TC Packet 01-25-2022_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, January 25, 2022
MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
!! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM
1.CALL TO ORDER AND ROLL CALL 5:00
2.APPROVAL OF AGENDA
3.DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4.PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE
FOLLOWING AGENDA
Public comments are limited to three (3) minutes. The speaker may request an additional one (1)
minute, which may be approved by a majority of Council.
5.BUSINESS ITEMS
5.1. Work Session: Discussion on proposed layout of Harry A. Nottingham Park West Courts
(Recreation Director Michael Labagh) (30 Minutes) 5:05
5.2. Notice of Award: Harry A. Nottingham Park West Courts Remodel (Engineering Manager Justin
Hildreth) (10 Minutes) 5:35
5.3. Public Hearing: Second Reading of Ordinance No. 22-01 Authorizing the Reimbursement of
Mayor Smith Hymes and Councilor Underwood for Expenses Related to the Recall Election Held
November 2, 2021 (Interim Town Attorney Karl Hanlon) (15 Minutes) 5:45
5.4. Overview of Department Goals for 2022 (Town Manager Eric Heil) (45 Minutes) 6:00
5.5. Work Session: Art Installation Roundabout #4 (Town Manager Eric Heil) (15 Minutes) 6:45
6.MINUTES
6.1. Approval of January 11, 2022 Regular Council Meeting Minutes (Town Clerk Brenda Torres) (5
Minutes) 7:00
7.WRITTEN REPORTS
7.1. Monthly Financials (Senior Accountant Joel McCracken)
7.2. Quarterly RETT Report (Accountant I Carly Fackler)
7.3. Mi Casa Avon Update (General Government Manager Ineke de Jong)
7.4. Draft January 18 Health & Recreation Committee Meeting Minutes (General Government Intern
Emily Myler)
7.5. Meeting Abstract from the January 18, 2022 Planning and Zoning Commission Meeting
(Planning Director Matt Pielsticker)
** Indicates topic will be discussed at future agenda’s
8.MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 7:05
9.EXECUTIVE SESSION (60 MINUTES) 7:20
9.1. Kayak Crossing: For the purpose of discussing real property interest under C.R.S.§24-6-
402(4)(a).
10.ADJOURN 8:20
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the
public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per
individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05.
970-748-4446 mlabagh@avon.org
Page 1 of 15
TO: Honorable Mayor Smith Hymes and Council
FROM: Michael Labagh, Recreation Director
RE: Harry A. Nottingham Park West Courts Design
DATE: January 20, 2022
SUMMARY: This report includes a summary of input from the Avon community, the Health and Recreation
Committee and Recreation and Engineering Department Staff relating to the reconstruction and redesign of
the West Harry A. Nottingham Park Courts. Staff is seeking direction from the Town Council regarding the
court layout and design.
BACKGROUND: The West Harry A. Nottingham Park Courts are planned for reconstruction and redesign in
the Summer of 2022. In the Summer and Fall of 2021, the Avon Town Council and Avon Planning and
Zoning Commission provided feedback and direction on this topic during a site walk and work sessions
regarding Harry A. Nottingham Park Improvements. Staff moved this process forward by soliciting feedback
from the Avon community via an online survey, which was opened to the public on October 1, 2021 and was
closed on January 17, 2022. Community feedback was almost entirely focused on advocating for more
pickleball courts and urged Council to approve “Option 3”.
Option 1 was to retain the current configuration.
Option 2 was to strip a dual use court for both tennis and pickle ball.
Option 3 was to remove one tennis court and create two more pickle ball courts.
The Health and Recreation Committee has reviewed all options at their November 16, 2021 meeting and
endorsed Option 3. The Recreation and Engineering Departments have collaborated throughout the court
design process.
Current Court Configuration: 1 basketball/soccer, 1 basketball, 3 tennis, 4 pickleball
Staff proposes to expand the current court footprint 8 feet to the east to maximize spacing between courts
and provide more space for seating areas.
8 ft
970-748-4446 mlabagh@avon.org
Page 2 of 15
OPTIONS:
Option 3: Build 6 pickleball courts in the same space that now has 1 tennis court and 4 pickleball courts.
Option 1: Maintain existing layout; 4 pickleball and 3 tennis courts
Option 4: Build 6 pickleball courts, maintain 3 tennis courts, remove 1 basketball court.
ANALYSIS:
1. While obtaining community feedback, Staff has learned that hybrid sport courts are not favored by
users for multi-purpose use due to the overlap of boundary lines. Eagle-Vail has reported they will
be converting their hybrid sport court to 4 more pickleball courts. Therefore, Option 2 is not
presented for consideration.
2. There are 60 tennis courts in the area. 10 free public tennis courts (2 in Vail, 3 in Avon, 2 in Eagle, 3
970-748-4446 mlabagh@avon.org
Page 3 of 15
in Gypsum) and 25 other tennis courts that are open to the public for a fee. The remaining 25 tennis
courts are not open to the public.
3. There are 28 pickleball courts in the area. 12 pickleball courts are free for public use (4 at Harry A.
Nottingham Park and 8 in the Gypsum Creek location) and 11 other pickleball courts that are open
to the public for a fee. The remaining 5 pickleball courts are not open to the public.
4. Pickleball is considered to be one of the “fastest growing sports in the United States.”
5. Both sports, Tennis and Pickleball are accessible to users of all ages and promotes socialization
while being active. Pickleball is arguably more accessible for younger children and older adults due
to the smaller court size, simplified equipment and rate of play.
6. The current basketball/soccer and basketball courts are used on a regular basis for informal play.
Removing one of the basketball courts to maintain 3 tennis courts (Option C), may increase informal
and/or inappropriate community use on a tennis court.
7. All options will allow the Recreation Department to provide free public court access and additional
programming opportunities to the community.
RECOMMENDATION: Based on the Avon community tennis/pickleball survey feedback and the Health and
Recreation Committee comments, Staff recommends that the Town moves forward with Option 3: Build 6
pickleball courts in the same space that now has 1 tennis court and 4 pickleball courts and expand the courts 8
feet to the east to allow more room for seating in the pickle ball courts area.
REQUESTED DIRECTION: Direction from Council on the layout and design of the West Harry A.
Nottingham Park Courts is requested.
Thank you, Michael
ATTACHMENT A: Pickleball and Tennis Court Design Survey Results
ATTACHMENT B: Vail Valley Tennis and Pickleball Court Inventory
ATTACHMENT C: USA Pickleball Association Court Dimensions
ATTACHMENT D: United States Tennis Association Court Dimensions
ATTACHMENT E: Public Comments Received Park Court Remodel
970-748-4446 mlabagh@avon.org
Page 4 of 15
ATTACHMENT A: Pickleball and Tennis Court Design Survey Results
970-748-4446 mlabagh@avon.org
Page 5 of 15
We definitely need shade structures. It’s unhealthy to be constantly exposed to the intense sun
here. Water should be provided as well.
More shade and more seating is a definite plus. Thank you for taking that into consideration.
This would attract more visitors who would stay in Avon. Whenever I travel I make sure there is
pickleball. Fastest growing sport in America!!
The hybrid court is not enjoyable to play tennis on due to too many lines on the court. We need to
keep all our tennis courts in the valley accessible to all. Many courts have been lost already to
pickle ball. Therefore I recommend keeping option 1 with 3 tennis courts and 4 pickleball.
There are fewer tennis courts available, and hard to find courts.
I chose the option with more pickle ball courts because as our population ages we need to provide
fitness choices that goes with an aging population. However, only you know the actual usage of
each. So I defer to what has been getting the most use and what makes sense for Avon. You must
have the stats on your own courts.
When the Avon courts were redone 5 or 6 years ago they were always completely full with people
waiting. Rarely was anyone playing tennis. Please add the 2 additional permanent courts
970-748-4446 mlabagh@avon.org
Page 6 of 15
The tennis courts are almost always empty and see very little use. At least one of the tennis
courts should also be lined for pickleball to accommodate overflow.
Pickleball is the fastest growing sports in America. When playing at the Avon pickleball courts, I
rarely see more than 1 tennis court in use, so adding pickleball courts makes sense. Yay for shade
& seating options! Improving the courts and adding pickleball lessons, competitions would add to
Avon's Recreation options.
We are so excited that you are improving the courts! A shade structure for seating would be
awesome!
The pickleball courts are ALWAYS packed!!!
PBall is the fastest growing sport in the US!
Many times tennis courts are all full, but not the pickle ball courts.
Please leave 3 tennis courts
My husband plays tennis and I play pickleball and we both love and support Avon, and there are
usually more people playing pickleball.
The courts are lucked up too soon.
Where are the nets? Can’t play now. No nets!!!!
Build the courts so that they can be used by the scans the community. Today, because the courts
are not safe, few residents and guests and no classes uses them. Pickleball being the fastest
growing sport in America needs quality to draw players. Please do it right with the post tension,
cushioned surface and center fences.
So looking forward to having the courts re-surfaced. PLEASE provide new nets between the new
courts.
When the pickleball courts were first installed, they were in daily use by many people in the
community. Now, they are in terrible condition and literally unsafe for play, due to the large cracks.
For the benefit of MANY physically active people who enjoy pickleball, I certainly hope the town
council votes for option three and also maintains the courts in the future.
