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TC Minutes 09-27-2022AVON REGULAR MEETING MINUTES ,avon TUESDAY SEPTEMBER 27, 2022 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:00:01 The meeting was hosted in a Hybrid format, in person at Avon Town Hall and using Zoom.us. Mayor Smith Hymes called the Council regular meeting to order at 5:00 p.m. A roll call was taken, and Council members present in person were Tamra Underwood, RJ Andrade, Scott Prince, Lindsay Hardy, Chico Thuon, and Amy Phillips. Also present in person were Public Works Director Eva Wilson, Chief of Police Greg Daly, Town Attorney Karl Hanlon, Town Manager Eric Heil, Deputy Town Manager/Town Clerk Patty McKenny, General Government Manager Ineke de Jong, and Deputy Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:00:39 Town Manager Eric Heil requested to continue the public hearing for agenda item 5.5 as the price was not ready yet. Councilor Underwood pulled agenda item 7.2 to be discussed, which Mayor Smith Hymes added it after agenda item 5.8. Councilor Thuon moved to approve the agenda as amended. Councilor Underwood seconded the motion and the motion passed with a vote of 7 to 0. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:02:02 No conflicts of interest were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:02:22 Mayor Smith Hymes explained how to participate via video/audio, via telephone, or via email, and that this public comment section is intended for items not listed in the agenda and is limited to 3 minutes. Ruth Stanley, Avon Resident, commented in person. She introduced herself and said she is running for Council for the upcoming election on November 8th. No virtual comments were made. 5. BUSINESS ITEMS 5.1. PUBLIC HEARING: SECOND READING ORDINANCE 22-13 ENACTING TITLE 8, CHAPTER 6 RECYCLING REQUIREMENTS (SUSTAINABILITY COORDINATOR CHARLOTTE LIN) Video Start Time: 00:03:37 Sustainability Coordinator Charlotte Lin presented a PPT presentation and gave a recap of the edits requested by Council to be included in the ordinance. Mayor Smith Hymes clarified that the current version should say "at least biweekly" frequency and not "same as trash" as it was presented before. Councilor Underwood asked to make the word "biweekly" clear, which means "every other week." Councilor Thuon suggested to change the wording to "every other week." Councilor Prince asked to not use the term "cart." AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 27, 2022 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Sustainability Coordinator Charlotte Lin mentioned that, according to the haulers, 90% of Avon households are currently enrolled for recycling, and clarified this is only registration but it is unknown how well people registered are recycling. Council suggested several edits and clarifications on the language. Mayor Smith Hymes called for public comments and Heather O'Donnell, with Waste Management, commented virtually. She said she has been working on this ordinance with Sustainability Coordinator Charlotte Lin and other communities. She expressed every community has unique needs and she encouraged Council to revisit the invoicing piece. She spoke about the hauler challenges with supplies, drivers and finding housing for those drivers. She said the 13-month rollout is not just needed for education but also to work on supply chain and manpower issues. Councilor Thuon moved to approve second reading of Ordinance 22-13 thereby adopting a new Chapter 6 of Title 8 of the Avon Municipal Code establishing recycling requirements, including hauler reporting and universal recycling in Avon, with the changes discussed. Mayor Pro Tem Phillips seconded the motion. Councilor Andrade wanted to note that where the Town is at now compared to what the Town will achieve with this ordinance, is not worth the staff time. The motion passed with a vote of 6 to 1. Councilor Andrade voted no. 5.2. WORK SESSION: HOUSING, LAND INVENTORY, ACQUISITION OF RESIDENCES SENIOR PLANNER JENA SKINNER) Video Start Time: 00:54:12 Senior Planner Jena Skinner presented the work session and recommended to pursue all four of the Other Potential Housing Projects as well as continue to support and advance the Pending Community Housing Projects. Council thanked the Community Development Department for proactively pursuing all housing initiatives. Mayor Smith Hymes expressed she would not support expanding the Mi Casa program to existing homeowners and mentioned the that the old fire station could be of a great use for housing. Councilor Prince supported her comment regarding the Mi Casa program and said the money could be spent on other housing initiatives. 