B. Herrera , Jordan Lyles , and Omar Loya.
5.2. PUBLIC HEARING: SECOND READING ORDINANCE 22-16: APPROVING INTERNATIONAL BUILDING CODES
(PLANNING DIRECTOR MATT PIELSTICKER) (30 MINUTES) 5:30
Video Start Time: 00:26:45
Planning Director Matt Pielsticker presented the second and final reading for the adoption of
the 2021 International Building Code. Councilors acknowledged the complexity of a decision
to adopt this building code based on its impact to sprinkler system req uirements for new
construction s. After deliberations from Council, public input was heard. Rob Geislinger with
the National Fire Sprinkler Association spoke in favor of adopting the ordinance, as presented.
Fire Marshal Michael “Mick” Woodworth expressed support for the adoption of the new building
code, as presented. Avon Residents Sean Reynolds and Alexandra Arana expressed they were
not in favor of adopting the new building code as presented, noting the sprinkler mandate on
all new construction would inc rease complexity and construction costs for new homes.
After deliberations and public comments, Council took a vote on the adoption of Ordinance No.
22-16. Councilor Andrade moved to approve the Ordinance. Mayor Pro Tem Phillips seconded the
approval of the Resolution. The Resolution was approved with a vote of [4-3]. Mayor Smith Hymes,
Mayor Pro Tem Phillips, and Councilors Andrade and Underwood voted yea. Councilors Hardy,
Prince, and Thuon voted nay.
5.3. PUBLIC HEARING FOR THE ADOPTION OF THE 2022 FINAL REVISED BUDGETS, 2023 OPERATING BUDGET,
2023 CAPITAL PROJECTS FUND BUDGET & LONG-RANGE CAPITAL PROGRAM AND TAX LEVIES (FINANCE DIRECTOR
SCOTT WRIGHT) (30 MINUTES) 6:00
O RESOLUTION 22-26, AMENDING THE 2022 TOWN OF AVON OPERATING FUNDS BUDGETS
O RESOLUTION 22-27, AMENDING THE 2022 TOWN OF AVON CAPITAL PROJECTS FUND BUDGET
O RESOLUTION 22-28, ADOPTING THE 2023 TOWN OF AVON OPERATING FUNDS BUDGET
O RESOLUTION 22-29, ADOPTING THE TOWN OF AVON LONG-RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY
ADOPT THE 2023 CAPITAL PROJECTS FUND BUDGET
O RESOLUTION 22-30, LEVYING GENERAL PROPERTY TAXES FOR THE AVON GENERAL IMPROVEMENT DISTRICT NO.
1 FOR THE 2023 BUDGET YEAR
O RESOLUTION 22-31, LEVYING GENERAL PROPERTY TAXES FOR THE TOWN OF AVON FOR THE 2023 BUDGET YEAR
AVON REGULAR MEETING MINUTES
TUESDAY DECEMBER 13, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
RECESS TO ALLOW AVON TOWN COUNCIL TO CONVENE AS THE AVON URBAN RENEWAL AUTHORITY BOARD
SEE ATTACHED AVON URBAN RENEWAL AUTHORITY AGENDA (10 MINUTES) 6:30
RECONVENE THE AVON TOWN COUNCIL MEETING
Video Start Time: 01:18:10
Finance Director Scott Wright presented the final reading for the adoption of Resolutions 22-
26, 22 -27, 22-28, 22-29, 22-30, and 22 -31. There was no public comment. After deliberations
from Councilors, Mayor Smith Hymes explained the need for two separate motions. The first to
pass Resolutions 22 -26 and 22 -27 referring to the amendment of the 2022 budget. The second
to pass Resolutions 22 -28, 22-29, 22-30, and 22 -31 referring to the 2023 budget.
Mayor Pro Tem Phillips moved to approve Resolutions 22-26 and 22-27. Councilor Underwood
seconded the approval of these Resolutions. The Resolutions were approved with a [7-0] unanimous
vote. Mayor Pro Tem Phillips then moved to approve Resolutions 22-28, 22-29, 22-30, and 22 -31.
Councilor Andrade seconded the approval of these Resolutions. The Resolutions were approved
with a [7-0] unanimous vote.
At the 01:33:33 mark, Mayor Smith Hymes called for a recess to allow the Town Council to convene
as the Avon Urban Renewal Board. At the 01:37:33 mark, Council ors reconvened after their recess.
6. MINUTES
Video Start Time: 01:37:40 pm
Town Clerk Miguel Jauregui Casanueva presented the Regular Council Meeting Minutes dated
November 15, 2022 . Mayor Smith Hymes asked for the name of Linn Brooks of the Eagle River Water
& Sanitation District, to be corrected with an I for Linn instead of a Y for Lynn. Councilor Prince asked
that in the last paragraph of section 7.1, the word budget be replaced with update after Capital
Improvement Projects. After deliberations, Town Council took a vote on their approval, with the 2
corrections mentioned . Mayor Pro Tem Phillips moved to approve the Minutes, as amended. Councilor
Underwood seconded the motion for approval of the Minutes, as amended. The Minutes were
approved as amended with a [7-0] unanimous vote.
7. OUTGOING COUNCIL
7.1. Proclamations in Appreciation of Service (10 Minutes) 6:45
Video Start Time: 01:39:30 pm
Mayor Smith Hymes read the proclamation thanking Scott Prince for His Years of Service. Mayor Pro
Tem Phillips read the Proclamation Thanking Sarah Smith Hymes for Her Years of Service.
7.2. Outgoing Council Comments (15 MINUTES) 6:55
Video Start Time: 01:39:55 pm
Councilor Prince gave his outgoing remarks, reflecting on the lessons he learned as Councilor, and
thanking his family and others.
Mayor Smith Hymes celebrated the Net Zero Building Expo’s success. She then stated she and Mayor
Pro Tem Phillips have continued conversations with Representative Joe Neguse on how to address
the issues with the Avon Post Office. She moved on to congratulate Linn Brooks for her hard work
AVON REGULAR MEETING MINUTES
TUESDAY DECEMBER 13, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
and retirement from the Eagle River Water & Sanitation District. She remarked that even though
the I-70 underpass was not a unanimous vote, it was approved due to public safety concerns.
Mayor Smith Hymes then gave her outgoing remarks, in turn reflecting on the lessons captured in
notes to herself, reading them out loud, and thanking her family and others.
At the 02:00:55 mark, Mayor Smith Hymes called for a recess for outgoing Councilors to collect their
belongings before departing. A picture of the then composition of Councilors was captured by staff.
At the 02:03:46 mark, the videorecording’s sound is muted, and video shows a banner stating the meeting
will begin shortly. During this time, Councilors reconvened from their brief recess, and local resident of
Avon Kristi Ferraro took to the podium for additional public comment. Although not fully recorded, Ms.
Ferraro introduced herself and began commending Mayor Smith Hymes for her time as mayor. A portion of
her remarks were recorded as saying that she appeals to Town Council to continue the culture and bold vision
established by Mayor Smith Hymes, to whom she expressed deep gratitude.
At the end of those remarks, Councilors Smith Hymes and Prince left their Council seats for the last time.
8. BUSINESS ITEMS PART II.
Video Start Time: 02:05:45 pm
8.1. New Council Swearing In and Election of Officers (35 minutes) 7:10
A. Reading the Names of Newly Elected Council Members (Town Clerk Miguel Jauregui
Casanueva)
Newly elected Councilors Ruth Stanley and Rich Carroll were called to join their fellow newly elected
Councilors Underwood and Thuon at the podium.
B. Swearing In and Seating of New Council members (Judge Buck Allen)
Mayor Pro Tem Phillips suggested to the other Councilors to remain in their seats, while Judge Cyrus
G. “Buck” Allen III swore-in the newly elected Councilors, who then took a seat.
C. Election of Mayor and Mayor Pro Tem
1. Roll Call of New Council
Town Clerk Jauregui took a rollcall, and all elected Councilors were present and accounted for.
2. Nominate and Elect a Temporary Chairperson
Councilor Underwood nominated Deputy Town Manager Patty McKenny as Council’s temporary
chairperson. Mayor Pro Tem Phillips seconded the nomination, and no Councilor expressed
disagreement with the nomination. At that time, Ms. McKenny explained the nomination and
election process to select the next Mayor and Mayor Pro Tem. Councilor Carroll asked his fellow
Councilors to reflect on the role of the mayor’s position, before taking a vote.
3. Nominate and Elect Mayor
a. Nominations
b. Statements by Nominees
c. Ballot Voting
d. Reading of Ballots
AVON REGULAR MEETING MINUTES
TUESDAY DECEMBER 13, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Councilor Stanley nominated then-Mayor Pro Tem Phillips to take on the role of Mayor. Councilor
Underwood seconded the nomination. No other nominations for Mayor were made and a vote by
ballot was taken. Councilors Hardy, Underwood, Stanley, Phillips, and Carroll voted yea. Councilors
Thuon and Andrade abstained from voting. With [5] votes in favor, and [2] abstentions, the motion
to designate Councilor Phillips as Mayor passed. Newly elected Mayor Phillips did not make a
statement at that time.
4. Nominate and Elect Mayor Pro Tem
a. Nominations
b. Statements by Nominees
c. Ballot Voting
d. Reading of Ballots
Mayor Phillips then took over the nominations proceeding from Ms. McKenny and as her first act,
asked fellow-Councilors to nominate a Mayor Pro Tem. Councilor Carroll nominated Councilor
Underwood as Mayor Pro Tem. Councilor Andrade seconded the nomination. No other nominations
for Mayor Pro Tem were made and a vote by ballot was taken. Councilors Hardy, Underwood,
Stanley, Phillips, Andrade, and Carroll voted yea. Councilor Thuon abstained from voting. With [6]
votes in favor, and [1] abstention, the motion to designate Councilor Underwood as Mayor Pro Tem
passed. Newly elected Mayor Pro Tem Underwood did not make a statement at that time.
Mayor Phillips asked Councilors to remain in their current seats and advised that permanent seating
assignments will be decided in the next Council meeting.
8.2 Resolution No. 22-33: Appointing member to the Eagle Valley Transportation Authority (Town
Manager Eric Heil) (10 Minutes) 7:45
Video Start Time: 02:22:18 pm
Town Manager Eric Heil presented resolution 22-33 and explained the urgency and importance of
appointing the primary member and alternate to the Eagle Valley Transportation Authority Board,
due to the upcoming kick-off board meeting to take place in a few days. After discussion, Mayor
Phillips asked if there was any public comment, which there was none. After deliberations and public
comments, Mayor Pro Tem Underwood moved to approve Resolution 22-33, nominating Mayor
Phillips as primary member and Councilor Andrade as alternate to the Board of the Eagle Valley
Transportation Authority. Councilor Carroll seconded the approval of the Resolution. The Resolution
was approved with a [7-0] unanimous vote. Discussions on where these Board meetings take place
followed, including a request to record and televise them in the future.
8.3 Resolution 22-25: Appointing Buck Allen as Municipal Judge for Town of Avon (Deputy Town
Manager Patty McKenny and Town Clerk Miguel Jauregui Casanueva) (5 Minutes) 7:55
Video Start Time: 02:28:15 pm
Mayor Phillips asked Deputy Town Manager Patty McKenny to present Resolution 22-25. After
discussion, Mayor Phillips asked if there was any public comment, which there was none. After
deliberations and public comments, Mayor Pro Tem Underwood moved to approve Resolution 22-
25, reappointing Cyrus G. “Buck” Allen III as Avon’s Municipal Judge. Councilor Andrade seconded
the approval of the Resolution. The Resolution was approved with a [7-0] unanimous vote. Judge
Allen thanked Council for his reappointment.
AVON REGULAR MEETING MINUTES
TUESDAY DECEMBER 13, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
8.4 Notice of Award, Recreation Center and Heat Recovery Controls Replacement Project (Town
Engineer Justin Hildreth) (5 Minutes) 8:00
Video Start Time: 02:31:09 pm
Mayor Phillips asked Engineer Justin Hildreth to present the Notice of Award for the Recreation
Center and Heat Recovery Controls Replacement Project. Councilor Carroll asked questions related
to the project, including the contract that regulates it. Town Engineer Hildreth answered his
questions related to the project while Town Attorney Karl Hanlon answered questions related to
the contract’s form. After additional discussion from Mayor Pro Tem Underwood, and Councilors
Thuon and Andrade, Mayor Phillips asked if there was any public comment, which there was none.
After deliberations and public comments, Mayor Pro Tem Underwood moved to approve the Notice
of Award related to the Recreation Center and Heat Recovery Controls Replacement Project.
Councilor Carroll seconded the approval of the motion. The Resolution was approved with a [7-0]
unanimous vote.
8.5 Resolution 22-32: Supporting the Recycling Resources Economic Opportunity (RREO) grant
application (Sustainability Coordinator Charlotte Lin) (5 Minutes) 8:05
Video Start Time: 02:50:49 pm
Mayor Phillips invited Sustainability Coordinator Charlotte Lin to present Resolution 22-32,
supporting the Recycling Resources Economic Opportunity grant application. Mayor Pro Tem
Underwood, Councilors Hardy, Thuon, and Andrade asked questions related to the Styrofoam
recycling machine to be acquired if the grant application is successful, including questions related
to future staffing to operate it. After discussion, Mayor Phillips asked if there was any public
comment, which there was none. After deliberations and public comments, Councilor Andrade
moved to approve Resolution 22-32. Councilor Hardy seconded the approval of the Resolution. The
Resolution was approved with a [7-0] unanimous vote.
9. WRITTEN REPORTS
9.1. Construction and Road Closure Update (Town engineer Justin Hildreth)
9.2. Disclosure of Gifts Received (Town Clerk Miguel Jauregui Casanueva)
9.3. November 9th Finance Committee Meeting Minutes (General Government Manager Ineke de Jong)
9.4. November 15th and December 6th Planning and Zoning Commission Meeting Abstracts (Planner 1+
Max Morgan)
9.5. November 17th CASE Committee Meeting Minutes (Town Clerk Miguel Jauregui Casanueva)
9.6. Avon Pumpkin Compost Program Outcome (Sustainability Coordinator Charlotte Lin)
9.7. Summary of E-Bike Share Program (Transit Operations Manager Jim Shoun)
9.8. Upper Eagle Regional Water Authority Sept 22, 2022 Board Meeting Summary (Mayor Sarah
Smith Hymes)
9.9. Upper Eagle Regional Water Authority Oct 27, 2022 Board Meeting Summary (Mayor Sarah Smith
Hymes)
10. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 02:50:50
AVON REGULAR MEETING MINUTES
TUESDAY DECEMBER 13, 2022
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Councilor Carroll asked when it would be appropriate to ask questions related to Report 9.1, and Mayor
Phillips explained when there are discussions related to a written report, the report gets pulled off the
agenda. Public Works Director Eva Wilson volunteered to answer questions related to this Report which
were related to the Metcalf culvert pipe collapse and repairs.
Councilor Thuon then spoke to his fellow Councilors regarding his abstention to vote in the Mayor and
Mayor Pro Tem elections. He shared his thoughts surrounding these appointments and the appointees
and expressed his hope for all Councilors to work together.
Councilor Stanley thanked her friends and family for their support and expressed her excitement to
serve on Council.
Councilor Andrade thanked former Mayor Smith Hymes and former Councilor Prince for their guidance
when he took over his seat two years ago and extended the same courtesy to Councilors Stanley and
Carroll.