I play most every day throughout the spring/summer/fall PB outdoor season.
970-748-4446 mlabagh@avon.org
Page 7 of 15
Pickleball is enhancing communities all over the country. Please please add more courts. Thank
you. Karen
As the valley's Pickleball Ambassador and one of the first pickleball players in the valley, I couldn't
be more excited to see an ever growing group of players. Avon was the very first place we had
dedicated pickleball courts and thus was a very significant force in getting pickleball off the
ground here. While tennis remains a great sport, the social and fitness aspects of pickleball, for all
ages, far exceed tennis. I believe the positive economic impact for Avon of additional pickleball
courts will be significant. I, like many, many others I know, never travel without my paddle. As
someone who plays virtually every day (weather permitting), I can attest to the need for additional
courts. The courts in Vail and EagleVail draw daily crowds that exceed their capacity. I would be
happy to help support your efforts in any way I can.
Many more people are playing pickleball than tennis, yet because of the smaller size of pb courts,
option 3 satisfies the needs of both. Pickleball is the fastest growing sport in USA and will bring
many visitors and locals, alike, into Avon to play, as well as shop and patronize restaurants and
services.
Please support option 3 to build 6 pickle ball courts in the same space that now 1 tennis court and
4 pickle ball courts. Pickleball is the fastest growing sport in the nation. There is rarely enough
courts in the area for the number of pickle ball players. Please read this message aloud in you
meeting Thank you.
Having played pickleball on the existing courts for years I rarely, rarely seen anyone playing tennis
while pickleball players are waiting on their sidelines. Statistics and sports articles are clear that
the number of pickleball players is growing rapidly while tennis is declining. Perhaps it is the ease
of learning this sport or the socialibility that comes with that sport. Pickleball is a "drop-in" sport.
No one needs show up with a set group or partner unlike tennis. Perfect for a resort community.
Recreational and economic benefits brought by pickleball to communities across America are
proven, including Vail Valley. As a frequent user of Avon courts (and Rec Center) I can assure the
town council that they can make no better investment to promote Avon's summer business than
expand and improving the pb courts. There are already many local residents ready to support your
efforts. Well done.
Please read the support letters out loud at the council meeting
We come to Avon for the summers for 14 years, in the condo, to play pickleball with our children
and grandchildren. Our children live in Avon. We need these recreational courts for family
togetherness. This will be a fantastic amenity for Avon recreation district.
970-748-4446 mlabagh@avon.org
Page 8 of 15
PB is bringing all kinds of benefits to communities that promote it, including increased revenue
brought by out-of-town visitors and relocates, many of whom make their choices based on PB
availability.
Thank you for elevating the quality and number of Pickleball courts in Avon!
PLEASE vote for opt. 3 Pickleball is the most popular and growing sport - all over the country.
Visitors and locals will use these courts, and this improvement will bring lots of people to Avon.
Thanks for any consideration given to this.
Courts have been in disrepair for over 2 years. It would be a huge improvement to the community
to have these repaired/replaced/refurbished for all to enjoy
I am a fulltime resident here in Eagle County and an avid pickleball player. I previously lived in
Avon and am currently in Edwards and support all venues that offer pickleball throughout the
county, including Vail and Gypsum as well. Obviously, I really like to play! I started playing in Avon
and Vail because they had outdoor courts available before this sport really became known and
popular in our area. I still love to play in Avon although the outdoor courts could use a lot of TLC
presently and I would be one of the first people to show up again on new redesigned courts. I
would definitely be willing to pay a recreation fee help maintain and grow this program and
facilities.
For over 3 years, local & visiting pickleball players have been trying to get the Town of Avon to
renovate and increase the number of pickleball courts at the Avon Recreation Facility west of
Nottingham Lake. Those of us who live locally have attended "town meetings" hosted by the Town
of Avon over the past few years advocating for improving and increasing the number of courts
without any action from the Town of Avon. As a former tennis player, I can attest to the fact that
the number of pickleball players outnumber the tennis players using this facility by a ratio of at
least 20 to 4 based on my experience playing at this facility. For example, the current 4 pickleball
courts accommodate 16 players on what was formerly one tennis court. Almost all pickleball
games are played as doubles! Single games of pickleball would only account for 1-2% of pickleball
games at this facility. The current 3 tennis courts can only accommodate 12 tennis players if
doubles games were being played at the same time. In all my years playing at this facility, I have
never seen doubles being played on all 3 courts at the same time. In fact, the tennis court just
west of the pickleball courts rarely has tennis players playing on it. This tennis court usually
accommodates the 8-12 pickleball players waiting to get on the pickelball courts. I have never
seen 8-12 tennis players waiting to get on the tennis court at this facility! In conclusion, based on
current use of courts by pickleball players and tennis players, pickleball players are severely
970-748-4446 mlabagh@avon.org
Page 9 of 15
discriminated against in available courts compared to the tennis players. For the past few years,
the courts have been unsafe and almost unplayable because of cracks in the courts, spots where
the court surface is worn to the cement base and "dead spots" where the pickleball does not
bounce up normally from the court surface. In addition, the net screens dividing the courts have
totally deteriorated to the point that they do not fulfill their purpose of prevent balls from entering
other courts during play. The Town of Avon should vote for Option #3 to correct the inequity of
available courts for pickelball players and to totally renovate and provide a first class pickelball
facility for locals and visitors alike! I also note that Pickelball is the fastest growing sport in the
nation and that the Town of Avon should keep this fact in mind when making it's decision on
keeping pace with this growth!
I was previously a Tennis player and tennis teacher. Due to health, I am now an avid pickle ball
player and enthusiast.
Please do this asap as many of us do not play tennis and it is an essential part of of life in BC
Pickleball is the fastest growing sport and there will be more demand every year for courts. It
would be better and more cost effective for Avon to be proactive and address the future needs
now
We need the pickle ball courts!
Please add benches for waiting area
When my husband and I first moved to the valley we played most of our Pickleball games in Avon.
We made many meaningful friendships on those courts. Over the past few years the condition and
lack of enough courts has caused us to seek out other places to play. Avon would be our choice
of play for sure if the 6 courts were built there. We are in the over 50 demographic which is a huge
part of the valley. With Pickleball being the fastest growing sport there is a huge need for these
courts. This demographic my husband and I belong to are big Pickleball players and even bigger
voters.
We play everyday … as we are addicted to it but importantly the advantages of playing and being
able to play as much as we do in our older years are so advantageous to both our physical and
mental wellbeing. The activity of playing pickle ball has improved our acuity, focus and physical
strength and a little bit of speed!
Love playing pb, as a residence of 16 plus years, it would be a nice addition fir the community.
Pb courts would be more utilize than tennis courts, I rarely see tennis courts being utilized
970-748-4446 mlabagh@avon.org
Page 10 of 15
With option 1 there are still more pickleball courts than tennis courts. There are many public
pickle ball courts at Eagle Vail club and Vail Rec District. The Avon tennis courts are the only
public tennis courts in the valley except Eagle. If they are upgraded and cracks removed I
guarantee more people will use them. If you are a serious tennis player all of the cracks, weeds
and shoddy nets deter you. But even as is they are generally in use by all types of players - those
who play regularly, those who play just for fun and those who are just trying it out - I have seen
lots of families out there just having fun together. And I played there multiple times this summer,
despite being a member at Homestead Court Club. I live in Avon so they are more convenient.
Please consider option #3. Avon will benefit by adding additional courts not only for the locals but
second home owners and tourist that come to our valley to enjoy sports. Pickleball is the fastest
growing sport for all age groups.
Love to play again at Avon if courts in better condition
There are plenty of pickle ball options in the valley but not enough good tennis courts
Your survey did not allow me to select that I play pickle all everyday, weather permitting. The need
for additional, quality picklball courts in Avon is immense!
Quality PB courts will be an asset to the Avon Parks & Rec Department and attract visitors like my
wife and I. We love your town but have to travel to play pickleball.
Attractive and safe pickleball courts are a big reason we choose where to spend our summer
vacations. Thanks for seeking to upgrade/add to these courts.
Two to three years ago, when the courts were in good shape, there were a lot more people playing
pickleball than tennis.
I travel from Silverthorne to play in Eagle Vail.
We need more tennis courts, not more pickleball courts. I would consider option 2 OK, as that is a
good compromise.
Adding lights would be even better to keep play alive into the night.
Need more PB courts
We need more pickleball courts in the valley. It’s the best fastest growing sport!!!!
970-748-4446 mlabagh@avon.org
Page 11 of 15
In the past four years I have played pickleball in Eagle Vail, player numbers have doubled and
doubled again each year to the point where there are often 40-50 players at a time. Please help us
facilitate this great sport!
I’m so happy you’re making much need improvements to the tennis, Pickleball and basketball
courts. Please keep the 3 tennis courts. I use them with friends on a regular basis. The tennis
community in the valley needs these courts - thank you!
I learned to play on the Avon courts and it has been transformational for me. At 84 I am still
playing at least four or five days a week. It keeps me connected and provides a wonderful group
to socialize with even though most of my competitors have parents my age. In the early years, we
had players from all over the country who returned each year to play on these courts. Trust me, if
you upgrade to six new courts this will benefit Avon in many ways especially financially.
