22.02.07 PSA Vail Mountaineers Hockey Club AVOfl
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Letter of Agreement
Between
Vail Mountaineers Hockey Club and Town of Avon, Colorado
Ms. Kristi Scheidegger
Vail Mountaineers Hockey Club
P.O. Box 2591
Edwards, CO 81632
Dear Ms. Scheidegger:
The Town of Avon is pleased to provide funding to Vail Mountaineers Hockey Club in fiscal year 2022.The
work of Vail Mountaineers Hockey Club is important to the Avon community and, on behalf of Avon's
residents,the Avon Town Council would like to express its appreciation for your passion and commitment
to the program by awarding Town funds as described in this Letter of Agreement.
The purpose of this Letter of Agreement (Agreement) is to formalize the understandings for the Town of
Avon's financial contribution.
Agency:Vail Mountaineers Hockey Club
Project: Program of Excellence -Scholarship
Town of Avon Contribution:
Cash:Two thousand dollars ($2,000.00)
In-kind: The Town will provide in-kind support in the form of one (1) 10-punch Avon Recreation
punch cards, valued at seventy-four dollars($74.00).
Use of Funds: The use of the Town of Avon funds, and any in-kind services, are described in the Town of
Avon Community Funding Application (Funding Application), submitted to the Town of Avon by Vail
Mountaineers Hockey Club. Funding for the program was approved by the Town Council in the 2022 Town
of Avon General Fund Budget on December 7, 2021.
Agreement Term: January 1, 2022 through December 31, 2022
Schedule for Use of Funds: January 1, 2022 through December 31, 2022
Funding Conditions:
• Fully meet the terms of the Funding Application and special funding conditions,if any,as stated below.
• Consult with the Communications & Marketing Manager with respect to the appropriate use of the
Town of Avon logo and brand, including the placement of the Town of Avon logo on marketing and
promotional materials associated with the project, as appropriate to the level of funding from the
Town.
• Within ten (10) business days of the close of the project, Vail Mountaineers Hockey Club shall deliver
to the Communications& Marketing Manager a Post Event/Project Report to assist in measuring the
impact of the event on the local economy, vibrancy and needs of the community. The Report shall
include number of direct persons served and fees for services, at a minimum. Vail Mountaineers
Hockey Club is encouraged to meet with the Communications& Marketing Manager early in the year
to define metrics and objectives for the Report.
Town of Avon Responsibilities:
• The Communications & Marketing Manager is the responsible representative for the Town of Avon
and for overseeing Vail Mountaineers Hockey Club's project administration. The Communications&
Marketing Manager should be contacted with any questions and to coordinate the needs of the
funded project: Elizabeth Wood, Communications & Marketing Manager, (970) 748-4087,
• Ninety percent (90%) of the grant funds will be paid within thirty (30) days after receipt of a signed
agreement. The remaining ten percent (10%) will be paid upon receipt of the Post Event/Project
Report and submittal of an invoice, unless agreed to otherwise by the Communications& Marketing
Manager.
Nothing contained in this Agreement shall constitute or designate Vail Mountaineers Hockey Club or any
of its employees as employees of the Town of Avon, and thereby, Vail Mountaineers Hockey Club, its
subcontractors or any person directly or indirectly employed by it are not entitled to Town of Avon
worker's compensation benefits or any benefit contemplated by a Town of Avon employer/employee
relationship.
Authorized Signatures:
Kristi Scheidegger, Vail Mountaineers Hockey Club
I duly represent that I am authorized to Vail Mountaineers Hockey Club in reviewing,agreeing and signing
this Agreement. My signature to this Agreement constitutes acceptance of the terms of this Agreement,
special conditions for use of the funds awarded, if any, and Vail Mountaineers Hockey Club's
responsibilities as stated above.
SIGNATURE: /,,
PRINTED NAME: I`-�1245i i c(-ti✓( bG 66��
TITLE: Ex u. �hVE D12EC�T01t
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Town of Avon
SIGNATURE: ja-6 Wdbdi
PRINTED NAME: Elizabeth Wood
TITLE: Communications & Marketing Manager
DATE: 2/7/2022