Mayor Phillips closed the session stating various commitments she will keep to in acting as the newly
elected Mayor.
9. ADJOURN
There being no further business before Council, Mayor Phillips moved to adjourn the regular
meeting. The time was 7:55 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy.
The most accurate records of the meeting are the audio of the meeting, which is housed in the Town
Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Miguel Jauregui Casanueva, Town Clerk
APPROVED:
Mayor Amy Phillips ___________________________________
Tamra Underwood
Chico Thuon
Scott Prince
Lindsay Hardy
RJ Andrade
Ruth Stanley
Rich Carroll
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 10, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
1. CALL TO ORDER AND ROLL CALL
Video Start Time: 00:00:05
The meeting was hosted in a Hybrid format, in-person at Avon Town Hall and using Zoom.us. Mayor Amy
Phillips called the January 10, 2023 Council regular meeting to order at 5 p.m. A roll call was taken, and
Councilors present were Mayor Pro Tem Tamra Underwood, RJ Andrade, Lindsay Hardy, Chico Thuon,
Ruth Stanley and Rich Carroll. Also present in person were Public Works Director Eva Wilson, Chief of
Police Greg Daly, Town Manager Eric Heil, Town Attorney Karl Hanlon, General Government Manager
Ineke de Jong, and Deputy Town Manager Patty McKenny.
2. APPROVAL OF AGENDA
Video Start Time: 00:0 1:10
Mayor Phillips initiated the meeting with the Agenda approval process. Mayor Pro Tem Underwood
requested a change to the Agenda so that Item 7.7 (Sign-on Letter to support Advanced Clean Truck)
get moved from Written Reports to Business Items under new Item number 5.8. She then reminded her
fellow Councilors that during the Agenda approval process, they may request that a written report be
pulled for open discussion among Councilors and the public.
With no other changes, Councilor Andrade moved to approve the Agenda, as amended by Mayor Pro
Tem Underwood. Councilor Hardy seconded the motion to approve the agenda, as amended. It was
approved with a 7 -0 unanimous vote.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:0 2:30
Mayor Phillips asked if there were any conflicts of interest related to the Agenda, and no conflicts of
interest were discussed or disclosed by Councilors.
4. PUBLIC COMMENT
Video Start Time: 00:0 2:50
Public comment can be made by participating in the meeting in person, via zoom’s video/audio, via
telephone, or via email. This public comment section is intended for items not listed in the Agenda.
Participation by members of the public is limited to 3 minutes.
Mayor Phillips asked if there was any public from those present in the room or on zoom, and there were
none.
Town Manager Heil suggested that Mayor Phillips remind the public of the holiday fireworks display to
be held at Nottingham Park at 5:30 p.m. She encouraged the public to use public transportation to
attend.
5. BUSINESS ITEMS
5.1. MOUNTAIN FAMILY HEALTH CENTERS’ EXPANSION SERVING AVON AND EAGLE COUNTY (JAN JENNINGS,
DIRECTOR OF DEVELOPMENT MOUNTAIN FAMILY HEALTH AND DR. KENT, MOUNTAIN FAMILY HEALTH) (5
MINUTES)
Video Start Time: 00:04:58
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 10, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Jan Jennings, Director of Development for Mountain Family Health and Dr. Kent, Site Medical
Director for Mountain Family Health’s Avon facility both took the podium to discuss the
opening of their new facili ty in Avon, and the expansion of their services in Eagle County. They
displayed a presentation with their mission and services, among other relevant information
and added the new center will open January 17, 2023 and is located at 230 Chapel Place.
5.2. WORK SESSION: OVERVIEW OF GOALS AND PROJECTS FOR 2023 (TOWN MANAGER ERIC HEIL) (45
MINUTES)
Video Start Time: 00:17:45
Town Manager Eric Heil took Council through the overview of 2023 department goals and
projects in the packet. There were several questions raised by Councilors that were answered
by Mr. Heil . Under the Finance section, w hen touching on the topic of Broadband, there was
ample discussion and Councilors agreed Broadband should be discussed further during a future
work session.
Mayor Pro Tem Underwood requested that this presentation include a list of topics not
detailed in it that are still top priority for the Town, such as housing . Mayor Phillips closed the
work session exchange of ideas by asking that managed parking be added as a future topic to
be discussed.
5.3. OVERVIEW OF MUNICIPAL LAW (TOWN ATTORNEY KARL HANLON) (45 MINUTES) 5:55
Video Start Time: 01:01:28
Town Attorney Karl Hanlon initiated the conversation around municipal law. He spoke about
the Open Meetings Act and its definition of a meeting, conflicts of interest, reporting of gifts,
ex-parte contacts and the simplified rules of procedure for Council Meetings.
5.4. ADOPTION OF 2023 REGULAR MEETING SCHEDULE (GENERAL GOVERNMENT MANAGER INEKE DE JONG) (20
MINUTES) 6:40
Video Start Time: 01:26:45
General Government Manager Ineke de Jong presented the proposed 2023 regular meeting
schedule. Council discussed the pros and cons of having a 4 p.m. executive session over an
executive session after a regular meeting. Mayor Phillips brought forth a discussion on moving
council retreats to Tuesdays, which was the preferred alternative .
Councilor And rade made a motion to approve the regular meeting schedule, as amended.
Councilor Hardy seconded that motion. The 2023 Regular Meeting Schedule was adopted, as
amended, with a 7 -0 unanimous vote.
5.5. Appointments to Boards and Commissions (General Government Manager Ineke de Jong) (30
minutes) 7:00
Video Start Time: 01:47:07
General Government Manager Ineke de Jong presented a list of all boards and commissions
the Town of Avon has a seat in, as well as existing appointments. Mayor Phillips asked each
Councilor to state their top 3 preferred appointments, after which Council ors discussed
appointments one board and committee at a time, following alphabetical order, as presented .
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 10, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Councilor Carroll moved to approve the appointments , as discussed. Councilor Hardy seconded
that motion. The appointments to Boards and Commissions, as discussed, were approved with
a 7-0 unanimous vote.
5.6. PUBLIC HEARING: First Reading Ordinance 23-01 Amending Landscape Regulations (Senior
Planner Jena Skinner) (30 Minutes) 7:30
Video Start Time: 02:14:25
Senior Planner Jena Skinner presented a proposal to amend existing l andscape regulations in
Avon’s Town Code. Among others, the proposals would benefit a decrease in water
consumption for best practices in water conservation over the next 10 years . Recommendation
was made that the first reading be continued for a month app roximately to give the public
opportunity to voice their comment.
Councilor Thuon asked if a 5 -year more ambitious goal might be better. Town Manager Heil
answered that 10 -year schedule is already ambitious enough to allow properties to revisit their
lands caping plans and puts Avon at the forefront in this matter. Councilor Carroll asked if the
Ordinance mandates that all properties in Avon come into compliance in 10 years, to which he
was answered in the affirmative. Councilor Hardy also had several questions answered on the
topic, including those on fencing and retaining walls . Mayor Pro Tem Underwood had
questions on feral hydrazones and plant materials , including fruit -baring trees.
Mayor Phillips called for public comments and no public comments were made.
Mayor Phillips asked for a motion to continue first heari ng to January 24. Councilor Hardy
moved that motion and Mayor Pro Tem Underwood seconded that motion and approved with
a 7-0 unanimous vote.
5.7. Notice of Award for the Fawcett Road Street Improvement Project (Town Engineer Justin
Hildreth) (10 Minutes) 8:00
Video Start Time: 02:49:40
Town Engineer Justin Hildreth presented the Notice of Award for the Fawcett Road Street
Improvement Project . Council had deliberations on the merits of siding with the lowest bidder
as opposed to a local bidder and expressed concerns over out of county laborers taking up
local housing. Town Attorney Karl Hanlon then added that Council may want to revisit Town
procurement pol icies to give preference to local providers as opposed to lowest qualified
bidders. Mayor Phillips suggested that updating the Town’s procurement policies be left for a
future agenda .
Councilor Carroll then moved to approve the notice of award to JARRCO Construction LLC.
Councilor Thuon seconded that motion , and it was approved with a 7 -0 unanimous vote.
5.8 Sign-on Letter to support Advanced Clean Truck (ACT) (former 7.7)
Video Start Time: 03:00:45
Mayor Pro Tem Underwood asked if the Town operates advanced clean trucks. Public Works
Director Eva Wilson did not have an answer at that time. Town Manager Eric Heil added that
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 10, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
the Town is not adopting any legislation and only expressing support in a lett er submitted to
the State to improve air quality regulations. Councilor Carroll stated he needed more
information for him to consider supporting this issue. Mayor Pro Tem Underwood supported
Councilor Carroll’s statement that more information was required ahead of time. After
reflection on staff recommendation, Councilor Thuon moved to approve support for the sign -
on letter. Councilor Hardy seconded that motion . The motion was approved with a 5 -2 vote
where Councilors Andrade and Carroll voted nay .
6. MINUTES
Video Start Time: 03:10:17 pm
Mayor Phillips requested that the Minutes dated December 13, 2022 be amended to correct the header
which states it was a virtual meeting only when in fact it was a hybrid meeting. Councilor Carroll
requested that Kristi Ferraro’s public remarks thanking then Mayor Sarah Smith Hymes be added to the
Minutes. Councilor Underwood asked that as a standing rule, public commentators not be added to the
roll call and only be added to the public comments section and asked for the two public commentators
listed to be stricken from the roll call. Councilor Hardy asked that Sara Springer’s name be corrected
since it stated her last name was Sprinkler. Based on these corrections, Mayor Phillips asked they get
presented for approval anew in the next council session.
7. WRITTEN REPORTS
7.1. January 2nd PZC Meeting Abstract
7.2. 2020 - 2021 Loss Control Audit
7.3. Front Country Ranger Program End of Season Report 2022
7.4. Monthly Financials
7.5. ¡Mi Casa Avon! Program Update
7.6. December 15th CASE Committee Meeting Minutes
7.7. Sign-on Letter to support Advanced Clean Truck (ACT)
7.8. Update on Permitting for Takeout/Delivery of Alcohol Beverages (On-Premise Licenses)
7.9. UERWA November 17, 2022 Meeting Summary
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 03:15:53
Councilor Thuon asked town staff to make a cost-analysis and consider maintaining the path leading to
the Wildridge Dog Park. He also asked for the rumble strips in Wildridge to get redone. He asked for
groups to be invited to the Staff Holiday Party and asked that if any group is going to be excluded, there
be a discussion beforehand.
Councilor Carroll expressed his thanks to public works for their snow plowing operations.
Councilor Stanley applauded the HR Department and Human Resources Manager Karyne Spadi on the
excellent results of the Loss Control Audit. She asked for clarification on MuniRevs notices for STR
license holders which are causing confusion, which Town Manager Heil stated he would obtain from the
Finance Department for the next Council session. She then requested for the Town to clean up mud
accumulations from the mud-slide at the BC West Condos bus stop after the snow melts in spring.
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 10, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
Councilor Hardy stated that she went on a 12-day road trip to Texas over the holidays and observed no
one cared about recycling the way mountain communities in Colorado do. She added she was
encouraged to come back to Avon where so many efforts are made to help the environment.
Councilor Andrade wanted to remind the community to call 988 as a national mental health and suicide
crisis line that takes you to immediate help.
Mayor Pro Tem Underwood communicated that the Town is hiring a new Town prosecutor and she is
serving on the hiring subcommittee and will welcome input from fellow Councilors.
She added the Colorado Legislature’s 120-day session has commenced, and she attended the virtual
Town Hall. She summarized that mountain towns are lucky to have great representation in the State
house. She then said that Senator Dylan Roberts reached out and asked her for Avon's input regarding
election recalls in an upcoming update to C.R.S. Title 31. She explained she and the Town Manager and
current and former Town Attorneys are working on that topic. She then gave her thanks to Public
Operations and Recreation staff on their maintenance and operation of the Nottingham Park ice skating
rink.
Mayor Phillips closed the remarks by encouraging her fellow Councilors to attend the Town’s staff coffee
the following morning at 8:30 at Town Hall. She also thanked public operations for their snow removal
efforts on Eagle Bend Drive.
9. ADJOURN
There being no further business before Council, Mayor Phillips moved to adjourn the regular
meeting. The time was 8:33 p.m.
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 10, 2023
HYBRID MEETING; IN-PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy.
The most accurate records of the meeting are the audio of the meeting, which is housed in the Town
Clerk' s office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Miguel Jauregui Casanueva, Town Clerk
APPROVED:
Mayor Amy Phillips ___________________________________
Tamra Underwood
Chico Thuon
Scott Prince
Lindsay Hardy
RJ Andrade
Ruth Stanley
Rich Carroll
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 1 of 20
Town of Avon
2022 Department Goals
INTRODUCTION: This document presents specific tasks and projects to be completed, or substantially
completed, during 2022. The 2022 Department Goals replaces the former Strategic Plan with regard to
identifying specific projects to be completed during the calendar year as well as clarifies the Department
responsible for performing the tasks. Quarterly updates will be provided to Council at which time Council
members may discuss the 2022 Department Goals and provide direction on revisions, additions, deletions,
and changes in priority. The 2022 Department Goals provides a foundation for organizing and scheduling
Staff work as well as scheduling reports, work session and action items for Council meetings. Within each
Department goals are identified as Tier 1 (first priority) and Tier 2 (dependent on available resources).
GENERAL GOVERNMENT
TIER 1
1. Create a ‘Work for the Town’ Video: The Town is hiring many new colleagues and staff identified a
desire to create a video “what is it like to work for the Town of Avon” for the job listings page. Staff is
preparing a script and a list of required footage to create this video in Q1. The video is complete
and posted on our homepage since the end of May. COMPLETED.
2. Create & Conduct a Neighborhood Survey or Business Survey: A Wildridge Neighborhood
survey was conducted in 2020, a town wide Community Survey was conducted in 2021. In 2022 we
plan to focus on a business owners survey to solicit input on Town services and pending policy
questions. The Business Survey was launched prior to Memorial Day weekend and is open
until June 30. The Town received 72 completed surveys and the results were presented to
Council at the August 23 regular meeting. COMPLETED.
3. Conduct Long Range Avon Vision Process to Replace Former Strategic Plan: A vision
document will be created that describes how the Avon community desires to see Avon in 10 to 20
years along with strategic policies to achieve this vision. Staff will continue to prepare the initial
data on Avon’s current demographics and development and existing approved development
plans for review Q1 2023. Staff intends to present a fairly well-defined process with
background information at the early 2023 retreat. Staff will research and compile comparative
vision & strategic plans to facilitate the next Council’s review, discussion and ability to
proceed with a long-range visioning process. Staff is working on logistics for the June 2023
Council visioning retreat and has this as a 2023 department goal.
4. Review Marketing Strategies and Goals: In 2021 the Town launched a brand new
discoveravon.org website. Council expressed concerns about ‘Town capacity’ and not attracting
more visitors to Avon during the winter & summer months through marketing. In 2022 staff will reflect
on the analytics of the discoveravon.com website and host a Council work session to review and
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 2 of 20
discuss marketing strategies and goals for 2022 and beyond. Completed in work session in
January. COMPLETED.
