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TC Minutes 10-11-2022AVON REGULAR MEETING MINUTES Avon TUESDAY, OCTOBER 11, 2022 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM 0 0 L 0 R A o 0 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:04:26 The meeting was hosted in a Hybrid format, in person at Avon Town Hall and using Zoom.us. Mayor Smith Hymes called the regular Council meeting to order at 5:04 p.m. A roll call was taken, and Council members present in person were Tamra Underwood, RJ Andrade, Scott Prince, Lindsay Hardy, Chico Thuon, and Amy Phillips. Also present in person were Chief of Police Greg Daly, Town Attorney Karl Hanlon, Town Manager Eric Heil, Deputy Town Manager/Town Clerk Patty McKenny, General Government Manager Ineke de Jong, and Human Resources/Risk Manager Karyne Spadi. 2. APPROVAL OF AGENDA Video Start Time: 00:04:49 There was consensus to move the discussion about item 5.7 Triple Bypass Event to executive session to occur after the Mayor and Council updates. It was suggested to move 5.6 Purchase of Artwork to executive session if the discussion transitioned into negotiations. Mayor Pro Tern Phillips moved to approve the agenda; Councilor Thuon seconded the motion and it passed unanimously (7-0). 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:07:01 No conflicts of interest were disclosed. 4. PUBLIC COMMENT— COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Public comments are limited to three (3) minutes. The speaker may request one (1) additional minute subject to Council approval. Video Start Time: 00:07:09 Jeanne McQueenney, Eagle County Commissioner, shared her campaign platform for her election to run for another term as Eagle County Commissioner. 5. BUSINESS ITEMS 5.1. RESOLUTION 22-21 SUPPORTING THE EAGLE VALLEY TRANSPORTATION AUTHORITY (TOWN MANAGER ERIC HEIL) Video Start Time: 00:08:59 It was noted the Town of Avon was an active participant in the Regional Transportation Authority Formation Committee and other planning efforts to form a regional transportation authority since January of 2019. The Town of Avon Ballot Issue 2G proposes the formation and funding of the Eagle Valley Transportation Authority ("EVTA") and is presented to Eagle County voters on the November ballot. Eric Heil, Town Manager, noted the broad regional collaborative effort begun by businesses and government leaders hoping to improve and enhance transportation services for Eagle County. The formation committee was comprised of elected officials representing communities of Eagle County, Avon, Eagle, Gypsum, Minturn, Red Cliff, Vail, Beaver Creek Metropolitan District and began discussion in early 2020. There was reference made to the Colorado Fair Campaign Practices Act ("FCPA") which authorizes local governments to adopt a resolution in support or opposing a ballot measure. Councilor Phillips moved to approve Resolution No. 22-21 supporting Town of Avon Ballot Issue 2G — Formation of Eagle Valley Transportation Authority; Councilor Hardy seconded the motion and it passed unanimously (7-0). Mayor Pro Tern Philips requested town staff begin to explore opportunities to implement micro -transit services, especially to Wildridge and PAGE 1 AVON REGULAR MEETING MINUTES ` ,O TUESDAY, OCTOBER 11, 2022 V HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM c o L o R A c o Wildwood neighborhoods. It was noted the request would be included in the 2023 Mobility Goals list. Executive Director Jon Stavney thanked the town and Town Manager for their leadership with regional transportation services as they have been instrumental in helping to get the region active with the authority formation and expanded services. 5.2. WORK SESSION: BROADBAND, INTERNET AND TELECOMMUNICATIONS (TOWN MANAGER ERIC HEIL AND IT MANAGER ROBERT MCKENNER) Video Start Time: 00:18:31 The topics were presented as an informational and educational opportunity to hear from local vendors and NWCCOG reps about the future of broadband and telecommunications services. Presenters included: Andy Davis, Public Affairs, Comcast Davis presented a number of slides addressing the services provided by Comcast who services the town. Dave Peach with Pathfinder Peach presented an overview of his business broadband internet services serving Glenwood Springs. He expressed an interest in serving Eagle County if possible. He noted their offerings related to wireless services via fixed wireless connections and their interest in being the provider of the last mile services. Jon Stavney and Nate Walowitz, NWCCOG An overview of the THOR project, the government owned regional broadband network, started in 2020, was provided. It was established in an effort to provide improved services along the 1-70 corridor and more rural areas as well as offer municipalities some ability for more competition in internet services offered in their community. Town Council Comments • Councilor Andrade did not support signing on to THOR as there was no additional value or improved service levels for the costs. • Councilor Underwood supported the membership to THOR as it is time to view telecommunications and internet services similar to that of offering a utility. The town's participation would provide for standardized infrastructure and offer the ability to be more competitive for residents as well as for commercial enterprises • Councilor Prince was not supportive of signing onto THOR and preferred to wait as it was too costly and did not offer enough benefit. • Councilor Thuon also compared the service as that of providing a "utility" or that internet is a "core" service and supported including THOR in the budget. • Councilor Hardy did not support the expenditure and questioned what it would really solve since service is already adequate. • Mayor Pro Tern Phillips was undecided at this time and wanted more time to review the information and understand the redundancy value of the project. Public comment was made by Avon resident Rich Carroll who expressed that an assessment and baseline should be identified before signing on to THOR. It was noted that a Broadband Feasibility Study (Phase 1) report was prepared by HRGreen and provided at the September 13th council meeting. There was no action required at this time. Town Manager Eric Heil noted that if further discussion is warranted it would become part of the budget retreat agenda for October 28. PAGE 2 AVON REGULAR MEETING MINUTES ` ,O TUESDAY, OCTOBER 11, 2022 v HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM c 0 L 0 R A o 0 5.3. PUBLIC HEARING: SECOND READING OF ORDINANCE 22-14 AUTHORIZING THE PURCHASE OF SHERWOOD MEADOWS UNIT 1B (TOWN MANAGER ERIC HEIL) Video Start Time: 02:03:05 There was no new information on the topic and staff recommendation was to continue the ordinance to a date uncertain. The public hearing was opened, no comments were made, the hearing was closed. Councilor Underwood moved to table Ordinance 22-14 indefinitely; Councilor Thuon seconded the motion and it passed unanimously (7-0). 5.4. PUBLIC HEARING: RESOLUTION 22-22: OPT OUT OF FAMLI CHIEF HUMAN RESOURCES OFFICER LANCE RICHARDS) Video Start Time: 02:06:33 Deputy Town Manager Patty McKenny and HR Manager Karyne Spadi presented Resolution 22-22 with a brief explanation of FAMLI program and requirements. Councilor Underwood expressed she would like the Town to offer employees the option to have this deducted from their paycheck directly, Karyne confirmed HR and Finance are working on this option. The public hearing was opened, no comments were made, the hearing was closed. Councilor Underwood moved to approve Resolution 22-22 to opt out of the Colorado Paid Family and Medical Leave Insurance Program (FAMLI). Councilor Thuon seconded the motion and it passed unanimously (7-0.) 5.5. WORK SESSION: LEVEL OF SERVICE FOR OPERATIONS (OPERATIONS MANAGER GARY PADILLA & DEPUTY OPERATIONS MANAGER DREW ISAACSON) Video Start Time: 02:17:03 Town Manager Eric Heil presented the plan as a "work in progress" and that the purpose was to identify level of services related to maintenance and service performed by the public operations division of Public Works Department. The goal is to get beyond the reactionary performance to maintaining assets and services and move towards more institutionalized approach with supportive funding and details about improvements. Council comments: • Councilor Thuon requested that a "hot list" of items that require immediate attention be created to address those assets in serious disrepair. • Council Hardy commented on the color of the pavers and the need to consider selecting another color based on the timeline provided on the current color. She suggested some changes to roundabout 4, xeriscape approach may be helpful in reducing maintenance needs. • Councilor Andrade commented on the reality of the life years listed for street maintenance. • Councilor Underwood noted support for the intro statement and the plan but thought some fine tuning was needed, e.g., Drainage section, stormwater infrastructure, trail section, need bridges and painting standards to be included. • Mayor Pro Tern Phillips noted it was a great document with some minor edits, page 13 should include Wildridge Road and suggested it be included on the public works' website page. • Mayor Smith Hymes requested the tools be transitioned to electric, inquired about town cleanup day, stormwater infrastructure maintenance, trails maintenance and role of the adopt a trail program. She expressed concern about noxious weeds mitigation and PAGE 3 AVON REGULAR MEETING MINUTES ` ,O TUESDAY, OCTOBER 11, 2022 V HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM c 0 L 0 a A o 0 whether it includes the Avon open space and immediate proximity to parks. She requested some changes to the landscaping section, e.g., remove decorative turf and only xeriscape water resistant landscape should be the new standard. It was noted a revised plan would be brought back to town council for consideration and approval next spring. 