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PZC Packet 111803Town of Avon Planning & Zoning Commission Site Tour November 18th12003 12:00 PM Town of Avon Municipal Building 400 Benchmark Road A. Mountain Center B. Lot 6, McGrady Acres Please meet at the Community Development Department Conference Room Town of Avon :C�issioninoZ�I Work Session November 18th1 2003 5:30 PM Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. AGENDA A. Discussion of regular meeting agenda items. Estimated times for each agenda item are shown for informational purposes only, and subject to change without notice. Posted on November 14"', 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobby • ()n tha IntarnPt At httn-/Aniww avnn nrn Town of Avon Planning & Zoning Commission Regular Meeting November 18th3 2003 6:00 PM Council Chambers Town of Avon Municipal Building 400 Benchmark Road AGENDA I. Call to Order (6:00pm) II. Roll Call III. Additions and Amendments to the Agenda IV. Conflicts of Interest V. Consent Agenda Approval of the October 21 St, 2003 Planning & Zoning Commission Meeting Minutes [Tab 1 ] PUBLIC HEARING (6:05pm — 7:05pm) VI. Special Review Use Applications A. Confluence Overflow Parking The Confluence PUD Avon Road Resolution No. 03-18 Applicant: Beaver Creek Resort Company [Tab 2] Posted on November 14`", 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobby • On tha lntPrnat at httn-/AAi\Am avnn nrn Beaver Creek Resort Company is proposing to use the Confluence site for overflow parking for Beaver Creek Resort. The permit would allow for up to 400 vehicles once all other overflow parking options are utilized. B. Drive-thru Bank Lot 6, McGrady Acres Subdivision 86 Post Boulevard Resolution No. 03-19 Applicant: Edinburgh Corporation [Tab 3] Edinburgh Corporation is proposing a drive-thru facility on Post Boulevard for a bank. A bank drive-thru facility is the subject of this review and permit application, not the actual bank (which is a use by right in this zone district). Access to the site is from Post Boulevard. VII. Variance Application A. Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision 910 Nottingham Road Resolution No. 03-20 Applicant: Vail Resorts/Mark Donaldson [Tab 4] A variance request from the Town's off-street parking and off-street loading regulations. Section 17.24.020.1 of Town Code states "off street parking spaces, including the adjacent area used for turning movements necessary to enter or leave the parking spaces ... may be located in any yard except the front ten feet of the required front yards." Section 17.24.030.3 of Town Code states "...loading berths shall be designed with appropriate means of vehicular access to a street or alley in a manner which will least interfere with traffic movement." A newly configured loading dock is proposed in a separate design application, with access and turning movements that would encroach the front yard and partly in the existing driving lane of Nottingham Road. PUBLIC HEARING CLOSED Vill. Sketch Design Plan (7:05pm — 7:20pm) A. Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision 910 Nottingham Road Mountain Center Applicant: Vail Resorts/Mark Donaldson [Tab 5] Posted on November 14'h, 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobby • On the IntPrnPt nt httn-//www nvnn nrn The applicant is proposing this sketch design plan for the existing Mountain Center building, on Nottingham Road just west of the Metcalf Road intersection. The sketch design plan is to approve a newly configured loading dock and revised floor plan and elevation. This application is being reviewed in conjunction with the Variance application. IX. Master Sign Program (7:20pm — 7:35pm) A. Lot A, Avon Center at Beaver Creek Subdivision 100 Beaver Creek Boulevard Applicant: VAG Architects [Tab 6] VAG Architects is proposing a Master Sign Program (MSP) for the Avon Center building. This application proposes all new signs for the property, making the existing signage obsolete. X. Sign Design Approvals (7:35pm — 7:40pm) A. Lot 1, Block 2, Benchmark at Beaver Creek Subdivision 30 Benchmark Road (Unit #102) "Central Rockies Mortgage" Applicant: Paul W. Jardis Sign application for 2 un-lit building mounted signs at the Avon Town Square building. Both signs comply with the current Master Sign Program (MSP) for the building. B. Lot 21, Block 2, Benchmark at Beaver Creek Subdivision 182 Avon Road (Unit #200 & 210) "Prestige Cleaners" Applicant: Patricia Prewitt Staff approval for a sign application for a new tenant, Prestige Cleaners, in the former Earth Wireless suite. Two signs were approved and both comply with the MSP for the Christy Sports Building. C. Lot 63, Block 2, Benchmark at Beaver Creels Subdivision 137 Benchmark Road "Mountain Burger" Applicant: Brian Nolan Sign application for a north facing "Mountain Burger" sign on the Seasons building. This building has a MSP, and the sign is in conformance. Posted on November 14th, 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobby • nn the IntPrnPt at httn-//UiXnnni avnn nrn XI. Minor Project Approvals (7:40pm — 7:45pm) A. Lot 41 B, Block 3, Wildridge Subdivision 4350 Flat Point Deck addition, additional space, & new entryway Applicant: RYS Olsen Staff has approved this Minor Project on Flat Point for a deck addition, and a small building addition. A new front entryway was also included. Materials and colors match the existing home. B. Lot 12, Filing 2, Eaglebend Subdivision 4995 Eaglebend Drive New window Applicant/Owner: Kristina Bruce Minor Project for a new window on an Eaglebend Drive single-family home. Window and trim matches existing home. C. Lot 8, Wildridge Acres Subdivision 2823 Ked Spur Shed addition Applicant/Owner: Mark A. Nelson Minor Project approval for a shed addition on Ked Spur. The attached accessory structure will match the building materials and colors of the home. XII. Other Business (7:45pm — 7:55pm) A. Lots 1 &2, Nottingham Station PUD 0025 Hurd Lane Minor Project — Doors and handrail repaint Applicant: O'Halloran Construction This Minor Project application proposes to repaint all sets of doors and both handrails on the Nottingham Station building with the "California Rustic" color. The Commission is being requested to make a motion on this application. The color sample will be available for review at the site tour and work session. XIII. Adjourn (7:55pm) Posted on November 14`n, 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobby • Can tha IntPrnPt nt httn-//Xnrww nvnn nrn Minutes of Planning and Zoning Commission October 21, 2003 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:00 pm. II. Roll Call All Commissioners were present with the exception of Commissioner Chris Evans. III. Additions and Amendments to the Agenda There was one amendment to the agenda for Item VI I, A Lot 45C, Block 2, 2520 Old Trail Road, Wildridge Subdivision, to be moved as the first item of discussion on the agenda. IV. Conflicts of Interest Commissioner Him disclosed a conflict with item VII, A, Lot 45C, Block 2, 2520 Old Trail Road, Wildridge Subdivision. V. Consent Agenda Commissioner Him motioned for the approval of the Meeting Minutes from the October 7, 2003, Planning & Zoning Commission Meeting. Commissioner Smith seconded the motion. The motion passed unanimously. PUBLIC HEARING OPENS VI. Special Review Use Application A. Fiasco Restaurant(Tavern Lot 13, Block 1, Benchmark at Beaver Creek Subdivision 411 Metcalf Road Resolution No. 03-17 Applicant/Owner: David Svabik Existing Beaver Creek Automotive is seeking approval for a restaurant and tavern in an industrial/commercial zone district. Matt Pielsticker presented the Staff Report, which recommended denial. David Svabik, applicant/owner, approached the podium to discuss his position. Walter Gus, Dawn DeLucia, Elaino Valez, Steve Nelson, Steve Smith, Bob Mach, Chris Lucier, and Paul Benacoff offered their words of support of this application. An email received by staff was opposed to this application, signed by four Town residents Jane and Howard Leavitt, Shelly Miller, and Allan Sandburg. Vice Chairman Karow took a moment to disclose the three criteria for review in order for the public to focus their comments on these areas. 1). Whether the proposed use otherwise complies with all requirements imposed by the Town Zoning Code; 2). Whether the proposed use is in conformance with the Town Comprehensive Plan; and, 3). Whether the proposed use is compatible with adjacent uses. Such compatibility may be expressed in appearance, architectural scale and features, site design and the control of any adverse impacts including noise, dust, odor, lighting, traffic, safety, etc. These three criteria are the considerations for this Special Review Use Application. PUBLIC HEARING CLOSES Tom Boni, Knight Planning Services, employed by Mr. Svabik to discuss the compliance and conformance of this project with the Master Plan made a presentation. He discussed the Town of Avon mission statement that discussed its sense of community, as this project would create an enhanced sense of community. Visual quality of urban design to help the area develop, to maintain Avon's sense of identity with having said establishment in closer proximity to residential areas would balance land use in this area. Landscaping plan exceeds and parking requirements are met by this project. The lack of residential uses in this commercial/industrial area removes local/residential impact. Tom continued to mention how Mr. Svabik continuously has worked to appease the parameters as set by the Town of Avon. George Rosenberg, Mr. Svabik's attorney, approached the podium. He began with mentioning the support presented by Mr. Svabik. Three focal points are the "Cheers" concept in a tourist town to accommodate locals primarily, better use of the property, increased revenues to the Town, assessed value would increase and it would be an amenity to the area. Mr. Svabik is prepared to commit to a bike path and walkway on his property as mentioned in the Master Plan. Commissioner review begins. Commissioner Neville in his review had difficulty with A3.3 that discussed traffic and D1.4 dealing with safety of site, E1.2 regarding the location of this use relative to existing transit routes, E1.4 to minimize in town vehicle traffic and E1.6 which deals with bicycle facilities, all traffic accessibility and access issues. No transit service or pedestrian pathways exist in this area as well as the parking is still not adequate. All restaurants have transit or sidewalk access in the Town of Avon. Plus, Commissioner Neville is skeptical of the parking provided since it calculated to only 37% of the building being used as seating area. He was curious as to why so little seating is being provided if the use is going to be successful. Commissioner Smith concurred with Commissioner Neville in the concerns regarding traffic, parking and safety issues. She believes that Metcalf Road is dangerous already and this would encourage more traffic. She does not believe that opening the area to retail and additional pedestrian use is compatible with the area, to the contrary of the presentation and what those in support think. Commissioner Him mentioned the lack of support from the immediate neighborhood and does not feel that alcohol at this site is the best use for the public as traffic is quite an issue here. He mentioned a restaurant on this site may be okay but that this type of business would cause increased conflicts with traffic and parking. He agreed with Commissioner Neville's concern of the parking numbers as well as the site's steep grades, driving access and existing street curves. Commissioner Didier voiced his support of this application, reiterated the support from the neighbors, and believed it is compatible to its location but agreed that the traffic was a serious issue. Commissioner Trueblood brought to light that the liquor license petition included names of business owners in the area that were not residents of Avon and mentioned that handing out a petition not reviewed by staff at the hearing was inappropriate. He stated that it is a great concept, but not at this location. He was concerned that one could not walk to this location. He believes it is just dangerous with the road design already in place. Commissioner Karow agreed with Commissioner Neville on the parking issues and Comprehensive Plan issues. The building use meets the consideration of the plan; mixed -use development is warranted in the area, no concerns with noise, dust or odors, or lighting. The roads are designed to handle the traffic and safety is not an issue in his opinion. Commissioner Karow was in support of this application. Commissioner Trueblood motioned for denial of this project, with the staff's listed recommendations in Resolution 03-17. Commissioner Smith seconded this motion. Mr. Rosenberg then approached the podium for recourse. Mr. Rosenberg mentioned the petitions would be avoided in the future. He mentioned that the traveling public would benefit from this use. He stated that traffic was based on the residents of Wildridge and not the industrial and commercial area. He mentioned that traffic issues such as speeding and drinking and driving are not under the control of the applicant, and precedent has been set for mixed uses by the Barrancas development in the immediate area. Mr. Rosenberg stated that the character of the light industrial and storage area will change slowly, and that this business will help bring in retail and commercial business. He said that restaurant type uses go well with all other types of retail uses. The character of the area will change as a result of this project, and that the Commission should consider this area will change and not remain the same as it is today. Tom Boni approached the podiunn to discuss safety and pedestrian issues. He mentioned that if someone is unable to drive, they should be the responsible party and that line of sight is not an issue for this access drive. David Svabik, applicant, approached the podium to "problem solve" this issue. He defined commercial uses from the Comprehensive Plan. He requested reconsideration of the motion. The motion carried 4-2 with Commissioner Didier and Commissioner Karow opposing denial of the resolution. VII. Final Design A. Lot 45C, Block 2, Wildridge Subdivision 2520 Old Trail Road Revised Elevations Applicant: Bob Mach This single-family residence is modifying the exterior to comply with Planning and Zoning Commission recommendations and design review. Sketch Plan was approved at the October 7, 2003, Planning and Zoning Commission meeting with the condition that Final Design be improved. Bob Mach, applicant, complied with conditions as stated at Sketch Plan by adding banding to the stucco, revision to roof eave and another window on the North elevation. Commissioner Didier motioned for approval with Commissioner Trueblood seconding the motion. The approval included the 7 conditions from the Staff Report. The motion carried unanimously. VIII. Minor Project Approvals A. Lot 94, Block 2, Wildridge Subdivision 2390 Old Trail Road Re -roof with asphalt shingles Applicant: Keith Harrison B. Lot 47, Block 2, Wildridge Subdivision 2540 Old Trail Road Additional parking space Applicant/Owner: Vincent Guercio IX. Other Business A. Lot 61 Update - This is an overview on the planning process with the developer for a new transit center and revised development plan. Current development rights expire in February 2004. Michael Hazard and Stuart Borne, representing the developer, have been working with staff to reconfigure Lot 61 to make it a transit center and accommodate a development plan. Considerations were being made regarding the movement of pedestrians through the transit center via a pedestrian bridge to access the confluence site for future gondola access. This would allow this area to be more viable with the Confluence access. Staff showed a two level structure and how is would impact the site. Parking area would be underground and transit service above. An older model of Town Center was presented for visualization of the current project ideas. Developer is looking for additional height for its design concept. Staff is working to provide both the developer and the pedestrian with maximum of access via transportation in a viable design. Consideration for the railroad tracks in the plan for pedestrian access is still up for discussion. A gateway to the Mall is envisioned and the Town of Avon currently owns the property with restrictions on the site. Staff have also submitted for federal funding to assist with this development through the Federal Transit Authority. This money is available to the Town and contemplated in the approved Capital Improvement Program budget. 'Staff is still working through issues with the developer but noted that if the g ondola n ever w ere t o happen, a n e xpanded and a dequate t ransit c enter, new alignment to benchmark road, and active retail mall area would be a great benefit to the Town and it's residents and guests. There will be an upcoming work session with Town Council to address the Lot 61 issue. Developer will bring to P&Z an amended PUD for this site after several more issues are worked through. The Commission generally supported the work and thanked the developer for working with staff on this project. X. Adjourn Commissioner Trueblood made the motion to adjourn. Commissioner Him seconded and the motion was unanimously approved. The meeting adjourned at 8:10 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Andrew Karow Vice Chairman Terry Smith Secretary FAPlanning & Zoning Comm ission\Minutes\2003\102103.doc Staff Report SPECIAL REVIEW USE a ,A the VALLEY C 0 L O R A D 0 November 18, 2003 Planning & Zoning Commission meeting Report date November 13, 2003 (PUBLIC HEARING) Project type Overflow Skier Parking Lot Legal description The Confluence PUD Zoning PUD Address Avon Road Introduction The applicant, Beaver Creek Resort Company, is requesting a Special Review Use (SRU) Permit for an overflow skier parking on the property known as "The Confluence". This use is proposed for a temporary basis (29 potential days) beginning on November 28, 2003 and running until March 28, 2004. The lot is currently unimproved, with access just south of the railroad overpass on Avon Road. Included with the application are a site plan, schedule of potential parking days, bus traffic plan, and the basic procedures for how the parking plan will run. As outlined in the memo from Jim Funk (attached) dated October 29, 2003, before any parking at The Confluence site takes place all other parking options must be exhausted for parking at Beaver Creek Resort. Once all other parking options are used, procedures for parking at The Confluence are outlined in the memo. A 40 passenger bus would transport guests to the resort until upload is complete, and then a 14 passenger "people mover" would transport guests back to The Confluence on a as needed basis from the east parking lot of the resort on. As proposed, buses and private vehicles entering the site would make a left turn from Avon road. In order to avoid traffic conflicts on Avon Road and to be consistent with the Rodeo SRU approval, staff is recommending that private vehicles only be allowed to make right turns in and out of the site. Criteria for Review According to section 17.48.040 of the Avon Municipal Code, the Planning & Zoning Commission shall consider the following criteria when evaluating an application for a Special Review Use permit: 1. Whether the proposed use otherwise complies with all requirements imposed by the Town Zoning Code. This property is currently zoned PUD. Since the Confluence site is zoned as a PUD, the zoning for this site is governed by a development agreement. The document titled "Development Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 The Confluence PUD, Special Review Use for Temporary Overflow Parking Lot November 18, 2003 Planning & Zoning Commission meeting Page 2 of 3 Agreement, Confluence and Tract C" outlines the allowed uses on this parcel of land. In this document "Day Skier Parking" is an allowed use. The Off-street parking regulations (17.24.020.2) state "in cases where parking facilities are permitted on land other than the lot on which the building or use served is located, such facilities shall be in the same possession as the lot occupied by the building or use to which the parking facilities are accessory." Beaver Creek Resort Company owns The Confluence property. Access to the site and minimizing conflicts with traffic on Avon Road is critical to this application functioning properly. Section 17.24.020.4 of Town Code states "all off-street parking facilities shall be designed with appropriate means of vehicular access to a street or alley in a manner which will least interfere with traffic movement." As proposed, vehicles would be allowed to make a left turn into the lot, which may interfere with traffic on Avon Road. Staff recommends that right turn in and out be the only turning movements allowed for private automobiles, in order to minimize obstruction with other traffic on Avon Road and comply with this requirement without the need to apply for a variance from the code. Lighting for the parking lot is proposed with this application. The applicant's memo states that lighting for the lot would be provided with generator lights "that would only run on an as needed . basis and would not be used after 8pm." In order far the temporary lights to comply with Town Code, "any light used to illuminate parking areas ... shall be so arranged as to shield the light away from nearby residential properties and vision of passing motorists (17.50.090)." Additionally, Section 17.24.020.11 of Town Code requires all lighting for off-street parking to be "a sodium vapor type light." 2. Whether the proposed use is in conformance with the Town Comprehensive Plan. At the time the Comprehensive Plan was adopted, The Confluence was not included in the Town of Avon boundaries. However, there are policies and goals in the Comprehensive Plan that can be applied to this application. These policies and goals set the vision for the Town and provide a direction from which all planning decisions are made. The goals in the Comprehensive Plan help guide the community's decisions about public and private investment and development. Land Use Goal Al states that the Tov�n should "Ensure a balanced system of land uses that maintains and enhances Avon's identity as a ....tourism and entertainment center." The parking lot will provide both Beaver Creek Resort and Avon guests with another parking option for high demand skier days. Since the majority of resort guests arrive in an automobile, this land use would help to accommodate high volumes of skier traffic. Along with promoting mixed -use development, the Comprehensive Plan encourages a diverse, balanced economic base. Policy B3.1 provides direction to "promote development of facilities and activities which strengthen the Town's year-round tourism base, and relationship to the resort community." The Confluence provides an opportunity to strengthen the Town's relationship with Beaver Creek Resort Company, and promote a more enjoyable guest experience by avoiding parking along Highway 6. 3. Whether t he p roposed use is c ompatible w ith adjacent u ses. S u>ch c ampatibility may b e expressed in appearance, architectural scale and features, site design and the control of any adverse impacts including noise, dust, odor, lighting, traffic, safety, etc. It appears that this use is compatible with the adjacent land uses. Impacts of this use may include: increased vehicular traffic on Avon Road, light glare onto, adjacent properties, mud Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 The Confluence PUD, Special Review Use for Temporary Overflow Parking Lot November 18, 2003 Planning & Zoning Commission meeting Page 3 of 3 being tracked onto Avon Road from vehicles leaving the site, and parking in areas that have not been identified as parking areas on the site plan. With three to four guest attendants on -site to direct traffic, internal traffic control is addressed and parking should only occur in the areas highlighted on the site plan as designated parking areas. Staff feels that any potential traffic conflicts have been addressed with the appropriate signage being posted, vehicle -turning movements limited to right in right out only for private automobiles, and a guest attendant on Hurd Lane to flag guests in to park. The traffic control (guest attendant) on Hurd Lane must be on duty at all times. Recommended Motion Staff recommends approval of Resolution 03-18 to allow for the operation of a temporary overflow parking lot as described in the plans dated October 20, 2003 on The Confluence PUD with the following conditions: 1. Traffic control must be provided at all times by Beaver Creek Resort Company when vehicles are accessing The Confluence property. 