The Avon Courts have been my choice of play until this past year when they fell into disrepair. It is
the only public option in the valley and it is appreciated by locals and guests alike. Drop in play
has been a way to meet new people and promote community. Please consider factor when
choosing these options.
We would love to see more pickleball courts!!!
Pickleball has grown so fast in our area.. we so badly need more courts. It would be great to have
the ability to cover the courts in the winter as well.
We should always be looking into getting new courts.
Tommy Pickles
Until a couple of years ago played tennis many times a week. Would like to see equal resources
devoted to both tennis and pickleball. Thanks
Pickleball is what we want!
I'm a resident since 1994 and retired in the Valley, since 2008. Option #3 is my choice to satisfy
our tremendously growing Pickleball Community
NO ONE IS EVER PLAYING PICKELBALL at these courts!!!!!! Use this money for a Skate park for all
the kids in the Valley! Everyone plays pickleball in Vail at Golden Peak.
We need indoor court, since there is no, we should get three courts outside. There are plenty
courts for pickleball in the valley!
970-748-4446 mlabagh@avon.org
Page 12 of 15
Love avon pickle!! Thanks!
970-748-4446 mlabagh@avon.org
Page 13 of 15
ATTACHMENT B: Vail Valley Tennis and Pickleball Court Inventory
970-748-4446 mlabagh@avon.org
Page 14 of 15
ATTACHMENT C: USA Pickleball Association Court Dimensions
“How much space is needed for a pickleball court? The USA Pickleball Rule Book states that “a total playing
surface 30’X60’ is the minimum size that is recommended. A total size of 34’X64’ feet is preferred.” The
actual playing lines measure 20’ x 44’. Whenever possible, a north-south orientation should be maintained
to minimize the angle of the sun in player’s eyes.”
Reference: https://usapickleball.org/what-is-pickleball/court-diagram/
970-748-4446 mlabagh@avon.org
Page 15 of 15
ATTACHMENT D: United States Tennis Association Court Dimensions
Reference: https://www.usta.com/content/dam/usta/pdfs/usta1%2078%20foot%20court%20layout%2012-
7-10.pdf
TO: Honorable Mayor Smith Hymes and Council members
RE: Public Comments Received Park Courts Remodel
DATE: Compiled on January 17, 2022
Council has received multiple public comments via email between August 2021 and January 2022. The various
comments are compiled below in chronological order. Private email addresses and phone numbers have been
removed.
ATTACHMENT E: Public Comments Received Park Court Remodel
Page 2 of 48
From: Brian Haley
Sent: Wednesday, August 4, 2021 2:54 PM
To: Council Everyone Group <council@avon.org>
Subject: Avon Elementary tennis court resurfacing project
Dear Avon City Council;
I have lived in Avon since 2006 and own several properties here, and I have played pickleball most
every morning at the Eagle Vail Courts for several years now. I have watched the popularity of this game
grow and grow. This morning for instance, (on a Wednesday morning the 4th of August) we had all 8
courts in continuous play with four stacks of paddles waiting to play, for a total of 48-55 people. I think
one of the reasons people choose to live in Avon at this point is the availability of pickleball, and we are
rapidly reaching our maximum level in terms of court availability.
I drive past the Avon Elementary courts pretty regularly and never see anyone on them, and in light of
the waning popularity of tennis in general, particularly at the elementary school level, I would strongly
suggest that the Avon Elementary courts be converted to two or four pickleball courts prior to
resurfacing, along with the addition of some shade awnings, tables and chairs. In my opinion, $350,000
of tennis court resurfacing money is being poorly spent on a sport that has been declining for years now
and it is a shame not to take advantage of this opportunity. If you want to split the difference, make
two pickleball courts on one tennis court and provide portable nets and lines on the other court,
thereby still allowing tennis on one of the courts.
thanks for listening;
Brian Haley
342 Stone Creek Drive
Avon, CO 81620
Page 3 of 48
From: James Peto
Sent: Friday, August 6, 2021 9:06 AM
To: Council Everyone Group <council@avon.org>
Subject: Tennis
I am hearing whispers from the pickleball cultists that they are petitioning the town to convert all the
tennis courts to pickleball courts. Please dismiss these requests, they’ve already been successful at
EagleVail where they are converting two tennis courts to pickleball. They are a very loud but small group
of people who seem to be unemployed. If you cater to a specific retired community you will chase away
the younger families who have children and provide workers. I am concerned of the growing lack of
diversity here. If you only want Medicare participants, continue with this path. Pickleball is a fine activity
for the less active, arthritic and how shall I say politely “uncoordinated “ person. I get it, tennis is difficult
especially for the elderly, but they have plenty of pickleball courts. I can hear the responses from
pickleballers that young people play too. Yes, I see grandpa and grandma indoctrinating the visiting
grandchildren. They are visiting cause mom and dad can’t afford to live here. Honestly, why would they
want to live in what is becoming a retirement community full of second home owners.
Page 4 of 48
CONTACT TOWN STAFF & ELECTED OFFICIALS, Fri 8/13/2021 2:17 PM
Full Name Jim and Vickie Aversman
Address 507 Cottonwood Cir
City Peachtree City, GA
Department you wish to
contact
Avon Town Council
Message My wife and I have spent six or more weeks here in your fine
City every summer for the last ten years and plan on continuing
the tradition. Our son and his family have been joining us and
they too will be following in our footsteps. We certainly enjoy
the hospitality, mountains, weather, and activities that Avon
has to offer. I am writing to let you folks know we do love
Avon’s activities especially all things going on around the park
and lake. I would like to advise the Council that the pickleball
courts are falling into a state of disrepair and barely useable for
recreational play. We have been playing pickleball for about
eight years and have enjoyed the last few summers playing on
the Avon courts with new friends we’ve met. This year due to
the courts and nets condition, we and our friends are traveling
to a nearby location for our pickleball recreational activities. I
would encourage you to consider bringing the Avon pickleball
courts up to a level where we would consider returning to play
pickleball here in Avon.
In past summers we would have twenty or more players in our
group plus others would be there as well. The courts were
convenient to our local lodging and other activities we enjoy
after pickleball. This is becoming a very popular sport with
retired folks but also families of all ages. I’m sure you have
many considerations to make when balancing City activities but
recreation is always important and pickleball is rapidly gaining
popularity. Please consider repairing and even adding more
pickleball courts to Avon’s list of useable recreational activities.
Thank you,
Jim and Vickie Aversman
507 Cottonwood Cir
Peachtree City, GA 30269
Page 5 of 48
From: Terry Mutter
Sent: Friday, August 13, 2021 2:56 PM
To: Christy Lippert
Cc: Eric Heil <eheil@avon.org>; mlabaugh@avon.org; Sarah Smith Hymes <shymes@avon.org>
Subject: Re: Scheduled improvements to Nottingham Park West
Agree!!
Terry Mutter
On Aug 13, 2021, at 2:32 PM, Christy Lippert wrote:
Greetings,
I read with interest last month's Vail Daily article on all the proposed improvements for the Town of
Avon. Sadly, I saw no mention of improvements to the Pickleball courts. Is there any plan? They are in
awful shape and I have serious concerns about safety issues. The recent landscaping by the courts is
lovely, by the way.
Thank you,
Christy Lippert
A recent pickleball convert
Page 6 of 48
From: Steve Hilbert
Sent: Tuesday, December 28, 2021 9:17 PM
To: Council Everyone Group <council@avon.org>
Subject: opCtion 3 for 6 pickleball courts
To the Avon Council,
Many locals and seasonal visitors learned how to play pickleball on the Avon PB courts. We all miss the
open play format of community play on public courts. Currently the PB courts need renovations. They
have served the PB community well and it is time the first dedicated PB courts in "Happy Valley" receive
the needed attention. When these first ever PB courts were in full swing all four courts were in play and
more than a dozen players were waiting.
I understand to the tennis community the loss of another tennis court is a bad thing. The good thing
about the loss of one tennis court is the generation of two PB courts. When we were playing PB there
was some use of the adjoining tennis court. Most often PB players were warming up on the adjoining
tennis court. The tennis players prefered to play on the other tennis courts. The addition of two more PB
courts would at least double the number of players on the court and a wise plan would allow for a
covered waiting/resting area increasing the overall experience.
I would like to speak not only for the locals and other owners but also for those out of town PB players
that would often join us in play. When that group searches for places to stay one of our most important
searches is "where can we play".
Thank Avon again for giving us a safe place to play,
Steve Hilbert
Page 7 of 48
From: Joni Forman
Sent: Tuesday, December 28, 2021 9:43 PM
To: Council Everyone Group <council@avon.org>
Cc: Steve Hilbert; Mindy Feldman
Subject: Pickleball Courts for Avon
Please vote option 3 for 6 courts. Pickleball is the fastest growing sport in the world. From retirees to the
young, more courts are needed to accommodate us all. It will soon be an olympic sport and thus more
dedicated courts are needed to prepare our future Olympians.
We retirees don't have enough dedicated courts now and could use more to eliminate our wait time to
be on a court playing a sport that keeps us healthy and active and our grandchildren happy to see us
teaching them the sport we love. Please support Option 3.
Yours truly Pickleball fanatics
Joni and Mike Forman
840 Deer Blvd
Page 8 of 48
From: George Vail
Sent: Wednesday, December 29, 2021 5:50 AM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball
AvonCouncil
Pease support option 3 in your upcoming on tennis courts. Thanks for your consideration.