5. Create and roll out an E-Bike Incentive Program: Council approved an E-Bike Incentive Program
in the fall of 2021. Staff is preparing a variety of promotional efforts to get the word out. The goal is to
incentivize approximately 125-250 new or used e-bike purchases in the first year and then review
performance, functionality and usage with Council in the fall of 2022. Staff has implemented an E-
Bike rebate program. Staff provided a first report in May on the status of this rebate program
and provided another status update at the July 26 meeting. The incentive program is intended
to continue in 2023 unless Council provides a different direction. COMPLETED.
6. Implement Department Re-Organization as Approved by the Town Council: Council approved
the consolidation of Town departments in the fall of 2021. HR will work on the recruitment of the
public works director. General Government will assist with the implementation of the consolidated
Public Works department comprising the former departments of fleet, mobility, engineering & facilities
and public operations (formerly public works). Phase II of Consolidation was approved by
Council at its April 12, 2022 Council meeting. The Public Works Director position was filled on
June 6 and the Deputy Town Manager position was filled on June 30. COMPLETED.
7. Expand the Art Around Avon Program: Avon launched the “Art Around Avon” program in June
2021. Staff contracted with 7 artists to create 9 outdoor art works that are displayed in various
locations in Avon for a year and then would be replaced each year with new artwork. Staff plans to
continue the program and expand it by up to 35 pieces by the end of 2023. Staff has secured a
license agreement for locations on Hoffman Commercial properties and Avon Town Square
Condominum Association and successfully posted a call for artist proposals and
conducted/hosted a citizen review committee. In early June, 19 new Art Installations and 6
new stormdrain decals were installed. The Art Around Avon walk took place on Friday June
10, 2022. COMPLETED.
8. Promote Recycling for Multi-Family and Accommodations Buildings in the Town Core: The
West Town Center area has the highest concentration of multi-family and accommodations buildings.
Staff will develop a contact list, determine existing practices, organize open house meetings with the
building managers, and identify opportunities to promote recycling for these properties. Staff
worked on updating the existing information on recycling for Multi-Family and
Accommodation buildings in Town Core in June. An overview of Climate Action strategies
and activities was presented to Council at the May 10th Council meeting. This goal ties in with
goal #11 and Research on Recycling including recycling at Multi-Family and Accommodations
Buildings. Council approved second reading of Ordinance 22-13 at the September 27 Council
meeting, requiring recycling for Multi-Family and Commercial Buildings on November 1, 2023.
Sustainability coordinator Charlotte Lin is working on the finer details of the education
campaign to take place between September 2022 and October 2022. COMPLETED.
9. Research Net Zero Communities: Avon endorses the Net Zero Mountain Town 2030 goals of
reducing community greenhouse gas emissions to a “net zero” level. This goal involves researching
and presenting the actions, economy and lifestyle of communities that have achieved net zero
greenhouse gas emissions. Staff expects to update existing information and plans to present
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 3 of 20
information in the 4rd Quarter. Staff will present Net Zero Communities Research to the joint
PZC/Council work session on Feb 14, 2023
10. Vehicle Idling Prevention Education: In October 2021 Council discussed vehicle idling prevention
and tasked staff to ensure Town employees set the example for the rest of the public. In addition,
Council directed staff to action on an educational and awareness campaign that promotes self-
enforcement of the State Idling laws. Staff adopted an internal Idling Policy as requested by Council.
This work is on hold. Staff is prioritizing Climate Action strategies and the current focus is on
Recycling and Waste Diversion, rather than idling. Staff created and launched a 10-week long
Idling education and awareness campaign on Social Media. The content will be reused in
2023. COMPLETED.
11. Analyze a Recycling Ordinance: Research recycling ordinances from other communities, prepare
recycling ordinance with options, stakeholder involvement plan and implementation for Council
consideration. Staff presented an initial work session on July 26. Council approved second
reading of Ordinance 22-13 at the September 27 Council meeting, requiring recycling for
Multi-Family and Commercial Buildings and universal recycling for all households on
November 1, 2023. Sustainability coordinator Charlotte Lin is working on the finer details of
the education campaign to take place between September 2022 and October 2022.
COMPLETED.
12. Analyze all Climate Action Organizations: Create a list of our existing relationships and
subscriptions to climate action related organizations and evaluate benefit of those relationships. Staff
is compiling this information and will present a written report at a November Council meeting.
Staff presented the list of organizations at the November meeting. COMPLETED.
13. Develop Avon Recall Ordinance: Prepare a draft ordinance to local implement recall procedures
and requirements. First Reading of an Ordinance was presented to Council on June 14 and
Council approved second reading of Ordinance 22-11 at the July 26 Council meeting.
COMPLETED.
TIER 2
14. Comcast Franchise Renewal: The current Comcast Franchise Agreement expires at the end of
2022. A cable franchise agreement renewal process typically requires a year. The goal is to review
the process in Q1 and conduct the majority of the renewal process by Q3 2022. This work is on
hold. The existing Franchise Agreement automatically extends with the current terms under
the federal Telecommunications Act. On hold until further notice.
15. Update Procurement Code: The existing Procurement Code was adopted in 2010. Staff has a
working draft of a revised and updated Procurement Code to present to Council at the end of
February. Adoption of the revised Procurement Code would occur by Resolution. Staff plans to
bring an updated Procurement Code to Council in the 4th Quarter. On hold until further notice.
16. Trademark Logos and Names: Identify various logos, marks, event names and tag lines used for
Avon’s brand and file appropriate action to trademark and protect this branding and marketing
intellectual property. Staff worked on identifying logos and names in the third quarter. Staff
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 4 of 20
then created a specimen spreadsheet identifying when and where Avon logos & branded Avon event names were first used and the audience for each of those. Maintaining and
updating this specimen file will be an ongoing effort to protect Avon’s intellectual property.
COMPLETED.
17. Research Community Engagement Platforms: Council approved the “Bang the Table” Community
Engagement Platform in fall of 2020. Staff has made the decision to transition Engage Avon content
back to the Town of Avon municipal website at the end of 2021 due to the lack of community
engagement and platform difficulties/limitations. In 2022, Staff will research different platforms with a
focus on ease of registration and formatting flexibility. This work was on hold over the summer
with limited staff resources and a focus on special events. Staff plans to identify appropriate
options for a community engagement platform in 2023. Staff has this as a 2023 department
goal.
18. Analyze strategies to fill Empty Storefronts in Avon Town Core: Research, present and develop
strategies to fill empty commercial spaces in the Avon Town Core. Staff hopes to initially address
this topic at a future Council retreat. On hold until further notice.
FINANCE
TIER 1
1. Oversee EPS Financial Analysis updates: In 2018 EPS prepared a study for the Town - a Peer
Community Comparison of Revenues, Budgets and Services and Assessment of Real Estate
Transfer Tax Impacts. The Town has entered into a contract with EPS to update the information in
the 2018 Study to continue to inform staff, elected officials, and interested residents on Avon’s
revenue, tax, and fee levels compared to other areas. Staff Update October 6- Staff has received
the final draft of the report and has reviewed the draft with the Finance Committee. Due to
scheduling conflicts and agenda priorities, the final report has yet to be presented to Council.
On hold until further notice.
2. Continue to review and revise accounting procedures and internal controls to best utilize the
functionality and efficiencies of the Tyler Incode ERP system: In 2021, the Finance Department
implemented a comprehensive ERP system that included modules for general ledger and funding
accounting, cashiering, purchasing, accounts payable, accounts receivable, personnel management,
payroll administration, fixed assets, project accounting, bank reconciliations, and position budgeting.
The implementation was intense and left little time for anything but the implementation itself. In 2022,
the Finance Department staff will review and revise its policies and procedures to document the
functionality and controls that it now has with the ERP system. One important improvement has
been implemented so far in 2022 related to procurement and purchasing. Employees entering
requisitions for procuring commodities and services are required to attach documentation
regarding quotes, bid documents, sole sourcing, etc. pursuant to the procurement code. The
other improvement is currently in progress and related to the implementation of the Tyler
Executime timekeeping module. This module will replace the Kronos timekeeping system and
will ease the burden for employees entering their work hours, jobs and projects, leave
requests, etc. The system allows for remote access via cell phone with GPS fencing and will
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 5 of 20
reduce the number of physical timeclocks required. Executive also integrates directly into our Incode payroll administration system and will reduce the amount of time required in
Finance for payroll processing. Update June 23 – This objective is ongoing. Due to staff
shortages the objective to best utilize the Tyler Incode system is taking longer and will likely
continue well into the future. October 6 – Finance Manager Joel McCracken has been
providing one-on-one training with employees as he sees the need. For future goals and
objective updates, this Goal #2 and Goal #3 should be combined. COMPLETED.
3. Continue to collaborate with other Departments to establish best practice use of Incode:
Finance Department staff will be holding training sessions with certain users of the Incode software
to ensure that they are adequately trained on the software and on Town procedures. The first such
training will be on purchasing and procurement. Due to the shortness of Finance staff at the
moment we have not had an opportunity to hold any training sessions yet. After the audit we
will be this on the schedule. Update June 23 – Still anticipating holding training sessions this
summer. October 6 – Finance Manager Joel McCracken has been providing one-on-one
training with employees as he sees the need. COMPLETED.
4. Implementation of Town-wide Executime timekeeping software: Implementation of a new Tyler
Executime timekeeping system has already begun. The new system ties directly into the Incode
ERP and will eliminate many of the issues that users have had with our old Kronos system that was
complicated, unintuitive and cumbersome. As mentioned above, the implementation of
Executime is in process. Estimated cutover date is this fall. Update June 23 – Awaiting new
time clocks that will replace the Kronos time clocks. Upon arrival testing will begin on the
new clocks. October 6 – Due to delays in receiving and testing the timeclocks and other
issues, Finance staff is meeting with the Tyler project manager on October 12 to discuss the
project. Implementation has been delayed until Spring 2023. This project is back on track –
Supervisor and user training is set to begin in February 2023.
5. Implementation of Short-term Rental Tax: Implementation of the Town's recently adopted 2%
short-term rental tax has already taken place. As soon as the ballots were counted and staff was
notified that the question passed, communications went out to the short-term rental licensees along
with the Online Travel Companies to inform them of the effective date of the tax. In addition, Town
staff worked with MuniRevs to revise our online forms and their back-office accounting to receipt-in
and track those remittances as they come in and to deposit them in the Town's Community Housing
Fund. The short-term rental tax has been implemented and is set up in MuniRevs.
COMPLETED.
6. Refresh of production Storage Area Network appliances: Town current has two Storage Area
Network (SAN) appliance that were purchase in 2016. All production data is saved on these two
appliances. The appliances reside in separate locations and are configured to replicate data
between themselves. Replication is key to the Town’s disaster recovery plan. The SAN appliances
End of Support was December of 2021. The replacement appliances have improved performance
and provides the additional dataspace for the Town’s future needs. The storage appliances have
been ordered. Delivery is estimated to be 3rd quarter of 2022. Updated June 23 – No change
still awaiting delivery. October 6 - Delivered and installed. Appliances are currently
undergoing testing and will be put into production within a couple of weeks. COMPLETED.
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 6 of 20
7. Implement Microsoft Teams replacing Skype for Business: 2020 Microsoft announced that cloud
version of Skype for Businesses end of life was July 2021. Although Microsoft was going to
continue to support hosted version, support would be ending soon. In 2021, to help with working
remotely and holding web conferencing the town implemented Teams conferencing. In addition, the
Town’s Skype for Business that was implemented in 2016 was due to be refreshed in
2022. Therefore, the next step is to migrate to full version of Teams. The Town’s network
consultants are currently establishing a test circuit to Microsoft for testing the circuit. June
23- testing still ongoing. October 6 – New phone system has been implemented and changed
over with basic features. Additional features and functionality will be rolled-out to employees
in the next few months. COMPLETED.
8. Refresh seven network switches: This is standard replacement cycle of system network
switches. Life cycle of network switch is between 4 and 7 years depending on model and
environment. The switches have been ordered. Delivery is estimated to be 3rd quarter 2022.
Updated June 23 – No change still awaiting delivery. October 6 – no change, still awaiting
delivery. COMPLETED.
9. Research and Support Consideration of Use Tax and Marijuana Tax: Council expressed interest
in researching and considering both a Use Tax and Marijuana Tax for potential referral to the
November, 2022 general election. Finance staff is presenting a report on use tax to Town
Council on May 10. COMPLETED.
10. Analyze RETT exemptions & Revenues: Prepare an analysis on RETT exemptions and RETT
revenues for the next decade. This project has not yet been started. June 23 - No further
updates at this time. October 6 – No further updates at this time. On hold until further notice.
TIER 2
11. Implement Broadband improvements as directed by Council: The Broadband planning project
was primarily completed at the end of 2021. The remaining task is presentation of a report by HR
Green to the Avon Town Council. Based on the Council's feedback and direction, the 2022 workplan
for this item will be updated. The Town Manager and IT Manager will be meeting later this
month with Brandy Reiter, the new Director of Broadband for the State of Colorado, to
discuss available grant funds. A final presentation of the HR Green Broadband report is yet
to be scheduled for Council. June 23 - No further updates at this time. October 6 – Robert
McKenner and Eric Heil provided their recommendation to Town Council on September 13.
Town Council requested a second work session for October 11. Comcast and other ISPs and
NWCCOG will be present to answer questions and describe the process for joining Project
Thor. . On hold until further notice.
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 7 of 20
HUMAN RESOURCES
TIER 1
1. Implement Human Resources Information System (HRIS): Working closely with Finance and IT,
complete the identification and purchase of an HRIS system followed by completion of
implementation. Staff identified BambooHR as a cost-effective subscription based Human
Resources Information System (HRIS) platform. Data collection began in late August 2022.
Data correction, input, and deletion; update and create forms, letters, and email templates and
notice; establish workflows; and assign employee supervisors. Training for HR on
Onboarding and Orientation, and Employee Self-Service (ESS) Training 1st Quarter 2023. Due to training of new HR team member and Q4 deliverables, this project was on hold. Staff is
currently working on letter, forms, and email templates; workflow; and updating data within
the system. Anticipated completion Q1, 2023.
2. Assist with Recruiting New Public Works Director: Work with Town Manager to identify, recruit,
hire and onboard a Public Works Director. Town retained the services of Prothman Company, a
recruiting company, who sent a hard copy of our recruitment brochure to all public works
directors west of the Mississippi and posted the job advertisement on all major job listing
outlets. We have conducted interviews of two eligible candidates. COMPLETED.
3. Conduct Biennial Comparator Salary Survey: This will include gathering primary research from
comparator communities, districts and agencies, analyzing the data, setting out changes in pay
ranges, and implement corresponding pay increases on schedule. Staff completed market survey,
pay increases, and updated the 2022 Mid-Year and 2023 Salary ranges for budget. Staff also
worked closely with the Recreation director to analyze and identify pay gaps for part-time
staff. COMPLETED.
4. Implement Public Service Training: Identify and engage a trainer, develop and adopt uniform
standards, expectations and skills for all Town employee interactions with the public, and deliver
training to all fulltime employees. Develop a Train the Trainer for Rec and Mobility to include this
content in onboarding for seasonal or part-time employees. Staff expects to introduce this
program in the 3rd quarter. HR staff has contacted a consultant to meet with the Town
Manager’s Office, Director team and HR to begin discussions about developing this training
program. January 2023, staff presented to the Town Manager’s Office and Director team a
draft outline of the training topics based on an earlier discussions with the group. Staff is
working with Zoe Training & Consulting to develop a Customer Service training tailored to,
and centered around, the needs assessment discussion and results. A Customer Service
Benchmark assessment will be distributed to employees for completion which will assist in
providing a baseline. Staff has identified representatives from each department to serve on a
committee to review the results. Training is anticipated in 2Q, for the months of April, May
and June, based on the trainers schedule.