2. Any lighting for the parking area must be a sodium vapor type light and must be arranged to shield the light away from nearby residential properties and the vision of passing motorists. All lights must be turned off no later than 8pm on days in use. 3. Signs must be adequately posted on Avon Road to direct vehicles into and out of the site. All signs must be temporary, and removed once the overflow parking lot has been vacated. 4. Turning movements will be limited to right turn only for private vehicles in and out of the Confluence property. Coordination of transit (bus services) will occur between the Town and Beaver Creek Resort Company prior to operation. 5. This SRU permit is limited to the 2003/2004 ski season and shall expire on March 28, 2004. 6. Except as otherwise modified by this permit approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. If you have any questions regarding this or any other project or community development issue, please call me at 748-4030, or stop by the Community Development Department. Respectfully submitted, Matt Pielsticker Planning Technician Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 TOWN OF AVON PLANNING & ZONING COMMISSION RESOLUTION NO.03-18 A RESOLUTION APPROVING A SPECIAL REVIEW USE PERMIT FOR A TEMPORARY OVERFLOW SKIER PARKING LOT ON THE CONFLUENCE PUD, TOWN OF AVON, EAGLE COUNTY, COLORADO WHEREAS, Beaver Creek Resort Company of Colorado has applied for a special review use permit to operate a temporary parking lot, as described in the application dated October 20, 2003, as stipulated ir. Title 17, of the Avon. Municipal Code; and WHEREAS, a public hearing has been held by the Planning & Zoning Commission of . the Town of Avon, pursuant to notices required by law, at which time the applicant and the public were given an opportunity to express their opinions and present certain information and reports regarding the proposed Special Review Use permit application; and WHEREAS, the Planning & Zoning Commission of the Town of Avon has considered the following: A. Whether the proposed use otherwise complies with all requirements imposed by the zoning code; and B. Whether the proposed use is in conformance with the town comprehensive plan; and C. Whether the proposed use is compatible with adjacent uses. NOW, THEREFORE, BE IT RESOLVED, that the Planning & Zoning Commission of the Town of Avon, Colorado, hereby approves a Special Review Use for the operation of a temporary parking lot, as described in the application dated October 20, 2003, as stipulated in Title 17, of the Avon Municipal Code for The Confluence PUD, Town of Avon, Eagle County, Colorado, based upon the following findings: That the proposed use otherwise complies with all requirements imposed by the zoning code. 2. That the proposed use is in conformance with the Town Comprehensive Plan. 3. The proposed use is compatible with adjacent uses. Subject to the following conditions: 1. Traffic control must be provided at all times by Beaver Creek Resort Company when vehicles are accessing The Confluence property. 2. Any lighting for the parking area must be a sodium vapor type light and must be arranged to shield the light away from nearby residential properties and the vision of passing motorists. All lights must be turned off no later than 8pm on days in use. 3. Signs must be adequately posted on Avon Road to direct vehicles into and out of the site. All signs must be temporary, and removed once the overflow parking lot has been vacated. 4. Turning movements will be limited to right turn only for private vehicles in and out of the Confluence property. Coordination of transit (bus services) will occur between the Town and Beaver Crcek Resort Company prior to operation. S. This SRU permit is limited to the 2003/2004 ski season and shall expire on March 28, 2004. 6. Except as otherwise modified by this permit approval, all material representations made by.the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. ADOPTED THIS 18th DAY OF NOVEMBER, 2003 Signed: Attest: Date: Chairman Date: Secretary FAPIanning & Zoning Commission\Resolutions\2003\Res 03-18 The Confluence PUD Overflow Parking SRU.doc Memo To: Bob Mcllveen From: Jim Funk CC: Bill Simmons Date: 10/29/03 Re: 2002/2004 Confluence Ski Season Parking As discussed the following would be the parking plan for the up coming ski season. Before any parking at the confluence parking lot the following will occur. • All Village core parking lots will be full • The East and West parking lots will be full • Both sides of Prater Road will be parked • Special event days approved parking on Highway Six will be parked Once the above parking has occurred, the following would be the procedures for parking at the Confluence parking lot. • Appropriate signage will be placed at the left and right turn lanes going into Hurd lane. • A guest attendant will be on Hurd lane at the intersection of Hurd Lane and Avon Road to flag guests in to park. • 3 to 4 guest attendants will be in the Confluence lot organizing the parking of vehicles • All parking will be in the lot, up to 400 vehicles • Guest Attendants will be positioned at the East and West lots directing guests to the Confluence lot. • Signage will be placed at the round a bout at the entrance to Beaver Creek directing guests to park at the Confluence lot. • Page 1 Bus traffic configuration Once all lots as described are full, the 40 passenger bus would be directed to the Confluence lot, turning left from Avon Road onto Hurd Lane to drop off skiers. The bus stop would be similar to the Rodeo bus stop configuration. The 40 passenger busses would always turn right out onto Avon Road. Once up load is complete the bus service to the Confluence lot would become on demand only with a 14 passenger people mover staged over at the east lot to transport guests to the Confluence on a as needed basis only. This would limit traffic in and out of the Confluence lot. Lighting Lighting for the lot would be provided with generator lights that would only run on an as needled basis and would not be used after 8 p.m. Confluence Schedule Potential Confluence Parking days Nov.28tn 29tn 30th Dec. 6tn, 7tn, 20tn 21', 27tt', 28tn Jan. 171n 181n 19tn Feb. 7tn 8tn, 14tn, 15tn' 16tn, 21', 22', 28tn, 29tn Mar. 6tn Mtn 13tn, 14tn 20tn 21 St 27tn 28tn ♦ Page 2 P:\E dwgBRIDGE\BRD El(S wg t'/� /�00301z005'r'x r / ( xI,�ilrl't�J: / li '' fi �l i +ID r gas � 7 / IF all Ilit I . �\• \ I • / 3 "^•� _,. �..�. / Q ID ,i °E51N� NO. 'ATE KEM9DHi B. CONFLUENCE BRIDGE NYDeem 0 m GMEGKEKut D ` jo/"D. Iw°o EXISTING CONDITIONS MAP ENcll Memo To: Planning & Zoning Commission From: Matt Pielsticker, Planning Technician Date November 14, 2003 Re: Special Review Use (SRU) for a drive-thru Lot 6, McGrady Acres Subdivision VON C 0 L 0 R A D 0 The Edinburgh Corporation has submitted a SRU application for the operation of a drive-thru facility incorporated into a bank. The Property is currently zoned as Neighborhood Commercial (NC). The development standards for parcels in the NC zoning district allow for a bank. However, a Special Review Use (SRU) permit is required to operate this use with a three -bay drive-thru. All drive through facilities require a SRU permit. Staff Recommendations: There are several planning and circulation issues that we are working through and therefore recommend the Commission table this application until the next regularly scheduled meeting on December 2, 2003. Memo to Planning & Zoning — November 18, 2003 Page 1 of 1 F:\Planning & Zoning Commission\Memos\2003\McGrady Acres SRU ta.ble.doc TOWN OF AVON PLANNING & ZONING COMMISSION RESOLUTION NO.03-20 SERIES OF 2003 A RESOLUTION DENYING A VARIANCE FROM CHAPTER 17.24.020.1 AND CHAPTER 17.24.030.3 AS STIPULATED IN TITLE 17 (ZONING) OF THE AVON MUNICIPAL CODE, FOR LOTS 26/27/28, BLOCK 1, BENCHMARK AT BEAVER CREEK SUBDIVISION, TOWN OF AVON, EAGLE COUNTY, WHEREAS, Vail Resorts, owner of Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision has applied for a variance from the "Off -Street Parking" and the "Off -Street Loading" requirements as stipulated in Title 17, of the Avon Municipal Code in order to accommodate truck maneuvering into a proposed loading dock (as more specifically described in the application date November 5, 2003); and WHEREAS, a public hearing has been held by the Planning & Zoning Commission f the Town of Avon pursuant to notices by law, at which time the re o ,p q applicant and the public were given an opportunity to express their opinions and present certain information and reports regarding the proposed Zoning Variance application and has considered: A. The relationship of the requested variance to other existing or potential uses and structures in the vicinity; and B. The degree to which relief from the strict or literal interpretation and enforcements of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege; and C. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety; and D. Such other factors and criteria as the Commission deems applicable to the proposed variance. F:\Planning & Zoning Commission\Resolutions\2003\Res 03-20 L26,27,28 B1 BMBC MtnCtrDenlal.doc WHEREAS, the Planning & Zoning Commission finds: A. That the granting of the variance will constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district; The application has not demonstrated that the limitations of this property are vastly differentfrom any other properties classified in the same district, as reviewed in staff comments. B. That the granting of the variance may be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity; The application has not, demonstrated that the proposed access movements in the front yard and the right of way will not be detrimental to the public or injurious to properties of potential development (such as the .Land .Trade property) in the vicinity, as reviewed in staff comments. C. That the variance is not warranted for one or more of the following reasons: I. The strict, literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title; II. There are no exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the vicinity; III. The strict, literal interpretation and enforcement of the specified regulation will not deprive the applicant of privileges enjoyed by the owners of other properties in the same district. The application has not demonstrated that there is not an alternate design that will effectively achieve off-street loading for the applicant. Further, the enforcement of the specified regulation will not deprive the applicant ofprivileges enjoyed by the owners of other properties. There are no exceptional conditions or circumstances that the application has adequately demonstrated that would require this variance NOW, THEREFORE, BE IT RESOLVED; that the Planning and Zoning Commission of the Town of Avon, Colorado, hereby disapproves a Zoning variance from the "Off -Street Parking" and the "Off -Street Loading" requirements of Title 17 of the Avon Municipal Code for Lot 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Town of Avon, Eagle County Colorado. ADOPTED THIS DAY OF Signed: Chris Evans, Chair 2003 Date: FAPlanning & Zoning Commission\Reso1utions\2003\Res 03-20 L26,27,28 B1 BMBC MtnCtrDenial.doc Attest: Date: Terry Smith, Secretary FAPlanning & Zoning Commission\Resolutions\2003\Res 03-20 L26,27,28 B1 BMBC MtnCtrDenial.doc Staff Report SKETCH PLAN VON C O L November 18, 2003 Planning & Zoning Commission meeting Report date November 11, 2003 Project type Sketch Design Plan for new loading dock Legal description Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision Zoning Industrial/Commercial Address 910 Nottingham Road Introduction The applicant, Vail Resorts, has submitted this sketch design plan to create a new loading dock at the Mountain Center. Staff and the applicant conducted a pre -application meeting on October 20, 2003, at which time review of the proposed truck turning movements, existing tenants, and parking demands were discussed. At that time, it was clarified that a variance application would be required for the proposed turning movements in the front yard to support the off-street loading proposal. Therefore, the sketch design should be reviewed in conjunction with the variance application submitted. The application proposes to remove the existing garage entrance and replace this with an enclosed loading dock. Along with the loading dock are new trash enclosures on the west and east side of the dock entrance, and a new trash enclosure at the end of the front east surface parking area. This will require the demolition of the existing garage door elevation, regrading of a new entrance, and the demolition of the first level floor immediately above the loading area. The proposal will remove approximately 11 surface level parking spaces. Also removed in this proposal is the small landscape island in front of the west surface parking area. This area is proposed as an at grade concrete island that provides a seamless driving surface from the existing edge of asphalt of Nottingham Road. On the other side of the loading dock (east side), a portion of the existing landscape island is also being proposed for removal in order to create the necessary taper in the access drive for truck exit movements from the dock. The loading dock and removal of the two existing landscape islands will require the placement of two new retaining walls that vary in height from approximately 3 to 10 feet tall. These walls are proposed as concrete. Sheet C2 of the submitted plans provides site plan details on the proposed improvements. Sheets C3 through C5 provide details on the anticipated truck turning movements required to access the loading dock. Sheets A 1.0 through AI A provide floor plans, elevations, and several section views of the improvements. All new materials are proposed to match existing materials, however, the application does note the entire building is proposed for repainting to match existing color schemes after this project is completed. Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Sketch Design Plan November 18, 2003 Planning & Zoning Commission meeting Page 2 of 6 Background In March of 1986, the Town Planning and Zoning Commission approved a Final Design. for the Mountain Center. The Mountain Center was designed as an 82,400 square foot, 3-story warehouse and commercial building — a use by right in the Industrial and Commercial zone district. The lower (basement) level of the Mountain Center was approved as mini -warehouse (self - storage), and the parking requirements of 1 space per 800 square feet of gross floor area for industrial and warehouse uses was waived for the self storage area through the approval of a variance in 1986. The basement area of the Mountain Center was thus excluded from the required parking calculation on the basis of its use as a self -storage space only. Also, a Special Review Use was granted in 1987 to Jerry Verke to operate an auto repair shop in the building. This use has since expired. Phase I was constructed shortly after the original final design approval, and consisted of approximately 34,333 square feet of warehouse and commercial space. Phase II was approved in July of 1993 for final design, and built shortly thereafter. Issues discussed at the time of original final design approval for Mountain Center were related to limited snow storage, limited parking, minimal landscaping and the size and extent (required grading) of the actual building itself. In 1988, Phase I (the subject area of this application) was resubdivided to create commercial condominiums. The mini -storage area on the basement level has been eliminated and is proposed as use by Vail Resorts for an unspecified type of warehouse use (including food service and office supply). As previously mentioned, three tenants remain in the project including Capco, Vogelman West, and the Vail Recreation District. Design Review Considerations According to the Town of Avon Residential Commercial and Industrial Design Review Guidelines, Section 7, the Commission shall consider the following items in reviewing the design of this project: 1. The conformance with setbacks, massing, access, land use and other provisions of the Town of Avon Zoning Code. • Allowed use: The use complies with the existing project and the Industrial/Commercial zoning. • Density: Density is unchanged in this proposal. • Lot Coverage: There is a slight increase in lot coverage of impermeable surface. More detailed information on snow removal and storage, conforming to Section 17.50..100 of the Town Zoning Code will be required by final design. • Setbacks: All setbacks remain intact with this proposal. A variance application its being applied for the turning movements and access required by the loading dock in th.e front yard setback. • Easements: The proposal continues to comply with existing easements; however-, there is no longer viable access to a garage -parking scenario for future uses of the building. Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Sketch Design Plan November 18, 2003 Planning & Zoning Commission meeting Page 3 of 6 • Building Height: Building height is not being proposed to change with this proposal. • Grading: Grading will require some clarification at Final Design. • Parking: Parking appears to comply with Town requirements. Clarification of the available existing parking behind the building will be required by Final Design. • Snow Storage: Snow storage and removal as proposed and calculated is not per Town Zoning Code standards. The applicant will be required to demonstrate compliance with snow storage requirements on the site plan, including (if necessary) an approved off -site snow removal location, contract and schedule. • Landscaping: The project will remove an existing landscaping island. The application will be required to clarify that a minimum of 20% of the project is being provided as landscaping area (per the Town Zoning minimum for I/C zone district) and show this delineated area on a site plan. 2. The general conformance with Goals and Policies of the Town of Avon Comprehensive Plan, and any sub -area plan which pertains. The Comprehensive Plan lists several pertinent goals and policies regarding this type of remodel: Policy A1.4: Service and light industrial uses, including warehousing and light manufacturing, should be directed to terrain that supports effective vehicular access and circulation, and allows effective screening from adjacent uses and public ways. Policy H1.4: Enhance the image of the Town as viewed from Interstate 70 and State Highway 6/24. Subarea 4 (Metcalf/Nottingham Road Light Industrial District): ■ "Encourage new development that ...provides for proper on -site parking and circulation" ■ "Require new development ... to add architectural or landscaping screening of storage, HVAC equipment, loading docks, and trash containers" Develop Nottingham Road as a secondary streetscape, including: ■ "Providing for vehicular access" ■ "Any planning of vehicular access and parking must take into consideration the safe and convenient movement of pedestrians from parking to building entrances". 3. Whether adequate development rights exist for the proposed improvements. The proposed improvements do not affect the development rights of the proposal. 4. The sketch plan is in general compliance with all design requirements. • Site Development: o Site Design: The proposal is generally in compliance with the site design criteria, since the proposal is considered a `remodel'. o Site Access: The project conflicts with several of the intention statements and requirements of the guidelines, including the lack of proposed screening (in park through the removal of existing landscaping) and the 6% grade proposed directly Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Sketch Design Plan November 18, 2003 Planning & Zoning Commission meeting Page 4 of 6 outside of the new loading dock garage doors. Heating this grade may be required to provide safe access. Additionally, the accompanying variance application must find that the proposed maneuvering required for this loading dock is being provided. o Parking and Loading: The application proposes that the existing GFA of the building is 79,070. It also proposes that approximately 7,080 of GFA is being essentially `removed' through the required demolition. Thus, the resultant GFA is proposed at 71,990 and only 90 spaces are required. The applicant contends that 101 surface parking spaces are being provided. The application submitted does not support these assumptions. Sheet C1 only shows 97 parking spaces as proposed (not 101). Further, the Improvement Location Certificate and Topographic Map only surveyed 79 existing parking spaces. A site visit by staff revealed that many of the parking spaces at the back of the project (along the retaining wall) are unstriped and unusable as shown on the Sheet C I. Also, the contention that the demolition of what is essentially an access ramp constitutes the removal of GFA in the calculation of required parking for the project is not supportable. The original approved plans for this building and what appears to have been constructed was based on a total GFA of 82,400 sqare feet. The only time the basement GFA was excluded from the 1 space per 800 square feet of GFA parking standard was when it operated as a self -storage use through a variance approval that has since lapsed. Staff would recommend that the existing parking spaces be re-established by the applicant, resurveyed, and that clarification on the actual existing GFA of this building be established before moving forward with a project that will remove at least 11 existing surface parking spaces. o Easements: The project does not appear to conflict with existing easements, however, approval of the accompanying variance application for the proposed turning movements in the front yard is required for this project. o Site Grading: Grading can be minimized on this proposal through the use of retaining walls as proposed. Specific information on the finished surface of proposed retaining walls and the certification of a licensed Professional Engineer on the design is required at Final Design. o Drainage: The applicant's engineer has submitted correspondence indicating that the existing site pollution control measures will need repair or replacement to accommodate the proposed improvements. The timing, sizing, and engineered designs to accomplish this will be required should the project move forward to Final Design. o Snow Removal and Storage: Sheet C1 proposes a snow storage calculation that is not easily interpreted nor based on the specific language outlined in the Town Zoning Code Section 17.50.100. Clarification on the ability to provide on -site snow storage (or alternately, off -site removal) that meets the requirements of the Zoning Code is required at Sketch Plan. Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Sketch Design Plan November 18, 2003 Planning & Zoning Commission meeting Page 5 of 6 o Water, Sewer, and Trash Storage: The trash enclosures are not specifically detailed as to materials and colors (other than the use of metal doors). This information will be required at Final Design, and may also require the submittal of specific material samples and details. o Sidewalks: No sidewalks are proposed with this project. • Building Design: o Design Character: The new loading dock will match the existing building in design character. Since the project is considered a `remodel', the improvements should at least match or improve the existing building condition and appearance. o Building Height: Height is not proposed to change with this proposal. o Building Materials and Colors: Clarification on building materials and colors will be required at Final Design submittal. The proposed concrete wall may be acceptable with clarification on the finish material. Trash receptacles are also unspecified materials and will require further clarification. The application proposes to repaint the entire building with the existing color scheme at the completion of this project. o Exterior Walls, Roofs, and Architectural Interest: The concrete wall used along the loading dock requires further clarification to be approvable. o Outdoor Lighting: No lighting is being proposed with the application, though it some degree of lighting for safely utilizing the loading area may be required. The application must address any lighting requirements by final design. • Landscaping: o Design Character: The landscaping islands immediately to the west and to the; east of the proposed loading dock are being eliminated. No landscaping is being proposed with this application to screen the improvements or to replace the lost landscaping islands. Staff is concerned that the