21.01.21 PSA RoundUp River Ranch AVOn
COLORADO
Letter of Agreement
Between
Roundup River Ranch and Town of Avon, Colorado
Ms. Samantha Busenhart
Roundup River Ranch
P.O. Box 8589
Avon, CO 81620
Dear Ms. Busenhart:
The Town of Avon is pleased to provide funding to Roundup River Ranch in fiscal year 2021. The work of Roundup River
Ranch is important to the Avon community and,on behalf of Avon's residents,the Avon Town Council would like to express
its appreciation for your passion and commitment to the program by awarding Town funds as described in this Letter of
Agreement.
The purpose of this Letter of Agreement(Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency: Roundup River Ranch
Project: A Journey to Healing Camp Programming
Town of Avon Contribution:
Cash:Two thousand five hundred dollars ($2,500.00)
Use of Funds: The use of the Town of Avon funds,and any in-kind services, are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by Roundup River Ranch. Funding for the
program was approved by the Town Council in the 2021 Town of Avon General Fund Budget on December 8, 2020.
Agreement Term: January 1, 2021 through December 31, 2021
Schedule for Use of Funds: January 1, 2021 through December 31, 2021
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated below.
• Consult with the Communications&Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand,including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project, as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, Roundup River Ranch shall deliver to the Communications&
Marketing Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy,
vibrancy and needs of the community.The Report shall include number of direct persons served and fees for services,
at a minimum. Roundup River Ranch is encouraged to meet with the Communications& Marketing Manager early in
the year to define metrics and objectives for the Report.
Letter of Agreement Page 1
Town of Avon Responsibilities:
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
the Bright Future Foundation's project administration. The Communications & Marketing Manager should be
contacted with any questions and to coordinate the needs of the funded project: Elizabeth Wood, Communications&
Marketing Manager, (970) 748-4087, ewood@avon.org.
• Ninety percent(90%) of the grant funds will be paid within thirty(30) days after receipt of invoice. The remaining ten
percent(10%)will be paid upon receipt of the Post Event/Project Report and submittal of an invoice, unless agreed to
otherwise by the Communications& Marketing Manager.
Nothing contained in this Agreement shall constitute or designate Roundup River Ranch or any of its employees as
employees of the Town of Avon, and thereby, Roundup River Ranch, its subcontractors or any person directly or indirectly
employed by it are not entitled to Town of Avon worker's compensation benefits or any benefit contemplated by a Town
of Avon employer/employee relationship.
Authorized Signatures:
Charlie Cherrington
Roundup River Ranch
I duly represent that I am authorized to represent Roundup River Ranch in reviewing,agreeing and signing this Agreement.
My signature to this Agreement constitutes acceptance of the terms of this Agreement, special conditions for use of the
funds awarded, if an and Roundup fiver Ranch's responsibilities as stated above.
SIGNATURE:
PRINTED NAME: Charlie Cherrington
TITLE: Director of Finance
DATE: 1/21/21
Town of Avon SIGNATURE: :y16 // JBBd
PRINTED NAME: Elizabeth Wood
TITLE: Communications & Marketing Manager
DATE: 1/21/21
Letter of Agreement Page 2