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TC Minutes 02-08-2022AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:00:01 The meeting was hosted in a Hybrid format, in person at Avon Town Hall and using Zoom.us. Mayor Smith Hymes called the Council regular meeting to order at 5:00 p.m. A roll call was taken, and Council members present in person were Amy Phillips, Scott Prince, RJ Andrade, Lindsay Hardy, and Tamra Underwood. Councilor Chico Thuon was absent. Also present were Planning Director Matt Pielsticker, Recreation Director Michael Labagh, Human Resources Director Lance Richards, Chief of Police Greg Daly, Interim Town Attorney Karl Hanlon, Town Manager Eric Heil, General Government Manager Ineke de Jong, and Deputy Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:00:34 Councilor Andrade moved to approve the agenda as presented. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 6 to 0. Councilor Thuon was absent. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:37 No conflicts of interest were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:01:47 Mayor Smith Hymes explained how to participate via video/audio, via telephone, or via email, and that this public comment section is intended for items not listed in the agenda and is limited to 3 minutes. No public comments were made. 5. BUSINESS ITEMS 5.1. SWEARING IN OF NEW POLICE OFFICERS CIRILO ZARATE AND JOSHUA HERNANDEZ AND PRESENTATION OF CHIEFS COMMUNITY PARTNERSHIP AWARDS TO DONORS TO THE 2021 AVON PD SHOP WITH A COP CHIEF OF POLICE GREG DALY) Video Start Time: 00:02:39 Chief of Police Greg Daly presented. He said it is very exciting to swear in an additional two new Latino police officers who graduated the police academy in December 2021 and are now working through their Field Training Program. Chief Daly said there are now seven Spanish speaking officers and one Administrative Services Officer on the force. Officer Cirilo Zarate and Officer Joshua Hernandez took the Oath of Office, which was performed by Deputy Town Clerk Brenda Torres. The officers' families pinned their badges. Mayor Smith Hymes congratulated the new officers and Council took photos with them and their families. Chief Daly then presented the Chief's Community Partnership Awards to community members, organizations, and businesses for their phenomenal support for the Town's annual Shop with a Cop event that occurred on December 7, 2021. He thanked School Resource Officer Colleen Gaspard and honored individuals and organizations that contributed to this great community event. Some individuals and organizations were present in person and received the award and took pictures with Chief Daly. He thanked Council for their support. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 Av O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 5.2. EXTENSION OF RESOLUTION FOR AD HOC HEALTH & RECREATION COMMITTEE (RECREATION DIRECTOR MICHAEL LABAGH) Video Start Time: 00:16:47 Recreation Director Michael Labagh presented and explained there are three options before Council this evening to extend the expiration date of the committee. He expressed that the current members are committed to continuing their service. Town Manager Eric Heil explained that late spring/early summer would be a good time to schedule a joint work session with Council. Councilor Underwood expressed that in her view this committee could focus on wellness, beyond just the recreation center walls, including the park, seniors, chess club, the library, etc. Councilor Andrade suggested to extend this committee for another two years to flesh out what it is in terms of wellness and health that this committee focuses on and once that is more established, Council could consider making this a permanent committee. Majority of Council agreed with this suggestion. Mayor Smith Hymes called for public comments and no public comments were made. No motion was needed and Council direction to staff was to bring back a resolution at the next Council meeting on February 22"d to extend the Ad Hoc Committee by another two years. 5.6. MOVED ITEM: WORK SESSION: UPDATE ON THE CLIMATE ACTION COLLABORATIVE GOVERNING BOARD (TOWN MANAGER ERIC HEIL) Video Start Time: 00:27:19 Council was 15 minutes ahead of schedule and agenda item 5.3 was a public hearing and applicants were not present yet. Council decided to discuss agenda item 5.6 first. Town Manager Eric Heil provided an update on the Climate Action Collaborative Governing Board and the priority projects, which include adoption of 2021 building code, electric provider referral, electric vehicle infrastructure plan, benchmarking, and all -electric public housing. Councilor Thuon joined virtually at 5:37 p.m. Mayor Smith Hymes called for public comments and no public comments were made. Mayor Smith Hymes thanked staff for being proactive and taking the lead in many of these initiatives. 5.3. PUBLIC HEARING: RESOLUTION 22-01, A RESOLUTION APPROVING A PRELIMINARY SUBDIVISION APPLICATION FOR MCGRADY ACRES SUBDIVISION (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 00:47:12 Planning Director Matt Pielsticker presented and explained there are two agenda items related, 5.3 and 5.4. He was joined virtually by Andrea McMillen and Christopher Wahlen and two applicants present in the room. He gave a summary of this project, which includes 24 townhome units, and answered questions from Council. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Councilor Underwood asked about connectivity to the cul-de-sac and the river and said the road configuration does not make sense to her. She said she would like to see a profile of the fence and the landscaping to see how it would look at the end of Eaglebend Drive and said this project would be a great corner of the Town, so let's make it part of the Town and not a separated area. Councilor Andrade asked about the cash in lieu. Councilor Hardy asked if more applications will be presented to Council and said she is just getting familiar with this application and she is concerned about the review criteria. She expressed she needs more time to study this application. Councilor Prince asked about the access for emergency vehicles and about the timeline to appeal the Planning and Zoning Commission, as Council learned about this application through the PZC meeting abstract included in the packet with no more information. Councilor Thuon said he does not understand the disconnectedness either. He said the project looks great and would like to move forward but he wants to understand clearly what Council is approving. Mayor Smith Hymes asked if people would be able to walk through the "maze" connection between this area and the cul-de-sac and said Council will revisit the landscaping code. Mayor Pro Tem Phillips said she truly believes that there will be transportation and a bus stop there by the time people live there. She said she in general likes this project. Mayor Smith Hymes called for public comments and Warner Hopkins with the design team commented in person. He explained the zoning of the property. Roger Wilkinson, Eaglebend resident, commented in person. He provided a handout to Council with some comments from the neighbors. Then he talked about cash in lieu. No virtual public comments were made. Town Manager Eric Heil suggested to continue this resolution to the March 8th meeting so staff can work with the applicant on the review criteria. Council would like staff to bring back more information including a better number on the park and the number for cash in lieu. Councilor Underwood moved to continue Resolution 22-01 Approving a Preliminary Subdivision Application for Lot 3 and Lot 6, McGrady Acres Subdivision to the March 81h meeting. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 7 to 0. 5.4. EMPLOYEE HOUSING MITIGATION PLAN FOR MCGRADY ACRES ENCLAVE PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 02:11:47 Planning Director Matt Pielsticker presented the mitigation plan and expressed that when running the formula, this development must mitigate for 1.3 employees; the applicant proposes at least a one -bedroom unit in Avon. He explained that Council has the discretion to approve or deny any proposed employee mitigation plans. Mayor Pro Tem Phillips expressed she would like the applicant to consider one of the three -bedroom units in the development itself to be deed restricted. Councilor Underwood, Councilor Andrade, and Councilor Thuon all agreed with that idea. Councilor Hardy had no comments. Councilor Prince would be okay with any unit in Avon. Mayor Smith Hymes agreed with that as long as it is in Avon and not down valley. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 AV O n HYBRID MEETING; IN —PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Mayor Smith Hymes called for public comments and no public comments were made. Councilor Underwood moved to continue the Employee Housing Mitigation Plan for McGrady Acres Enclave, Subject to Town Council's Approval of Unit Location, Size not less than 750 Square Feet, and Final Form of Deed Restriction Agreement, Prior to the First Certificate of Occupancy for the Project to the March Bch meeting. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 7 to 0. 5.5. WORK SESSION: MARKETING STRATEGIES (COMMUNICATIONS MANAGER ELIZABETH WOOD) Video Start Time: 02:24:12 Communications Manager Elizabeth Wood presented an overview of marketing and community outreach budgets comparison to Avon's peer communities and expressed that only three of the ten communities that staff researched do their own marketing in-house. She mentioned that El Puente does not reach out the Latino community as they transitioned into a Country music station. She played a YouTube promotional video that has been advertised on EngageAvon.org for the August 2"d-September 19`h Parked or Parked campaign and had over 25,000 impressions. She said the Town spends less than all ten peer communities and proposed to focus advertising on the Town's community values and identity rather than attracting more visitors. Mayor Pro Tem Phillips would like to do a fun recycling video and suggested to highlight the basketball courts once they get repaired. Councilor Prince would like to do a parking video and education on the pedestrian connectivity of our Town. Councilor Hardy would like us to market to local businesses and suggested some chalk boards near the boat/ark building to alert local small business of events and happenings. Councilor Underwood suggested a back of house video to show the Town's efforts in reducing/diverting waste at events and recycling at Lot 5, etc. or a shot of a family crossing Avon Road while holding an orange high visibility flag. She would like to see more "Heart of the Valley" tagline as it really describes what Avon is. Mayor Smith Hymes would like to see our Latino community members in the videos. Detective Alan Hernandez made comments and spoke about El Puente and the benefits it had to reach the Latino community. Mayor Smith Hymes expressed that National Night Out is a great night for a video. Councilor Andrade suggested that staff should think on how to get people to see these videos before shooting any Councilor Thuon agreed with all the previous comments. 5.6. WORK SESSION: UPDATE ON THE CLIMATE ACTION COLLABORATIVE GOVERNING BOARD (TOWN MANAGER ERIC HEIL) This item was moved and discussed after item 5.2. 