19.02.05 PSA YouthPower365Contract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 19.02.05 PSA YouthPower365
Upload Contract* PDF Only
Department: * Name: * Email Address:*
impart h6rbernment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
103.63KB
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 15,000.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* NO
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
YouthPower365.pdf
Vendor / Other Party Name-.*
YouthPower365
Contract Start Date: *
1/1/2019
Contract End Date: *
12/31/2019
Department: * Name: * Email Address:*
impart h6rbernment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
103.63KB
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 15,000.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* NO
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
Avon
COLORADO
Letter of Agreement
Between
The Youth Foundation and Town of Avon, Colorado
Ms. Carrie Benway
YouthPower365
90 Benchmark Road, Suite 202
Avon, CO 81620
Dear Ms. Benway:
The Town of Avon is pleased to provide funding to the Youth Foundation in fiscal year 2019. The work of
YouthPower365 is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would
like to express its appreciation for your passion and commitment to the program by awarding Town funds as described
in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: YouthPower365
Project: Support for Early Childhood Initiatives and Extended Learning Programs
Town of Avon Contribution:
Cash: Fifteen thousand dollars ($15,000.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by YouthPower365 and attached
to this Letter. Funding was approved by the Town Council in the 2019 Town of Avon General Fund Budget on December
11, 2018.
Agreement Term: January 1, 2019 through December 31, 2019
Schedule for Use of Funds: January 1, 2019 through December 31, 2019
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Deputy Town Manager with respect to the appropriate use of the Town of Avon logo and brand,
including the placement of the Town of Avon logo on marketing and promotional materials associated with the
project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of YouthPower365 not less than thirty (30) days prior to the
expected date of payment.
• Within ten (10) business days of the close of the project, YouthPower365 shall deliver to the Acting Town Manager a
Post Event/Project Report to assist in measuring the impact of the event on the local economy, vibrancy and needs
of the community. The Report shall include number of direct persons served and fees for services, at a minimum.
Letter of Agreement Page 1
YouthPower365 is encouraged to meet with the Acting Town Manager early in the year to define metrics and
objectives for the Report.
Town of Avon Responsibilities:
• The Acting Town Manager is the responsible representative for the Town of Avon and for overseeing
YouthPower365's project administration. The Acting Town Manager should be contacted with any questions and to
coordinate the needs of the funded project: Preston Neill, Acting Town Manager, (970) 748-4404, pneill@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Acting Town Manager.
Nothing contained in this Letter shall constitute or designate YouthPower365 or any of its employees as employees of
the Town of Avon, and thereby, YouthPower365, its subcontractors or any person directly or indirectly employed by it
are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon
employer/employee relationship.
Authorized Signatures:
Carrie Benway, YouthPower365
I duly represent that I am authorized to represent YouthPower365 in reviewing, agreeing and signing this Letter. My
signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds
awarded, if any, and YouthPower 365's responsibilities as stated above.
SIGNATURE:
Q—"
PRINTED NAME: O t -e_
TITLE:
DATE: CR - S - ` C(
Town of Avon —
SIGNATURE:
PRINTED NAME: Preston Neill
TITLE: Acting Town Manaeer
DATE: 1/25/2019
Letter of Agreement Page 2