19.02.05 PSA Red Ribbon ProjectContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 19.02.05 PSA Red Ribbon Project
Upload Contract* PDF Only
Red Ribbon Project.pdf
Vendor / Other Party Name-.* Red Ribbon Project
Contract Start Date: * 1/1/2019
Contract End Date: * 12/31/2019
Department: * Name: * Email Address:*
06pgrflhFirNernment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
118.09KB
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 1,000.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
Letter of Agreement
Between
Red Ribbon Project and Town of Avon, Colorado
Ms. Denise Kipp
Red Ribbon Project
P.O. Box 6058
Avon, CO 81620
Dear Ms. Kipp:
The Town of Avon is pleased to provide funding to the Red Ribbon Project in fiscal year 2019. The work of Red Ribbon
Project is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would like to
express its appreciation for your passion and commitment to the program by awarding Town funds as described in this
Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Red Ribbon Project
Project: Support for Youth Skills Building Program
Town of Avon Contribution:
Cash: One thousand dollars ($1,000.00)
In-kind: The Town will provide in-kind support in the form of one (1) 5 -punch Avon Recreation punch card, which
is valued at fifty-four dollars ($54.00).
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by the Red Ribbon Project and
attached to this Letter. Funding for the program was approved by the Town Council in the 2019 Town of Avon General
Fund Budget on December 11, 2018
Agreement Term: January 1, 2019 through December 31, 2019
Schedule for Use of Funds: January 1, 2019 through December 31, 2019
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Acting Town Manager with respect to the appropriate use of the Town of Avon logo and brand,
including the placement of the Town of Avon logo on marketing and promotional materials associated with the
project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of the Red Ribbon Project not less than thirty (30) days prior
to the expected date of payment.
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Letter of Agreement Page 1
Within ten (10) business days of the close of the project, the Red Ribbon Project shall deliver to the Acting Town
Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy, vibrancy
and needs of the community. The Report shall include number of direct persons served and fees for services, at a
minimum. Red Ribbon Project is encouraged to meet with the Acting Town Manager early in the year to define
metrics and objectives for the Report.
Town of Avon Responsibilities:
The Acting Town Manager is the responsible representative for the Town of Avon and for overseeing the Red Ribbon
Project's program administration. The Acting Town Manager should be contacted with any questions and to
coordinate the needs of the funded project: Preston Neill, Acting Town Manager, (970) 748-4404,
Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Acting Town Manager.
Nothing contained in this Letter shall constitute or designate the Red Ribbon Project or any of its employees as
employees of the Town of Avon, and thereby, the Red Ribbon Project, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Denise Kipp, Red Ribbon Project
I duly represent that I am authorized to represent the Red Ribbon Project in reviewing, agreeing and signing this Letter.
My signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds
awarded, if any, and Red Ribbon Project's responsibilities as stated above.
SIGNATURE:
PRINTED NAME: ----
j
TITLE: f/ I `� thy-
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DATE: 2 i 1511 0)
Town of Avon
SIGNATURE:
PRINTED NAME: Preston Neill
TITLE: Acting Town Manager
DATE: 1/25/2019
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Letter of Agreement Page 2