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PZC Packet 090202Town of Avon Planning & Zoning Commission Site Tour September 2, 2003 12:00 PM Town of Avon Municipal Building 400 Benchmark Road Please meet at the Community Development Department Conference Room. Town of Avon Planning & Zoning Commission Work Session September 2, 2003 5:30 PM Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. AGENDA A. Discussion of regular meeting agenda items. Estimated Times for each agenda item are shown for informational purposes only, and subject to change without notice. Posted on August 29, 2003 at the following public places within the Town of Avon: Avon Municipal Building, main lobby Avon Recreation Center, main lobby Alpine Bank, main lobby City Market, main lobbv Town of Avon Planning & Zoning Commission Regular Meeting September 2, 2003 6:00 PM Council Chambers Town of Avon Municipal Building 400 Benchmark Road AGENDA I. Call to Order (6:00pm) II. Roll Call III. Additions and Amendments to the Agenda IV. Conflicts of Interest V. Consent Agenda Approval of the August 19, 2003 Planning & Zoning Commission Meeting Minutes [Tab 1] VI. Landscaping Plan (6:05pm — 6:10pm) A. Lot 40, Block 1, Benchmark at Beaver Creek Subdivision 491 Metcalf Road Revised Landscaping Plan Applicants: Fieldstone Development [Tab 21 VII. Sign Design (6:10pm — 6:15pm) A. Lots 67/68, Block 1, Benchmark at Beaver Creek Subdivision 0008 Nottingham Road Master Sign Program Amendment Applicant: Talbot Intermountain Insurance/Monte Park [Tab 3] Posted on August 29, 2003 at the following public places within the Town of Avon: Avon Municipal Building, main lobby Avon Recreation Center, main lobby Alpine Bank, main lobby City Market, main lobbv VIII. Minor Project Approvals (6:15pm — 6:20pm) A. Lots 36, Block 2, Benchmark at Beaver Creek Subdivision 238 Beaver Creek Boulevard Landscaping Improvements Applicant: Vail Contractors B. Lot 21, Block 4, Wildridge Subdivision 5580 Coyote Ridge Deck Addition Applicant/Owner: Konr Beetch IX. Other Business A. Process Discussion Larry Brooks, Town Manager X. Adjourn (6:30pm) Posted on August 29, 2003 at the following public places within the Town of Avon: Avon Municipal Building, main lobby Avon Recreation Center, main lobby Alpine Bank, main lobby City Market, main lobbv Minutes of Planning and Zoning Commission August 19, 2003 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:00 pm. 11. Roll Call All Commissioners were present with the exception of Commissioner Chris Evans and Commissioner Andrew Karow. III. Additions and Amendments to the Agenda -- There are two amendments to the Agenda. A revised landscaping plan and oaint samples which this Commission has already reviewed for Lot 45C, Block 2, Wildridge Subdivision, 2520 Old Trail, for final design approval to the Consent Agenda and Item VIII, A, Sign Design, Barrancas Address Signs, Lots 40/41, Block 1, Benchmark at Beaver Creek Subdivision, 491/51 1 Metcalf Road, to the Consent Agenda. IV. Conflicts of Interest There were no conflicts of interest. V. Consent Agenda Commissioner Trueblood motioned for the approval of the Meeting Minutes from the August 5, 2003, Planning & Zoning Commission Meeting and to approve Lot 45C, Block 2, Wildridge Subdivision, for final design approval to the Consent Agenda and Barrancas Address Signs, Lots 40/41, Block 1, Benchmark at Beaver Creek Subdivision, 491/511 Metcalf Road, to the Consent Agenda the Lot 7, Block 1, Wildridge Subdivision Final Design. Commissioner Didier seconded the motion. The motion passed unanimously. VI. Minor Projects A. Lot 32, Block 2, Wildridge Subdivision 2643 Beartrap Road Accessory Structure Design Applicants/Owners: Patty McKenny Matt Pielsticker presented the Staff Report. In May of 2003, staff approved a Minor Project on the McKenny house. Most of the work has been completed and normally this is not brought up to the Planning and Zoning Commission but complaints have warranted Commission review and approval. Patrick McKenny, applicant, approached the podium to discuss his intentions of the children's playground. Planning and Zoning did a site tour of this property. The Building Department has stated this playground is not a structure and they have no issues. John Quinn, neighbor with complaints, approached the podium. He opposed the structure for its overly large size; voiced that the elevation was not in keeping with Design Guidelines. Catherine Zukoya, Quinn's partner, approached the podium in defense of Mr. Quinn and voiced her disapproval of the playground. Mr. McKenny does