20.01.03 PSA Vail Valley Art GuildContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.01.03 PSA Vail Valley Art Guild
Upload Contract* PDF Only
Vail Valley Art Guild - Signed Agreement Letter 2020.pdf 118.16KB
Vendor / Other Party Name-.* Vail Valley Art Guild
Department: * Name:* Email Address:*
DEpwrtrin6fternment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 6,000.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
Avon
C O L O R A D O
Letter of Agreement
Between
Vail Valley Art Guild and Town of Avon, Colorado
Mr. Andrew Pranger
Vail Valley Art Guild
P.O. Box 9733
Avon, CO 81620
Dear Mr. Pranger:
The Town of Avon is pleased to provide funding to the Vail Valley Art Guild in fiscal year 2020. The work of the Vail
Valley Art Guild is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council would
like to express its appreciation for your passion and commitment to the program by awarding Town funds as described
in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Vail Valley Art Guild
Project: Support for Art Institute Workshops, Guest Artist Demonstrations and Art Discussions
Town of Avon Contribution:
Cash: Six thousand dollars ($6,000.00)
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by the Vail Valley Art Guild and
attached to this Letter. Funding for the program was approved by the Town Council in the 2020 Town of Avon General
Fund Budget on December 10, 2019.
Agreement Term: January 1, 2020 through December 31, 2020
Schedule for Use of Funds: January 1, 2020 through December 31, 2020
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of the Vail Valley Art Guild not less than thirty (30) days prior
to the expected date of payment.
• Within ten (10) business days of the close of the project, the Vail Valley Art Guild shall deliver to the
Communications & Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event
on the local economy, vibrancy and needs of the community. The Report shall include number of direct persons
Letter of Agreement Page 1
served and fees for services, at a minimum. The Vail Valley Art Guild is encouraged to meet with the
Communications & Marketing Manager early in the year to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing the Vail Valley Art Guild's project administration. The Communications & Marketing Manager should be
contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications
& Marketing Manager, (970) 748-4087, ewood@avon.orE.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate the Vail Valley Art Guild or any of its employees as
employees of the Town of Avon, and thereby, the Vail Valley Art Guild, its subcontractors or any person directly or
indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated
by a Town of Avon employer/employee relationship.
Authorized Signatures:
Andrew Pranger, Vail Valley Art Guild
I duly represent that I am authorized to represent the Vail Valley Art Guild in reviewing, agreeing and signing this Letter.
My signature to this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds
awarded, if any, and Vail ValleyrArt Guiles responsibilities as stated above.
SIGNATURE:—�
PRINTED NAM ����kf't/y�� C%
TITLE: f Y �
DATE: 113170
Town of Avon
SIGNATURE:
PRINTED NAME: Eric Heil
TITLE: Town Manager
DATE: 1/3/2020
Letter of Agreement Page 2