TC Resolution 22-02 Extending Res 19-16 Approving an Ad Hoc Health and Recreation Committee.von
C O I 0 R A D 0
RESOLUTION NO. 22-02
EXTENDING RESOLUTION NO. 19-16 APPROVING AN AD HOC
HEALTH AND RECREATION COMMITTEE
WHEREAS, the Town of Avon, Colorado ("Town") is a home rule municipality and
political subdivision of the State of Colorado ("State") organized and existing under a home rule
charter ("Charter") pursuant to Article XX of the Constitution of the State; and
WHEREAS, Section 11.2 of the Charter authorizes the Town Council to create advisory
boards; and
WHEREAS, by Resolution 19-16 the Town Council created an Ad Hoc Health and
Recreation Committee; and
WHEREAS, the Town Council finds that the Ad Hoc Health and Recreation Committee
provides valuable important review, research and advisory functions with regard to the health
and recreation of the Avon community; and
WHEREAS, the Town Council finds that the Ad Hoc Health and Recreation Committee has
promoted citizen understanding and involvement in the Town health and recreation opportunities
and will thereby promote the health, safety and general welfare of the Avon community.
NOW THEREFORE, the Town Council, hereby RESOLVES to extend Resolution No.
19-16 approving an Ad Hoc Health and Recreation Committee until 2024, with the
following amendments:
Section 1. Membership. Recreation Committee shall be composed of five (5) to nine (9)
members appointed by the Council who shall be eligible to cast votes as voting memebers of the
Fire Recreation Committee ("Voting Members") and two ex -officio non-voting members of
Town Council (2) Ex -Officio Non -Voting Town Council members appointed by Town Council.
Section 16. Expiration. The Recreation Committee is a temporary, non -permanent advisory
board and shall automatically expire on January 31, 22-2 2024 unless terminated earlier by
Town Council resolution or unless the expiration date is extended by Town Council by
resolution.
ADOPTED February 22, 2022 by the AVON TOWN COUNCIL
OF Abp
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By:JAAttest:
Sarah Smith Hymes, M or Brenda Torres, Deputy Town lei:k
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A
Avon
COLORADO
RESOLUTION NO. 19-16
APPROVING AN AD HOC HEALTH AND RECREATION COMMITTEE
WHEREAS, the Town of Avon, Colorado (the "Town") is a home rule municipality and
political subdivision of the State of Colorado (the "State") organized and existing under a home
rule charter (the "Charter") pursuant to Article XX of the Constitution of the State; and
WHEREAS, Section 11.2 of the Charter authorizes the Town Council to create advisory
boards; and
WHEREAS, the Town Council finds that an Ad Hoc Health and Recreation Committee will
provide valuable important review, research and advisory functions with regard to the health and
recreation of the Avon community; and
WHEREAS, the Town Council finds that the establishment of an Ad Hoc Health and
Recreation Committee will promote citizen understanding and involvement in the Town health
and recreation opportunities and will thereby promote the health, safety and general welfare of
the Avon community.
NOW THEREFORE, the Town Council, hereby RESOLVES to create the Ad Hoc
Health and Recreation Committee, as follows:
Section 1. Establishment, Purpose and Duties. There is hereby established the Ad Hoc
Health and Recreation Committee ("Recreation Committee") of the Town. The purposes and
duties of Recreation Committee are as follows:
(a) To review, research and study the Town of Avon's health and recreation, including but
not limited to: (i) "healthy community" issues, planning, policies and implementing
strategies for improving overall community health, (ii) comparisons to both incorporated
and unincorporated peer communities of recreation facilities and programs, and (iii) the
design, programming and estimated cost of recreational facility improvements, including
but not limited to remodeling and expansion of the Avon Recreation Center;
(b) Conducting community outreach, studies and surveys to determine community
preferences for recreation programming, recreation facilities and healthy community
policies;
(c) Serve as a liaison to Eagle County health communities efforts; and
(d) To provide recommendations to the Town Council concerning healthy community,
recreation programming and recreation facilities.
Section 2. Membership. Recreation Committee shall be composed of five (5) to nine (9)
members appointed by the Council who shall be eligible to cast votes as voting memebers of the
Finance Committee ("Voting Members") and two ex -officio non-voting members of Town
Council (2) Ex -Officio Non -Voting Town Council members appointed by Town Council.
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Section 3. Qualification of Voting Members. Residents of the Town, property owners in
the Town, and owners and employees of a business located in the Town are eligible to be
appointed as Voting Members. Appointments shall be made jointly by the Mayor and Mayor -
Pro Tern after posting notice of a vacancy for at least twelve (12) days.
Section 4. Qualification of Ex -Officio Non -Voting Members. Town Council members
shall be eligible for appointment to the two (2) Ex -Officio Non -Voting Members. Appointments
shall be made by Town Council. The term of office for Ex -Officio Non -Voting Members shall
coincide with each appointed Town Council member's tern or the expiration of the Recreation
Committee, whichever is shorter. Ex -Officio Non -Voting Members shall have the equal right to
participate at Recreation Committee meetings and equal right to receive all Recreation
Committee materials and notices of Recreation Committee meetings, but shall not have any right
to vote on recommendations, advisory matters, or other actions of Recreation Committee.