not want it to be an inconvenience to his neighbors. Commissioner Didier asked why the structure was placed so high up on the property. The flatter area of the property is reserved for running around by the children, and it made sense to place the playground here considering how steep the rest of the yard is. Commissioner Trueblood recommended approval of the project with Commissioner Him seconding the motion. Motion passed with a three to two vote. Commissioner Didier and Commissioner Smith denied approval. B. Lot 49A, Block 4, Wildridge Subdivision 5161 Longsun Lane Landscaping Improvements Applicant: Barbara Bright Ruth Borne presented for staff. Approval for landscaping was given by comm. Dev. Extra trees were planted and the neighbor, Lynne Young of Lot 49B, felt the trees are on her property. Barbara Bright, lot 49a, approached the podium. Ms. Bright represents the owners of lot 49a. She voiced her desire to work with her neighbor. PUBLIC HEARING OPENS VII. Special Review Use Applications: A. Fiasco Restaurant/Tavern Lot 13, Block 1, Benchmark at Beaver Creek Subdivision 411 Metcalf Road Resolution No. 03-15 Applicant/Owner: David Svabik Matt Pielsticker presented the staff's recommendations on this project. Compatibility of this project on this site was discussed. Staff recommended denial. Dave Svabik presented his perception of the project. Terrell Knight, private planner for Mr. Svabik, voiced his opinions. Denial has previously occurred. In previous meetings, his constituents declared their desire for this project to occur. Parking was an issue previously and has been resolved with the reduction of seating and the ability to add additional spaces. Drainage and grading issues were discussed with positive solutions. Mr. Knight brought to light the timing of its intensity of use as mid -day and evening, which is different from the normal day use. Town of Avon's Master Plan allows for changes in neighborhoods and additional landscaping would be installed. There are no trails in this area so it is not an issue. Pedestrian trails would be built and issues such as lighting would be addressed. He feels it is a benefit to the neighborhood and would not be detrimental for the town. Kathryn Johnson, Mrs. Svabik, approached the podium in support of the project. Commissioner Trueblood questioned the decrease in parking spaces to 30 from 65. There was a decrease in the size of seating area within the structure. Outdoor seating does not affect the parking spaces requirement. And, he questioned the issues of development of this project and would resale put irresponsible tenants in control. Commissioner Neville brought up the issues of the lack of public transportation to the location. Commissioner Neville motioned for denial and Commissioner Hirn seconded. This motion passed with a 4 to 1 vote with Commissioner Didier approving. B. Calvary Chapel Vail Valley Lot 22, Block 1, Benchmark at Beaver Creek Subdivision 77 Metcalf Road, Unit 105 Resolution No. 03-16 Applicant: Richard Wahl Tambi Katieb presented the staffs report. Staff recommends approval with the three conditions from the report. Mike McClinton, representing the applicant, approached the podium. Larry Dunworth, Avon Self Storage, stated what great neighbors the applicant has been. Commissioner Him motioned to approve the Special Review Use with the four conditions as stated in the staff report. Commissioner Neville seconded the motion and motion passed unanimously. PUBLIC HEARING CLOSED VIII. Sign Design (7:OOpm — 7:05pm) A. Barrancas Address Signs (2) Lots 40/41, Block 1, Benchmark at Beaver Creek Subdivision 491/511 Metcalf Road Applicant: Ray Nielsen Moved to Consent Agenda. IX. Adjourn Commissioner Him made the motion to adjourn, with Commissioner Smith seconding. The motion was approved unanimously. The meeting adjourned at 7:10 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Andrew Karow Vice Chairman Terry Smith Secretary FAPlanning & Zoning Commission\Minutes\2003\081903.doc Memo To: Planning & Zoning Commission From: Matt Pielsticker, Planning Technician Date August 29, 2003 Re: Revised Landscaping Plan HEART of the VALLEY C O L 0 R A D 0 Lot 40, Block 1, Benchmark at Beaver Creek Subdivision (Barrancas) Fieldstone Development has submitted a revised landscaping plan for the Barrancas Phase I project at the above -mentioned lot. Due to modifications to the original Site Plan, changes have been made to the originally approved landscaping plan. The quantity and type of plants and trees being proposed is comparable to the original plan. The placement of trees is the. only variation between the original approval and this plan. Large copies of the original and the revised landscaping plan will be available to review at the September 2, 2003 Site Tour and Work Session. Staff Recommendations: Staff recommends approval of the revised landscaping design plan for Lot 40, Block 1, Benchmark at Beaver Creek Subdivision with the following condition(s): 1. All landscaping and irrigation must be installed and inspected by Community Development no later than October 30, 2003. This includes revegetation of all disturbed slopes. 