George Vail
Sent from my iPadGeorge
Page 9 of 48
From: Ron Vance
Sent: Wednesday, December 29, 2021 6:01 AM
To: Council Everyone Group <council@avon.org>
Subject: Option 3 for 6 Pickleball courts
Dear Council
I write in strong support for the Council to approve the above referenced Option 3.
As summertime residents of the community, my wife and I got “hooked” on the game a few years ago
after participating in the “drop in” play on the Avon courts that also fostered several lasting friendships.
Full courts with several players waiting their turn also created a fun, active way to get and stay fit.
Unfortunately the condition of the existing courts has deteriorated to the point where they are not safe.
A major rejuvenation is desperately needed and there’s no doubt that the proposed additional courts
would be very welcome and well used.
Pickleball in Avon has become an important “draw” for many visitors to the valley so there’s
undoubtedly significant collateral financial benefit to local businesses.
Thank you for your foresight in considering this Option and we hope to see it materialize! You certainly
won’t regret taking this important step to benefit the community.
Ron Vance
Page 10 of 48
From: Connie Kozeny-Moskovits
Sent: Wednesday, December 29, 2021 7:45 AM
To: Council Everyone Group <council@avon.org>
Subject: Option 3 for pickleball courts
Dear Council,
I’m an active owner in Avon & urge you to approve option 3 for repairing the pickleball courts &
modifying the existing tennis court for pickleball. Four years ago I learned to play pickleball in Avon on
these courts. The current courts are no longer playable due to needed repairs & I’ve had to go
elsewhere to play. I’d love to play there again, basically in my backyard.
Thanks, Connie Kozeny-Moskovits
Sent from my iPhone
Page 11 of 48
From: Clint McDonnough
Sent: Wednesday, December 29, 2021 7:48 AM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball Courts
I understand that Avon City Council will be considering a vote on updating/expanding the Avon
pickleball courts. I would like to encourage the City Council to vote to approve this proposal. Most of us
started to play pickleball at the Avon pickleball courts . Recently, as they fell under disrepair, most of us
have move over the Eagle/Vail courts. We would love to come back to the Avon courts as they are
convenient for us and we very much enjoyed our Avon pickleball friends.
Thanks for your consideration.
Best,
Clint McDonnough
Page 12 of 48
From: lindy Phannenstiel
Sent: Wednesday, December 29, 2021 8:48 AM
To: Council Everyone Group <council@avon.org>
Subject: Avon Pickleball
To the Avon Council,
Many locals and seasonal visitors learned how to play and enjoy pickleball on the Avon PB courts
(including myself). The Avon PB courts need serious renovations. They have served the PB
community well and it is time for the needed repairs and maintenance to keep everyone safe and give
more options for players. The courts at Eagle-Vail this summer had 8 courts in play with 30+ players
waiting to play on some days this summer, the need and interest is apparent.
The good thing about the loss of one tennis court is the generation of two PB courts which 8 people can
use. I rarely saw tennis players on the courts, most often PB players were warming up on the adjoining
tennis court. The addition of two more PB courts would at least double the number of players on the
court and a wise plan would allow for a covered waiting/resting area increasing the overall experience.
When people search for places to stay one of the most important NEW searches is "where can we play
Pickleball".
Thanks to the Town of Avon for giving us a safe place to play,
Lindy Phannenstiel
Eagle-Vail
Page 13 of 48
From: ejanowitz
Sent: Wednesday, December 29, 2021 8:55 AM
To: Council Everyone Group <council@avon.org>
Subject: option3 for pickleball courts
To the Avon Council,
Many locals and seasonal visitors learned how to play pickleball on the Avon PB courts. We all miss the
open play format of community play on public courts. Currently the PB courts need renovations. They
have served the PB community well and it is time the first dedicated PB courts receive the needed
attention. When these first ever PB courts were in full swing all four courts were in play and more than a
dozen players were waiting.
I understand to the tennis community the loss of another tennis court is a bad thing. The good thing
about the loss of one tennis court is the generation of two PB courts. When we were playing PB there
was some use of the adjoining tennis court. Most often PB players were warming up on the adjoining
tennis court. The tennis players prefered to play on the other tennis courts. The addition of two more PB
courts would at least double the number of players on the court and a wise plan would allow for a
covered waiting/resting area increasing the overall experience.
I would like to speak not only for the locals and other owners but also for those out of town PB players
that would often join us in play. When that group searches for places to stay one of our most important
searches is "where can we play".
Thanks, Avon, again for giving us a safe place to play, Elizabeth Janowitz
Page 14 of 48
From: Susan Orick
Sent: Wednesday, December 29, 2021 9:22 AM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball
Please please please vote #3 option on the survey for 6 pickleball courts.
AND please read aloud the letter at the council meeting.
Thank you thank you thank you!!!!
Sue
Page 15 of 48
From: Mike Kieler
Sent: Wednesday, December 29, 2021 9:28 AM
To: Council Everyone Group <council@avon.org>
Cc: Mike Kieler
Subject: Additional pickleball courts in Avon
As the Pickleball Ambassador for the valley, I strongly encourage you to vote for Option 3, 6 pickleball
courts, for Avon.
I was one of the first pickleball players in the valley and I learned how to play the game in Avon. For that,
I am eternally grateful.
Pickleball is a great game both socially and exercise wise for all ages. I also believe it also provides great
economic benefits for our community.
As someone who plays daily (weather permitting), I can assure you we need more courts.
Thanks to Avon for supporting this great game.
Mike
Mike Kieler
Pickleball Ambassador for
Vail Valley
0129 Beaver Rd
PO BOX 230
AVON, CO 81620
Page 16 of 48
From: Carolyn Swanepoel
Sent: Wednesday, December 29, 2021 9:51 AM
To: Council Everyone Group <council@avon.org>
Subject: PICKLEBALL COURTS
Avon sits at the base of a world-class ski area -- Beaver Creek. People come from all over the world
winter and summer. And in those summer days they seek out outdoor activities. Pickleball has now
spread worldwide receiving television coverage for major tournaments just as tennis does. You may be
surprised at the number of tourists who require pickleball at their intended destinations. If they can't
play -- they don't come!
Those of us who play pickleball jokingly call it an "addictive sport" and travel with our paddles in our
suitcases. Once we find courts we know we will be welcomed. Pickleball is a "drop-in" sport that does
not require showing up with a partner or a 4-some. Visitors are always welcome.
I believe Avon should strive to shine at the base of Beaver Creek just as Vail does.at their end of the
valley. The location of the Avon courts is far superior to Vail with its on-site parking and its beautiful
adjacent park. It is easy to imagine Avon becoming the favored place for its residents who must now
travel to Eagle-Vail, Vail or Gypsum as well as the many visitors who come to find courts and play this
rapidly growing sport.
I am sure the restaurant and shop owners of Avon will happily agree. Build 6 courts!
--
Carolyn and Kobus Swanepoel
Page 17 of 48
From: KAREN PEPERZAK
Sent: Wednesday, December 29, 2021 9:58 AM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball tourney provides economic boost to Middletown
Communities are expanding Pickball!
Win win
Please expand the courts.
Thank you,
Karen peperzak
Volunteer ambasador with
Usapa
https://www.journal-news.com/news/middletown-finds-its-sports-niche-the-pickleball-capital-
ohio/A4kIOO8m3v3ewaKtgbrViI/
Page 18 of 48
From: Ray Kump
Sent: Wednesday, December 29, 2021 12:57 PM
To: Council Everyone Group <council@avon.org>
Cc: mindy Feldman; Steve Hilbert
Subject: Avon Pickleball Courts
Dear Avon Council,
Please authorize 6 new pickleball courts (option #3 on the survey).
We have been coming to Avon each and every summer for 14 years to
enjoy playing pickleball with our children and grandchildren. This is a
family bonding activity. Let's keep it going. Unfortunately, my grandson
tripped on the cracked surface.
We also meet with our friends, coming to Avon from many states to
play pickleball. They come with their spouses, one such group is simply
known as , "The Boca Boys". They did not come last summer primarily
due to the lack of Avon pickleball courts.
We frequently go to dinner together, engage in other activities and
attend the Avon concerts, spending our resources in your community.
Please authorize the 6 new pickleball courts.
Yours Truly,
Ray & Lee Kump - Tucson, AZ
Page 19 of 48
From: KAREN PEPERZAK
Sent: Wednesday, December 29, 2021 1:03 PM
To: Council Everyone Group <council@avon.org>
Cc: Steve Hilbert
Subject: Pickleball: Catching the Wave | Sports Destination Management
Dear avon city council,
Thank you in advance for reading this.
Karen peperzak
https://www.sportsdestinations.com/sports/individual-sports/pickleball-catching-wave-15566
Page 20 of 48
From: KAREN PEPERZAK
Sent: Wednesday, December 29, 2021 1:05 PM
To: Council Everyone Group <council@avon.org>
Subject: By the Numbers: The First US OPEN of Pickleball Exceeds Expectations | Sports Destination
Management
Dear avon city council,
Thank you in advance for reading this.
Karen peperzak
https://www.sportsdestinations.com/management/economics/numbers-first-us-open-pickleball-
exceeds-expectati-11534
Page 21 of 48
From: KAREN PEPERZAK
Sent: Wednesday, December 29, 2021 1:05 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball tourney provides economic boost to Middletown
Dear avon city council,
Thank you in advance for reading this.
