20.01.03 PSA Mountain Valley Developmental ServicesContract Archive Submittal Form
A
Avon
C O L O R A D O
All contracts must receive prior review and approval by the Town Attorney, INCLUDING all exhibits, attachments and scope of work. Check with the Town Attorney to verify
the correct contract form to be used.
Instructions
Document Title: * 20.01.03 PSA Mountain Valley Developmental Services
Upload Contract* PDF Only
Mountain Valley Developmental Services 2020 Agreement.PDF 241.43KB
Vendor / Other Party Name-.* Mountain Valley Developmental Services
Department: * Name:* Email Address:*
11fpwtr1nQ*emment Elizabeth Wood ewood@avon.org
responsible
for
the
contract:
Contract Start Date: * 1/1/2020
Contract End Date: * 12/31/2020
Name: Email Address:
Contract Notification Recipients 1:
Days:* Recipients Name:* Recipients Email Address:*
Advance E-mail Notification of 15 Elizabeth Wood ewood@avon.org
Expiration of Contract:
Phone Number:*
970-748-4087
Contract Budget Amount: Budget Line Item:
Financial: $ 7,500.00 137-64902
Special Terms: List any special terms that are unusual and require review or another negotiating point prior to expiration.
Attach Exhibit:
Exhibit 1 PDF Only
Certificate needed:* No
Council Action Required:* No
County Recording Required* No
Comments:
Do have any additional Documents you would like to
upload
.4v oi
COLORADO
Letter of Agreement
Between
Mountain Valley Developmental Services and Town of Avon, Colorado
Ms. Ksana Oglesby
Mountain Valley Developmental Services
700 Mount Sopris Drive
Glenwood Springs, CO 81601
Dear Ms. Oglesby:
The Town of Avon is pleased to provide funding to Mountain Valley Developmental Services (MVDS) in fiscal year 2020.
The work of MVDS is important to the Avon community and, on behalf of Avon's residents, the Avon Town Council
would like to express its appreciation for your passion and commitment to the program by awarding Town funds as
described in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Mountain Valley Developmental Services
Project: Support to provide MVDS services to adults and children in the Town of Avon
Town of Avon Contribution:
Cash: Seven thousand five hundred dollars ($7,500.00)
In-kind: 12 25 -punch cards to the Avon Rec Center (valued at $1,860).
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by MVDS and attached to this
Letter. Funding for the program was approved by the Town Council in the 2020 Town of Avon General Fund Budget on
December 10, 2019.
Agreement Term: January 1, 2020 through December 31, 2020
Schedule for Use of Funds: January 1, 2020 through December 31, 2020
Funding Conditions:
® Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
® Consult with the Communications & Marketing Manager with respect to the appropriate use of the Town of Avon
logo and brand, including the placement of the Town of Avon logo on marketing and promotional materials
associated with the project, as appropriate to the level of funding from the Town.
® Provide the Town of Avon with an invoice in the name of MVDS not less than thirty (30) days prior to the expected
date of payment.
® Within ten (10) business days of the close of the project, MVDS shall deliver to the Communications & Marketing
Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy, vibrancy
and needs of the community. The Report shall include number of direct persons served and fees for services, at a
Letter of Agreement Page 1
minimum. MVDS is encouraged to meet with the Communications & Marketing Manager early in the year to define
metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon and for
overseeing MVDS's project administration. The Communications & Marketing Manager should be contacted with
any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications & Marketing
Manager, (970) 748-4087, ewood(@avon.org.
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of invoice. The remaining
ten percent (10%) will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless
agreed to otherwise by the Communications & Marketing Manager.
Nothing contained in this Letter shall constitute or designate MVDS or any of its employees as employees of the Town of
Avon, and thereby, MVDS, its subcontractors or any person directly or indirectly employed by it are not entitled to Town
of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon employer/employee
relationship.
Authorized Signatures:
Ksana Oglesby, Mountain Valley Developmental Services
I duly represent that I am authorized to represent MVDS in reviewing, agreeing and signing this Letter. My signature to
this Letter constitutes acceptance of the terms of this Letter, special conditions for use of the funds awarded, if any, and
MVDS's responsibilities as stated above.
SIGNATURE:
PRINTED NAME:
TITLE: C I:--- C)
DATE: ( /3 /�- O'& o
Town of Avon
SIGNATURE:
PRINTED NAME: Eric Heil
TITLE: Town Manager
DATE: 13/2020
Letter of Agreement Page 2