2. No trees may be planted within the Metcalf Road Right of Way. 3. Remove Cottonwoods from the Plan and replace with another evergreen tree equal in number. 4. Incorporate several large boulders into landscape island between buildings C and D to provide an additional barrier to vehicles. 5. Except as otherwise modified by this permit approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. Memo to Planning & Zoning — August 29, 2003 FAPlanning & Zoning Commission\Memos\2003\Fieldstone revised landscaping plan L40.doc Staff Report SIGN DESIGN VON C 0 L 0 R A D O September 2, 2003 Planning & Zoning Commission meeting Report date August 29, 2003 Sign type Master Sign Program Amendment, Tenant's Sign Color Legal description Lot 67/68, Block 1, Benchmark at Beaver Creek Subdivision Zoning Neighborhood Commercial (NC) Address 0008 Nottingham Road Introduction The Master Sign Program (MSP) for the Petro -Hut building was approved on May 20, 2003. The applicant, Talbot Intermountain Insurance, is requesting a MSP Amendment to change the color of the three south facing tenant signs. This application proposes a teal color to replace the already approved forest green for tenant sign lettering MSP. Community Develop)nent has received a letter of approval from the property manager approving the new sign color. No other changes to the MSP are proposed with this application. Staff recommends denial of this application. Design Review Considerations According to the Town of Avon Sign, Section 15.28.070, the Planning & Zoning Commission shall consider the following items in reviewing proposed designs: 1. The suitability of the improvement, including materials with which the sign is to be constructed and the site upon it is to be located. The location and materials of the proposed signage are consistent with the existing MSP. 2. The nature of adjacent and neighboring improvements. This amendment would require the two other tenants with identical sign allowances to use the same teal color instead of the existing forest green. 3. The quality of the materials to be utilized in any proposed improvement. The quality of the materials to be utilized does not change. 4. The visual impact of any proposed improvement, as viewed from any adjacent or neighboring property. It is staff s opinion that the proposed signage may adversely impact the neighboring properties. The Commercial Design Guidelines encourages colors that are harmonious with Town of Avon Community Development (970) 949-4280 Fax (970) 949-5749 Lot 67/68, Block 1, Benchmark at Beaver Creek Subdivision, Petro -Hut MSP AmendmentSeptember2, 2002 Planning & Zoning Commission meeting Page 2 of 2 surrounding development, and the natural and existing landforms. It is staffs opinion that the proposed color would not be "harmonious" with surrounding development or the naturallandformsinthearea. 5. The objective that no improvement will be so similar or dissimilar to other signs in the vicinity that values, monetary or aesthetic, will be impaired. The proposed color change does not utilize a natural or earth tone color. Staff feels that theimprovementwouldbedissimilartoothersignsinthevicinity. 6. Whether the type, height, size, and/or quality of signs generally complies with the sign code, and are appropriate for the project. The Commission already approved the type, quality, and size of the tenant signs. Staff feels that the materials and size of the signs are appropriate; however, the color is not acceptable. 