Karen peperzak
https://www.journal-news.com/news/middletown-finds-its-sports-niche-the-pickleball-capital-
ohio/A4kIOO8m3v3ewaKtgbrViI/
Page 22 of 48
From: KAREN PEPERZAK
Sent: Wednesday, December 29, 2021 1:07 PM
To: Council Everyone Group <council@avon.org>
Subject: What's pickleball? Whatever it is, it's bringing Opelika prestige, national rankings and tourist
dollars | Local News | oanow.com
https://oanow.com/news/local/whats-pickleball-whatever-it-is-its-bringing-opelika-prestige-national-
rankings-and-tourist-dollars/article_641f2b48-67ff-11eb-aa63-0b8c1219c5bf.html
Page 23 of 48
From: KAREN PEPERZAK
Sent: Wednesday, December 29, 2021 1:09 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball courts give recreational, economic boost | Staff Editorials | theindependent.com
Dear avon city council,
Thank you in advance for reading this.
Karen peperzak
Avon co
https://theindependent.com/opinion/editorial/pickleball-courts-give-recreational-economic-
boost/article_2227766e-0fd1-11ea-9fe7-03569218528d.html
Page 24 of 48
From: Carol Sheppard
Sent: Wednesday, December 29, 2021 2:50 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball courts
I have been an owner at Beaver Creek West for 30 years. I love tennis, but would prefer to have
Option#3, specifying 6 Pickleball courts at the complex by the elementary school. Pickleball is very
popular not only with the area seniors, but also younger players.
Thanks for your consideration.
Carol Sheppard
Page 25 of 48
From: Lynda Meshkov
Sent: Wednesday, December 29, 2021 4:31 PM
To: Council Everyone Group <council@avon.org>
Subject: pickle ball in Avon
When considering what to do regarding pickleball in Avon,
please vote for option # 3. I believe that is the best option for
both tennis players and the growing number of pickle ball
players in the area.
Thank you for your consideration.
Lynda Meshkov
--
Lynda Meshkov
Page 26 of 48
From: mindy feldman
Sent: Wednesday, December 29, 2021 4:51 PM
To: Council Everyone Group <council@avon.org>
Subject: Please read aloud at next public input session re:pickleball
Hi Council members,
First of all I want to thank all of you for all that you do to improve the quality of living in Avon. I have
lived in Avon for
35 years and I had the local Radio Shack store for 30 years. I am retired now and I have time to play
pickleball.
I have been playing in Vail and Eagle-Vail for the last 8 years due to the quality of the courts. I am
thrilled to hear that
the 6 court plan was overwelmingly chosen in your public survey.
I was an avid high level tennis player about 8 years ago when I tried pickleball and if anyone would have
told me that I would choose pickleball over tennis I would have told them they were crazy.
-Pickleball provides opportunities to work on balance, agility, reflexes, and hand eye co-ordination
without straining your body excessively.
-pickleball is social, almost 60% of players play because of this. Somedays in summer when it is busy I
may meet up to 6 new people because there is drop-in. I don’t think there is another activity where you
can meet that many new people in a few hours.
-It’s so easy to learn and people of all ages take up the game, from children strong enough to swing a
paddle to older adults post retirement. It took only a couple of hours to teach the basics to my
daughters and we were playing games the same day. The #1 player in the world Ben Johns , age 22 , is
testimony that it is no longer an old people’s sport.
I attended Nationals at the Indian Wells Tennis Center in December ’21 where there were 2200 players,
ages ranging from 8-80+.
-AND IT”S SO MUCH FUN!!!
From an economic standpoint pickleball will bring more people to the town especially during the
months when outdoor play is possible. I know when my husband and I travel we almost always make
sure there are pickleball courts to play on. I just received an email from someone coming to Beaver
Creek and wanted to know the schedule for indoor pickleball.
I have to say that I was embarrassed about the condition our courts have been in. But I am so looking
forward to not having to drive to Vail to play on a nice court. Thank you council for considering such an
important amenity for our community.
Please vote eon Option #3. 6 courts.
Thank you,
Mindy Feldman
Page 27 of 48
From: SHIRLEY WELCH
Sent: Wednesday, December 29, 2021 7:32 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickle ball
Dear Avon Town Council,
I moved to Avon in 1978. I'm still here. I have played tennis for 50 years and now am a
confirmed pickle ball player after two back fusions. I play at the Avon Courts. The surface is
horrible....and I have to guess that none of the council members are players or you would
realize how dangers the gigantic cracks are in the courts and the ragged nets and loose tie
downs that are equally as dangerous.
I am urging you to go with option #3 and make 6 new pickle ball courts. Pickle ball is the fastest
growing sport in America
Steamboat Springs will add 12 new courts next summer to their existing 8. The following
summer they will cover the courts to permit indoor play.
Best,
Shirley Welch
Pickle ball player
Page 28 of 48
From: William A Cox
Sent: Thursday, December 30, 2021 8:56 AM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball courts Avon
I am writing to support #3 on the ballot for more pickleball courts in Avon. I play pickleball everyday,
and not only is it a sport growing in popularity for people of ALL ages (literally 6-90), but it offers a
sports culture which is welcoming to newcomers, making it a great amenity to have in our community
both for our local population and our visitors.
Please share my thoughts with Council members.
Thank you,
Dr. Bill Cox
Sent from my iPhone
Page 29 of 48
From: CHARLES PENWILL
Sent: Thursday, December 30, 2021 10:32 AM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball Courts
I am strongly encouraging Avon to improve and expand the pickleball courts.
Why pickleball? Because it is the fastest growing sport in the USA.In the sunshine
states whole communities have been built around the sport.People living down there
in our winter are increasingly coming up here in our summer.They are injecting
substantial amounts of revenue into the local economy.Vail PB and EagleVailPB are
already successful towards the east end of the valley.Quality courts in Avon would add
to a critical mass of courts that would attract increasing numbers of player/guests.
Why is critical mass important? As a winter destination, the Valley has gained it's huge
success not from just Vail Mountain, but also Beaver Creek, Bachelor Gulch and
Arrowhead. We have become a golf mecca because of the selection of top notch
courses.
Avon is perfectly positioned to capture the increasing revenue to the west, instead of
letting it drive down to Vail. What an opportunity!
Page 30 of 48
From: ANNE HINTZ
Sent: Thursday, December 30, 2021 12:06 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball Courts
Hi
I would like to add my voice to others, hoping for renovated pickleball courts in Avon , and as many as
can possibly be created.
Thank you,
Anne Hintz
Page 31 of 48
From: Kimberly Anderson
Sent: Thursday, December 30, 2021 3:17 PM
To: Council Everyone Group <council@avon.org>
Subject: Tennis/pickleball courts
Hello Avon Town Council,
I am a resident of Wildridge and an avid tennis player. I am aware that the Avon tennis courts are going
to be refurbished and I am so excited about that!! I have played on the courts many times but the past
couple of years have noticed that they are in a bad state of disrepair. The Avon tennis courts are the
only public tennis courts in our community so they are frequently used, and if they are upgraded I know
they will get even more use than they do now. When I have played I have encountered all types of
players - regular/serious players, ladies and mens doubles, husbands and wives having fun, young
families trying tennis together. It truly is wonderful to see and as our valley grows I believe that its
residents deserve to have a place to play and try this sport.
The pickleball community has also grown, however there are already many venues for these players to
play. The courts and programs at Eagle Vail and Vail Recreation provide many opportunities. Further, if
Avon keeps 3 tennis courts it still allows for even more (4) pickleball courts! I do not believe that ratio
should be reduced to 2 tennis to 6 pickleball courts - a more even ratio is most fair. Lastly, I think tennis
and pickleball players would agree that a hybrid court is not an ideal solution for either sport.
Thank you for your consideration.
--
Kim Anderson
Kimberly Anderson
Page 32 of 48
From: hatsie Hinmon
Sent: Thursday, December 30, 2021 4:02 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickle Ball survey
Dear Avon Council,
I am a long time Eagle County resident, retired RE50J teacher and have recently transitioned from tennis
to Pickle Ball. The enthusiasm, new friendships and positive energy is the best thing to happen recently
for myself and many others.
I’m delighted to learn that the Avon council is considering supporting option 3 on the survey. Improving
and increasing the number of Pickle Ball courts in Avon would be a win win for locals and seasonal
guests.
Thank You, Hatsie Hinmon
Sent from my iPhone
Page 33 of 48
From: Patti Penwill
Sent: Thursday, December 30, 2021 4:06 PM
To: Council Everyone Group <council@avon.org>
Subject: New Avon Pickleball Courts
Dear Council,
I'm very excited that the Town of Avon will be building some wonderful, new pickleball courts for the
community.
As you've probably heard, pickleball is the fastest growing sport in the US. It's not only a great sport for
middle-age and seniors, but children LOVE it. A physical education teacher in Denver told me of all the
sports he teaches, his students' favorite is pickleball. It will be an asset to the physical education
program at Avon Elementary School.