project is losing two existing landscape buffers and that these buffers and the overall landscaping for this project should be addressed prior to moving forward. As an additional comment on the existing design, there remain a number of obsolete signs that should be removed by the applicant as a part of this application should the project move forward to Final Design. o Fencing and Screening: The guidelines state that "All service areas, loading and unloading docks must be screened from public view". No screening is being proposed with this proposal, other than the use of overhead doors. Detail of these doors (including material and color) has not been submitted by the applicant. o Retaining Walls: The application proposes the use of a large retaining wall to create the loading dock. This wall will require certification by a licensed engimeer at Final Design. Also, the wall is being proposed as a poured in place concrete; wall and the treatment is not specified. Town of Avon Community Development (970) 748-4030 Fax (570) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Sketch Design Plan November 18, 2003 Planning & Zoning Commission meeting Page 6 of 6 Staff Recommendation Staff recommends that the action on this application correspond to the action on the accompanying variance application. There are several options for proceeding at this time: ■ Table the application until clarification is made on the issues summarized in this report, and an action is made on the accompanying variance application. ■ Approve the application, allowing staff to return to the Commission at the next regularly scheduled hearing date with a comprehensive list of conditions to address the issues summarized in this report prior to moving to a Final Design submittal. The revised sketch plan should be coordinated with the variance. ■ Deny the application as submitted. If you have any questions regarding this project or any planning matter, please call me at 748-4030, or stop by the Community Development Department. Respect c s mitted, Tambi Katieb, AICP Town of Avon Community Development (970) 748-4030 Fax (97'0) 949-5749 Staff Report MASTER SIGN PROGRAM VON- C 0 L 0 R A D 0 November 18t", 2003 Planning & Zoning Commission meeting Report date November 12th52003 Sign type Master Sign Program Legal description Lot A, Avon Center at Beaver Creek Subdivision Zoning Town Center (TC) Address 100 Beaver Creek Boulevard Introduction This is a summary of review criteria, staff comments and recommendations regarding the proposed Master Sign Program (MSP) for the Avon Center building. A MSP acts as a sign code for a project and allows the sign administrator to approve specific signs that are mi compliance with the MSP without going before the Planning and Zoning Commission. The MSP under review would require all signs that exist on the Avon Center taday to conform to the new program, except for the existing 8th floor building attached "Lodge at Avon Center" sign. The "Ce" logo, which was taken from this existing building mounted sign, is incorporated into this program. The proposed MSP includes signage criteria for two monument signs, five building identification signs, up to nine retail space signs, and up to nine arcade signs. All signs are to be internally illuminated, except for the arcade signs. As submitted, this MSP proposes a maximum of 256 square feet of signage. Following is a summary of the program: Monument Signs: Two freestanding monument signs are proposed with this application. Both signs are the same size and design, and are located at the two vehicular entrances to the property. The signs are each 23 square feet in size. Materials include a stainless steel base and an aluminum background. As proposed, the signs would stand four feet tall. Building Identification Signs: Included with this MSP application are five building identification signs. All five signs are identical in size, design, and colors. These signs are building mounted in three different locations on the building: one on each of the three sides of the new port cochere at the newly configured eastern entrance, one on the existing port cochere on the west elevation, and one above the entrance to the underground parking on the west elevation. Each sign measures approximately twenty square feet in size (2'x10'). Retail Signs: There is a design for nine retail signs with this submittal. All signs are building mounted near the entrances to the retail spaces on the ground level of the building, as can be seen on the "Site Map." All signs would be the same size, design, and colors. The signs measure 13 square feet each. The font used for these signs appears to be the same as that used for the monument and the building identification signs. Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lots A, Avon Center at Beaver Creek Subdivision, Master Sign Program Design November 18'`, 2003 Planning & Zoning Commission meeting Page 2 of 3 Arcade Signs: The proposed arcade signs all measure 3.6 square feet. As proposed, the arcade signs would hang underneath the awning at retail store entrances and would be non -illuminated. Design Review Considerations According to the Town of Avon Sign Code, Section 15.28.070, the Planning & Zoning Commission shall consider the following items in reviewing proposed designs: 1. The suitability of the improvement, including materials with which the sign is to be constructed and the site upon it is to be located. Some of the proposed materials (aluminum and plexiglass-faced letters) are encouraged by the sign code. Stainless steel is not addressed in the sign code, however, if appropriate to the location, maybe approved at the discretion of the Commission. Interior -lit signs are encouraged by the sign code. All signs appear to be well sited. 2. The nature of adjacent and neighboring improvements. The immediate area consists of retail, timeshares, and neighborhood commercial land uses. 3. The quality of the materials to be utilized in any proposed improvement. All proposed materials are of high quality. 4. The visual impact of any proposed improvement, as viewed from any adjacent or neighboring property. The proposed MSP should have a beneficial effect as viewed from any adjacent or neighboring property. Currently, the signs on the Avon Center building are inconsistent in terms of font design, size, and colors. This MSP would be a. positive improvement for the neighborhood, and create uniformity in tenant signage. 5. The objective that no improvement will be so similar or dissimilar to other signs in the vicinity, that values, monetary or aesthetic, will be impaired. The two freestanding signs are proposed with a stainless steel base. It is staff s opinion that this material may so dissimilar to the other signs in the vicinity that values may be impaired. However, this material may be approved by the Commission. The "Ce" logo does not appear to have any relation to the building, except for the similarity with the pre-existing sign. Staff is recommending that this logo be removed from the program altogether and replaced with a more identifiable logo if possible. 6. Whether the type, height, size, and/or quality of signs generally complies with the sign code, and are appropriate for the project. The proposed signs appear to comply with the sign code in terms of type, height, size, and quality. All signs are appropriate for the project and will help the aesthetic appearance of the building. 7. Whether the sign is primarily oriented to vehicular or pedestrian traffic, and whether the sign is appropriate for the determined orientation. The signs are oriented to vehicular traffic, with the exception of the arcade signs. This orientation is appropriate. Town of Avon Community Development (970), 748-4030 Fax (970) 949-5749 Lots A, Avon Center at Beaver Creek Subdivision, Master Sign Program Design November 18'h, 2003 Planning & Zoning Commission meeting Page 3 of 3 Staff Recommendation Staff recommends approval of the Master Sign Program for the Avon Center located on lot A, Avon Center at Beaver Creek Subdivision with the following conditions: 1. A narrative that addresses the following items must be submitted: temporary signs, window signs, and who is responsible for the sign permits and fees. 2. All existing signs (with the exception of the eighth floor building mounted "Lodge at Avon Center" sign) must be removed by March 30, 2004. 3. The "Ce" logo should be removed from the program and replaced with a more identifiable logo. 4. A revised master program specifying these requirements must be submitted and approved by staff prior to issuance of a sign permit; 5. Except as otherwise modified by this permit approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval_ If you have any questions regarding this project or any planning matter, please call me at 748.4413, or stop by the Community Development Department. Respectfully submitted, v" Matt Pielsticker Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Staff Report VARIANCE AVON C O L O R A D 0 November 18, 2003 Planning & Zoning Commission meeting Report date November 11, 2003 (PUBLIC HEARING) Variance type Access & Turning movement in front yard & off-street loading (17.24.020.1 & 17.24.030.3 of the Town Zoning Code) Legal description Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision Zoning Industrial Commercial Address 910 Nottingham Road Introduction The applicant, Vail Resorts, is requesting a variance from Section 17.24.020.1 (Off-street parking) and Section 17.24.030.3 (Off-street loading) of the Town Zoning Code to allow truck - turning movements in the front yard of the project. This variance is being reviewed in conjunction with a sketch design plan application that proposes to remodel the existing garage entry to Mountain Center to create a large loading dock area. The Town Zoning Code specifically states in Section 17.24.020. 1 (Off-street parking) that: "Off-street parking spaces, including the adjacent area used for turning movements necessary to enter or leave the parking spaces when open to the sky, may be located in any yard except the front ten feet of the required front yards, and unless otherwise specifically restricted by this chapter. Enclosed buildings and carports containing off- street parking shall be subject to the applicable district yard requirements." Section 17.24.030.3 (Off-street loading), also part of the variance request, states: "Each required Off-street loading berth shall be designed with appropriate means of vehicular access to a street or alley in a manner which will least interfere with traffic movement, and shall meet engineering department specifications." This application proposes to construct a concrete driving lane in the Town Right of Way and the front yard setback of the existing Mountain Center building, requiring that certain turning movements be made to create a functional access. The proposal includes a review of truck turning movements of three trucks anticipated by Vail Resorts to be utilized in delivery of materials and supplies to the site. A letter submitted by the applicant proposes that a total of anywhere from 10 to 21 trucks will utilize the loading dock per day. These trucks will service both the Warehouse and Mountain Dining Divisions of Vail Town of Avon Community Development (970) 748.4030 Fax (970) 949.5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Access/Turning Movement Variance November 18, 2003 Planning & Zoning Commission meeting Page 2 of 6 Resorts. The October 31, 2003 letter detailing the current truck deliveries and anticipated scheduling is attached for your review. Vail Resorts has taken over ownership of the Mountain Center project, and is currently leasing to only three tenants: Capco, Vogelman West, and Vail Recreation District. Vail Resorts intends to utilize the Mountain Center as their main distribution point for food services. They are also utilizing the building for warehousing and distribution of other supplies for their resort operations. The warehousing and distribution of products from this facility continue to comply with the allowed uses (uses by right) in the Industrial/Commercial zone district. Background In March of 1986, the Town Planning and Zoning Commission approved a final design for the Mountain Center. The Mountain Center was designed as an 82,400 square foot, 3-story warehouse and commercial building — a use by right in the Industrial and Commercial zone