5. Implement High Quality Leadership Training: Identify and engage training sources to deliver
impactful training ranging from Supervision 101 to Leadership Development via ICMA. Deliver this
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 8 of 20
training for all directors, managers, superintendents and supervisors. Staff expects to introduce
this program in the 3rd quarter. HR staff and Town Manager’s Office continues to collect ideas
about topics, concepts and trainers to assist in delivering quality leadership training to the
organization. A number of management staff are currently engaged in the ICMA leadership
program which will also be offered in 2023. The HR & Risk Manager secured seventeen
training seats for 2023. Currently, three managers are enrolled in the first session of the year. The Town Manager and HR & Risk Manager have idenitied several supervisory level positions
which will complete the training in one of the four sessions offered during 2023 and 2024.
6. Update ADA Coordinator Resolution. Update the 1993 Resolution which sets forth designation
and duties of the ADA Coordinator and present the Resolution to Council. An updated Resolution
was prepared and presented to Council at the May 24, 2022 Council meeting. COMPLETED.
COMMUNITY DEVELOPMENT
TIER 1
1. Establish a Climate Action Investment Matrix: Avon appropriates and invests funds every year to
implement greenhouse gas reduction and advance climate action goals. Establishment of an
investment matrix is a carry-over project from 2020. The intent is to summarize various climate action
projects, the financial investment for each project, the reduction of greenhouse gas and then provide
a comparison of return on investment for various projects. Draft matrix has been updated based
upon input from various department directors and contributors. Scheduled for work session
in 3rd Quarter. New formula has been created for analysis of hybrid vehicles vs. all electric.
Results of the fleet vehicle purchases and solar panel analysis will be presented to Council in
Q1.
2. Refine SmartGov Online Permit Software: The new permit and planning application software went
‘live’ April 2021. Now it is time to optimizing the software and workflow processes in place.
Community Development will be assisting Public Works with creating a Right-of-Way process
through Smartgov to streamline that permit process for continuity. Progress has been made with
contractor and parcel uploads. Right-of-Way permits and Grading permits are now live in the
system. Additional work in 2022 includes improved reporting for Eagle County assessor’s
department. Custom report for Eagle County scheduled for 4th Quarter. The permit software
optimization process continues into 2023. Staff is working with our vendor, Smartgov, on
custom reporting and determining ways to streamline records retention requests for permit
files created and maintained in the new system.
3. Adopt 2021 International Building Codes: The Town of Avon currently administers the 2015
International Building Codes (Building, Residential, Energy Conservation, Plumbing, Fuel Gas,
Mechanical, Fire Code, Property Maintenance, Wildland-Urban Interface) and 2020 National Electric
Code. In coordination with our neighboring entities, adoption of the updated 2021 International
Building Codes is being pursued. Staff will bring this to the Town Council with adoption by
Ordinance, with local exception considerations. This will take action by Ordinance with the Town
Council. The regional building officials continue to meet and gather information on code
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 9 of 20
changes and local exceptions. This be scheduled in September and October for adoption. Ordinance drafted, with all local exceptions to new International Codes produced in redline
strikethrough format. Scheduled for Town Council action in October/November. Council
approved Ordinance 22-16, approving the new building codes. New code books are available
in the office of Community Development and projects are now subject to compliance.
COMPLETED.
4. Standardize Referral Process for Village (at Avon) Development Review: The PUD Guide and
Development Agreement for the Village (at Avon) requires a referral and comment-only process with
the Planning and Zoning Commission. Now that development is picking up in the Village (at Avon)
Subdivision, Staff is finding that there may be efficiencies to made with the timing and manner with
which referrals are administered. Internal department referrals and PZC referrals earlier in the
design process will benefit all future projects. Planning Director Matt Pielsticker has assumed Design
Review Board membership for the Village (at Avon) and that will further advance this important
coordination effort. Working to schedule a joint Village (at Avon) DRB and PZC work session in
3rd quarter to discuss improved process. No progress. No progress.
5. Advance Community Housing Projects (Swift Gulch, other opportunities): In addition to
contract management for design services, the Community Development Department will take a
leadership role with entitlements, negotiations, and coordination with other stakeholders. Full design
contract was approved by Town Council in March. Soils testing results will be available in
June. RFP for pre-construction services were awarded to RA Nelson. Financing strategies
are being developed. See separate Housing report with updates on all housing efforts. Full
schematic design level drawings complete. Cost estimates completed by RA Nelson and
third-party cost estimator. Council affirmed direction to hold Design Development level
drawings unless conclusion of Public Works facility plans to determine if Lot 5 is more
feasible. Lot 5 concpetual design and cost estimates were compled for housing on Lot 5. An
approximate $100,000 per/unit savings can be realized with developing on Lot 5. Results will
be presented at the February 14 Joint worksession with Town Council and PZC. Staff has
made progress with a new annual verification process for deed restricted properties in Town;
scheduled to roll out in Q1 of 2023. Staff has been working on an updated Housing Guideline
document, in addition to a template deed restriction agreement to be made available to
existing deed restriction properties that are interested in updating and modernizing
restriction to meet current demands. When GIS cooridinator is brought on, Community
Development will be creating a GIS-based housing layer for all Town of Avon deed restricted
properties.Other housing projects and developments are ongoing.
6. Implement New Records Retention Process for Paperless Files: With the implementation of new
permit and planning software comes the challenge of records retention and constructing land use
record files at the conclusion of projects and permits. The goal of this effort is to standardize a
process that captures relevant application and permit information into the Town’s record keeping
software for safe keeping and future inspection. No progress. Planning files have established
process for records retention. Building Permit files now have process and numerous files
have been closed out. Parcel numbers are now included in all land use files for easy
connection to future GIS system. COMPLETED.
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 10 of 20
7. June Creek Road Emergency Egress: Community Development will continue to lead Town’s efforts
to coordinate with the Berry Creek Metropolitan District, Eagle River Fire Protection District, Eagle
County Emergency Management, United States Forest Service, and adjacent landowners to explore
a formal established emergency vehicle access from Singletree and June Creek Point. See
Separate Memo Update with details on work completed and future activities. Draft
Maintenance and Easement agreement created. Drone will fly in October to capture high-
quality imagery to be used in future discussions with Singletree, USFS, and adjacent property
owners. The June Creek Emergency Egress updates will be presented to Council on January
24. Staff met with the Singletree Community on December 5, 2022 to discuss the project.
Additionally, progress has been made on the Eagle County and Forest Service applications. A
more comprehensive update is scheduled for the January 24th meeting.
8. Dark Sky Ordinance: The Town of Avon has implemented the Avon Outdoor Lighting Ordinance
since 2004. The regulations limit exterior light fixtures over 1,000 lumen output to a “full cutoff”
design. The current Ordinance lacks substantive qualitative measures (i.e. foot candle limit for
canopy lighting versus parking lot lighting) and any consideration to the potential affects of interior
lighting on adjacent properties. Options will be vetted with PZC before being brought through the
adoption process with Town Council by Ordinance. This goal has been deferred due to
reprioritization for short term rental regulations. No progress. No progress. This goal has
been carried over into the 2023 Community Development goal list. These updates are now
tracking with the Title 7 Code Amendments scheduled for Q1.
9. Emergency Notification Planning: Community Development will present the results of further
study of an expanded emergency notification system for Mountain Star, Wildwood and Wildridge
communities. Implementation of the system will be pursued if community support is received. The
Town Council approved a budget amendment, minor development plan application, and
contract award for purchase of sirens. Future action will include easement agreements with
Eagle River Water and Sanitation District and Holy Cross Electric. Agreements were received
from Eagle River Water and Sanitation and this project is with Public Works for completion.
The sirens were installed in Q4 and have undergone initial testing. COMPLETED.
10. Marijuana Licensing: Direction to pursue the potential licensing and regulation of retail marijuana in
Avon was received in Fall 2021. Further information will be presented to PZC and Town Council,
leading to a possible ballot measure in November. Community Development will lead the zoning,
distancing requirements, and development review considerations for these types of uses. Deferred
and dependent on November 2022 election outcome. Deferred due to election decision to
remove from ballot. Deferred until 2023. This will be a topic with the Planning Commission
joint work session on February 14.
TIER 2
11. Oversee 351 Benchmark/Recreation Center/Pedestrian Mall planning project: Community
Development will steer this planning project, which will tie together previous planning efforts and
solidify a direction heading forward for these most significant public properties. Community
Development will lead with strategic direction, act as a liaison between consultant services, and
public engagement. Contract completed with Norris Design Group and kick-off meeting took
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 11 of 20
place July 11th. Project schedule includes initial design concepts by the end of 2022, with public outreach in early 2023. Conceptual plans were completed and public process,
including survey and open houses, are scheduled.
12. Collect Residential Sales Data: Currently, approximately 50% of residences in Avon are occupied
by full-time residents as their primary residence. The Avon Community Housing Plan states the goal
to preserve this ratio of at least 50% primary residence occupancy of residential properties. In order
to monitor and track compliance with this goal, residential sales data should be collected each year to
determine the loss or gain in primary residence occupancy as well as to track real estate prices in
relationship to affordable and accessible housing. Staff has collected partial data as part of the
short term rental review process. Collection of sales data is ongoing. These collections are
ongoing.
13. Wildridge Covenants: Review Wildridge Covenants with Council and explore options. Deferred due
to other department priorities. No progress. No progress.
RECREATION
TIER 1
1. Create Recreation Work Plans: A work plan will be created for each Recreation Division: Aquatics,
Community Swim Program, Guest Services, Programs, and Fitness. These goals will focus on
bringing the Recreation Department closer to industry “best” practices and standards. The work plans
will include seasonal guidance for recreation facilities in Harry A. Nottingham Park. Work plans will
be created in the first quarter of 2022. All work plans are being developed and reviewed by
Recreation Department staff. These plans will continue to be updated on a yearly basis to
ensure quality succession planning for the Recreation Department. All work plans will be
completed no later than October 28. This will allow new full-time staff the opportunity to
experience a full year of working in their roles. Work plans for the Recreation Services
division and Aquatics division are being finalized and reviewed by the two Recreation
Superintendents. A department wide and division specific work plans will be completed no
later than October 28. Division specific (Recreation Services and Aquatics) work plans have
been completed and will be referenced and updated on an ongoing basis. COMPLETED.
2. Conduct a Recreation Department Patron Survey: The survey will help guide staff on adjustments
made to operations, programming and facility equipment and amenities. This survey will be created
in January/February and released to the Recreation Department patrons for completion March/April.
The survey was developed from January-March and has been reviewed by the Health and
Recreation Committee. The survey collection period is from April 8 – May 13. Results were
analyzed and shared at the May 17 Health and Recreation Committee meeting. A work session
to review the survey results is scheduled for the June 28 Town Council meeting.
COMPLETED.
3. Update Whitewater Park Signage: New signage for Avon’s Whitewater Park will include updated
activity information be revised according to Town brand standards. Sign proofs will be developed in
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 12 of 20
the winter and installed by May 1. Refer signs to Planning and Zoning Commission. Sign draft
requests have been sent to Fine Signs of Colorado to provide a proof. Once received back,
signs will be approved by the Planning and Zoning Commission, sent to production and
installed as soon as they arrive. Recreation and Public Works Staff are finalizing sign
content, location and design. Updated project completion is tentatively set for September 30.
This project has been postponed and signs will be updated and installed no later than May 15, 2023. This goal has been carried over into the 2023 Recreation Department goal list and is
included in updating all park signage in the Town.
4. Assist with Improvements to Pocket Parks and Harry A. Nottingham Park: Staff will comment
and advise on the implementation of general improvements in all park facilities in the Town as
discussed with Council in 2021. Staff have met with the Public Works Department to provide
suggestions for improvements to the Town’s three pocket parks and Harry A. Nottingham
Park. Staff are using the documents from the October 2021 work session to guide
improvements. A written report was included at the June 14 Town Council meeting with
updates regarding all potential Harry A. Nottingham Park projects. Spring/Summer updates:
Landscaping has been improved at the Wildridge Pocket Park, Harry A. Nottingham Park
“Welcome” signs have been updated and replaced, the sand has been replaced at the swim
beach and the fence by the sand volleyball court has been replaced and doubled in height. A
work session regarding improvements to Harry A. Nottingham Park was held at the
September 27 Town Council meeting. Written reports and work sessions will continue to be
provided Spring through Fall to ensure formal updates and feedback are provided.
Summer/Fall projects include: addressing the shoreline erosion east of the fishing pier,
repair of a bench at Wildridge Pocket Park, replacement of all wood on the west bridge in
Harry A. Nottingham Park, repair of wood railings at the Whitewater Park, sport court
reconstruction and the addition of picnic shelter rentals at O’Neal Spur Pocket Park. Staff are
currently working with Public Operations and Community Devcelopment Departments on
redesigning the Eaglebend Pocket Park. This process also includes pursuing a Great
Outdoors Colorado (GOCO) grant. This goal has been completed and will remain an
expectation for the Recreation Department moving forward. COMPLETED.
5. Expand Youth and Adult Programming (Teens and Seniors) and Rebuild Summer Youth
Camps: Staff will continue to rebuild and expand youth and adult programming throughout the year
with the additions of recreational opportunities in each of our Program Cycles: Winter/Spring (Jan-
Apr), Summer (May-Aug) and Fall/Winter (Sep-Dec). Consider adding tennis and pickleball programs
for kids. Tiered priority registration, for Avon and Eagle County residents, was implemented
for Summer Youth Camps for the first time this Spring. Summer Camp days are currently
capped at thirty participants per day until additional part-time staff are hired. The addition of
Senior programming includes water and land-based aerobics. The department has also
partnered with Eagle County Healthy Aging to offer a group exercise class for patrons age 60
and up. Recreation Programs Division staff offered four Teen specific programs between
January – April: Pizza & Plunge, Futsal Spectacular, Gym & Swim and Movie & Popcorn.
Unfortunately, all teen events were cancelled due to lack of interest. The Recreation Programs
division has met with Mountain Youth, Vail Valley Foundation and YouthPower365 to continue
advertising and partnering efforts to offer programs in the future. Staff continues to be in
contact with local youth groups and schools to advertise and gauge interest in what type of
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 13 of 20
programs the Recreation Department should consider offering. Staff in the Programs and Fitness divisions developed a fitness orientation designed specifically for teenage
participants. The 4-week program runs monthly, and the curriculum includes equipment
orientation, strength training, gym etiquette and basic nutrition. There are currently 4
participants enrolled in this program. Fitness class options continue to expand as new staff
are recruited and patron participation continue to rise. As the outdoor sport courts were
being reconstructed, Staff were able to offer indoor Adult Drop-In Sports throughout the
summer. New summer programs included a 2 v2 Sand Volleyball League and a 3 v 3
Basketball Tournament. New programs for Fall include an Adult Fitness Orientation and a variety of dance/fitness classes. Expanding community partnerships and general
programming will be a continued effort as time, space and staffing allows. This goal has been
carried over into the 2023 Community Development goal list and will be an ongoing effort.