5.6. DISCUSSION ABOUT THE PURCHASE OF ART [THIS ITEM MAY BE DISCUSSED IN EXECUTIVE SESSION] (TOWN MANAGER ERIC HEIL) Video Start Time: 02:52:03 There was some discussion about the purchase of artwork proposal from Knox Galleries that would allow the town to purchase 9 art pieces loaned to the town many years ago. If we decide not to purchase them, they will be removed from Town. There was consensus to review the art pieces in more depth and consider some of the recommendations made by the CASE committee at the next council meeting. Some input provided by council is summarized below: • Are there grants for purchasing public artwork? • Should the town consider a fundraising program to purchase public art? • An art program that changes the public artwork is preferred. • There should be an effort to gain more public input on the purchase of the artwork. • The artwork has a great deal of value to the town and many guest and community members enjoy it. 5.7. DISCUSSION ABOUT HOSTING OF THE TRIPLE BYPASS EVENT [THIS ITEM MAY BE DISCUSSED IN EXECUTIVE SESSION] (TOWN MANAGER ERIC HEIL) See Executive Session motion below. 6. MINUTES 6.1. APPROVAL OF SEPTEMBER 27, 2022 REGULAR COUNCIL MEETING MINUTES (DEPUTY TOWN CLERK BRENDA TORRES) Video Start Time: 03:07:28 Mayor Smith Hymes noted one correction in the minutes about MT2030. Mayor Pro Tern Phillips moved to approve the minutes with that amendment. Councilor Hardy seconded that motion and it passed unanimously (7-0). 7. WRITTEN REPORTS 7.1. 2023 Community Grants Program (Marketing & Communications Manager Elizabeth Wood) 7.2. Third Quarter Department Goals update (Town Manager Eric Heil) 7.3. Health and Recreation Committee Meeting Minutes September 13, 2022 (Recreation Director Michael Labagh) 7.4. Culture, Arts & Special Events Committee Meeting Minutes September 15, 2022 (Special Events Coordinator Chelsea Van Winkle) 7.5. Pools Special Initiative Grant Funding (Recreation Director Michael Labagh) 7.6. October 4, 2022 Planning and Zoning Commission Meeting Abstract (Planner 1+ Max Morgan) ** Indicates topic will be discussed at future agenda's PAGE 4 AVON REGULAR MEETING MINUTES ` ,O TUESDAY, OCTOBER 11, 2022 v HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM c 0 i 0 R A o 0 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:09:43 Councilor Andrade noted that he would be meeting with the Avon Skate Coalition to review their proposal for a skate park in Avon. Councilor Thuon asked about project management oversight of town projects related to ensuring the capital projects in progress get the right attention from the town and the contractors. He inquired about costs related to lifeguard training; he though the town should cover those costs and it was noted the town does cover the cost. He expressed his concern about the need for two access roads to Wildridge and Wildwood in light of the recent construction on Metcalf Road. Councilor Hardy expressed concern about the problems and delayed timeline that have occurred with the underpass project and whether the contractors are to blame; the project should be completed on time and according to the scope of work identified. She also suggested the town offer a compost area for pumpkin recycling. Mayor Smith Hymes noted she attended the Eagle County Public Safety Awards banquet which was also well attended by Town of Avon employees from the police department. Not only did she present but two Avon Sergeants were recognized for their distinguished service: Sergeant Mackey and Sergeant Churches. 9. EXECUTIVE SESSION Mayor Pro Tern Phillips moved to go into an Executive Session pursuant to Colorado Revised Statute 24-6-402(4)(a) and (e) for a conference with the Town Manager and Town Attorney regarding the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest and determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators more specifically regarding the hosting of the Triple Bypass event. Councilor Underwood seconded the motion and it passed unanimously (7-0). The Executive Session began at 8:30 p.m. and adjourned at 8:54 p.m. Present were all seven Councilors, Town Manager Eric Heil, Town Attorney Karl Hanlon, Deputy Town Manager/Town Clerk Patty McKenny and General Government Manager Ineke de Jong. 10. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 8:54 p.m. PAGE 5 AVON REGULAR MEETING MINUTES Avon TUESDAY, OCTOBER 11, 2022 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM c 0 L 0 R A o 0 These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. APPROVED Sarah Smith Hymes Amy Phillips Chico Thuon Scott Prince Tamra Underwood Lindsay Hardy RJ Andrade �ut�ti ��ti RESPECTFULLY SUBMITTED: G Patty Mc wn Clerk PAGE 6