Section 5. Quorum. Three (3) Voting Members of Recreation Committee shall constitute a
quorum for the transaction of business, but in the absence of a quorum, a lesser number may
adjourn any meeting to a later time or date. In the absence of all Voting Members, any staff
member may adjourn any meeting to a later time or date.
Section 6. Term. The tern of office for a Voting Member shall be temporary and indefinite
for the duration of the Recreation Committee. A Voting Member of Recreation Committee who
ceases to possess the qualifications for office that the Voting Member possessed at the time of
appointment may be permitted by the Town Council to serve until the end of the appointed teen,
provided that the Recreation Committee member continues to reside in Eagle County. Any
member of Recreation Committee may be removed by Town Council pursuant to Section 8 —
Removal from Office, below.
Section 7. Vacancies. A vacancy on Recreation Committee shall occur whenever a member
of Recreation Committee is removed by the Town Council, dies, becomes incapacitated and
unable to perform the required duties for a period of ninety (90) days, resigns, ceases to meet the
qualifications of Recreation Committee and is not permitted by Town Council to serve until the
end of the existing term or is convicted of a felony. In the event a vacancy of a Voting Member
occurs, the Mayor and Mayor Pro Tern shall jointly appoint a successor to fill the vacancy who
shall serve the remainder of the terrn of the former member after posting notice of such vacancy
to solicit interest from qualified persons. Town Council shall appoint Town Council members to
fill any vacancy in an Ex -Officio Non -Voting seat.
Section 8. Removal from Office. Any member of Recreation Committee may be removed
for just cause at the pleasure of the Town Council by a majority vote of the entire Town Council
in office at the time the vote is taken. Just cause shall include misconduct, conduct unbecoming
of a Town official, violation of the Town Code of Ethics, inefficiency or more than two (2)
unexcused absences within a twelve-month period. Prior to removal, Town Council shall
conduct a hearing and shall provide written notice to the Recreation Committee member stating
the grounds for removal at least three (3) days prior to the hearing.
Section 9. Officers. Recreation Committee shall select its own Chairperson and Vice -
Chairperson. The Chair or, in the absence of the Chair, the Vice -Chair, shall be the presiding
officer of its meeting. In the absence of both the Chair and the Vice -Chair from a meeting, the
Voting Members present shall appoint a Voting Member to serve as Acting Chair at the meeting.
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Section 10. Compensation. All members of Recreation Committee shall serve with
compensation and benefits, if any, as may be established by the Town Council and shall be
reimbursed for all authorized personal expenses incurred while performing duties as a Recreation
Committee member.
Section 11. Staff. The Town Manager shall designate Town staff to serve as the staff of
Recreation Committee and shall provide for the service of a recording secretary who shall act in
the capacity of secretary for Recreation Committee.
Section 12. Rules and Regulations. Recreation Committee shall operate in accordance with
its own rules of procedure; provided, however, that Recreation Committee shall submit its
proposed rules or any amendment to the rules to the Town Council, which by motion shall
approve the rules or amendment and direct their adoption by Recreation Committee or
disapprove the proposal with directions for revision and resubmission. The rules shall
incorporate and comply with the Colorado Open Meetings Law, Colorado Open Records Act,
and the Colorado Municipal Records Retention Schedule as such are adopted and implemented
by the Town. The rules shall be filed with the Town Clerk and maintained in the records of the
Town and shall be subject to public inspection. Recreation Committee may provide for certain
variances, exceptions and exemptions from the requirements of its rules and regulations.
Section 13. Meetings. Recreation Committee shall meet in accordance with the rules of
procedure governing Recreation Committee and otherwise upon the call of the Chairperson or, in
the absence of the Chair, by the Vice -Chairperson. All meetings shall be held at the offices of
the Town, unless otherwise specified, with adequate notice given to all interested parties.
Section 14, Appropriation Authority. Recreation Committee shall not have authority to
appropriate or spend Town funds. Recreation Committee may provide recommendations to the
Recreation Director, Town Manager and/or Town Council with regard to the annual budget for
financial studies.
Section 15. Town Council Amendments. Town Council reserves the right to amend,
increase, reduce or change any or all of the powers, duties and procedures of Recreation
Committee.
Section 16, Expiration. The Recreation Committee is a temporary, non -permanent advisory
board and shall autornatically expire on January 31, 2022 unless terminated earlier by Town
Council resolution or unless the expiration date is extended by Town Council by resolution.
ADOPTED July 9, 2019 by the AVON TOWN COUNCIL
WUv
B}': ,-- � Attest: 1
Sarah Smith Hymes, N 'lay r Brenda Torres, Town
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