Loading...
TC Minutes 03-22-2022AVON REGULAR MEETING MINUTES TUESDAY MARCH 22, 2022 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 1. CALL TO ORDER AND ROLL CALL Video Start Time: 00:00:01 The meeting was hosted in a Hybrid format, in person at Avon Town Hall and using Zoom.us. Mayor Smith Hymes called the Liquor Authority meeting to order at 5:00 p.m. and the Council regular meeting to order at 5:09 p.m. A roll call was taken, and Council members present in person were Amy Phillips, Scott Prince, RJ Andrade, Lindsay Hardy, Tamra Underwood, and Chico Thuon. Also present in person were Mobility Manager Eva Wilson, Planning Director Matt Pielsticker, CASE Manager Danita Dempsey, Chief of Police Greg Daly, Interim Town Attorney Karl Hanlon, Town Manager Eric Heil, and Deputy Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:09:35 Mayor Smith Hymes removed item 9.1. Kayak Crossing Affordable Housing Property from the Executive Session and requested to also remove item 5.10. Resolution 22-04. Mayor Pro Tern Phillips moved to approve the agenda as amended. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:10:34 No conflicts of interest were disclosed. Mayor Smith Hymes acknowledged and congratulated a local resident, member of the CASE Committee, Thomas Walsh, who won a silver medal in the Paralympics in the giant slalom in Beijing. Mayor Pro Tern Phillips acknowledged the tragic and sad loss of a vibrant and engaging person of this community, Mr. Gary "Buzz" Busby. 4. PUBLIC COMMENT Video Start Time: 00:11:45 Mayor Smith Hymes explained how to participate via video/audio, via telephone, or via email, and that this public comment section is intended for items not listed in the agenda and is limited to 3 minutes. Steve Coyer, Avon resident, commented in person. He said he is running as a board member for the Eagle River Water & Sanitation District, District 3 board seat. He introduced himself and asked the public for their votes on the upcoming regular election on May 3rd and said to request an absentee ballot please visit the ERWSD website. Matt Donovan, Vail resident, commented in person. He presented his new business, Toss Box, which is a public trash compactor that is easy to use and takes credit cards. He said Avon could be the first municipality to have this new service. He mentioned the price for 3 kitchen size bags of trash is less than $5. He said for more information visit his website at tossbox.co. No virtual comments were made. AVON REGULAR MEETING MINUTES TUESDAY MARCH 22, 2022 Av o n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 5. BUSINESS ITEMS 5.1. WORK SESSION: AVON PARKING MANAGEMENT PLAN (CHIEF MOBILITY OFFICER EVA WILSON) Video Start Time: 00:21:02 Chief Mobility Officer Eva Wilson presented the three parking management options and the two Recreation Center parking management options. Councilor Andrade said there is a risk charging for those spots as people do not want to pay and might not be used at all. Town Manager Eric Heil explained that if it is free parking with no hourly limits, no parking enforcement is needed; if free parking but hourly limits, parking enforcement would then be still needed; and if there is a limited amount of paid parking in that specific area, as staff is proposing tonight, staff will be able to learn from that, adjust and move forward. Mayor Pro Tern Phillips clarified that the old Town Hall is getting used but not filling up and said she does not see a danger of not having skiers filling up those spots if keeping that area free of charge. Councilor Prince said there is no doubt that it is very packed on Saturdays, but the Town is trying to solve a problem that happens only one day a week. Councilor Hardy clarified that the free parking for employees at the old Town Hall will be also free over the summer. Councilor Underwood said the messaging needs to be clear that this specific area is not an employee parking lot, but a free parking lot, and be clear with the messaging on the fees and times in the other areas. Mayor Smith Hymes called for public comments and Julie Mackay, Avon resident, commented virtually. She said her concern is about the overflow on West Beaver Creek Boulevard with the snow piled up in the winter and requested to try to avoid having any kind of parking, including overflow, in there at least where the road gets very narrow road. Craig Lancaster, Avon resident, commented virtually. He supported the previous public comment and said he personally thinks that it will get busy, and people are not considerate to drivers. He said he has seen it and it happens more often than just one day a week. After a lengthy discussion, Council consensus for the Recreation Center parking was to do enforcement for patrons only and to not use West Beaver Creek Boulevard for overflow parking. Four Council members decided to