Spacious, well-designed pickleball courts will serve hundreds of locals as well as summer visitors. It was
surprising to me when I first started playing, that there are many people who come to Vail in the
summer just to play pickleball --similar to people who come to ski. The 6 Eagle-Vail courts sometimes
had 30-40 people at the courts last summer. Since pickleball is a very social sport, players often meet
afterward at local restaurants. The courts will also offer another activity for summer children's camps.
The more courts you can build the better creating a critical mass of courts in the Vail
Valley, bringing more summer business. If there are enough courts, word will get out that Avon is the
place for summer visitors to stay as they can walk or ride their bikes to the courts.
I strongly urge you to go with a design which allows for the most courts and do what you need to make
sure the courts are properly designed and spaced. Both the Eagle-Vail and Vail courts are well-designed
and good models to follow.
Thank you, Patti Penwill
Eagle-Vail Resident
Page 34 of 48
From: thomas heston
Sent: Thursday, December 30, 2021 6:00 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball courts
Dear council members,
I completed your survey voting for option 3, which would give the community 6 pickleball courts. I also
filled out the comment section, but decided to follow up with an email, as well. That is how passionate I
am about the courts. When the courts were installed, they were in daily use, with all courts being full
and players waiting to get on them each morning. The courts allowed people to obtain exercise, improve
their heath by being active, learn a new sport, and foster many new friendships. Unfortunately, the
courts are now unsafe for play due to the large cracks creating fall hazards. My pickleball friends and I
implore you to vote to redo the courts, add additional courts and MAINTAIN them.
Respectfully submitted,
Marlene Heston
Page 35 of 48
From: Carol Mullikin
Sent: Thursday, December 30, 2021 7:28 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball Courts
Dear Avon Council,
I recently responded to the survey regarding the Pickleball and Tennis courts in Avon. I am hoping the
council will consider option #3. Additional courts would be a great welcome not only to locals but
second home owners and our guests that come to enjoy our summer activities. Please consider
additional courts.
Sincerely,
Carol Mullikin
Page 36 of 48
From: Vickie Aversman
Sent: Friday, December 31, 2021 8:59 AM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball Courts
For many years, we have spent the majority of our summers in Avon and we enjoy playing pickleball
very much. However in the last couple of years we have been leery of playing on the Avon courts due to
their disrepair.
Pickleball is one of the main reasons we choose to visit Avon every summer (among others). Each year
we meet people who travel to Avon and enjoy playing pickleball. Having to travel to Eagle Vail to play
pickleball (as nice as those courts are) is a much less desirable option than having the Avon courts close
by. Maintaining attractive and safe courts is a big draw and I am hoping you choose to upgrade and add
to them. This would be a great addition to your city both for your fellow citizens to use and to attract
other visitors.
I understand the city council has options to remedy the situation. After looking at those options, I would
vote for option #3 as a logical and best choice.
Please read this letter out loud to the council to let them know that it's not just the local residents who
would like to see this happen.
Thank you,
Vickie Aversman
Peachtree City, Georgia
Page 37 of 48
From: Jim Aversman
Sent: Friday, December 31, 2021 9:03 AM
To: Council Everyone Group <council@avon.org>
Subject: Avon Pickleball Courts
Avon City Council:
My wife and I generally spend most of the summer in Avon as seasonal residents.
We are also avid pickleball players but last summer we actually traveled to Eagle Vail to play on
their courts. The Avon pickleball courts have deteriorated to the point that they are unsuitable
for us and we are just recreational players. I would encourage the Avon City Council to
consider upgrading the courts and support option #3 on the survey. Pickleball is becoming very
popular and we specifically search out areas with these courts to spend our time away from
home. I believe upgrading the PB courts would enhance the Avon Parks and encourage more
vacationers to spend their time in Avon.
Please read this email out-loud to the council.
Thank You,
Jim Aversman
Peachtree City, GA
Page 38 of 48
From: Vicki & Charlier Schammel
Sent: Friday, December 31, 2021 10:04 AM
To: Council Everyone Group <council@avon.org>
Subject: Avon Pickleball Courts
Council Members,
You have a wonderful asset to the community and guests in the pickleball courts located in Avon.
Over the years we have enjoyed playing on these courts with our fellow picklers from all over the United
States (GA, FL, AZ, NV, CO to name a few).
I encourage you to fund this project to rebuild the courts and continue to grow Avon prosperously.
Vicki & Charlie Schammel
Page 39 of 48
From: Marian A W Coakley
Sent: Friday, December 31, 2021 12:26 PM
To: Council Everyone Group <council@avon.org>
Subject: Marian C from Florida, 12/31/21
I, now 84 yrs, have played pickel ball for 16 years. It is a great sport. Quite addictive. Go for it.
�������� From Florida
Page 40 of 48
From: Nigel Mills
Sent: Friday, December 31, 2021 2:34 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball
To whom it may concern. As avid pickle ball players who have seen the enormous growth in this sport
wewould fully support the proposal to upgrade the Avon Pickle Ball facilities. We have many Avon
residents who come to EV to play and it is getting too crowded.
Thankyou for your time and
consideration
Nigel and Andrea Mills
Eagle Vail Resident
--
Regards Nigel
Page 41 of 48
From: Jim Zeeb
Sent: Friday, December 31, 2021 4:37 PM
To: Council Everyone Group <council@avon.org>
Subject: Additional pickleball courts
It would be great to have more pickleball courts in Avon. I live in Eagle Vail.
Thanks … Jim & Marcia Zeeb
146 Stone Creek Dr
Avon, CO
Page 42 of 48
From: Shiloy
Sent: Saturday, January 1, 2022 11:12 AM
To: Council Everyone Group <council@avon.org>
Subject: Avon courts
As both a tennis and pickle ball player, I am thrilled that you are going to renovate the Avon courts. I
have played there for years and have been disappointed by all the cracks and bubbles as well as the
decrepit nets. The PB courts were also placed too close to the fence line. I do like Option 2 where you
keep 3 tennis courts but make one of them a hybrid court. The reason the tennis courts are often empty
was because of their condition. That 3rd court was so cracked and bubbled you couldn’t even bounce a
ball in the alley.
Thank you for asking for feedback. I can’t wait to play on the new courts!
Shiloy Sanders
Page 43 of 48
From: Stephanie Gillis
Sent: Saturday, January 1, 2022 3:39 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball and tennis court options
To the Avon Council Members,
I am writing to you regarding the upcoming plans for pickleball and tennis courts adjacent to the Avon
Elementary School. I have been playing pickleball on these courts since they were added to that space.
Pickleball started in the valley in 2012 and as you know has exploded in recent years. I was part of the
group that advocated for the Vail public pickleball courts, but when the Avon courts went in that was
the preferred location. It was a place where locals and summer residents came together in community
and many friendships were formed.
As a property owner in Avon, I bought property because of the plans for a walking community, with
amenities, recreation and parks all within a short walk. The pickleball courts are an integral part of this
for me.
I hope you will consider expanding the picklball courts allowing for more people to come and play and
socialize together. I can’t say enough about the strong community it enhances and the opportunity for
other events in the Avon Recreation district.
Sincerely,
Stephanie K. Gillis
Page 44 of 48
From: Brooke Chesnut
Sent: Saturday, January 1, 2022 4:19 PM
To: Council Everyone Group <council@avon.org>
Subject: Support for Avon Pickleball
Dear Avon Council -
In response to Mike Kieler’s note to the Council about bringing Pickleball to Avon:
Google - “What is the fastest growing sport in the World for all age groups”…….. Pickleball !
With Vail and Eagle-Vail enjoying so much popularity with all their courts being crowded
with pickleball enthusiasts, it only makes sense that Avon could join this generational revolution
of activity by building courts that serve your community as well or better.
Please consider expansion and renovation of your tennis courts “that are empty” for new pickleball
courts.
Happy New Year!
Brooke Chesnut
Page 45 of 48
From: Steven Meshkov
Sent: Saturday, January 1, 2022 10:08 PM
To: Council Everyone Group <council@avon.org>
Subject: New pickleball courts, Avon, CO
Dear council members:
I am a resident of Avon Colorado.
I strongly support Option #3 for 6 pickleball courts in Avon. Pickleball is immensely popular in Avon,
and continues to grow rapidly. As one of many resident users of those existing courts, Option #3 will
best serve the community. Please read this letter aloud at the upcoming council meeting.
Thank you
Sincerely,
Steve Meshkov
Page 46 of 48
From: Maureen McGinnis
Sent: Sunday, January 2, 2022 1:20 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball facility
I bought a place this summer in Avon and plan to live here 6 months a year. I love pickle ball and have
played in Vail and Eagle Vail since arriving. I had to pay extra to join the Vail Recreation pickleball facility
as I own in Avon. We play at the Redstone school now that it is cold. I do think an indoor facility and
organized leadership would help Avon’s tourism and residents, that is, if there is a cost effective way to
build indoor/outdoor pickleball courts.
Best,
Maureen McGinnis
Page 47 of 48
From: Bill Welch
Sent: Monday, January 3, 2022 7:55 PM
To: Council Everyone Group <council@avon.org>
Subject: Pickleball & Tennis Survey
Avon Council.docx
Council,
Attached is our letter in response to this survey!