6. Replace Diving Board and Remaining Pedal Boats. Refurbish Water Slide Gel Coat and
Fiberglass: Staff will work with the Finance Department to ensure all projects and equipment are
accounted for in the Equipment Replacement fund. The Pedal boats will be replaced prior to the
summer and the diving board replacement and water slide refurbishment will be completed during an
Aquatics area shutdown in the spring or fall. The Capital Equipment Replacement Fund (CERF)
for the Recreation Department has been audited with the Finance Department. The recreation
center diving board broke on April 5. A new diving board was ordered but was lost while in
transit. A second diving board was ordered, and it arrived damaged. A third diving board has
been ordered and is expected to arrive before the end of June 2022. The diving board
platform, which is anchored into the concrete, will be replaced in October when the pool area
is shut down for maintenance. Quotes have been obtained from three aquatics restoration
companies to resurface the water slide. Additional funding has been allocated to complete
this project in October 2022. Staff are currently working with the Engineering Department to
confirm the project contractor and timeline. Pedal Boat inventory will be audited, updated on
the CERF and sold online via the Public Surplus website. The pool area is closed for the
month of October for repair, maintenance and deep cleaning. Construction for the diving
board replacement and water slide refurbishment began on October 5 with the expected
completion date not later than October 28. The diving board has been replaced in October
2022 but unfortunately broke in December 2022. The diving board is under warranty and staff
are currently working with the company to receive a new product. The water slide flume was
refurbished during the month of October 2022. COMPLETED.
7. Implement Spanish Language in all Recreation Department Materials: All staff will be
encouraged to learn to communicate in Spanish. All print and digital materials will be created in both
English and Spanish. Department staff are working closely with the Marketing and
Communications Manager to ensure all advertisements are within branding guidelines and
are translated accurately for public consumption. This practice will continue through the year
and become an expectation of the Recreation Department moving forward. This is a
continued effort for Recreation Department staff. Staff are looking forward to the return of
Spanish classes for Town employees. This goal has been completed and will remain an
expectation for the Recreation Department moving forward. COMPLETED.
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 14 of 20
8. Review Facility Operations to Advance Town’s Climate Action Goals: Add automatic faucets to
all sinks, implement composting plan for staff and birthday parties/events held at the recreation
center, understand energy consumption and greenhouse gas emissions and propose policies to
reduce emissions. Introductory meetings have been setup with the Sustainability Coordinator,
Facilities Superintendent and Recreation Department staff to identify areas of improvement
within the department and its facilities. Recycling and composting receptacles have been
added to Avon Elementary School for use during Recreation Department programs.
Composting is available for staff at the recreation center but has yet to be added to the
birthday party/event policies and procedures; birthday parties returned to the department’s
offerings in May 2022 as staffing improved. Staff will look to implement composting and
recycling standard for birthday parties/events in Fall 2022. Recycling and composting training is scheduled for Recreation Department staff on October 13. This training is being
conducted by Sustainability Coordinator, Charlotte Lin. Once training is completed, staff will
work together to implement new composting and recycling standards for programs and events at the Recreation Center. This goal has been completed and will remain an
expectation and continued effort for the Recreation Department moving forward.
COMPLETED.
POLICE
TIER 1
1. Train and Implement Intern in Winter Parking Operations: The Police Department started this
intern recruitment process in January 2020. We will provide a professional learning environment for
our intern to complete the final semester of her criminal justice bachelor’s degree in North Carolina.
We will also train her to be able to provide parking management/ enforcement as part of her time
here. Additionally, we will actively try to recruit her for one of our open police officer positions.
Ranger Holly Swofford had an exciting, educational, and fruitful internship with the Avon
Police Department. Unfortunately, she also confirmed to herself that she is a home girl and
she returned back to the mountains of North Carolina to purse a local law enforcement career.
She has started to work for a local home town police agency. COMPLETED.
2. Implement Bola Wrap Less Lethal Restraint Equipment: The Police Department implemented a
pilot Bola Wrap less lethal tool program in 2021. In line, with our objective to cherish the sanctity all
human life, we will transition from the 100 model to the 150 Bola Wrap model in 2022 after
completing updated operator Bola Wrap training. We are the only agency thus far in Eagle County to
adopt and implement this less lethal tool. The new Bola Wrap 150s arrived and all officers have
been trained in its use and the Bola Wrap 150s have been deployed in the field. We had one
successful operational deployment. COMPLETED.
3. Assist with Wildland Fire Emergency Siren System: The Police Department has been working in
concert with the Engineering and Community Development departments on this life saving project.
We await a prototype of the Sentry Siren High Power Speaker Arrays (HPSA) warning speaker box,
to evaluate as a complimentary alternative to the more traditional siren in some locations across our
mountain communities of Wildridge, Wildwood and Mountain Star. When we get a demonstration of
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 15 of 20
the sound speaker, we will make a final evaluation as to the numbers of sirens and/ or speakers,
access to power to one or both, to provide the best safety siren alerting coverage for our
communities. In Progress. Planning and Zoning Commission public outreach process was
completed. Avon Town Council review and budget proposal completed and approved. All
sirens have been physically installed. Engineering is working on the completion of power
supply punch list items via the State electrical inspector. Engineering is working on the final power supply for the north Wildridge siren.
4. Transition Police Vehicles to Hybrid Vehicles: The Police Department has embraced our Town
wide climate action goals, through building design, energy efficient lighting, increased recycling and
furthering those goals through transition to more fuel efficient and less carbon emitting police service
vehicles. The Department currently has four hybrid Ford Police Interceptors in service with a further
one Interceptor and two Hybrid Ford F-150’s (with the same fuel performance as the Interceptors)
arriving in 2022. We will transition the remainder of the fleet as current fleet vehicles come up for
scheduled replacement. In progress. A new Ford Hybrid Inceptor arrived in July 2022. The two
Ford Hybrid F-150’s have recently arrived (ordered September 2021). They are currently
having emergency equipment (lights and sirens etc.) installed in Denver. The other eight
hybrid Ford inteceptors were ordered in September 2022 and may arrive before summer of
2023.
PUBLIC WORKS >> ENGINEERING & FACILITIES
TIER 1
1. Implement Capital Projects: The Engineering Department manages the design and construction of
the Town’s Capital Improvement Program (CIP). I presented an update to Council on April 12th
and June 28th. The next update is scheduled for October 25th. The Engineering Department
Staff is currently preparing the 2023 construction projects schedule and the schedule will
minimize impact to the public and special events. Enginneering staff continues to work on
CIP projects. ON-GOING.
2. GIS Implementation: Drainage, Streetlights, Irrigation: The Town is implementing a new
geographic information system that will combine infrastructure data with mapping. The system will
enhance tracking of maintenance activities and asset management. The contractor has completed
a draft product of the drainage infrastructure that is under review and will be rolled out this
fall, and includes staff training. The streetlight and irrigation infrastructure data were
collected in 2021. Future GIS activities include signage and Planning layers. Engineeering
Staff is verifying drainage infrastructure information collected by contractor. ON-GOING.
3. Nottingham Road Drainage Improvements: The Town has experienced periodic flood events on
Nottingham Road that close Nottingham Road, Interstate 70 and damage several downstream
developments. The Town is evaluating rainfall events and climate change to develop improvements
that will reduce downstream flooding. Alden Laboratories is developing schematic plans for
drainage at 330 Nottingham Road and 400 West Beaver Creek Blvd. The schematic plans will
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 16 of 20
be used to apply for FEMA Flood Mitigation Grants and the next grant cycle deadline is November 1, 2022. The FEMA Flood Mitigation Grant deadline was moved to Feb 1st, 2023.
ON-GOING.
4. Improvement Preventive Maintenance Program: The Engineering team will work with Public
Operations to develop a new preventive maintenance program. The Public Works Department is
implementing a software program called Pubworks that will track preventive maintenance
activities and recommend activities according to a manufacturer’s recommended schedule. A
Geographic Information System (GIS) program, which combines data and mapping, is being
developed for the streetlights, irrigation and drainage infrastructure as part of the preventive
maintenance program implementation process. This Goal will be reassigned to the newly
created Facilities Division. ON-GOING.
5. Develop Complete Inventory of Public Assets: A complete inventory of public facilities and capital
improvement assets will be finalized and presented to Council for adoption. The inventory will identify
the useful life of the asset, remaining useful life before maintenance or replacement, and the
estimated cost of maintenance and replacement. A 20-25 year timeframe will be used for this public
asset inventory which will better inform the long term capital improvement needs of the Town. An
inventory of capital assets was developed in 2020 and includes 20-year preventive
maintenance schedule. The schedule is used to develop the 2023 5-year Capital
Improvements Plan. The program is being kept current as projects are completed and new
infrastructure is built. COMPLETED.
6. Research Grading and Building Permit Requirements for Large Sites: Research and propose
revisions to grading and building permit requirements for large scale development projects to protect
the Town against stalled or failed construction projects. COMPLETED.
PUBLIC WORKS >> OPERATIONS
TIER 1
1. Draft, present and adopt a “Level of Service” document for Parks, Landscaping, Snow
Storage, Streetscaping, and Trails”: Operations will work with the Engineering Department on the
level of service on New projects and will work with the Parks’ Supervisor and Master Gardener’s on
current Landscape beds to create a level of service. The Level of Service Guide is completed and
will be reviewed at the Oct 11, 2022, Council Meeting. COMPLETED.
2. Pedestrian Safety on the bridge between Liftview and Sunridge: Analyze the existing ice
damming issues in this area and propose solutions for improvements to the guard railing and
drainage to minimize ice damming. The Engineering Dept’s project to mitigate ice damming
concerns received one bid and the bid was over the budget significantly. The project will be
bid out again in the winter for construction in 2023. This Goal will be reassigned to the
Engineering Division to be completed in 2023.
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 17 of 20
3. Richardson Ground Squirrel Control: Research and implement methods to eradicate Richardson
Ground Squirrel using more lethal legal options. Mountain Valley Ventures Pest Control has
significantly reduced the ground squirrel population. Operations will continue the aggressive
gas treatment in the 2023 program. COMPLETED.
4. Irrigation Overhaul and Replacement at Harry A. Nottingham Park: Audit irrigation system,
design, new system, develop cost estimates and implement in 2023. The irrigation audit
recommended a complete replacement of Avon’s irrigation system. A full replacement design
is budgeted in the 2023 CIP Program. COMPLETED.
5. Culvert Maintenance, to clean 100%: Vactor Truck will be ordered now in January and should
expect delivery in May or June, once the truck arrives, that maintenance will start immediately. The
Vactor truck was ordered this spring. Delivery is now expected in 2023, chases are
backlogged. The Public Works Department will continue to clean culverts and ditches as we
have in the past with current equipment. All culverts from the 2021 mudslides have been
cleaned on Nottingham Road with the assistance of the Eagle River Water and Sanitation
District. The supply chain continues to impact the Vactor Truck purchase. The needed
chassis for the truck is still not available. ON-GOING.
6. Replace Current Sand at Harry A. Nottingham beach: Order sand in late March or April,
depending on the weather. Will remove the current sand soon as the weather allows and replace
prior to Memorial weekend. Removal of sand was completed before Memorial Day weekend.
COMPLETED.
7. Replace Split Rail Fence at Harry A. Nottingham Park: Order material end of March and install
soon as the weather allows, goal is to have completed by June 31, 2022. This project has been
deferred. Public Operations planned to complete this project in-house; however, with three
vacancies in Operations, staff does not have the capacity. The price quotes from private
contractors were high. COMPLETED FOR 2022 -RESUME IN 2023.
8. Climate Action Strategies: Research conversion of gas equipment and mowers with electric
versions, including but not limited to blowers, weed-trimmers, and mowers. Public Works has
completed its research on cost, weight, operator fatigue, and battery life on all equipment.
Operations will make every effort to convert to battery equipment where possible.
COMPLETED.
TIER 2
9. Design and Install Plantings on the South Side of the Dam: Will work with engineering to see
what type of trees and plants can be planted, and design and install them in-house with our Master
Gardener and Arborist staff members. The State Engineer prohibits any trees and shrubs with
woody roots to be planted on the Dam. Grasses and thin root system plantings may be
installed on the Dam. Shrubs and trees may be planted at the toe of the DAM, at the property
line. COMPLETED.
10. Conduct Small Scale Bio-Char Pilot Program: Research Bio-Char soil amendments this winter
with a high emphasis on safety measures, research bio-char production, and application. Implement
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 18 of 20
program mid to end of summer. Working with Charlotte, getting advice from her and she’s
researching what can be done safely and correctly. Will give another update soon as we hear
back from her. PubOps will conduct a small scale bio-char operation at Lot 5 in 2023. ON-
GOING.
11. Implement Landscape Plan for Recreation Center: A landscape plan will be developed in-house
with Public Operations for spring or summer implementation. Staff will work directly with the Town’s
Arborist and Master Gardener to determine feasible and affordable improvements. Operations have
a draft landscape plan and will review it with the Recreation Director for comments. ON-
GOING.
12. Demonstration Gardens: Design and install 1 or more gardens. (this will likely be constructed in
2023) Operations have a draft landscape plan and will review it with Council for comments.
ON-GOING.
13. Noxious Weed Enforcement: Enforce Avon’s Ordinance of Noxious Weeds. Operations have coordinated with Code Enforcement to send out Notice of Violations. In 2023, a robust
outreach program to include educational mailers to residential property owners on noxious
weed management will be implemented. COMPLETED.
PUBLIC WORKS >> MOBILITY
TIER 1
1. Support the Regional Transit Authority Formation Effort: Staff will continue to support efforts to
enhance regional transit service in 2022. The goal is to bring a Regional Transit Authority ballot
question in the Fall of 2022. Mobility continues to support the Manager in the RTA Effort. The
RTA Ballot question is on the November 2022 General Election. COMPLETED.
2. Present Comprehensive Parking Plan with the Option for a Paid Parking Program: Council
provided feedback on public parking in the Town core on Nov 9, 2021. Staff will continue to work
with Council, create Avon’s Parking Management Plan, and present plans for implementation of paid
parking for such time as when the Council deems paid parking is appropriate. Council reversed its
decision on a Parking Management program on July 26, 2022, Council Meeting. CLOSED.
3. Oversee the Design and Construction of US6 Mobility Improvement Project: In 2021, Staff
resolved pedestrian crossings concerns on US6 with CDOT and garnered $2.2M from CDOT and
Eagle County for implementation. Staff will continue to manage the design and construction of the
US6 Mobility Improvement project. The design is currently scheduled to be completed Jan 2023.
The current construction cost estimate at 30% design is $4.2M. Staff was able to secure
another $1M grant to support the project. The current grant funding for the project is $3M.
Staff will continue to pursue additional grant funds for the project. Project is 70% designed.
ON-GOING.
4. Partner with Stakeholders on a Regional E-bikeshare Program: 2021 partnership with Vail to
garner grant funds for a regional e-bikeshare program did not succeed. Staff will continue to work
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 19 of 20
with Vail and other local stakeholders on a regional e-bikeshare program. There is $50,000 in the
2022 budget for a bikeshare program. The regional ebikeshare program was launched on June
7, 2022. The ebikeshare program is scheduled to end on Oct 31st, 2022. ON GOING.
5. Implement Electric Buses into the Avon Transit Fleet: Staff will continue to oversee the
acquisition and establishment of two new electric buses in Avon’s Transit Fleet, including required
electrical upgrades and determining appropriate routes and schedules for use of electric buses. The
two electric Proterra Buses were implemented into service on Saturday, June 11, 2022.
COMPLETED.
