21.01.21 PSA Education Foundation of Eagle County A
AVOfl
COLORADO
Letter of Agreement
Between
Education Foundation of Eagle County and Town of Avon, Colorado
Mr. Matthew Zittritsch
Education Foundation of Eagle County
P.O. Box 8012
Avon,CO 81620
Dear Mr.Zittritsch:
The Town of Avon is pleased to provide funding to the Education Foundation of Eagle County(EFEC) in fiscal year 2021.
The work of EFEC is important to the Avon community and, on behalf of Avon's residents,the Avon Town Council would
like to express its appreciation for your passion and commitment to the program by awarding Town funds as described in
this Letter of Agreement.
The purpose of this Letter of Agreement(Agreement) is to formalize the understandings for the Town of Avon's financial
contribution.
Agency:Education Foundation of Eagle County
Project: Arts & Music Classroom Grants, Support for Distinguished Teacher Awards Continuing Education Financial
Assistance Program
Cash:Ten thousand dollars($10,000.00)
Use of Funds:The use of the Town of Avon funds, and any in-kind services,are described in the Town of Avon Community
Funding Application (Funding Application), submitted to the Town of Avon by EFEC. The funding is provided to help with
either or both of the stated requests detailed in the Funding Application. Funding for the program was approved by the
- Town Council in the 2021 Town of Avon General Fund Budget on December 8, 2020.
Agreement Term: January 1, 2021 through December 31, 2021
Schedule for Use of Funds: January 1, 2021 through December 31, 2021
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions, if any,as stated below.
• Consult with Communications & Marketing Manager with respect to the appropriate use of the Town of Avon logo
and brand,including the placement of the Town of Avon logo on marketing and promotional materials associated with
the project,as appropriate to the level of funding from the Town.
• Within ten (10) business days of the close of the project, EFEC shall deliver to the Communications & Marketing
Manager a Post Event/Project Report to assist in measuring the impact of the event on the local economy,vibrancy
and needs of the community. The Report shall include number of direct persons served and fees for services, at a
Letter of Agreement Page 1
minimum. EFEC is encouraged to meet with the Communications & Marketing Manager early in the year to define
metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications&Marketing Manager is the responsible representative for the Town of Avon and for overseeing
EFEC project administration.The Communications&Marketing Manager should be contacted with any questions and
to coordinate the needs of the funded project: Elizabeth Wood, Communications & Marketing Manager, (970) 748-
4087,ewood@avon.org.
• Ninety percent(90%)of the grant funds will be paid within thirty(30) days after receipt of invoice. The remaining ten
percent(10%)will be paid upon receipt of the Post Event/Project Report and submittal of an invoice,unless agreed to
otherwise by the Communications&Marketing Manager.
Nothing contained in this Agreement shall constitute or designate EFEC or any of its employees as employees of the Town
of Avon,and thereby, EFEC, its subcontractors or any person directly or indirectly employed by it are not entitled to Town
of Avon worker's compensation benefits or any benefit contemplated by a Town of Avon employer/employee relationship.
Authorized Signatures:
Matthew Zittritsch, Education Foundation of Eagle County
I duly represent that I am authorized to represent EFEC in reviewing,agreeing and signing this Agreement. My signature
to this Agreement constitutes acceptance of the terms of this Agreement,special conditions for use of the funds awarded,
if any,and EFEC's responsibilities as stated above.
SIGNATURE: /VA
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PRINTED NAME: Elizabeth Wood
TITLE: Communications & Marketing Manager
DATE: 1/21/21
Letter of Agreement Page 2