5.3. WORK SESSION: LANDSCAPE REGULATIONS PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 01:33:25 Planning Director Matt Pielsticker presented a PPT presentation including water related projects, current landscaping regulations, goals, and water budgeting. He expressed staff recommends that the Town pursue code text amendment to modify Avon's landscaping regulations. Town Manager Eric Heil explained that if there is an interest by Council tonight to direct staff to submit an application to the Planning Commission, staff will then present their recommendations to Council on a first reading of an ordinance. AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 27, 2022 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Councilor Thuon mentioned dry landscaping. Councilor Hardy requested staff to review the regulation on section (G)(4). Councilor Underwood talked about water in Nottingham Park and suggested the Town to get registered and perhaps get a membership at the Colorado Native Plant Society. Mayor Smith Hymes said it is a priority to address existing development more than future development and asked to also address turf. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Thuon moved to initiate Code Text Amendments for the purpose of updating the Town's Landscaping Standards, as outlined by staff and the changes recommended by Council. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 7 to 0. 5.4. FRONTGATE DEED RESTRICTION APPROVAL (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 02:04:52 Planning Director Matt Pielsticker presented the deed restriction agreement for approval. Councilor Andrade commented on Section (C)(ii), he said he would like the 90 days limit to seek reemployment after loss of full-time employment to be changed to 180 days with a review option. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Thuon moved to approve the Deed Restriction Agreement for two (2) units in the Frontgate project as presented with changes. Councilor Andrade seconded the motion and the motion passed with a vote of 7 to 0. 5.5. PUBLIC HEARING: SECOND READING OF ORDINANCE 22-14 AUTHORIZING THE PURCHASE OF SHERWOOD MEADOWS UNIT 1B (TOWN MANAGER ERIC HEIL) Video Start Time: 02:09:45 This agenda item was not ready for discussion tonight and it was continued, but Mayor Smith Hymes opened the public comment since this item had been noticed as a Public Hearing. Mayor Smith Hymes called for public comments and no public comments were made. Mayor Pro Tern Phillips moved to continue second reading of Ordinance 22-14 to the October 111h Council meeting. Councilor Andrade seconded the motion and the motion passed with a vote of 7 to 0. 5.6. HARRY A. NOTTINGHAM PARK SUMMER ACTIVITIES (RECREATION DIRECTOR MICHAEL LABAGH) Video Start Time: 02:10:52 Recreation Director Michael Labagh presented a PPT presentation included in the packet with a reflection and summary of the Recreation Department programs and summer activities. AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 27, 2022 Av O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Councilor Andrade talked about the dogs off -leash area and dog signage. Mayor Pro Tem Phillips mentioned the safety of the detention pond informal path. Mayor Smith Hymes suggested to close it, but Councilor Hardy expressed that there could be a very cool element to be added in here, considering people safety and ADA, as it is a very interesting unique area. Mayor Pro Tem Phillips said it just does not work as it is now and it is unsafe. Councilor Thuon suggested to build an inexpensive bridge similar to one in Beaver Creek, with very low maintenance and cost with the Town's own equipment and staff labor. Mayor Pro Tem Phillips expressed this report presented tonight is great and that she really appreciates the cross -departmental collaboration. She said the fitness court should be maintained where it is for now. Councilor Underwood supported her comment on the departments collaboration and talked about pedestrian connection paths to Lift View and the water treatment plant and the south lake landscaping. Councilor Thuon suggested to add benches throughout the park. 5.7. PUBLIC HEARING: SECOND READING OF ORDINANCE 22-15 ENACTING DEVELOPMENT BONUS REGULATIONS (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 02:49:42 Planning Director Matt Pielsticker presented second reading of Ordinance 22-15. Councilor Underwood thanked him for all the changes and expressed it looks terrific. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Thuon moved to approve second reading of Ordinance 22-15 approving Code Text Amendments for Development Bonuses. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0. 5.8. NOTICE OF AWARD FOR Bus SHELTER PAD CONSTRUCTION (PROJECT ENGINEER Tim THOMPSON) Video Start Time: 02:51:51 Project Engineer Tim Thompson presented the Notice of Award for 6 Bus Shelter Pads and explained the map with the bus shelters' locations. Councilor Hardy expressed her concern with the $20K for the design of the concrete pads. Councilor Prince supported her comment. Mayor Smith Hymes asked if there was any grant available for this project. Public Works Director Eva Wilson said the Town applied last year but did not get this grant. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Thuon moved to authorize issuance of the Notice of Award for the bus shelters pads construction to the low bidder, Hess Contracting, in the amount of $203,969 and adjust the project budget to $462,550. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0. AVON REGULAR MEETING MINUTES Avo n TUESDAY SEPTEMBER 27, 2022 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 7.2. PULLED WRITTEN REPORT: SHORT TERM RENTAL (STR) UPDATE (PLANNER 1+ MAX MORGAN) Video Start Time: 03:01:58 Councilor Underwood mentioned she is an amateur user of MuniRevs when she has to pay for her STR license fee and expressed concern for the rollout of this program as this is not a good platform to do something so sensitive. Senior Planner Jena Skinner explained there will be more personal touches with Planner 1+ Max Morgan and Senior Accountant Dean Stockdale before the user goes to the portal. Town Manager Eric Heil said that staff has been working with the MuniRevs team to be the best it can be, and that staff is committed to taking feedback and helping homeowners on a one-on-one basis. Mayor Pro Tern Phillips requested to use "no cap" to make it less confusing for the number of licenses available in the Short -Term Rental Overlay and Town Core Map captions. She also requested to sort the Short -Term Rental License Report by property address and add a column to say the maximum number of STR licenses available. Councilor Hardy pointed out again that it should say "an STR" instead of "a STR." Councilor Prince asked why the date of birth is required in the application. He asked to clarify that the number of 42 nights are per calendar year on page 184 #2 and to reword the next two bullets down. 6. MINUTES 6.1. APPROVAL OF SEPTEMBER 13, 2022 REGULAR COUNCIL MEETING MINUTES (DEPUTY TOWN CLERK BRENDA TORRES) Video Start Time: 03:13:41 Councilor Underwood moved to approve the minutes from September 13, 2022 as presented. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 6 to 0. Councilor Thuon abstained as he was absent in that meeting. 7. WRITTEN REPORTS 7.1. Monthly Financial Report (Finance Manager Joel McCracken) 7.2. Sher+ Term Dental ICTQ1 Update (Planner 1+ MaX ME)FgaR) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:14:11 Councilor Thuon asked to repaint the white lines up to Wildridge before the winter. He said the truck turnaround sign is really beat up and having better signage would solve a lot of issues, he asked to solve this before the next construction starts this fall. He questioned if the Town should have a plan for migrants and have that on the radar. Lastly, he said hello to Rich Carroll and Ruth Stanley, who are running for Council, and both were present in person. Councilor Hardy has also thought whether the Town would get a busload of migrants and have a plan in place. She said the Avon Police Station should consider a safe meetup space to purchase classifieds item, similar to Vail's. AVON REGULAR MEETING MINUTES TUESDAY SEPTEMBER 27, 2022 . v o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO She mentioned she visited the climate solutions summit in Breckenridge last week, there were many of Eagle County representatives, and that she learned a lot and it was a great event. She said her biggest takeaway were some quotes she wanted to share: "hope has to be earned" and "Rivers work better when they are wet" and how to behave in delicate environment like the coral reef could be applied here. She said that South Lake Tahoe banned plastic water bottles. Mayor Pro Tern Phillips asked if our health wellness day on October 27th can include an offer for both flu shots and Covid-19 boosters. Mayor Smith Hymes said she attended the Colorado Water District annual meeting, and the conclusion is that the trajectory is the worst -case scenario is most likely to happen for the different water crisis scenarios that were outlined. She said that it was very sobering, and that the water crisis is not potential but upon us and we all have to work h rd on water. She agreed with Councilor Hardy that there were tons of important information atNW*t-mg, and she learned an interesting message, that the focus should be on the convenience for the visitors more than telling them to be a good visitor and climate conscious messaging. She said that this past Saturday was Public Lands Day, and she attended the speeches at Camp Hale. She closed her comments reminding everyone about the Council budget retreat. 9. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 8:27 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. RESPECTFULLY SUBMITTED: 6 JAA d �w, Brenda Torres, Deputy Town Clerk APPROVED: Sarah Smith Hymes lY�/ Amy Phillips Chico Thuon Scott Prince Tamra Underwood Lindsay Hardy RJ Andrade