6. Tennessee Pass Railroad Project: In 2021, the Surface Transportation Board (STB) denied
Colorado Midland and Pacific Rail Company’s (CMPC) request to operate train service through the
expedited Class Exemption process due to the complexity of their proposal and the required
environmental impact review. Staff will continue to monitor any proposed activities for the
Tennessee Pass Railroad. Mobility continues to track activities related to the Tennessee Pass
Railroad Line. Eagle County is challenging the Utah rail line’s approval. The US Surface Transportation Board approved an application for a new rail line to run from oil fields to the
national rail line that runs roughly parallel to I-70 and the Colorado River. ON GOING.
7. Avon Road Multimodal Operations Evaluation: The network of 5 Roundabouts on Avon Rd has
multimodal operations concerns. Pedestrian safety is paramount. Staff will evaluate the multimodal
operations on Avon Road and the overall design to determine potential improvements and
reconfigurations. The Avon Road Multimodal Operations Assessment Task Order was issued
on May 26, 2022. Deliverables for the Assessment are scheduled for Nov 2022. New
pavement marking plan and signage will be implemented in 2023. Staff will pursue grants for
infrastructure improvements such as installing additional Rectangular Rapid Flashing
Beacons (RRFB), and refuge median islands.
PUBLIC WORKS >> FLEET
TIER 1
1. Develop Plan to Balance Expenses with Revenues by End of 2022: Staff will continue efforts to
balance operational revenues with expenses in the Fleet Department and will establish a plan to
achieve break-even financial status by the end of 2022 (i.e. for the 2023 budget). Fleet has put in
place a way to track operational revenues and also track technician billables and accountability. With
this information, we can formulate a set goal to make this achievable from here on out. Currently
working on a finalized business plan. Will be meeting with finance shortly to discuss last year's
numbers, as well as what we need to accomplish this year. I believe we have a plan in place, it just
needs to be documented now. Trending to meet this goal Created a spreadsheet to track
monthly progress, as well as a previous 5-year analysis. COMPLETED.
2. Implement Vehicle Acquisition Procedure that Requires Consideration of Greenhouse Gas
Generation: Fleet will continue to work on purchasing hybrid/electric vehicles and run quarterly
greenhouse gas emission reports. This is a work in progress, have two electric F150s in the works,
4th QUARTER UPDATE
2022 Department Work Plan
Adopted February 22, 2022
Page 20 of 20
waiting to hear back from Dodge on hybrid trucks, and waiting for VW to bring an ID.4 demo to the
town – hoping to hear back from them this month. Have not run any greenhouse emissions reports
yet. Submitted a requisition to order 2 Toyota Highlander hybrids last month, and completed the
Greenhouse Gas Matrix. Met with Charlette in July to discuss further. Joined a county-wide EV
task force that is meeting next quarter. Created a finalized Vehicle acquisition procedure, and
sent out to all departments to be implemented immediately. Also received the two Toyota Highlanders, and the 5 Volkswagen all-electric AWD ID.4’s are ordered and are in the queue.
COMPLETED.
3. Prepare 5 Year Plan for Vehicle Replacement that Prioritizes Reduction of Greenhouse Gas
Emissions: Fleet will also work with other departments about their needs, and accommodate this
into the new vehicle acquisition procedure. This goes hand in hand with #2, we have been having
meetings with all departments about their needs for this year as well as next year. Still need to come
up with a plan further than one year out. Had an equipment replacement meeting this quarter, and
planned out the budget for 2023. Created a finalized vehicle acquisition form, and sent out to all
departments to be implemented immediately. COMPLETED.
4. Eliminate Obsolete Inventory: Fleet will evaluate all inventory, and purge what is not necessary, no
longer needed, or obsolete. This inventory will either be returned to vendors, sold to customers, or
auctioned off. This is on hold until the ski season is over, and once we hire a parts specialist – they
can also assist with this task. Parts Specialist has been hired! Working on training, once he is up to
speed this goal will be put into action. We began this process this quarter. Started with
returning as much as we could to local vendors. Will continue to work on this weekly. ON-
GOING.
5. Repairing/replacing all shop equipment as needed; inventorying and including all shop
equipment in the equipment replacement fund as appropriate: Fleet crew will take an inventory
of all shop equipment. We will then analyze which all equipment needs to be repaired/replaced and
list them in order of priority. No action yet on this, the first step is to get the inventory list together,
waiting until we are out of the busy winter season. Now that we are fully staffed, we were waiting for
the ski slopes to close before we begin this process. This task will begin next quarter. Updated our
complete shop asset list, and inventoried everything. Sent a complete and accurate list to
Finance. Will auction off obsolete equipment and order replacement equipment as needed.
Sorted out obsolete equipment and are in the process of auctioning it off. Ordered the
immediate needs to continue to provide the optimum level of service to our customers.
COMPLETED.
6. Implementing incentive compensation for mechanics: Fleet will put together a process for
tracking the technicians' billable hours, then create some form of compensation to create an incentive
to improve productivity. Work in progress, found the proper way to run the billable hours reports, and
created a spreadsheet to track this (needs to be prettied up) Continuing fine-tuning the spreadsheet,
and still need to discuss with Eric/Finance the details of how we plan to compensate for achieving
billable hours. Work in progress, just need to create a final plan. COMPLETED.
970-748-4044 dstockdale@avon.org
TO: Honorable Mayor Amy Philips and Council Members
FROM: Dean Stockdale, Senior Accountant
RE: Financial Report – November, December & Annual 2022 Data
DATE: January 13th, 2022
SUMMARY: This report presents the revenues for sales, accommodations, tobacco and cigarette, and
short-term rental tax for November 2022 and the recreation fees and real estate transfer tax revenues for
December 2022. Additionally, an annual comparison between 2021 and 2022 for real estate transfer tax
and recreation revenue is included.
BACKGROUND: The Town’s 2022 budget was adopted in December 2021. There have not been any
subsequent revisions to the adopted budget so far in 2023. The percentage variance, or comparative
change is reflected in the analysis portion of this report in respect to each individual section for November
and December revenues in 2022. Tax revenues are not budgeted on a monthly basis; however, for
purposes of analysis, monthly budget variances are based on a 3-year average of actual revenues.
REVENUE ANALYSIS:
Sales Tax: Revenues – December 2022: November sales tax revenues totaled $569,108. This is a
decrease of $148,854 or (20.73%) compared to November 2021 sales tax revenue of $717,963. The
unfavorable sales tax revenue and negative sales tax for Home/Garden was primarily due to amendments
from Unique Design Inc for May – Oct. The Unique Design amendments made up approximately $133K of
the sales tax shortfall for the month.
NOVEMBER 2021 v NOVEMBER 2022 SALES TAX COMPARISON BY INDUSTRY
November 2021 November 2022 Increase/Decrease
Home/Garden $104,125.57 ($45,747.48) ($149,873.05)
Grocery/Specialty/Health $144,494.76 $149,002.71 $4,507.95
Sporting Goods Retail/Rental $43,911.09 $47,740.35 $3,82926
Miscellaneous Retail $28,797.98 $28,652.04 ($145.94)
Accommodations $129,722.31 $96,971.97 ($32,930.34)
Restaurants/Bars $132,304.57 $118,272.76 ($14,031.81)
Other $8,846.88 $7,496.69 ($1,350.19)
Service Related $15,438.38 $19,701.41 $4,263.03
Liquor Stores $22,165.48 $29,345.81 $7,180.33
E-Commerce Retail $45,462.56 $51,559.70 $6,097.14
Manufacturing/Wholesale $5,975.98 $15,969.27 $9,993.29
Construction Related Services $28,294.81 $42,935.04 $14,640.23
Digital Media Suppliers/Sellers $7,231.58 $6,366.61 ($864.97)
Commercial/Industrial Equipment $1,191.33 $1,021.65 ($169.68)
Special Events $0.00 $0.00 $0.00
TOTAL $717,963.28 $569,108.53 ($148,854.75)
Page 2 of 11
Sales Tax: November 2022 Budget v Actual Collections: November 2022 sales tax revenues totaled
$569,108. This is a decrease of $163,107 over the November 2022 estimates of $732,215. This is 22.28%
under the adopted 2022 budget (based on a 3-year average). The unfavorable sales tax revenue was
primarily due to amendments from Unique Design Inc for May – Oct.
NOVEMBER 2022 BUDGET v ACTUAL COLLECTIONS - SALES TAX
2022 Budget 2022 Actual Dollar Variance Percentage Variance
November $732,215.81 $569,108.53 ($163,107.28) (22.28%)
456,409.92 515,203.70 603,849.77 717,963.28 569,108.53
12.88%
17.21%
18.90%
-20.73%
$300,000
$350,000
$400,000
$450,000
$500,000
$550,000
$600,000
$650,000
$700,000
$750,000
2018 2019 2020 2021 2022
2018-2022 November Sales Tax Revenue Trend
Page 3 of 11
Accommodation Tax: Revenues – November 2022: Accommodation tax revenues totaled $101,875 for
the month of November. This is a decrease of $46,152 or (31.18%) compared to November 2021
accommodation tax revenues, which totaled $148,027. Accommodation tax collections by industry type for
November 2022 compared to November 2021 reported a decrease for Time Shares, Hotels and Vacation
Rentals.
NOVEMBER 2021 v NOVEMBER 2022 ACCOMMODATION TAX COMPARISON BY INDUSTRY
November 2021 November 2022 Increase/(Decrease)
Timeshares $27,357.28 $14,597.71 ($12,759.57)
Hotels $32,146.90 $31,294.52 ($852.38)
Vacation Rentals $88,523.25 $55,982.81 ($32,540.44)
TOTAL $148,027.43 $101,875.04 ($46,152.39)
November 2022 Budget v Actual Collections: November 2022 accommodation tax revenues totaled
$101,875. This is a decrease of $38,585 over the November 2022 estimates of $140,460. This is (27.47%)
under the adopted 2022 budget (based on a 3-year average).
NOVEMBER 2022 BUDGET v ACTUAL COLLECTIONS - ACCOMMODATIONS TAX
2022 Budget 2022 Actual Dollar Variance Percentage Variance
November $140,460.52 $101,875.04 ($38,585.48) (27.47%)
47,935 70,385 50,453 148,027 101,875
46.8…
-28.32%
193.40%
-31.18%
$0
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
2018 2019 2020 2021 2022
2018-2022 November Accommodation Tax
Revenue Trend
Page 4 of 11
Short Term Rental Tax for CH: Revenues – November 2022: STR Tax for Community Housing totaled
$43,880.04 for the month of November. There are no previous period revenues for comparison. The
amount of STR Tax for Community Housing revenues collected year-to-date compared to the annual
budget of $750,000 represents 128.80%. The Westin Hotel is classified as a hotel in our MuniRevs system,
although they are zoned as residential.
NOVEMBER 2022 STR TAX FOR COMMUNITY HOUSING COMPARISON BY INDUSTRY
November 2022
Timeshares $7,298.85
Hotels $9,723.77
Vacation Rentals $26,857.42
TOTAL $43,880.04
Tobacco & Cigarette Tax: Revenues – November 2022: Tobacco tax revenues totaled $26,134 and
cigarette tax revenues totaled $17,793 for November 2022. Compared to November 2021 revenues, this is
an increase of $2,417 for tobacco tax revenues, which totaled $23,717 and a decrease of $1,674 for
cigarette tax revenues, which totaled $19,467.
9,307 17,130 23,717 26,135
84.07%
38.45%
10.19%
-
5,000
10,000
15,000
20,000
25,000
30,000
2019 2020 2021 2022
2019-2022 November Tobacco Tax Revenue
Trend
Page 5 of 11
November 2022 Adopted Budget v Actual Collections: November 2022 tobacco and cigarette tax
revenues totaled $26,134 and $17,793, respectively. This is an increase of $3,131, over the November
2022 budget for tobacco tax, which is $23,003 and an increase of $526 over the November 2022 budget
for cigarette tax estimates, which is $17,266 which is based on a 3-year average.
NOVEMBER 2022 BUDGET v ACTUAL COLLECTIONS - TOBACCO AND CIGARETTE TAX REVENUES
2022 Budget 2022 Actual Dollar Variance Percentage
Variance
Tobacco $23,003.92 $26,134.93 $3,131.01 13.61%
Cigarettes $17,266.76 $17,793.00 $526.24 3.05%
Total $3,657.25
8,322 20,232 19,467 17,793
143.11%
-3.78%-8.60%
-
5,000
10,000
15,000
20,000
25,000
2019 2020 2021 2022
2019-2022 November Cigarette Excise Tax
Revenue Trend
Page 6 of 11
Real Estate Transfer Tax: Revenues – December 2022: December 2022 real estate transfer tax totaled
$532,421. Compared to December 2021, which totaled $1,035,197, this is a decrease of $502,775. This
is a decrease of $74,133 over the December 2022 budget which was based on a 3-year average.
DECEMBER 2022 BUDGET v ACTUAL COLLECTIONS – REAL ESTATE TRANSFER TAX REVENUES
2022 Budget 2022 Actual Dollar Variance Percentage
Variance
Real Estate Transfer Tax $606,555.27 $532,421.82 ($74,133.45) (12.22%)
$196,105 $1,597,178 $1,893,999 $1,035,197 $532,422
714.45%
18.58%
-45.34%
-48.57%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
2018 2019 2020 2021 2022
Real Estate Transfer Tax December Revenue
Trends
Page 7 of 11
Real Estate Transfer Tax Revenues – Annual Revenue Trend: The 2022 real estate transfer tax totaled
$5,766,046. Compared to 2021, which totaled $7,086,102, this is a decrease of $1,320,056. This is an
increase of $2,466,46 over the 2022 budget which was based on a 3-year average.
$3,360,176 $4,998,503 $5,980,990 $7,086,102 $5,766,046
48.76%
19.66%
18.48%
-18.63%
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
2018 2019 2020 2021 2022
Real Estate Transfer Tax Annual Revenue Trends
Page 8 of 11
Recreation Center Fees: Revenues – December 2022 Admissions & Program Fees: Recreation
admission revenues for December 2022 totaled $148,991 a decrease of $2,742 compared to December
2021 which totaled $151,733. This is $27,924 under the adopted 2022 budget estimates of $176,915.
Recreation program fee revenues for December 2022 totaled $21,387. This is an increase of $1,195
compared to 2021, which totaled $20,191. This is $9,868 under the adopted 2022 budget estimates, which
is $31,255 which is calculated based on a 3-year average.
$26,328 $31,741 $26,217 $20,191 $21,387
20.56%
-17.40%
-22.98%
5.92%
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2018 2019 2020 2021 2022
Recreation Program Fees December Revenue
Trends
186,927 276,537 94,988 151,734 148,991
47.94%
-65.65%
59.74%
-1.81%
-
50,000
100,000
150,000
200,000
250,000
300,000
2018 2019 2020 2021 2022
Recreation Admissions December Revenue
Trends
Page 9 of 11
Recreation Center Fees: Admissions & Program Fee Revenue – Annual Revenue Trend
Recreation admission revenues for 2022 totaled $1,130,236 an increase of $343,771.50 compared to
2021 which totaled $786,464.97. This is $380,236 over the adopted 2022 budget estimates of $750,000.
Recreation program fee revenues for 2022 totaled $338,313. This is an increase of $19,858 compared to
2021, which totaled $318,454. This is $65,579 under the adopted 2022 budget estimates, which was
$403,893 which is calculated based on a 3-year average.