7. Whether the sign is primarily oriented to vehicular or pedestrian traffic, and whetherthesignisappropriateforthedeterminedorientation The four signs are oriented to vehicular traffic. This orientation is appropriate. Staff Recommendation Staff recommends denial of the Master Sign Program Amendment for Lots 67/68, Block 1, Benchmark at Beaver Creek Subdivision do to the following finding: 1. The proposed amendment does not utilize a natural or earth tone color. If you have any questions regarding this project or any planning matter, please call me at748.4413, or stop by the Community Development Department. Respectfully submitted, Matt Pielsticker Town of Avon Community Development (970) 949-4280 Fax (970) 949-5749 2t 4 D n y N Ammendment to Approved Sign Program for Swift Gulch Business Center 8/20/03 3. Upper Floor Tenant Signs a.) Building mounted base substrate of '/" thick aluminum to shape (see attachment) primed and painted with polyurethane mounted to building by Hilti stucco anchoring system and mechanical hardware. The base plate will have extruding permanently mounted '/4" threaded studs for attaching tenant panels with hex head cap nuts. This "base plate" will be considered a fixed asset and is to remain property of the building once installed. Base plate shall match PMS color 554 Forest Green. Ammend to Matte Black Tenant panel will stud mount extruding from base plate with '/2" standoffs. Tenant panel shall be fabricated of V aluminum or dibond primed and painted with polyurethane to match building beige, Forest Green, and Duronodic Bronze colors. (see attached art files) Ammend to: match building trim creme, with Teal borders and trim PMS #321C Text portion of sign may consist of a business name, nature of the business and logo if applicable. Text may be of a font determined by tenant_ The business name shall be raised text; minimum 5/8" thick mounted flush to tenant panel. Nature of the business text may be made of dimensional painted aluminum letters or flush vinyl letters. All text shall match building trim paint spec or vinyl Avery high performance opaque beige. Ammened to: Text to match teal border PMS #321 C Note: This amendment is directed at upper floor tenant panel color changes only. All other criteria, sizing, materials, lighting along with the sign program requiring upper floor tenants to remain in this ammended color scheme remain intact and unchanged. Ammendment approved by Building Owner Representative Tom Banner. Memo To: Planning & Zoning Commission From: Matt Pielsticker, Planning Technician Date August 29, 2003 Re: Revised Landscaping Plan HEART of the VALLEY C O L O R A D 0 Lot 40, Block 1, Benchmark at Beaver Creek Subdivision (Barrancas) Fieldstone Development has submitted a revised landscaping plait for the Barrancas Phase I project at the above -mentioned lot. Due to modifications to the original Site Plan, changer, have been made to the originally approved landscaping plan. The quantity and type of plants and trees being proposed is comparable to the original plan. The placement of trees is the only variation between the original approval and this plan. Large copies of the original and the revised landscaping plan will be available to rE.wiew at the September 2, 2003 Site Tour and Work Session. Staff Recommendations: Staff recommends approval of the revised landscaping de sig,% plan for Lot 40, Block 1, Benchmark at Beaver Creek Subdivision with the foliowiniq condition(s): 1. All landscaping and irrigation must be installed and inspected by Community Development no later than October 30, 2003. This includes revegetation of all disturbed slopes. 2. No trees may be planted within the Metcalf Road Right of Way. 3. Remove Cottonwoods from the Plan and replace with another evergreen tree equal in number. 4. Incorporate several large boulders into landscape island between buildings C and l ) to provide an additional barrier to vehicles. 5. Except as otherwise modified by this permit approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. Memo to Planning & Zoning — August 29, 2003 FAPlanning & Zoning Commission\Memos\2003\Fieldstone revised landscaping plan L40.doc Staff Report AVOSIGNDESIGN C 0 L 0 R A D O September 2, 2003 Planning & Zoning Commission meeting Report date August 29, 2003 Sign type Master Sign Program Amendment, Tenant's Sign Color Legal description Lot 67/68, Block 1, Benchmark at Beaver Creek Subdivision Zoning Neighborhood Commercial (NC) Address 0008 Nottingham Road Introduction The Master Sign Program (MSP) for the Petro -Hut building was approved on May 20, 2003. The applicant, Talbot Intermountain Insurance, is requesting a MSP Amendment to change the color of the three south facing tenant signs. This application proposes a teal color to replace the already approved forest green for tenant sign lettering MSP. Community Development has received a letter of approval from the property manager approving the new sign color. No other changes to the MSP are proposed with this application. Staff recommends denial of this application. Design Review Considerations According to the Town of Avon Sign Code, Section 15.28.070, the Planning & Zoning Commission shall consider the following items in reviewing proposed designs: 1. The suitability of the improvement, including materials with which the sign is to be constructed and the site upon it is to be located. The location and materials of the proposed signage are consistent with the existing MSP. 2. The nature of adjacent and neighboring improvements. This amendment would require the two other tenants with identical sign allowances to use the same teal color instead of the existing forest green. 