district. The lower (basement) level of the Mountain Center was approved as mini -warehouse (self - storage), and the parking requirements of 1 space per 800 square feet of gross floor area for industrial and warehouse uses was waived for the self storage area through the approval of a variance in 1986. The basement area of the Mountain Center was thus excluded from the required parking calculation on the basis of its use as a self -storage space only. Also, a Special Review Use was granted in 1987 to Jerry Verke to operate an auto repair shop in the building. This use has since expired. Phase I was constructed shortly after the original final design approval, and consisted of approximately 34,333 square feet of warehouse and commercial space. Phase 11 was approved in July of 1993 for final design, and built shortly thereafter. Issues discussed at the time of original final design approval for Mountain Center were related to limited snow storage, limited parking, minimal landscaping and the size and extent (required grading) of the actual building itself. In 1988, Phase I (the subject area of this application) was resubdivided to create commercial condominiums. The mini -storage area on the basement level has been eliminated and is proposed as use by Vail Resorts for an unspecified type of warehouse use (including food service and office supply). As previously mentioned, three tenants remain in the project including Capco, Vogelman West, and the Vail Recreation District. Variance Criteria According to the Section 17.36.040, the Avon Municipal Code, the Planning & Zoning Commission shall consider the following factors with respect to the requested variance: 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity; 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege; Town of Avon Community Development (970) 949-4280 Fax (970) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Access/Turning Movement Variance November 18, 2003 Planning & Zoning Commission meeting Page 3 of 6 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety; 4. Such other factors and criteria as the Commission deems applicable to the proposed variance. Findings Required According to Section 17.36.050 of the Avon Municipal Code, the Planning & Zoning Commission shall make the following written findings before granting a variance: A. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district; B. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties of improvements in the vicinity; C. That the variance is warranted for one or more of the following reasons: 1. The strict, literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title; 2. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone; 3. The strict or literal interpretation and enforcement of the specified regulation deprive the applicant of privileges enjoyed by the owners of other properties in the same district. Staff Comments The application raises several issues to establish the requisite findings for issuance of a variance. The proposal, in as much as it limits the amount of truck movement outside of the paved roadway, still requires that a significant portion of the truck turning and access movements occur in the Right -of -Way. Additionally, there remains a large portion of the backing movement that must occur on the existing paved surface as the design is currently proposed for all three trucks listed. These movements do not appear to be designed in a manner that "... will least interfere with traffic movement" (17.24.030.3) The applicant contends that this proposal grants no special privilege because of the depth of the lot measured from the front yard setback and the north edge of the driving lane of Nottingham Road. T he a pplicant s tates t hat " All o ther o ptions i nclude in aneuvering i n t he s treet a nd t he solution proposed is the most severe while recognizing existing quality construction". Also, the application states that the proposed variance will "...greatly enhance and improve" public safety and transportation. While the architectural solutions to providing a design for the loading dock, new garage doors, retaining walls, and trash enclosures all appear functional, staff is concerned that this variance request has not adequately demonstrated that no other possible solution exists for this application. Town of Avon Community Development (970) 949-4280 Fax (970) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Access/Turning Movement Variance November 18, 2003 Planning & Zoning Commission meeting Page 4 of 6 In reviewing the Variance Criteria, the Commission may also consider other factors and criteria that are applicable to the proposed variance. Staff would suggest a review of several existing Comprehensive Plan policies and goals to be directly applicable, including: Policy A1.4: Service and light industrial uses, including warehousing and light manufacturing, should be directed to terrain that supports effective vehicular access and circulation, and allows effective screening from adjacent uses and public ways. Policy H1.4: Enhance the image of the Town as viewed from Interstate 70 and State Highway 6/24. Subarea 4 (Metcalf/Nottingham Road Light Industrial District): ■ "Encourage new development that ...provides for proper on -site parking and circulation" ■ "Require new development ... to add architectural or landscape screening of storage, HVAC equipment, loading docks, and trash containers" Develop Nottingham Road as a secondary streetscape, including: ■ "Providing for vehicular access" ■ "Any planning of vehicular access and parking must take into consideration the safe and convenient movement of pedestrians from parking to building entrances". It is also a concern of staff that the proposed truck movements require such a degree of accuracy by the drivers to remain out of the existing travel lanes that the impending future development (by Vail Resorts) of Parcel B (the proposed land trade project) will result in a public safety issue with increased traffic use of what currently exists as a limited use cul-de-sac. Clearly, the variance application review for this type of frequent loading operation should consider the potential character change to the area — a conceptual number of 300 new dwelling units (and associated traffic and pedestrian impacts) at this time. Further, since the applicant (Vail Resorts) will largely reduce the required parking through the elimination of existing floor area, it appears a more supportable solution may exist through the elimination of more surface parking area on the west end of the project. As currently proposed, staff is concerned that the variance would grant a special privilege on this project that is not enjoyed by other properties with the same physical limitations. The project site is not so unusual in its limitations (size, shape, setbacks etc.) from other similar projects found along both Nottingham and Metcalf Roads. Staff is concerned that this project may also be detrimental to public safety of those traveling along this portion of Nottingham Road. As a final comment, the applicant has suggested that several adjacent properties have no similar difficulties with loading (Deep Rock, Hughes Plumbing, and Avon Self -Storage) because they have "ample maneuvering room into and out of their site" or enjoy the use of a "common loading dock". It may be productive for the applicant to examine an alternative to this application that eliminates the few remaining parking areas immediately above the retaining wall (provided the project continues to comply with the parking requirements) and to construct a physically separated truck loading lane that provides a barrier from the existing roadway. Town of Avon Community Development (970) 949-4280, Fax (970) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Access/Turning Movement Variance November 18, 2003 Planning & Zoning Commission meeting Page 5 of 6 The applicant and/or the Commission may choose to table the application to examine another loading configuration that further removes the impact on the Town Right of Way and existing driving lane. Staff Recommendation Staff recommends that you approve Resolution 03-20 denying the proposed variance from Section 17.24.020.1 and Section 17.24.030.3 of the Town Zoning Code (as more specifically described in the application dated November 5, 2003) for Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision with the following findings: A. That the granting of the variance will constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district; Recommendation:. The application has not demonstrated that the limitations of this property are vastly different from any other properties classified in the same district, as reviewed in staff comments. B. That the granting of the variance may be detrimental to the public health, safety or welfare, or materially injurious to properties of improvements in the vicinity; Recommendation: The application has not demonstrated that the proposed access movements in the front yard and the right of way will not be detrimental to the public or injurious to properties of potential development (such as the Land Trade property) in the vicinity, as reviewed in staff comments. C. That the variance is not warranted for one or more of the following reasons: 1. The strict, literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title; 2. There are no exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone; 3. The s trict o r l iteral i nterpretation a nd e nforcement o f t he s pecified r egulation w ill not deprive the applicant of privileges enjoyed by the owners of other properties in the same district. Recommendation: The application has not demonstrated that there is not an alternate design that will effectively achieve off-street loading for the applicant. Further, the enforcement of the specified regulation will not deprive the applicant of privileges enjoyed by the owners of other properties. There are no exceptional conditions or circumstances that the application has adequately demonstrated that would require this variance. Recommended Motion "I move to approve Resolution 03-20, denying the Variance for Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision (Mountain Center) from the requirements of Section 17.24.020.1 and Section 17.24.030.3 of the Town Zoning Code (as more specifically described in the application dated November 5, 2003) based on staff recommendations and according to Section 17.36.050 of the Avon Municipal Code, that the Planning & Zoning Commission cannot make the following written findings before granting a variance: Town of Avon Community Development (970) 949-4280 Fax (970) 949-5749 Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, Access/Turning Movement Variance November 18, 2003 Planning & Zoning Commission meeting Page 6 of 6 A. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district; B. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties of improvements in the vicinity; C. That the variance is warranted for one or more of the following reasons: 1. The strict, literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title; 2. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone; 3. The strict or literal interpretation and enforcement of the specified regulation deprive t he a pplicant of p rivileges a njoyed b y t he o wners o f o ther p roperties i n t he same district. If you have any questions regarding this or any other project or community development issue, please call me at 748.4030, or stop by the Community Development Department. Respectfully submitted, Tambi Katieb, AICP Town of Avon Community Development (970) 949-4280 Fax (970) 949-5749 Town of Avon Planning & Zoning Commission Regular Meeting November 18th3 2003 6:00 PM Council Chambers Town of Avon Municipal Building 400 Benchmark Road AGENDA I. Call to Order (6:00pm) II. Roll Call III. Additions and Amendments to the Agenda IV. Conflicts of Interest V. Consent Agenda Approval of the October 21 St, 2003 Planning & Zoning Commission Meeting Minutes [Tab 1 ] PUBLIC HEARING (6:05pm — 7:05pm) VI. Special Review Use Applications A. Confluence Overflow Parking The Confluence PUD Avon Road Resolution No. 03-18 Applicant: Beaver Creek Resort Company [Tab 2] Posted on November 14` 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobbv Beaver Creek Resort Company is proposing to use the Confluence site for overflow parking for Beaver Creek Resort. The permit would allow for up to 400 vehicles once all other overflow parking options are utilized. B. Drive-thru Bank Lot 6, McGrady Acres Subdivision 86 Post Boulevard Resolution No. 03-19 Applicant: Edinburgh Corporation [Tab 3] Edinburgh Corporation is proposing a drive-thru facility on Post Boulevard for a bank. A bank drive-thru facility is the subject of this review and permit application, not the actual bank (which is a use by right in this zone district). Access to the site is from Post Boulevard. VII. Variance Application A. Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision 910 Nottingham Road Resolution No. 03-20 Applicant: Vail Resorts/Mark Donaldson [Tab 4] A variance request from the Town's off-street parking and off-street loading regulations. Section 17.24.020.1 of Town Code states "off street parking spaces, including the adjacent area used for turning movements necessary to enter or leave the parking spaces... may be located in any yard except the front ten feet of the required front yards." Section 17.24.030.3 of Town Code states "...loading berths shall be designed with appropriate means of vehicular access to a street or alley in a manner which will least interfere with traffic movement." A newly configured loading dock is proposed in a separate design application, with access and turning movements that would encroach the front yard and partly in the existing driving lane of Nottingham Road. PUBLIC HEARING CLOSED Vill. Sketch Design Plan (7:05pm — 7:20pm) A. Lots 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision 910 Nottingham Road Mountain Center Applicant: Vail Resorts/Mark Donaldson [Tab 5] Posted on November 14th, 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobbv The applicant is proposing this sketch design plan for the existing Mountain Center building, on Nottingham Road just west of the Metcalf Road intersection. The sketch design plan is to approve a newly configured loading dock and revised floor plan and elevation. This application is being reviewed in conjunction with the Variance application. IX. Master Sign Program (7:20pm — 7:35pm) A. Lot A, Avon Center at Beaver Creek Subdivision 100 Beaver Creek Boulevard Applicant: VAG Architects [Tab 6] VAG Architects is proposing a Master Sign Program (MSP) for the Avon Center building. This application proposes all new signs for the property, making the existing signage obsolete. X. Sign Design Approvals (7:35pm — 7:40pm) A. Lot 1, Block 2, Benchmark at Beaver Creek Subdivision 30 Benchmark Road (Unit #102) "Central Rockies Mortgage" Applicant: Paul W. Jardis Sign application for 2 un-lit building mounted signs at the Avon Town Square building. Both signs comply with the current Master Sign Program (MSP) for the building. B. Lot 21, Block 2, Benchmark at Beaver Creek Subdivision 182 Avon Road (Unit #200 & 210) "Prestige Cleaners" Applicant: Patricia Prewitt Staff approval for a sign application for a new tenant, Prestige Cleaners, in the former Earth Wireless suite. Two signs were approved and both comply with the MSP for the Christy Sports Building. C. Lot 63, Block 2, Benchmark at Beaver Creek Subdivision 137 Benchmark Road "Mountain Burger" Applicant: Brian Nolan Sign application for a north facing "Mountain Burger" sign on the Seasons building. This building has a MSP, and the sign is in conformance. Posted on November 14`r, 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobbv XI. Minor Project Approvals (7:40pm — 7:45pm) A. Lot 41 B, Block 3, Wildridge Subdivision 4350 Flat Point Deck addition, additional space, & new entryway Applicant: RYS Olsen Staff has approved this Minor Project on Flat Point for a deck addition, and a small building addition. A new front entryway was also included. Materials and colors match the existing home. B. Lot 12, Filing 2, Eaglebend Subdivision 4995 Eaglebend Drive New window Applicant/Owner: Kristina Bruce Minor Project for a new window on an Eaglebend Drive single-family home. Window and trim matches existing home. C. Lot 8, Wildridge Acres Subdivision 2823 Ked Spur Shed addition Applicant/Owner: Mark A. Nelson Minor Project approval for a shed addition on Ked Spur. The attached accessory structure will match the building materials and colors of the home. XII. Other Business (7:45pm — 7:55pm) A. Lots 1 &2, Nottingham Station PUD 0025 Hurd Lane Minor Project — Doors and handrail repaint Applicant: O'Halloran Construction This Minor Project application proposes to repaint all sets of doors and both handrails on the Nottingham Station building with the "California Rustic" color. The Commission is being requested to make a motion on this application. The color sample will be available for review at the site tour and work session. XIII. Adjourn (7:55pm) Posted on November 14", 2003 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • City Market, main lobbv C 0 L 0 R A D,. 0 Applicant: Via VARIANCE ARPLICATION Variance Review Fee: RUAFETOMEMA Mailing Address: sftzn City: State: Co. Z:p: Phone #: ql��-rjZ� Fax #: �t��'- 'rj2p�j Cell #: �,a _ c:5;!;e Owner of Property: ft , W5=2-9 , Mailing Address: ] �jg City: State: &0. Zip: gj&t Phone #: j ;� Fax #: . L Cell Lot: ee) Block_Subdivision: Project Name:M rvED Street Address.: Current 'Zoning Describe the Variance Requested: , -k!::)� 64G�� Eo A. Describe the relationship of the requested variance to other existing or potential uses and structures in the vicinity: We are requesting to construct a realistic and functional concrete driving lane (totally separate from the road driviing lanes) within the Nottingham Road right-of-way to allow for a full range of — delivery trucks to access the proposed (interior) loading docks being designed into Mountain Center. The Avon Self -Storage project has no such need for loading docks for their self -storage uses and all users can achieve full site access with a simple "turn -in" and subsequent "turn -out" — of the site. The Hughes Plumbing warehouse and retail center has ample maneuvering room into and out of their site so as to not require additional truck maneuvering on Nottingham Road. Deep — Rock Water Distribution Center has traditionally sub -let a portion of their warehouse to a similar type user as their regional distribution operations, and together have a common loading dock. — CommunOy Development, P.U. Box 975 Avo O SIG20 97 4 F 4( 11/27/01 Pa.ec 1.of 2 B. Describe the degree to which relief from the strict or literal interpretation and enforcement of a specific regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or attain the objectives of Title 17.36.040 without grant of special privilege: The degree of relief needed from the strict and literal interpretation and enforcement of customary zoning is the distance, in the north -south direction, as measured from our front yard setback and the north edge of the driving lame of Nottingham Road so as to allow r - - p opentruck turning/maneuvering (ke. not on town streets). Without this relief, that does not grant a special privilege, we are unable to meet the Town requirements for construction of proper loading berths as is needed for the allowed uses within this development. All other options include maneuvering in the street and the solution proposed is the most severe while recognizing existing quality construction. C. Describe the effect of the requested variance on tight and air, distribution. of population, transportation and traffic facilities, public facilities and utilities, and public safety: These issues will be greatly enhanced and improved, particularly regarding transportation and public safety. D. Any such other factors and criteria as the Planning Commission may deem applicable to the proposed variance: Mountain Center was constructed in 2 phases over 3 years and was designed to handle the trucking, loading, warehousing, and distribution standards of the day. The project has operated j— successfully with a variety of manufacturing, retailing, dining, warehousing and storage uses for about 20 years. Along with other progress, some trucks on the roads are larger which in turn requires more turning radii, all the while without proper loading berths. Approval of this Variance request will allow loading dock development that will mitigate current maneuvering. I (we) represent that all information provided to the Town ofAvon in connection with this application -as true and colTect, that I (we) understand the Town of Avon regulations applicable to this project, and understand that incomplete submittals will delay application review. Owner designates Appli- cant as indicate act as owner's representative in all application submittals related to this project. .-applicant: Owner: V,&1L (Print (N,,ame): L 4-4wm (Print Name): t Date: �,.` 1 I 1� Date: f m;ruts ICI. cloplicnt. 11.0. Box 975 Avon. CO 81620 (970)748-4030 Fax (970)949-5749 (rev. 12/27/01) Page 2 of 2 ALPINE ENGINEERING, INC. 1 October 31, 2003 Chris Juergens Victor Mark Donaldson P.O. Box 5300 Avon, CO S 1620 RE: Mountain Center — Town of Avon Sketch Plan Comments Dear Chris, I have revised the plans to reflect the comments provided by the Town of Avon. In brief;, the following is a list of the revised items on the plans. l . Existing contours have been made bolder to more clearly reflect how the proposed contours relate with the existing grades_ 2. I reviewed the cab length for the WB-50 truck size and the cab is shown as is dimensioned in the AASHTO — Geometric Design of Highways and Streets. I have. included a copy of this detail (see attached). 3. The Striping and lane directions have been clearly identified on the plans" 4. A new plan labeled "Lot Coverage Plan" has been included to show the Impervious, Green space, and Snow Storage areas. A table has also been included to show the acreages and percentage of lot coverage. 5. Review of the existing site pollution control measures showed them to be in need of repair or replacement. The site grading and drainage plan now reflects collecting run off from the existing and proposed paved areas and directing them through a proposed Sand/Oil interceptor_ Additionally, the inlets located inside the building are planned to be routed to the existing Sand/Oil interceptor located inside the garage. Sincerely Lee C. Whittington Attachment Edwards Business Center • P0. Box 97 - Ed�vaods, Colorado 81632.1970) 9?6-3373 • Fax (970) 916- 390 AASHTO—Geomeri gn of Highways and Streets vehicles. These combination trucks are identified by the designation WB, together with the wheel base or another length dimension in both metric and U.S. customary units. The combination truck design vehicles are: (1) the WB-12 [WB-40] design vehicle representative of intermediate size tractor -semitrailer combinations, (2) the WB-15 [WB-50] design vehicle representative of a slightly larger intermediate size tractor -semitrailer combination commonly in use, (3) the WB-19 [WB-62] design vehicle representative of larger tractor semitrailer combinations allowed on selected highways by the Surface Transportation Assistance. Act,of.19$2, (4) the WB-20 [WB-65 or WB-671 design vehicle representative of a larger tractor -semitrailer allowed to operate on selected highways by "grandfather" rights under the Surface Transportation Assistance Act of 1982, (5) the WB-20D [WB-67D] design vehicle representative of a tractor-semitrailer/full trailer (doubles or twin trailer) combination commonly in use, vehicle representative of tractor-semitrailer/full trailer/full thtrailer c mb[ ina ion ] design selectively in use, and (7) the WB-33D [WB-109D] design vehicle representative oflargertractor-semitrailer/full trailer combinations (turnpike double) selectively in use- .Although; turnpike doubles and triple trailers are not permitted on many highways, their occurrence does warrant inclusion in this publication. The minimum turning radii and transition lengths shown in the exhibits are for turns -at less than 15 km/h [ 10 mph]. Longer transition curves and larger curve radii are needed for roadways with higher speeds. The radii shown are considered appropriate minimum values for use in design, although skilled drivers might be able to turn with a slightly smaller radius. The dimensions of the design vehicles take into account recent trends in motor vehicle sizes manufactured in the United States and represent a composite of vehicles currently in operation. However, the design vehicle dimensions are intended to represent vehicle sizes that are critical to geometric design and thus are larger than nearly all vehicles belonging to their corresponding vehicle classes. The turning paths shown in Exhibits 2-3 through 2-10 and Exhibits 2-13 through 2-23 were derived by using commercially available computer programs. The P design vehicle, with the dimensions and turning characteristics shown in Exhibit 2-3, represents a larger passenger car. The SU design vehicle represents a larger single -unit truck.. The control dimensions indicate the minimum turning path for most single -unit trucks now in operation (see Exhibit 24). long-distance facilities serving large over -the -road truck traffic or inter-citybuses On tor coaches), the design vehicle should generally be either a combination truck or an inter -city bus (see Exhibit 2-5 or Exhibit 2-6). For intra-city or city transit buses, a design vehicle designated as CITY -BUS is shov,�n in Exhibit 2-7. This design vehicle has a wheel base of 7.62 m [25 ftJ and an overall length of 12.'