901,307 986,743 1,002,417 429,383 786,465 1,130,236
8.66%1.56%
-133.46%
45.40%
30.42%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2017 2018 2019 2020 2021 2022
Recreation Admissions Annual Revenue Trends
$423,649 $450,492 $376,986 $314,433 $318,455 $338,314
6.34%
-16.32%
-16.59%
1.28%
-37.23%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
2017 2018 2019 2020 2021 2022
Recreation Program Fees Annual Revenue
Trends
Page 10 of 11
Tax Revenue Comparison – YTD 2021 v 2022: All revenues except for Cigarette tax and RETT are
reporting an increase for 2022 compared to 2021. Below is a table which reflects the dollar change and
percentage variance.
Adopted Budget 2022 v Actual 2022: All revenues except for Cigarette tax and Recreation Program Fees
reflect a positive variance over the 2022 budget. Below is a table which reflects the dollar change and
percentage variance.
2021 v 2022 Year-to-Date Revenue Comparison
2021 YTD 2022 YTD Dollar Variance Percentage
Variance
Sales Tax $9,710,876.99 $10,994,336.84 $1,283,459.85 13.22%
Acc. Tax $1,831,669.12 $2,154,331.33 $322,662.21 17.62%
Tobacco Tax $270,472.46 $313,083.90 $42,611.44 15.75%
Cigarette Tax $235,724.76 $224,680.89 ($11,043.87) -4.69%
RETT $7,086,102.37 $5,766,046.08 ($1,320,056.29) -18.63%
Rec Admissions $786,464.97 $1,130,236.47 $343,771.50 43.71%
Rec Program Fees $318,454.64 $338,313.61 $19,858.97 6.24%
2022 Revenue Comparison – Budget v Actual
Budget Actual Dollar Variance Percentage
Variance
Sales Tax $9,940,544.48 $10,994,336.84 $1,053,792.36 10.60%
Acc. Tax $2,153,142.30 $2,154,331.33 $1,189.03 0.06%
STR Tax for CH $687,500.00 $966,013.31 $278,513.31 40.51%
Tobacco Tax $267,227.76 $313,083.90 $45,856.14 17.16%
Cigarette Tax $232,484.30 $224,680.89 ($7,803.41) -3.36%
RETT $3,300,000.00 $5,766,046.08 $2,466,046.08 74.73%
Rec Admissions $750,000.00 $1,130,236.47 $343,771.50 50.70%
Rec Program Fees $403,893.00 $338,313.61 ($65,579.39) -16.24%
Page 11 of 11
EXPENDITURES:
General Fund YTD Actuals v 2022 Budget: General Fund expenditures through December 2022 total
$18,202,573 which is 87.40% of the total adopted budget. These expenditures include all wages, health
benefits, events, computer services, operating cost, legal services, and utilities.
Mobility Fund YTD Actuals v 2022 Budget: Mobility Fund expenditures through December 2022 total
$3,920,816 which is 85.24% of the total adopted budget. These expenditures include cost for wages, health
benefits, consulting services, utilities, and bike share program.
Fleet Maintenance YTD Actuals v 2022 Budget: Fleet Maintenance expenditures through December
2022 total $1,605,620 which is 80.72% of the total adopted budget. These expenditures include wages,
health benefit, fuel, vehicle maintenance, utilities, equipment, and operating supplies.
Capital Projects Fund YTD Actuals v 2022 Budget: The Capital Improvement expenditures through
December 2022 total $7,341,244 which is 65.95% of the total adopted budget. These expenditures include
construction cost, design/contracts, and professional services.
Thank you,
Dean
970-748-4069 cfackler@avon.org
TO: Honorable Mayor Phillips and Council members
FROM: Carly Elena Fackler, Accountant
RE: 4th Quarter RETT Sales and Exemption Report
DATE: January 12th, 2023
SUMMARY: The 4th quarter of 2022 has generated lower RETT revenues compared to prior years. While
there has been a significant amount of revenue generated through RETT, five primary exemptions were
applied for in the 4th quarter of 2022. There were three Mi Casa applications approved in the 4th quarter of
2022. There was one primary exemption from 2021 that was disqualified and paid back by the homeowner
due to being unable to prove primary residence.
BACKGROUND: Prior to 2020, section 17 and 18 were the only primary residence exemptions available to
buyers in Avon. In 2019, Council adopted Ordinance 19-05 which provides a 3rd primary residence RETT
exemption. Under this new exemption, purchasers may apply for an exemption up to $240,000 of
consideration paid, or up to $4,800 in RETT Relief. There are new conditions which must be met in order to
qualify for section 19, which are highlighted Attachment A, SUMMARY OF PRIMARY RESIDENCE RETT
EXEMPTIONS. In 2021, Mi Casa was approved to provide $900,000 in funds to qualifying participants. Of
the $900,000 approved, $847,222 was contributed by the Town for 13 properties. In 2022, Council
approved $1,200,000 in funds for Mi Casa with the goal to provide financial assistance for 16-20
homebuyers in 2022. This is an increase of $300,000, compared to 2021.
ANALYSIS:
RETT Exemptions Granted 2020 – 2022
In 2022, 5 primary residence exemptions were granted in the 4th quarter. This is a decrease of 8
exemptions granted in the 4th quarter of 2021 and a decrease of 5 exemptions granted in the 4th quarter of
2020. In the 4th quarter of 2022, $16,000 was granted in RETT Relief, which is $28,500 less than 2021,
which granted $44,500, and $20,400 less than 2020, which granted $36,400.
RETT Exemptions Granted 4th Quarter Trend
Type Of Exemption 2020 2021 2022
Section (17) 7 9 5
Section (18) 0 2 0
Section (19) 3 2 0
Total 10 13 5
Page 2 of 3
4th Quarter Primary Residence Exemptions Granted
Month Avon Neighborhood Purchase Price of
Property
Exemption
Section
Amount
Exempt
October Nottingham Road/Northside $555,000 17 $3,200
October East Avon $729,900 17 $3,200
November West Avon $675,000 17 $3,200
December Wildridge $975,000 17 $3,200
December Wildridge $927,000 17 $3,200
Total 5 $16,000
4th Quarter Activity
Actual RETT revenue for the 4th quarter of 2022 totaled $1,558,520. This correlates to a total of $78
million in property sales.
Total RETT Activity - 4th Quarter 2022
October November December
Total RETT Revenue $712,882 $274,257 $571,381
Total Exemptions $6,400 $3,200 $6,400
Total RETT $719,282 $277,457 $577,781
Total Sales $35,964,114 $13,872,834 $28,889,073
36,400 44,500 16,000
18.20%
-178.13%
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
2020 2021 2022
4th Quarter RETT Relief Granted
Page 3 of 3
3-Year Average RETT Activity
Based on a 3-year average, October, November and December RETT revenues all reflect a negative
variance of -18.84%, -53.92%, and -54.53% respectively.
3-Year Average RETT Revenue Trend
2020-2022
October November December
Total RETT Revenue $878,412 $595,111 $1,256,530
Total Exemptions $8,533 $12,033 $11,733
Total RETT $886,945 $607,144 $1,268,263
Total Sales $44,347,250 $30,357,200 $63,413,150
% Variance -18.84% -53.92% -54.53%
Thank you,
Carly Elena Fackler
ATTACHMENT A: SUMMARY OF PRIMARY RESIDENCE RETT EXEMPTIONS
Exemptions Section (17) Section (18) Section (19)
Amount $160,000 $160,000 $240,000
Home Value Cap None None $700,000
Eagle County
Employee
N/A Yes Yes
Affidavit of Primary
Residence
Yes Yes Yes
Promissory Note 1 year 1 year 3 years
Lien Yes Yes Yes
(970) 748-4087 ewood@avon.org
TO: Honorable Mayor Phillips and Council members
FROM: Elizabeth Wood, Communications Manager
RE: 2022 E-Bike Rebate Report
DATE: January 17, 2023
SUMMARY: In November of 2021, Council directed staff to create and launch an E-bike purchase incentive
program for full-time Avon residents. The goal of the program is to help Avon residents seek alternative
ways to run errands, commute to work, reduce carbon emissions, and get some exercise. The program
launched later that month, offering a $200 rebate to full-time Avon residents who purchased an e-bike after
November 20, 2021 with a minimum purchase price of $1,000. A $100 rebate is also available on used e-
bikes with a minimum purchase price of $500.
In December of 2021, the Avon Town Council elected to modify the program to require the e-bike be
purchased from a retailer in Eagle County. Furthermore, in May 2022, Town Manager Eric Heil amended
the requirements for Town of Avon employees, who were eligible for a rebate between May 1 and July 31,
2022 even if they live outside Town boundaries or purchased the e-bike from a retailer outside Eagle
County.
In 2022, Town Staff have received 47 non-employee rebate applications. Twenty-three were accepted and
fully processed. Twenty-four applications were denied, fourteen because the applicant was not an Avon
resident, eight because the bike was purchased outside Eagle County, and two because the applicant was
not an Avon resident and the bike was purchased outside Eagle County. In 2022, Staff received five
employee applications. Four were accepted and fully processed and one was declined because the
purchase was of an electric skateboard, not an e-bike.
Applications Received Applications Approved Applications Denied
47 non-employee 23 24
5 employee 4 1
BUDGET: The 2022 budget for the E-Bike Rebate program was $25,000. Of that, $4,600 was used on non-
employee rebate applications and $800 was used on employee rebate applications. In 2023, the budget for
E-Bike Rebates is $5,000.
2022 Total Budget 2022 Used Budget 2022 Remaining Budget 2023 Budget
$25,000 $5,400 $19,600 $5,000
GENERAL GOVERNMENT MANAGER RECOMMENDATIONS: I recommend Council rolls over the
remaining 2022 funds into the 2023 budget. In addition, I recommend staff revisits the eligibility criteria and
rebate objectives with Council to make the program more accessible in summer 2023. Staff anticipates a
work session with Council in March 2023. Thank you, Liz
CASE COMMITTEE MEETING MINUTES
THURSDAY, JANUARY 19TH, 2022
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CASE COMMITTEE MEETING MINUTES, 19 JANUARY 2022 PAGE 1 | 5
1. ROLL CALL
Present: Committee Member Thomas Walsh (virtually), Pedro Campos, Justin Chesney, Doug Jimenez, and
Committee Chair Lisa Mattis
Town Council: Mayor Amy Phillips and Town Council Member Ruth Stanley (virtually)
Staff: Culture, Arts & Special Events Manager Danita Dempsey, Special Events Coordinator Chelsea Van Winkle,
Community Development Director Matt Pielsticker and Recreation Department Director Michael Labagh
Consultants: Megan Testin, Principal, Norris Design, Lindsay Newman. Senior Associate, Norris Design and John
Barnholt, Facility Performance Advisor, Barker Brinker Seacat Architecture
Absent: Town Council Member Lindsay Hardy
The meeting was called to order at 12:32 p.m.
2. PUBLIC COMMENT
No public comments were made.
3. MINUTES
Committee Member Doug Jimenez motioned to approve the minutes from December 15, 2022. Committee Member Justin
Chesney seconded the motion and it passed unanimously.
4. STAFF UPDATE
La Zona Project Presentation
Community Development Director, Matt Pielsticker, went through the background and scope of the La Zona Project. He
explained that Tract G was inherited when the Town of Avon was incorporated, and it is zoned for public use. La Zona is a
part of Tract G and includes the Library, Rec Center, Main Street Mall, and Old Fire Station. La Zona “means” the
crossroads of Harry A Nottingham Park and Town Core.
Megan Testin and Lindsay Newman from Norris Design then presented the initial planning ideas and drafts of the La Zona
Project. See full presented in the committee packet (available at Avon.org). They stated that what they are looking at is how
to link the eastern part of town to Tract G and how it will benefit the community and bring people together.
Megan Testin and Lindsay Newman from Norris Design reviewed the spaces involved in La Zona and emphasized to the
group that the presentation is more about concept and is not exactly what it will be. They explained that the first space is the
Main Street Mall, and the idea is to have a visual vernacular of the space and make it attractive and exciting as it is the
gateway of the project. It then moves through Main Street Mall from a pedestrian space to the recreation area. They are
looking at the space based on how you would move through Avon without a car. Once you get to the Rec Center, this space
should be a play zone and make it a safe space to cross the road. They noted that the mockups are based off the maximum
Rec Center expansion footprint option. The next space is the enhanced crossing at Mikaela Way, in which they are looking
at a safer crossing that gives pedestrians the right of way. What is important is people can see where they are going and
make the visual connection to Nottingham Park. They explained that there is a huge opportunity right outside of Town Hall
where the Town of Avon can create a civic space. Lettuce Shed Lane is also involved in the project and is the crossroads
where the Main Street Mall connects to the Transit Center and gondola.
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Megan Testin and Lindsay Newman from Norris Design then went over the details of the three different options for the 351
Benchmark property. The top goals for this site are complimentary use of the park and the rec center. In addition, this site is
the heart of La Zona and is supposed to be inclusive and used by the entire community. We want to take advantage of the
views and the destination as well as anchor the Main Street Mall.
1. Community & Events Building: this space could be a wedding location, event space, meeting space, community
gathering location, office space, etc. There are several things this building could be, it could fill a variety of building
needs. The Library liked this idea and envisioned there could be synergy with the programs they offer.
2. Skate Park: it is appropriate because it is adjacent to the Library and Rec Center as well as you have easy access
with transit. It is a healthy outlet for the teen generation and the Library is in favor as they thought it would engage
kids and get them into the library. Matt Pielsticker jumped in and explained that there are other town properties that
could suit this concept as well. They are working with an outside group that would like to bring a skate park to Avon.
3. Pickleball Courts: four pickleball courts could fit in this space with room for seating and potential tournaments. One
point to consider is that this could cause an issue with noise being that close to the library. They explained it is one
of the most growing sports in the nation and the age group is really expanding.
These options were also part of the concept phase, but they did not fit the goal of the space.
4. Parking: the site can accommodate 50 parking spaces. There is also an option of podium parking with parking below
and an event space over the top.
Megan Testin reviewed the La Zona project schedule and next steps which are capturing the voices of the local community.
The Committee commented/inquired:
A. For the Community & Events Building, where will guests park? I don’t worry about activating an events space if
there is parking.
B. Parking is a priority before we really dive into what the 351-benchmark property can be.
C. Raised concerns about athletic type uses being too loud next to the library.
D. Skate Park looks amazing and fits the park space and feel.
E. Could the space be a covered area for parking and used in the winter for special events?
F. The space should be used by the Town of Avon as a competitive advantage not just for a “community space” like
meetings, office space, etc.
G. How long does the “placemaking” structures need to be replaced? We need to look at things that are timeless or if
not, that we plan for when they need to be replaced.
H. One thing we need to consider is that we have to have shading in these areas.
I. Think about a way to absorb sound at the entrance to the Main Street Mall (Possibilities Plaza) if we see that as an
event space. This space is noisy with bus traffic.
J. Would like to see something in the space that is relevant to the values of the community. Something around
athletics.
K. What holds cultural currency in Avon?
L. Do you know the decibel of the skate park?
M. Do we have other pickle ball courts? 10 courts seems like a lot.
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N. I feel people have options for skate parks in the community, there will be an influx of people skateboarding around
the lake and roads near the park which could pose a potential safety issue.
O. If there are limited funds, a multi-use plaza is what I would like to see. How you connect the park to the Main Street
Mall is of huge importance. When the park is wet, there are not enough places to spend time and hang out.