3. The quality of the materials to be utilized in any proposed improvement. The quality of the materials to be utilized does not change. 4. The visual impact of any proposed improvement, as viewed from any adjacent or neighboring property. It is staff's opinion that the proposed signage may adversely impact the neighboring properties. The Commercial Design Guidelines encourages colors that are harmonious with Town of Avon Community Development (970) 949-4280 Fax (970) 949-5749 Lot 67/68, Block 1, Benchmark at Beaver Creek Subdivision, Petro -Hut MSP AmendmentSeptember2, 2002 Planning & Zoning Commission meeting Page 2 of surrounding development, and the natural and existing landforms. It is staff s opinion that the proposed color would not be "harmonious" with surrounding development or the naturallandformsinthearea. 5. The objective that no improvement will be so similar or dissimilar to other signs in the vicinity that values, monetary or aesthetic, will be impaired. The proposed color change does not utilize a natural or earth tone color. Staff feels that theimprovementwouldbedissimilartoothersignsinthevicinity. 6. Whether the type, height, size, and/or quality of signs generally complies with the sign code, and are appropriate for the project. The Commission already approved the type, quality, and size of the tenant signs. Staff feels that the materials and size of the signs are appropriate; however, the color is not acceptable. 7. Whether the sign is primarily oriented to vehicular or pedestrian traffic, and whetherthesignisappropriateforthedeterminedorientation The four signs are oriented to vehicular traffic. This orientation is appropriate, Staff Recommendation Staff recommends denial of the Master Sign Program Amendment for Lots 67/68, Block t, Benchmark at Beaver Creek Subdivision do to the following finding: 1. The proposed amendment does not utilize a natural or earth tone color. If you have any questions regarding this project or any planning matter, please call me at748.4413, or stop by the Community Development Department. Respectfully submitted, Matt Pielsticker Town of Avon Community Development (970) 949-4280 Fax (970) 949-5749 W r n m y 00 co C6 C6 z rn m y m 0 0 co Tl G) P Ammendment to Approved Sign Program for Swift Gulch Business Center 8/20/03 3. Upper Floor Tenant Signs a.) Building mounted base substrate of '/" thick aluminum to shape (see attachment) primed and painted with polyurethane mounted to building by Hilti stucco anchoring system and mechanical hardware. The base plate will have extruding permanently mounted 1/" threaded studs for attaching tenant panels with hex head cap nuts. This "base plate" will be considered a fixed asset and is to remain property of the building once installed. Base plate shall match PMS color 554 Forest Green. Ammend to Matte Black Tenant panel will stud mount extruding from base plate with Y2" standoffs. Tenant panel shall be fabricated of '/4" aluminum or dibond primed and painted with polyurethane to match building beige, Forest Green, and Duronodic Bronze colors. (see attached art files) Ammend to: match building trim creme, with Teal borders and trim PMS #321C Text portion of sign may consist of a business name, nature of the business and logo if applicable. Text may be of a font determined by tenant. The business name shall be raised text; minimum 5/8" thick mounted flush to tenant panel. Nature of the business text may be made of dimensional painted aluminum letters or flush vinyl letters. All text shall match building trim paint spec or vinyl Avery high performance opaque beige. Ammened to: Text to match teal border PMS #321 C Note: This amendment is directed at upper floor tenant panel color changes only. All other criteria, sizing, materials, lighting along with the sign program requiring upper floor tenants to remain in this ammended color scheme remain intact and unchanged. Ammendment approved by Building Owner Representative Tom Banner.