_0 m (t0 ftJ. Buses serving particular urban areas may not conform to the dimensions shown in Exhibit '-7. For example, articulated buses, which are now used in certain cities, are loatger than a conventional bus, with a permanent hinge near the vehicle's center that allows rin maneu%erahility. Exhibit 2-10 displays the critical dimensions for the A -BUS design vehicle. AASHTO—Geom, ; L ,n of Highways and Streets =~ 12.95 m 42.5 ft Trailer _ Pr4 2m 10.82m 35.5ft ;ftl 0 5ft loft [ 2.29m17.5 ft] 0 1-m 2.5m 0.91 mscale [3 ftjm 1.28 m [4 ftj 3.17 m ' 0.91 m [4.2 ftj [10.4 ftj , [3 ft] .35 MI ` 3.81 m 1. 15.24 m [50 ft] Wheelbase [4.42 ftj [12.5 ftj I 16.77 m [55 ft] or greater [ Path of left Path of front front wheel ,,�•�j��----~ �`•�� overhang ' � NS ►�� 1 � 2.44 m T [8 ftj F9 0 5ft 1 o ft Path of right rear wheel 0 2.5 m i scale I 1 • Assumed steering angle is 17.90 1 • Assumed tractor/trailer angle is 560 1 • CTR = Centerline turning radius I at front axle i59 m [ H*-- l [8.5 ft] Exhibit 2-14. Minimum Turning Path for Intermediate Semitrailer (WB-15 [WB_501) Design Vehicle 32 ARCHITECTS Tambi, 0 N 0048 E BEAVER CREEK -BL SUITEJ2 -� October 31, 2003 Box 53 AVON, CO 816 970■949.52 TambiKatieb,A1CP vmdo@vmdo.cc Community Development Department Fax•949.52 Town of Avon Avon, CO 81620 Hand delivered OECE,VED Re: Operational Schedule for ivy V 0 5 200 Trucks at Mountain Center 3 Co► "Unity DeVelopmen t The following is a summary review for a typical day of truck traffic (proposed) for Mountain Center, based on current and past delivery patterns documented by the. Vail Resorts Warehouse Division. These truck summaries include the Warehouse and Mountain Dining Divisions (i.e. the proposed programmed user groups). These Dock activity times and patterns are subject to change. A typical day with current Dock activity (which is perceived to carry forward to MC) would be a total of 10 trucks (42 minutes each) for Mountain Dining Division plurs 5 trucks (15 minutes each) for the Warehouse Division, and 3 van (5 minutes each) deliveries from UPS/FedEx/Etc. for a total of 8.5 hours of Dock activity. On this typical day, each Dock would experience a total duration estimated to be less than 3 of t1he 16 hours the docks are proposed to be open. On a peak day under the current Dock activity, there would be a total of 21 trucks (42 minutes each) for the Mountain Dining Division, 10 trucks (15 minutes each) for the Warehouse Division, and 6 van (5 minutes each) deliveries from TJPS/FedEx for aL total of 18 hours of Dock activity. On a peak day, each Dock would experience a total duration of 6 of the 16 hours the Docks are proposed to be open. Mountain Dining Division: Mountain Dining has a total of 24 trucks/vans that propose to deliver goods to Mountain Center in any given week. The peak delivery day is Friday with up to 21 trucks mmking deliveries with and average loading time of 42 minutes each. The slowest day would be Saturday with only 8 deliveries scheduled. Deliveries being made will be from vehicles ranging from vans to a maximum of 50-foot truck. (Ste attached sheet for truck schedules_) Tambi Katieb, AICP October 31, 2003 Page Two Vail & Beaver Creek Warehouse Division: There are three major truck Imes that serve Vail and Avon_ Vail Resorts also uses one other major truck line to move janitorial supplies, etc. Therefore, a peak day would be a total of ten trucks, seven of which would be 24'-30' semis and three 40, semis_ The -- average time to unload each truck would be about 15 minutes. Fedex, UPS, etc_ use step vans, with a maximum of six vans a day with an average loading time of 5 minutes each. Respectfiilly. Submitted, Chris Juergen CC: Paul Schwarz(VRDC Rick Sackbauer/VRDC VENDER )O WEST N DAIRY BAKERX M ISEATTLE GAMES SALES GRAND VIN INNER MTN DIST CHEESEIMP TARA PRODUCE DAYS 81 UNLOADIN 6:00 AM DAILY - VAN 10 MIN 6:00 AM DAILY 50 FT 20 MIN 6:00 AM DAILY VAN 10 MIN 9:00 AM W F 35 FT 45 MIN 9:00 AM M T W TH F 45 FT 30 MIN 9:00 AM M W F 35 FT 10 MIN 10:0.0 AM F 35 FT 15 MIN 10:00 AM W F 35 FT 20 MIN 10:00 AM T F 45 FT 10 MIN 11:00 AM W 35 FT 10 MIN 11:00 AM T TH SAT 45 FT 45 MIN 1:00 PM M W F 1 112 HOUR 1.00 PM M F 49 FT 35 MIN 1:30 PM F VAN 10 MIN 2:00 PM T F 30 FT 30 MINS 2:00 PM M W F 35 FT 30 MINIS 2:00 PM T W F 35 FT 30 MIN 11AM-2PM W SAT 45 FT 1 HOUR 2:30 PM DAILY 23 FT 1 HOUR 3:00 PM T F 49 FT 1 HOUR 3:00 PM F VAN 120 MIN 4:00 PM W F 35 FT 1 HOUR 4:00 PM M W TH F SAT 54 FT 3 HOUR 6:00 PM M W TH F SAT 54 FT 14 HOUR MEMO TO FILE: File: S-DR2003-13 Mountain Center Sketch Design Plan Pre -Application Meeting Date: October 20, 2003 Time: 11.30am Lot 28, Block 1, Benchmark At Beaver Creek Subdivision Meeting with: Paul Schwartz/Vail Resorts & Mark Donaldson/VMDA Architects Staff: Norman Wood, Ruth Borne, Tambi Katieb Meeting Notes: Mark Donaldson presented the application submitted for sketch design plan (date stamped October 9, 2003). Tambi reviewed the need to submit a stamped survey for the application to be deemed complete, and Mark Donaldson said this would be submitted later today. Norman commented that it was important to relate the proposed finished grades to existing grades on a survey. Mark and Paul discussed the tenant situation and stated that outside of Vail Resorts, Vail Recreation District and Capco are the only other tenants. Capco loading would not be allowed to utilize the proposed loading dock, and continue to load off the street or in their parking area. The proposed dock will service only Vail Resorts, whichh will move all of its food service deliveries to this building. Paul and Mark said the truck turning, according to the plans submitted, would take place in the Right of Way however not on the existing paved road surface. Norman noted that the cab length shown on the turning radius plans for the three truck sizes appeared incorrect at 17 feet. Mark Donaldson said he would check with Alpine Engineering to see that this was correct. Paul and Mark discussed the need to make sure operational policing of the project was in place with all tenants after this was constructed to make sure no loading would take place in the road (particularly Capco). Mark suggested the Town provide a statement to the tenants regarding the loading through the design review process that Paul could incorporate in their lease agreements. Mark and Paul clarified that garage access would not exist after the loading dock was in place for parking. Mark would provide a parking break down, showing how the square footages were being changed in this proposal and the resultant parking demand. Mark would clarify this point on the plans to ensure that parking was sufficient for the proposal and consistent with the 1/800 requirement of the I/C zone district. Norm informed Mark and Paul that a variance from the zoning code would be required to support the truck movements in the right of way, and provided Mark with an application. Norm also asked Mark to provide the lanes, striping, and widths as existing on their plan submittal. Mark said he could do this and resubmit these plans with the changes. Tambi requested that Mark review the required snow storage areas and the required landscaping area percentages in the zone district and provide sufficient detail on these items for review. Mark said this would be forthcoming. Mark and Paul also said the trash enclosure in the Cul de sac could be moved back onto the property per staff comments. Paul will also try to get an operational schedule on truck deliveries to ensure there is no conflict with several trucks arriving at once on site_ Norman asked Mark to pull the existing Mountain Center site plans and review the existing conditions of the drainage and pollution control facilities to ensure this plan complies with the existing pollution control (detention) plans. Mark agreed to do so. Mark said he would resubmit a clarification of the affected square footage as proposed in the sketch and asked that staff consider using this number in determining the fee for this application. Staff agreed with this approach, and Mark said this information would be forthcoming shortly. Paul asked that Tambi call him directly at 845.2351 when a fee has been calculated so he could issue a check to the Town for this application. Mark and Paul requested that the Variance and Sketch plan be scheduled on the November 18`h Planning & Zoning Commission meeting. Staff said they should be able to schedule this meeting date provided the required variance application (and public notice) and the items requested in this meeting (for Sketch Plan review) be provided in a timely manner. There were no further questions of staff and the meeting was adjourned. T.K. 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DATE REVISIONS IMPROVEMENT LOCATION CERTIFICATE AND TOPOGRAPHIC MAP A—L-M- E SECTION 2,F TOWNSHIP SOUTH, RANGE 82 WEST xx /`V VG � ��/"� II MOUNTAJN CENTER —PHASE ®= OF THE 6lh PRINCIPAL MERIDIAN I A RESUBDIVISION OF MOUNTAIN CENTER AND � — — Q = m FIELD BOOK 370 PACE 077 LOT 28, BLOCK 1, BENCHMARK AT BEAVER CREEK ENGINEERING INC m —1-CE ANr E' �crroN TOWN OF AVON. EAGLE C.OUrRY• COL f --4 DRAWN BY: RDG CHECKED BY: DEIS Nonce Accal9«c To I.— uw you wsT 9.Y0 VY9N ANv 9CICC1 «INK SUNKr «TN« fvR51 paCOKw SIIM OfRCI. iN NO [KNT wAr n«Lf KARS YTCw Y9U u�r ACTd wAYO UwON BOOK 32 PAGE 272 328.'i2� COWAROSO��SSa(�M1[N V.0 BOM 9T C C 011/�00 E16�I fAM 97E-J390 DATE ISSUED: 06/27/03 JOB No. 84259 .N. ZEET « mzcw.rc•.n� sw�Nao Noa IN+N TEN rc.ws rww REC:EPTIOP� P:O. 9)0 916-JSI] I,. 1 - .,....1.) . .i,r.-I',, \:+I .t1:. , n.a r.i i 1• ,P•�•: I. .. /. /:,.):)-, ) ..,S::'i6 PP1. H6 I a::•r.P •l 5Si -I :m.l ,, 11 3 0) 0 r m 1 N O r � aO� Am oion Q rn N N Op rn Nn i -r- mm ��OO DESiGDED LCw 00. DATE REVi51005 d. MOUNTAIN CENTER'-' U) DRAWO lCW (2 m CHECKED KAK, LCW TRUCK LOADING DOCK ADDITION m ENGINEERING INC -� JOB 00. 84259 EDWR EWADSCLO0 •B63t D% 97 DATE 10-31-03 LOT COVERAGE PLAN (SEAL) DRiORA09i6-3390910936-J373 FA% !'. �F.:).i')') `..I,r'I`,., 1;•(F'� 11:. _ .r.'1:Iini1-;'..ba•:I. ., �. �:')'):i :.i :i� I'F1. 1-II' 1-1,.-h•I 5ii-I:ut.l .:q I:3 7445.4 ... .. ........I ]445.8 i I � ! 1 0' 50 X �Nf D 7445.1 1 i (A a0y +: rD0 m mT r x$ 7445.9 x s R 74468 4 pp i A i1 I •1 I 8 7447.6 0 > �= o 8� 0 pAp A� 74450 7443.5 30> �Dr 7442.6__ 1 _ (1) D0� s �mm O 7441 6 Q u 7441.E---------------- , O «>1 11 (a)SL SQZ M„60 9f ZZN S`JNIaVj6.-d0 SIStl9-(i),LL SOZ M-91 Z{ ZZN rn _ _ 1 � � o I �. o o n T v o r Ott o po LIMITS OF COeSiff . I ^ aN Sin "off o IjV •H bat. ,`I I " I I I I I 11 l!"L 00. DATE REVISIOOS BY DESICOED LCW DRAwp LCW MOUNTAIN CENTER _ N Im CHECKED KAK, LCW TRUCK LOADING DOCK ADDITION JOB 00. 84259 ENGINEERING INC DATE 10-31-03 SITE GRADING AND DRAINAGE PLAN EDWARDS BUSNESS CENTER • P.O. BOx 97 (SEAL) EDWARDS. COIORA 0 01632 • 910 926-332] — 926-3390 1.. ? . ! Y., , �:,I-I,,.I I: -, I..Ii rr1-:..rI-,ra, ")').; ) :.,. dS: r,ii. I I r I.,%r•E.I.-1 5S.i I:mr1:.. .,I I''., a a s � r b \ os+o ,� or+o oz+o oo'd I 1 1 r I II I Z � O �I Z N UD Z = I O I D 1 1 { m 1 l I II I m O 0 DESIGNED LCW NO. DATE REVISIONS BY cn DRAWN LCW MOUNTAIN CENTER W= TRUCK LOADING DOCK ADDITION m CHECKED KAK, LCW rn 4 JOB NO. 84259 ENGINEERING INC DATE 10-31-03 WB50 TRUCK TURNING MOVEMENTS EDwMDS BAC- FA.26 3909 (SEAL) 926-3373 EDWPM - RDS O� A O Bt6jI P': ! ,.�:))'• P,r,t•• 1,:�1"V',P1;. � ,,r rairr.t-;. I,�;t ,..1.).r ') i•I:�I:) �11. I -If I u.c•iJ.•1 :�rii I.uil, �q�;'.t�:.i D r m O N0. 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