move forward with option three, paid parking management on premium spaces. Parking management will be managed by the Mobility Department. Town Manager Eric Heil said staff will work on details and present a more refined costs proposal in the first budged amendment in April to try to have this in place for the 22-23 ski season. Mayor Smith Hymes welcomed Charlotte Lin, who recently joined the staff as the Sustainability Coordinator. She was present in person and introduced herself to Council. AVON REGULAR MEETING MINUTES Avon TUESDAY MARCH 22, 2022 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 5.2. PUBLIC HEARING: RESOLUTION 22-01, A RESOLUTION FOR PRELIMINARY SUBDIVISION APPLICATION, LOT 3 AND LOT 6, MCGRADY ACRES SUBDIVISION (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 01:21:37 Planning Director Matt Pielsticker thanked Council for attending the site tour earlier today. Staff, the applicant, and members of the public were also present. Applicant Andrea McMillen joined the meeting in person and answered questions from Council on the fence, landscaping, roads, parking, and the deed restricted unit. Planning Director Matt Pielsticker presented a PPT presentation including the following updated staff proposed conditions: 1. Final Plat prepared by Licensed Colorado Surveyor. 2. Ability to Serve from ERWSD and final utility verifications. 3. Public Improvements Agreement in a form acceptable to the Town. 4. Preparation, establishment, execution and recording of a Homeowners Association declarations document which includes maintenance responsibilities, indemnification of Town and pedestrian access requirements, in a form acceptable to the Town. 5. The dedication of two park parcels as indicated on Preliminary/Conceptual plat, totaling not less than 6,079.5 sq. ft. for land adjacent to pocket park, and not less than 12.231.8 sq. ft. for river access parcel, which may also be conveyed through a special warranty deed or other form acceptable to the Town. 6. Designation of a platted 4' minimum width Public Pedestrian Access Easement connecting Eaglebend Drive culdesac with Post Boulevard; language approved by the Town Attorney. 7. Not later than Final Plat Submittal, design changes made to the Development Plan and landscape plan must be approved by the Town; revised plans will demonstrate compliance with meeting minimum landscape standards on the property. 8. Cash in lieu Park Land Dedication payment in the amount of $249,667. Mayor Smith Hymes called for public comments and Buz Didier, Avon resident, commented in person. He asked what kind of deed restriction that unit is. Matt responded Eagle County employee only, no price cap. Bette Todd, Avon resident, commented in person. She complimented the developer for being cooperative and trying to meet all the requests that have been made. She mentioned she also talked to them, and they were very polite answering questions to a citizen. She said she assisted to the site tour today and wondered what happened with the snow storage. Councilor Underwood moved to approve Resolution 22-01 Approving a Preliminary Subdivision Application for Lot 3 and Lot 6, Mcgrady Acres Subdivision, with the conditions as set in the PPT presentation, not as in the packet. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 7 to 0. 5.3. EMPLOYEE HOUSING MITIGATION PLAN FOR MCGRADY ACRES SUBDIVISION (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 01:58:47 Planning Director Matt Pielsticker said recommended conditions of approval include Town Attorney to approve deed restriction agreement, consistent with Mi Casa form agreement, and Deed restriction will be approved, and Deed Restriction recorded prior to the certificate of occupancy or temporary certificate of occupancy, whichever is earlier. AVON REGULAR MEETING MINUTES TUESDAY MARCH 22, 2022 /-XV O " HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO The applicant Andrea McMillen and architect Warner Hopkins explained the layout design and answered questions from Council. Mayor Pro Tern asked about the size of the garage and said it would be delightful to have different finish packages. Councilor Underwood thanked Andrea for putting the employee unit on site. Councilor Hardy expressed her disagreement with the size of the living room for a $1.4 Million unit and she encouraged the applicant to redesign the unit. Councilor Prince clarified there is no price cap in this unit. Mayor Smith Hymes said she would have preferred a price capped unit. Councilor Hardy said it is very disturbing to her that this is the second application that additional information is presented the day of the meeting, not giving them or the public the opportunity to review and now seeing this layout makes her re-evaluate if this the right solution. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Hardy moved to continue Employee Housing Mitigation Plan for McGrady Acres Subdivision to the April 12th meeting. Councilor Prince seconded the motion and the motion failed with a vote of 4 to 3. Councilor Thuon, Councilor Underwood, Mayor Pro Tern Phillips, and Mayor Smith Hymes voted no. Councilor Thuon moved to conditionally approve the Employee Housing Mitigation Plan as outlined in the staff report including Mayor Pro Tem Phillips's additions of a minimum of 1600 square feet, a one -car garage, two additional adjacent parking spots, and equitable HOA dues for a 2-bedroom/2- bath unit. Councilor Underwood seconded that motion but then Council discussion started. Mayor Pro Tern Phillips moved to end the debate, but the motion was not seconded, and Council discussion continued. The motion made by Councilor Thuon passed with a vote of 5 to 2. Councilor Hardy and Councilor Prince voted no. 5.4. ORDINANCE 22-04 CONSOLIDATION OF GENERAL GOVERNMENT, HUMAN RESOURCES AND FINANCE DEPARTMENTS (TOWN MANAGER ERIC HEIL) Video Start Time: 02:24:50 Town Manager Eric Heil presented and explained that the Deputy Town Manager position will oversee the General Government, Finance and Human Resources departments. Councilor Underwood said the organizational chart Phase II needs to be more descriptive. Mayor Smith Hymes called for public comments and no public comments were made. Mayor Pro Tern Phillips moved to approve first reading of Ordinance 22-04 Amending Avon Municipal Code Section 2.02.010 — Departments Enumerated. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. 5.5. PRATER LANE LICENSE AGREEMENT REQUEST (TOWN MANAGER ERIC HEIL) Video Start Time: 02:33:01 Town Manager Eric Heil presented and explained this request is to honor the current configuration of the playground that is situated on Town's property, and said the intent is to do AVON REGULAR MEETING MINUTES TUESDAY MARCH 22, 2022 Av O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO the redesign and construction of the Main Street Pedestrian Mall in the next two years. He suggested to continue this item to the April 121h meeting and schedule a site tour at 4:45 p.m. Councilor Underwood mentioned her mother was the founder of the Prater Lane preschool. Councilor Thuon suggested a tree house. Councilor Hardy said she appreciates the preschool creates a liveliness, even just seeing the outdoor furniture. The owner Scott Tarbet joined virtually and mentioned there are 104 families in the waiting list. He said he will attend the site tour and would be happy to work with staff to reconfigure/redesign this area. Mayor Smith Hymes called for public comments and no public comments were made. 5.6. PUBLIC HEARING: SECOND READING OF ORDINANCE 22-03 AMENDING AVON MUNICIPAL CODE SECTION 15.08.160 REGARDING GRADING (TOWN ATTORNEY KARL HANLON) Video Start Time: 02:45:48 Mayor Smith Hymes requested a motion to continue this agenda item. Mayor Pro Tern Phillips moved to continue the public hearing for second reading of Ordinance 22-03 Amending Grading. Councilor Thuon seconded the motion and the motion passed with a vote of 7 to 0. 5.7. PROFESSIONAL DESIGN SERVICES CONTRACT FOR SWIFT GULCH HOUSING PROJECT (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 02:46:27 Planning Director Matt Pielsticker explained the proposal and he amended the recommended motion included in the packet. The project manager, Oscar Carlson, joined virtually and asked if the County is interested is still recommended to isolate building 4 as its own entity. Town Manager Eric Heil confirmed. Councilor Hardy asked if the entity assisting with building 4 will be paying for materials and costs, will they be renting from the Town, architectural and administrative fees, etc. She said she is in favor of moving forwards but suggested to pay attention to all these details. Mayor Smith Hymes called for public comments and no public comments were made. Councilor Underwood moved to authorize execution of a Professional Services Agreement for the Swift Gulch Employee Housing Project with 2757 Design Co in the amount of $862,403 no to exceed that amount and designing buildings 1, 2, 3, and 4 of the Swift Gulch project. Mayor Pro Tern Phillips seconded the motion and the motion passed with a vote of 7 to 0. 5.8. NOTICE OF AWARD FOR BUS SHELTERS (ENGINEERING MANAGER JUSTIN HILDRETH) Video Start Time: 02:58:10 Engineering Manager Justin Hildreth presented and said staff recommends the approval of the seven locations proposed. Councilor Underwood said every bus stop in town deserves a shelter. Councilor Thuon requested a shelter at the bottom of Wildridge for the kids and asked to address this in a near future agenda. Mayor Pro Tem Phillips suggested to implement a "Park -and -ride" and a bus loop in Wild ridge/Wildwood/Metcalf Road. Councilor Andrade supports the seven locations. Councilor Prince expressed his continued frustration that the Town is paying for the Piedmont stop. AVON REGULAR MEETING MINUTES TUESDAY MARCH 22, 2022 AV O n HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO Mayor Smith Hymes called for public comments and no public comments were made. Councilor Thuon moved to authorize issuance of the Notice of Award for the fabrication of seven bus shelters to the low bidder, Lacor Streetscape, in the amount of $192,458. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. 5.9. WORK SESSION: EMERGENCY NOTIFICATION SYSTEM FOR THE NORTHERN HILLSIDE (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 03:05:45 Planning Director Matt Pielsticker presented a plan to install four additional sirens in the "northern hillside" communities, which include Wildridge, Wildwood, and Mountain Star. He said this follows the installation of the first siren at the top of Wildridge on Tract J. He showed photos with the areas of coverage. Town Manager Eric Heil said if Council decides to move forward with this program, the budget will be included in the budget amendment presented to Council on the second meeting of April. He said signs will be posted on these locations on how the sirens will look like and announcing to the public that sirens will be installed to receive input from the public. Mayor Smith Hymes said community input on this is extremely important as one of the main concerns from the public would be how these will look like. Councilor Underwood asked PZC to be on the vanguard of the community outreach and the initial hearings and see what their recommendation is. Mayor Pro Tem Phillips requested to announce those public hearings as optional Council meeting, in case that some Council members decide to attend. Mayor Smith Hymes called for public comments and no public comments were made. agendaBEAVER CREEK SYBDIVIS19N (ENGINEERING MANAGER jus:Fm HILE)RE:FII) This item was removed. 6. MINUTES 6.1. APPROVAL OF MARCH 8, 2022 REGULAR COUNCIL MEETING MINUTES (DEPUTY TOWN CLERK BRENDA TORRES) Video Start Time: 03:22:33 Mayor Pro Tem Phillips moved to approve the March 8, 2022 as presented. Councilor Thuon seconded the motion and the motion passed with a vote of 7 to 0. 7. WRITTEN REPORTS 7.1. March 15, 2022 PZC Meeting Abstract (Planning Director Matt Pielsticker) 7.2. Avon Wastewater Facility Nutrient Upgrades Project- 1041 Permit Annual Report (Planning Director Matt Pielsticker) 7.3. Monthly Financial Report (Finance Manager Joel McCracken) 7.4. Summer Camp Admissions (Recreation Director Michael Labagh) 7.5. Rail Road Bridge Sign Guidelines (Town Manager Eric Heil) 7.6. Construction Project Sign for Harry A. Nottingham Park West Park Improvements (Town Engineer Justin Hildreth) AVON REGULAR MEETING MINUTES avon TUESDAY MARCH 22,2022 HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO 7.7. Flood Mitigation Homeowners Association Recommendations (Town Engineer Justin Hildreth) 7.8. Events Update (CASE Manager Danita Dempsey) 8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 03:23:23 Councilor Hardy talked about how bad the housing situation is. Councilor Thuon mentioned a great letter from Joe Meehan that was received today regarding housing. Councilor Underwood pointed out that Council just approved one high -end unit with McGrady, among other units, so Council is doing something to help. Councilor Hardy said those are long-term solutions, but she wants to explore short-term solutions. Mayor Smith Hymes mentioned that Breckenridge is offering $20,000 to convert a short-term into a long-term rental. Town Manager Eric Heil said this can be discussed in the next Council meeting. Town Manager Eric Heil informed Council that the Ukrainian flag is up and said a public release will be out tomorrow. 9. EXECUTIVE SESSION Video Start Time: 03:30:37 .. . WAWA� .. .. .. 9.2. SIX MONTH REVIEW OF INTERIM TOWN ATTORNEY: PURSUANT TO CRS § 24-6-402(4)(E) FOR DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS. Mayor Smith Hymes requested a motion to proceed into Executive Session for the purposes outlined on the agenda. Mayor Pro Tern Phillips moved and Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0. The time was 8:31 p.m. At the roll call, all members of Council were present in person. Also present were Town Manager Eric Heil and Deputy Town Clerk Brenda Torres. The Executive Session started at 8:37 p.m. The Executive Session ended at 9:11 p.m. 10. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 9:12 p.m. AVON REGULAR MEETING MINUTES TUESDAY MARCH 22, 2022 Avon HYBRID MEETING; IN -PERSON AT AVON TOWN HALL OR VIRTUALLY THROUGH ZOOM COLORADO These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedici.org. RESPECTFULLY SUBMITTED: Brenda Torres, Deputy Town Clerk APPROVED: Sarah Smith Hymes VZ Amy Phillips Chico Thuon Scott Prince Tamra Underwood Lindsay Hardy RJ Andrade