P. There are other regional park options coming online for skate parks and pickle ball courts to consider. And there are
other options for parking options.
Q. Other communities use micro-transit or walk to parks, event spaces and the like.
Matt Pielsticker responded that parking is critical and that it is not currently in place.
Megan Testin explained that the decibel of a skate park has not been researched. John from Barker Brinker Seacat
Architecture stated that the pickle ball world is causing issues with decibels. For example, in Denver they are hearing
complaints from neighboring communities about the noise.
Michael Labagh responded, that yes, the Town of Avon has six pickle ball, two tennis and two basketball courts that are
open to the public.
Rec Center Expansion
Recreation Department Director Michael Labagh introduced the Rec Center expansion presented included in the committee
packet. The focus for this project is what has been talked about in the past, what has been asked by the community through
surveys and staff interviews. The options are more of a la carte structure and entail what the future needs of the entire
community are as we are projected to grow by 50% in the next 20 years. He explained that not everything has to fit here
but, in the current, building the Town of Avon has already maximized the space.
John Barnholt, Facility Performance Advisor from Barker Brinker Seacat Architecture presented the Rec Center potential
expansion options. There are six different opportunities and options that you can take different components from. These
options are included in the committee packet with greater detail (available at Avon.org).
1. Option 1: Fitness Focus with Community Support – would include adding a two-story area and house a dedicated
weight area along with a functional fitness area. In addition, it would add a child watch and multi-use room along with
expanding and modernizing the lobby area. Michael Labagh stated that this model is what staff feel would meet the
needs of today.
2. Option 2: Staffing Focus – for the staffing focus, most change would be on the second floor which would add staff
offices and workspaces.
3. Option 3: Main Lobby and Climbing Wall – adds additional lobby space and a climbing wall. It creates more of a
community center fell, in addition to the fitness center. There would be passive lounge lobby space and a focus on
teen and senior programming.
4. Option 4: Removing Existing Spas and Increase Spas – children and adult only spas.
5. Option 5: Pool Renovations – removal of the existing slide and replacing it with a water slide that is outside of the
building to create more space on the deck. This would also allow for modernization of the activity pool and adding
more interactive play features.
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6. Option 6: Add an 8-lane Pool for Competitive Swimming – this would allow for competitive swimming competitions in
Avon as the nearest competitive pool is Glenwood Springs. It would also include additional lobby space and locker
room.
7. Option 7: Gymnasium Instead of a Pool – this is an additional option that has not been explored yet but will be.
The Committee commented/inquired:
A. Has the membership of the Rec Center facilities increased over the years?
B. This is the only place in Eagle County that has a competitive swim team, and they do an amazing job!
C. Whatever we do needs to move with the future.
D. What is the primary constraint? What I am hearing is the primary constraint is money but the next is parking.
E. Is a climbing wall in most Rec Centers you see today?
F. The climbing wall is a 12-month use whereas the skate park is only a 5-month use. What I hear is there is not
enough year-round availability of stuff to do in Avon for kids and teens.
G. There would be a huge draw if we were able to host swim meets as there is not a competitive swim team at Battle
Mountain High School.
H. Are there plans for concessions for the swim teams?
I. What can we do in the shoulder season? It sounds like the huge price tag for the swimming pool would create a
sense of community and be a draw specific to Avon.
J. The only way this works is if we are building a parking structure somewhere in Avon.
K. The revenue portion is relevant to offset the cost and should be fully developed to further conversation.
L. With Nottingham Lake having swimming in the summer, Avon could be the “swimming water place” which makes us
unique.
Recreation Department Director Michael Labagh responded that in general, the daily visitation is significantly higher on
average and that the Rec Center front desk has already turned into a community center. People are there all day; they go in
and ask questions and use it for more than just a fitness center.
John Barnholt, Facility Performance Advisor from Barker Brinker Seacat Architecture stated that yes from what he is seeing
Rec Centers with climbing walls are a trend but depends on the demographic and location of the facility. There are new
facilities which elected to not install climbing walls due to saturation. He also explained that operating costs are expensive
for a spa and pool center in addition to the upfront building cost.
Michael Labagh commented on the competitive swim teams and 8-lane pool that there are revenue opportunities. The pool
would help with heads in beads and sales tax as swim meets are multi-day bringing 100’s of people to town. He continued
that meets are usually between October– March/April plus a summer season which could help fuel the shoulder season as
well. There would be a party room that would house concessions, or they could also use the front desk lobby.
Michael Labagh agreed that all the expansion options need more parking. He stated that although he agrees about more
parking, a lot of the tournaments that people travel to, there is no onsite parking available as people are staying nearby.
5. ADJOURNMENT
The meeting adjourned at 2:38 p.m.
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Respectfully submitted by:
Chelsea Van Winkle
Special Events Coordinator
HEALTH AND RECREATION COMMITTEE MEETING MINUTES
TUESDAY, NOVEMBER 15, 2022
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1. ROLL CALL
Present- Committee Members: Committee Chair Kevin Hyatt, Committee Vice Chair Pat Nolan and Committee
Members, Kathy Ryan, Lisa Post, and Jose Chavez.
Staff: Recreation Director Michael Labagh, Aquatics Superintendent Kacy Carmichael, and Recreation Services
Superintendent Jerrica Miller.
Town Council: Councilor Scott Prince (virtual)
Absent-
Committee Member: Nancy Tashman, Pam Warren
Town Council: Mayor Sarah Smith Hymes, Councilor Lindsay Hardy
Recreation Director Michael Labagh opened the meeting at 10:12 a.m.
2. APPROVAL OF THE AGENDA
Committee Member Kathy Ryan made a motion to approve the agenda for the November 15, 2022 meeting and
Committee Chair Kevin Hyatt seconded the motion and Recreation Director Labagh declared the agenda approved.
3. APPROVAL OF THE SEPTEMBER 2022 MEETING MINUTES
Committee Vice Chair Pat Nolan made a motion to approve the minutes from the September 13, 2022 meeting and
Committee Member Jose Chavez seconded the motion and Recreation Director Labagh declared the minutes
approved.
4. PUBLIC COMMENT
No public comments were made.
5. BUSINESS ITEMS
5.1 Recreation Department Update
5.1.1 Facility Updates
Recreation Director Michael Labagh reviewed the Health & Recreation Committee PowerPoint Presentation available in
the packet materials at avon.org/packets. Data was presented showing the average daily visits, total monthly visits and
admissions revenue separated by month through October of 2022. Admissions revenue data was included from
October 2021 when the pools and locker rooms were closed for renovations to show that during a similar month-long
closure in October 2022, revenue was significantly higher. Recreation Director Labagh reported that during this
October maintenance closure, the waterslide was refurbished, a new diving board stand installed, lobby furniture
replaced, mirrors replaced, and the pool shells and deck were thoroughly deep cleaned. Information regarding adjusted
pool hours was also included in the presentation. Recreation Director Labagh explained that the sauna remodel is
delayed due to availability of materials and the steam room generator will be fully replaced.
The Committee commented/inquired:
A. Committee Member Kathy Ryan inquired if Michael Labagh is the Recreation Director now, not interim?
B. Committee Member Kathy Ryan inquired if the Jacuzzi jets are fixed yet?
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Recreation Director Labagh answered yes, he is the Recreation Director as of January 2022 and the Jacuzzi is
staying at a hot temperature and not leaking, but repairs to the jets are scheduled to be fixed in 2024 at the time the
pool deck concrete and channel drains will be repaired.
C. Committee Member Lisa Post inquired if the Steam Room was operational while we wait on new equipment to
arrive?
Recreation Director Michael Labagh stated responded that the current steam generator was too expensive to repair
so the decision was made to replace the equipment.
5.1.2 Programming Updates
Recreation Director Labagh provided an overview of the Recreation Department’s Fall programming including
Afterschool & School’s Out Camps, Swim Lessons, Swim Team, Colorado Parks & Recreation Association Conference,
and the Colorado Lottery Starburst Award. An overview of Winter programming was provided and Recreation Director
Labagh went on to explain that ice skating on Nottingham Lake is weather dependent. He gave an overview of
upcoming Afterschool care & School’s Out Camps, drop-in sports and sports tournaments, group swim lessons, swim
team, winter sports conditioning classes, and seasonal membership sales. The seasonal membership sales include the
Black Friday seasonal membership at $225 and the 27th Anniversary Punch Card Sale on December 8th, will offer up to
40% off regular pricing. Recreation Director Labagh anticipates the availability of online purchasing will help keep the
lobby less busy during these sales and generate more revenue.
The Committee did not have any comments or inquiries.
5.2 2023 Department and Committee Goals
Recreation Director Michael Labagh presented the Recreation Department’s 2023 Goals including La Zona Recreation
expansion, implementing a Volunteer Program, expanding wellness benefits for Town employees, updates to pocket
parks, trailhead signage, river park signage, review a potential dismount zone in Harry A. Nottingham Park, expanding
youth and adult programming, rebuilding summer camps, analyzing cost recovery, create program subsidy plan, and
pursue reciprocity and/or discounts for Avon residents at Eagle -Vail Facilities. He then opened the floor to discussion
and feedback, specifically about the dismount zone and off-leash dog area in Harry A. Nottingham Park.
The Committee commented/inquired:
A. Committee Member Kathy Ryan stated that there have been many changes of leadership and the off-leash dog
area used to extend to the performance pavilion.
B. Committee Member Lisa Post asked what the off-leash dog area refers to?
C. Committee Chair Kevin Hyatt commented that the hours available for the off -leash dog area does not fit the
schedule for all working folks, especially those that work a late-night schedule such as restaurant workers.
D. Committee Member Lisa Post commented there does not seem to be much enforcement for the off-leash dog area.
E. Committee Member Jose Chavez inquired about the Rodeo lot availability as an off-leash dog area.
F. Committee Member Kathy Ryan stated that police presence in the park last summer was nonexistent. She inquired
if enforcement in the park is a priority of the Police Department? Do they assign trainees to the park?
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G. Committee Member Kathy Ryan stated that the community monitored itself.
H. Committee Vice Chair Pat Nolan stated that she is always looking for possibilities for seniors, so will you look at
outdoor equipment for seniors, even if just a few of them? We are also looking for a new home for the senior
center.
Recreation Director Michael Labagh explained the designated area for dogs to be allowed off leash in Harry A.
Nottingham Park is near the fishing dock and allowed 6:00 a.m. and 9:00 a.m. He mentioned that the committee will
help analyze this policy, address code enforcement concerns and look to possibly add a fence and/or expand or remove
the area. He responded to the question about the Rodeo lot stating he does not believe that lot is Town property. He
reminded the Committee of the fenced in off-leash dog area in the O’Neal Spur Pocket Park in Wildridge and the rules
regarding off-leash dogs in the West Avon Preserve. He also explained that enforcement is a separate issue due to
short staffing issues, but the Community Response Officers have been stationed in the park in the past. Recreation
Director Labagh mentioned the outdoor fitness area in Harry A. Nottingham Park is somewhat utilized, but the addition
of more outdoor exercise equipment for seniors can be investigated further.
5.3 La Zona Planning Project Update
Recreation Director Michael Labagh provided background on the La Zona Planning Project that started in July 2022.
The Recreation Department staff are working with Norris Design and BRS Architecture to conduct a “fit test” of desired
improvements. Staff can look forward to diagrams, cost estimates and community engagement in January and
February 2023. He presented the Committee the aerial photos and diagrams of the existing layout of the Avon
Recreation Center. Some of the ideas include expanding the existing footprint without losing parking and being mindful
of the goals that surround the pedestrian mall, old fire station and connection to Harry A. Nottingham Park.
The Committee commented/inquired:
A. Committee Member Kathy Ryan stated she is in strong approval of using existing facilities instead of buying new
ones. We should not spend a million dollars to build a gym when we have Avon Elementary School.
B. Committee Chair Kevin Hyatt asked about the timeline for La Zona?
C. Committee Member Kathy Ryan requested an indoor walking track be included in the plans to address senior
needs, especially with the icy walking paths in Avon.
Recreation Director Michael Labagh thanked Committee Member Kathy Ryan for her feedback and replied to
Committee Chair Kevin Hyatt’s question by letting the Committee know the earliest opportunity for the public to vote on
La Zona will be November 2024. The plan will include what footprint limitations exist, then phases will be defined. He
expressed staff will have to look at what projects can be done in house with capital improvement project funding, what
grants can be used to support these projects, and potentially lastly propose a general obligation bond for consideration
of the Avon voters.
5.4 Long-Range Planning; Parks Inventory
HEALTH AND RECREATION COMMITTEE MEETING MINUTES
TUESDAY, NOVEMBER 15, 2022
HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM
HEALTH AND RECREATION COMMITTEE MEETING MINUTES, NOVEMBER 15, 2022 PAGE 4 | 5
Recreation Director Michael Labagh thanked those Committee Members who joined him for a parks tour prior to the
Health and Recreation Committee meeting. The inventory includes Harry A. Nottingham Park, three pocket parks,
regional paved trail, the whitewater park, Wildridge dog park, West Avon Preserve and the Pedestrian Mall . He
explained that the future of Avon includes potential new developments including lodging an d emphasized the role Parks
and Recreation can have to ensure adequate services and connections to n ew developments. Director Labagh stated
that with new hotels being built, it is important to have new bus stops, bike shares, and accessibility to parks and open
space. Labagh continued to explain that if, and when, winters are shorter, Parks and Recreation can help keep Avon a
wonderful place to visit.
The Committee commented/inquired:
A. Committee Member Kathy Ryan stated that two potential high-rise hotels should not be the responsibility of local
taxpayers to provide guests with recreation opportunities. It should be a stipulation imposed on the private
enterprises. I would like to see local money go somewhere the taxpayers can enjoy, not create something for
guests.
Recreation Director Michael Labagh clarified the work the Town of Avon’s Community Development Department does
and explained that it is often a partnership with developers that is embraced by the Town. Director Labagh continued to
explain that private enterprises have also donated land to the Town to be developed for open space and passive park
use and there are new lodging taxes and more people coming into town because of many improvements. Director
Labagh concluded that the Community Development Team is working hard to consider all the variables that impact the
community.
5.5 Proposed 2023 Committee Meeting Schedule
Recreation Director Michael Labagh presented the 2023 schedule for Health & Recreation Committee meetings to be
held every other month on the third Tuesday, except for September and November meetings that will be on the second
Tuesday.
A. Committee Member Kathy Ryan said thank you very much for the landscaping around the north shore of the lake,
however the entry way for people with boards is slippery and the liner is showing.
B. Committee Member Kathy Ryan also asked if the swim area will be expanded.
Recreation Director Michael Labagh said sand will be added to the shoreline to cover the liner and membrane. He
explained that the contractor has been asked to build up a jetty to hold the sand, but sand replacement is anticipated.
He also commented that the slope has also been elongated so it will not be as steep and that there is not currently a
plan to expand the swim area.
HEALTH AND RECREATION COMMITTEE MEETING MINUTES
TUESDAY, NOVEMBER 15, 2022
HYBRID FORMAT IN PERSON AT AVON TOWN HALL AND VIA ZOOM
HEALTH AND RECREATION COMMITTEE MEETING MINUTES, NOVEMBER 15, 2022 PAGE 5 | 5
6. ADJOURNMENT
Recreation Director Michael Labagh declared the meeting adjourned at 10:55 a.m.
Respectfully Submitted by
Kacy Carmichael
Aquatics Superintendent