Bill & Connie Welch
Page 48 of 48
From: Carol
Sent: Tuesday, January 4, 2022 7:30 PM
To: Council Everyone Group <council@avon.org>
Subject: From Carol Scott & Fiona McCullough
To: Avon Town Council
We are avid Pickle Ball players playing at both Vail and Eagle Vail Pickle Ball courts. The game
has become so popular and as a result the courts are jammed to capacity limiting play. This
sport is a growing sport and this can be attributed to the advantages of play both at the mental
and physical level. As we age, we want to continue to play this sport as often and as long as we
can to ensure our aging wellbeing as the years go by.
Therefore, the reason for this letter is to appeal to Avon Town Council to improve and even add
to the number of pickle ball courts in Avon. The additions and the improvements would be
enjoyed by all age groups who love and play this game on a daily basis.
Please Avon Town Council would give this your consideration as we join many others in making
this appeal.
Best Wishes
Carol Scott & Fiona McCullough
Residents of Minturn
Received Town Clerk's Office 1/19/2022
970-748-4045 jhildreth@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Justin Hildreth, Town Engineer
RE: Notice of Award -
Nottingham Park West Courts Reconstruction
DATE: January 21, 2022
SUMMARY: Staff requests Council authorization to issue Notice of Award for the Nottingham Park West
Courts Reconstruction Project. This report presents the bid for the Nottingham Park West Courts
Reconstruction Project for Council consideration and approval in addition to other construction details.
DISCUSSION: The Nottingham Park West Courts Reconstruction Project is necessary because the current
asphalt surface has dead spots and cracks wide enough to be a safety hazard as well as affect the integrity
of the game. Shown below are typical cracks on the pickleball courts.
Council directed engineering staff to have qualified consultants design a replacement court system that is
more durable and responsive to the needs of the community. A high-quality construction method utilizing
Post-Tensioned (PT) concrete, like the Vail Rec District and Eagle Vail courts, was designed by a structural
engineer along with improvements to the adjacent sidewalk to make it ADA compliant.
The plan is to build the PT concrete directly over the existing asphalt courts and then re-erect all new
fencing. The original fencing posts must be removed to allow for the new construction and new fencing
Page 2 of 3
posts installed as an integral part of the buried concrete beams. In addition, on the east side of the existing
pickleball courts, structural fill material will be placed to extend the width of the playing surface 8-feet. This
“pad” extension will create additional width to improve the playing and spectating environment. The length
of the courts will not and cannot change because of the sidewalk/landscaping/parking lot on the north side
and the water plant property line on the south.
Agenda Item 5.1 presents 3 options for the court layout described by the Recreation Director. Depending
on which layout is selected, the construction bid will have to be adjusted for the cost of different nets and
painting. It is anticipated that the construction contingency can cover any costs as they will be incidental to
the project.
BID PROCESS: Staff solicited bids on BidNet Direct, a government bid opportunities website, from
contractors that work in Colorado mountain region and western US. In addition, 4 contractors
recommended by the structural engineer and known to have local experience, were contacted by telephone
directly by TOA staff to inform them of this project as well. Unfortunately, only one bid was received for
$1,190,655.24 and is in excess of the project budget approved in the 2022 Capital Projects Fund of
$1,070,000. The additional cost to extend the court 8-Feet of $76,406.09 is included and can be omitted if
Council directs. Staff recommends extending the court based on the public feedback.
We are recommending the project be awarded to RA Nelson because they have experience in completing
projects of this scale and are teaming with Renner Sports Surfaces who is a recognized leader in tennis
court construction. Various people are pleased with the courts that Renner built 5 years ago in Eagle Vail.
An investigation by staff into why no other bids were received was performed. One potential bidder, Altitude
Athletic Surfaces, considered the ADA sidewalk and 8’ extension work beyond his tennis court building
expertise. He had tried to find a local GC but could not get one interested. Another potential bidder from
Denver, Sports Courts of the Rockies, was already committed for work this summer. Evergreen Courts was
unresponsive after the initial telephone call.
CONSTRUCTION CONTRACT: The Town’s standard construction contract, which has been reviewed by
the Town Attorney, will be used for the project.
CONSTRUCTION SCHEDULE: The proposed work is tentatively scheduled to begin around May 1 and
completed by July 31, a three-month shutdown of the courts. The liquidated damages penalty for the
general contractor for exceeding the completion date is $1,500 per day.
FINANCIAL CONSIDERATIONS: The construction contract for the resurfacing project will be funded from
the Nottingham Park West Courts Reconstruction Project and is included in the Capital Projects Fund. The
Project cost estimate is shown in Table 1 below and includes 5 % contingency.
Page 3 of 3
Table 1: Nottingham Park West Courts Reconstruction Project Cost Estimate
Available Funds Budget $ 1,077,000.00
Construction Cost $ 1,190,655.24
Consultant Fees $ 50,000.00
Contingency (5 %) $ 59,533.00
Total Proposed Budget $ 1,300,188.24
There are adequate funds in the Capital Project Funds budget reserves of $6,321,103 to pay for the additional
funding requirement of $233,188.
RECOMMENDATION: Staff recommends Council approve the Notice of Award to RA Nelson for the
Nottingham Park West Courts Reconstruction Project contract in the amount of $1,190,655.
TOWN MANAGER’S RECOMMENDATION: I concur with Staff’s recommendation to approve the Notice of
Award. My expectation if the Town rebids this project is that it will delay construction until 2023 and the cost
will be higher to rapid escalation in construction costs.
PROPOSED MOTION: “I move to authorize issuance of Notice of Award for the Nottingham Park West
Courts Reconstruction Project contract to RA Nelson in the amount of $1,190,655 and revise the project
budget to $1,300,188.”
Thank you, Justin
www.mountainlawfirm.com
Glenwood Springs – Main Office
201 14th Street, Suite 200
P. O. Drawer 2030
Glenwood Springs, CO 81602
Aspen
323 W. Main Street
Suite 301
Aspen, CO 81611
Montrose
1544 Oxbow Drive
Suite 224
Montrose, CO 81402
Office: 970.945.2261
Fax: 970.945.7336
*Direct Mail to Glenwood Springs
DATE: January 21, 2022
TO: Avon Mayor and Council
FROM: Karp Neu Hanlon, P.C.
RE: Ordinance 2022-01 Reimbursement of Mayor Smith Hymes and Councilor
Underwood recall election expenses
Background
Attached please find Ordinance No. 2022-01 regarding the above referenced matter. Council
approved the Ordinance on first reading at its’ January 11, 2022, meeting. No changes have been
made to the Ordinance since first reading.
Over the course of the last year the Mayor and Councilor Underwood have been the subject
of a recall petition, a lawsuit related to that petition, and ultimately a recall election held on November
2, 2022. The Town also expended significant resources on the litigation and the cost of the election.
Ultimately the recall of the Mayor failed 286 to 806 and the recall of Councilor Underwood failed
286 to 809.
Colorado Revised Statute §31-4-504.5 provides that the Town Council may, by ordinance,
authorize the reimbursement of qualifying expenses incurred by the Mayor and Councilor Underwood
for defending against the recall. Both have submitted spreadsheets of expenses along with related
receipts to the Town Clerk and the Town Attorney. We have reviewed those expenses and determined
that, pursuant to the statute, they are qualifying expenses eligible for reimbursement. Attached to this
memo is the summary provided by both.
Recommendation
Staff has no recommendation regarding this matter as it is at Council’s discretion whether to
adopt the Ordinance or not.
Motion
“I move to approve/deny Ordinance 2022-01 on second reading, authorizing the
reimbursement of Mayor Smith Hymes and Councilor Underwood for expenses related to the recall
election held November 2, 2021.”
Page 2
Attachments
Attachment A: Ordinance 2022-01
Attachment B: Smith Hymes Expenses
Attachment C: Underwood Expenses
ORD 22-01 Recall Expense Reimbursement
Page 1 of 2
ORDINANCE NO. 22-01
AUTHORIZING THE REIMBURSMENT OF MAYOR SMITH HYMES AND
COUNCILOR UNDERWOOD FOR EXPENSES RELATED TO RECALL
ELECTION HELD NOVEMBER 2, 2021.
WHEREAS, Mayor Sarah Smith Hymes and Councilor Tamra Underwood were the subject
of an unsuccessful recall election held on November 2, 2021; and
WHEREAS, pursuant to Colorado Revised Statute §31-4-504.5, the Town of Avon may by
ordinance reimburse the Mayor and Councilor Underwood for qualifying expenses incurred
as a direct result of the unsuccessful recall; and
WHEREAS, the Mayor and Councilor Underwood have filed with the Town Clerk and Town
Attorney a list of expenses they incurred as a result of the unsuccessful recall election; and
WHEREAS, the Town Attorney has reviewed the lists of expenses and determined that they
are qualified for reimbursement; and
WHEREAS, the Town Council of the Town of Avon has determined that it is in the best
interest of the Town of Avon to adopt an ordinance authorizing the reimbursement of
qualifying expenses.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO the following:
Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated
herein by reference and adopted as findings and determinations of the Town Council.
Section 2. Mayor Smith Hymes. The Mayor shall be reimbursed from the Town in the
amount of $5,500.53. Such amount represents qualifying expenses under CRS 31-4-504.5.
Section 3. Councilor Underwood. Councilor Underwood shall be reimbursed from the
Town in the amount of $5,941.35. Such amount represents qualifying expenses under CRS 31-4-
504.5.