5.7. ORDINANCE 22-03 AMENDING AVON MUNICIPAL CODE SECTION 15.08.160 REGARDING GRADING (TOWN ATTORNEY KARL HANLON) Video Start Time: 03:01:23 Interim Town Attorney Karl Hanlon explained this ordinance will not allow a grading permit to be issued without a building permit, except under the three conditions that are outlined. He said it is intended to be flexible, but this will give Council more control over the situation. Council suggested some corrections to be made for the second reading of this ordinance. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Mayor Pro Tern Phillips moved to approve first reading of Ordinance 22-03 Amending Section 15.08.160 of the Avon Municipal Code to Prohibit the Issuance of a Grading Permit without the Contemporaneous Issuance of a Building Permit. Councilor Andrade seconded the motion and the motion passed with a vote of 7 to 0. 6. MINUTES 6.1. APPROVAL OFJANUARY 11, 2022 REGULAR COUNCIL MEETING MINUTES (TOWN CLERK BRENDATORRES) Video Start Time: 03:14:03 Councilor Andrade pointed out a misspelling on page 76. Councilor Prince confirmed the minutes as written were accurate. Councilor Hardy moved to approve the January 11, 2022 with that correction. Councilor Andrade seconded the motion and the motion passed with a vote of 6 to 0. Mayor Pro Tern Phillips stepped away from the room. 6.2. APPROVAL OF JANUARY 25, 2022 REGULAR COUNCIL MEETING MINUTES (TOWN CLERK BRENDATORRES) Video Start Time: 03:15:55 Councilor Underwood moved approve the January 25, 2022 minutes as presented. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. 7. WRITTEN REPORTS 7.1. Draft January 27 CASE Committee Meeting Minutes (General Government Intern Emily Myler) 7.2. February 1 PZC Meeting Abstract (Planning Director Matt Pielsticker) 7.3. Vactor Truck Procurement Update (Assistant Public Operations Manager Drew Isaacson) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:16:47 Councilor Andrade made a comment about the scheduling of the Swift Gulch Meeting and said he redid his schedule to attend the Swift Gulch meeting on February 7t' but because it got rescheduled at the last minute to February 141h he can no longer attend, and he is actually missing three meetings because of that and that it is difficult to adjust at the last minute with his job. Councilor Hardy commented on the compost/recycle email that Council received earlier this week. She wondered what Council can do to encourage more composting, perhaps the Town can sponsor composting for business or encourage composting another way; she also encouraged the public to reach out to Council because they do read all the emails received even sometimes is hard to respond to all of them. She would also like more education on the Town's $0.10 bag fee ordinance in the stores as she has witnessed cashiers giving away bags without the bag fee. Mayor Pro Tern Phillips expressed she will be attending the ECO Transit meeting and Eagle Air Alliance meeting this week so if any Councilors would like her to bring up anything, please let her know. AVON REGULAR MEETING MINUTES avon TUESDAY FEBRUARY 8, 2022 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Mayor Smith Hymes made a comment that she got an alert before the meeting saying that the House approved a bill for more support for the US Postal Service. She expressed there is a tentative meeting scheduled through Senator Bennet's office to discuss the issues in Avon post office. She mentioned she has been attending lots of meetings on water, housing and Regional Transportation Authority and said staff is working on all important priorities. She expressed that another Wildridge resident commented that it would be good to have a few parking spots at the bottom of Road 779 so people can park there to hike or walk their dog and she hopes staff can resolve this. Councilor Underwood said she would like to talk about Road 779 in more detail including the gate, the parking, the MOU, etc. and bring it back to Council since this is a big issue in Town. Councilor Prince made a motion to move to direct staff to change the parking signs at Road 779 for on - street parking for four cars during the winter months when the gate is closed. Councilor Thuon seconded the motion and the motion passed with a vote of 5 to 2. Councilors Underwood and Mayor Pro Tern Phillips voted no. They both disagreed with a "walk on action" without being planned, having neighborhood involvement, and taking action on this without notice to the neighborhood. 9. EXECUTIVE SESSION Video Start Time: 03:30:37 9.1. KAYAK CROSSING: FOR THE PURPOSE OF DISCUSSING REAL PROPERTY INTEREST UNDER C.R.S.§24-6-402(4)(A). Mayor Smith Hymes requested a motion to proceed into Executive Session for the purpose outlined on the agenda. Mayor Pro Tern Phillips moved and Councilor Andrade seconded the motion and the motion passed with a vote of 7 to 0. The time was 8:31 p.m. At the roll call, Councilors present in person were Lindsay Hardy, RJ Andrade, Scott Prince, Tamra Underwood, Mayor Pro Tern Phillips and Mayor Smith Hymes. Councilor Chico Thuon joined virtually via Zoom. Also present in person were Town Manager Eric Heil, Interim Town Attorney Karl Hanlon and General Government Manager Ineke de Jong. The Executive Session started at 8:40 p.m. The Executive Session ended at 9:13 p.m. 10. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 9:13 p.m. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 8, 2022 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. RESPECTFULLY SUBMITTED: r- �1���-✓� 0 �� Brenda Torres, Deputy Town Clerk APPROVED: Sarah Smith HY mes �y Amy Phillips Chico Thuon Scott Prince Tamra Underwood Lindsay Hardy RJ Andrade