Section 4. Publication. The Town Clerk is ordered to publish this Ordinance in
accordance with Chapter 1.16 of the Avon Municipal Code.
Attachment A
ORD 22-01 Recall Expense Reimbursement
Page 2 of 2
INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC
HEARING on January 11, 2022, and setting such public hearing for January 25, 2022, at the
Council Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way, Avon,
Colorado.
BY: ATTEST:
____________________________ ____________________________
Amy Phillips, Mayor Pro Tem Brenda Torres, Town Clerk
ADOPTED ON SECOND AND FINAL READING on __________.
BY: ATTEST:
____________________________ ____________________________
Amy Phillips, Mayor Pro Tem Brenda Torres, Town Clerk
APPROVED AS TO FORM:
____________________________
Karl J. Hanlon, Town Attorney
Recall expenses by Sarah Smith Hymes,personally (amended 12/10/2021)Period: August 1, 2020 to Nov. 2, 2021
Expenses paid to Purpose Address/City/State/Zip Date Made Amount
1) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition (Oct & Nov 2020)6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 12/21/2020 $2,981.25
2) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition (Dec 2020 & Feb & July 2021)6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 9/8/2021 $1,116.25
3) U.S. Postal Service stamps for sending literature re my official position 111 W. Beaver Creeak Blvd. Avon, CO 81620 10/6/2021 $60.00
4) Riff Creative design & production of campaign literature & website (shared balance)PO Box 26, Eagle CO 81631 10/29/2021 $1,343.03
[Receipts attached for 1-4 above but 1 & 2 are attorney-client privileged & confidential] REIMBURSEMENT REQUESTED by Sarah Smith Hymes = TOTAL =$5,500.53
Attachment B
Expenses paid to Purpose Address/City/State/Zip Date Made Amount
1) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 11/24/2020 $1,181.25
2) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 1/1/2021 $1,800.00
3) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 1/29/2021 $236.25
4) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 4/1/2021 $250.00
5) Michow Cox & McAskin LLP legal rep. re sufficiency of my recall petition 6530 S. Yosemite St. Suite 200, Greenwood Village, CO 80111 8/19/2021 $630.00
6) Eagle County Clerk Avon voter list for sending literature re my official position 500 Broadway, Box 537, Eagle, CO 81631 9/10/2021 $34.13
7) Domain.com domain name for website re my official position (campaign)10 Corporate Drive Suite 300, Burlington, MA 01803 9/17/2021 $23.98
8) High Five Access Media video clip for campaign website PO Box 5600 Avon, CO 81620 10/7/2021 $37.50
9) Eagle County Clerk 'who has voted' report service for voter follow-up 500 Broadway, Box 537, Eagle, CO 81631 10/11/2021 $100.00
10) Riff Creative design & production of campaign literature & website (shared balance)PO Box 26, Eagle CO 81631 10/31/2021 $1,343.00
11) Riff Creative campaign website updates (shared balance)PO Box 26, Eagle CO 81631 11/2/2021 $305.24
[Receipts* attached for 1-11 above ][*receipts 1-5 are atty. work product prepared for TNU; confidential]REIMBURSEMENT REQUESTED by Tamra N. Underwood = TOTAL =$5,941.35
[end]
Recall expenses by Tamra Nottingham Underwood, personally (amended spreadsheet dated 12/10/2021 )Period: 8/2020 to 11/2/2021
Attachment C
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager
RE: 2022 Department Goals DATE: January 21, 2022
SUMMARY: Council is presented with the Department Goals for 2022. An update of the 2021 Department
Goals will be presented to Council in February. Department Goals are new policies, programs or projects
which are in addition to the regular work and operations that each Department conducts annually. The
Department Goals reflect Council’s priorities for specific policies and projects. The Goals are designated by
Department and each Department Director or Division Manager is responsible to advancing and
implementing the Department Goals.
The adoption of Department Goals formalizes Council priorities, informs the public of priorities for policies,
programs and projects, and provides clear direction to Staff so that we can most efficiently allocate our time
and effort to implementing these goals.
An update and status report on Department Goals will be presented to Council shortly after the end of each
quarter. These updates are appropriate times for Council to provide direction on adding, deleting or re-
prioritizing any Department Goals. Council may amend, add, delete or reprioritize Department Goals at any
time.
STAFF RESOURCES: There are a total of 84 goals listed and presented to Council. Implementation of
the Department Goals is predicated upon full staffing, including newly approved positions for 2022.
At this time with current staffing is not feasible to accomplish all goals in all Departments. Council is
welcome to add goals, but is requested to provide direction on prioritization on goals due to the volume of
goals identified.
REQUESTED COUNCIL DIRECTION: Council direction is requested on the draft 2022 Department Goals.
SAMPLE MOTION: “I move to approve adoption of the 2022 Department Goals [with the revisions
discussed by Council]”
Thank you, Eric
ATTACHMENT A: DRAFT 2022 Department Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 1 of 11
Town of Avon
2022 Department Goals
INTRODUCTION: This document presents specific tasks and projects to be completed, or substantially
completed, during 2022. The 2022 Department Goals replaces the former Strategic Plan with regard to
identifying specific projects to be completed during the calendar year as well as clarifies the Department
responsible for performing the tasks. Quarterly updates will be provided to Council at which time Council
members may discuss the 2022 Department Goals and provide direction on revisions, additions, deletions,
and changes in priority. The 2022 Department Goals provides a foundation for organizing and scheduling
Staff work as well as scheduling reports, work session and action items for Council meetings.
GENERAL GOVERNMENT
1. Create a ‘Work for the Town’ Video: The Town is hiring many new colleagues and staff identified a
desire to create a video “what is it like to work for the Town of Avon” for the job listings page. Staff is
preparing a script and a list of required footage to create this video in Q1.
2. Research Community Engagement Platforms: Council approved the “Bang the Table” Community
Engagement Platform in fall of 2020. Town staff has made the decision to transition Engage Avon
content back to the Town of Avon municipal website at the end of 2021 due to the lack of community
engagement and platform difficulties/limitations. In 2022, staff will research different platforms with a
focus on ease of registration and formatting flexibility.
3. Promote Recycling for Multi-Family and Accommodations Buildings in the Town Core: The
West Town Center area has the highest concentration of multi-family and accommodations buildings.
Staff will develop a contact list, determine existing practices, organize open house meetings with the
building managers, and identify opportunities to promote recycling for these properties.
4. Research Net Zero Communities: Avon endorses the Net Zero Mountain Town 2030 goals of
reducing community greenhouse gas emissions to a “net zero” level. This goal involves researching
and presenting the actions, economy and lifestyle of communities that have achieved net zero
greenhouse gas emissions.
5. Vehicle Idling Prevention Education: In October 2021 Council discussed vehicle idling prevention
and tasked staff to ensure Town employees set the example for the rest of the public. In addition,
Council directed staff to action on an educational and awareness campaign that promotes self-
enforcement of the State Idling laws.
6. Create & Conduct a Neighborhood Survey or Business Survey: A Wildridge Neighborhood
survey was conducted in 2020, a town wide Community Survey was conducted in 2021. In 2022 we
plan to focus on a different neighborhood or the business owners to solicit input on Town services
and pending policy questions.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 2 of 11
7. Conduct Long Range Avon Vision Process to Replace Former Strategic Plan: A vision
document will be created that describes how the Avon community desires to see Avon in 10 to 20
years along with strategic policies to achieve this vision.
8. Review Marketing Strategies and Goals: In 2021 the Town launched a brand new
discoveravon.org website. Council expressed concerns about ‘Town capacity’ and not attracting
more visitors to Avon during the winter & summer months through marketing. In 2022 staff will reflect
on the analytics of the discoveravon.com website and host a Council work session to review and
discuss marketing strategies and goals for 2022 and beyond.
9. Create and roll out an E-Bike Incentive Program: Council approved an E-Bike Incentive Program
in the fall of 2021. Staff is preparing a variety of promotional efforts to get the word out. The goal is to
incentivize approximately 125-250 new or used e-bike purchases in the first year and then review
performance, functionality and usage with Council in the fall of 2022.
10. Implement Department Re-Organization as Approved by the Town Council: Council approved
the consolidation of Town departments in the fall of 2021. HR will work on the recruitment of the
public works director. General Government will assist with the implementation of the consolidated
Public Works department comprising the former departments of fleet, mobility, engineering & facilities
and public operations (formerly public works).
11. Expand the Art Around Avon Program: Avon launched the “Art Around Avon” program in June
2021. Staff solicited 9 artists to create outdoor art works that are displayed in various locations in
Avon for a year and then would be replaced each year with new artwork. Staff plans to continue the
program and expand it by up to 20 pieces by the end of 2023.
12. Comcast Franchise Renewal: The current Comcast Franchise Agreement expires at the end of
2022. A cable franchise agreement renewal process typically requires a year. The goal is to review
the process in Q1 and conduct the majority of the renewal process by Q3 2022.
13. Update Procurement Code: The existing Procurement Code was adopted in 2010. Staff has a
working draft of a revised and updated Procurement Code to present to Council at the end of
February. Adoption of the revised Procurement Code would occur by Resolution
14. Trademark Logos and Names: Identify various logos, marks, event names and tag lines used for
Avon’s brand and file appropriate action to trademark and protect this branding and marketing
intellectual property.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 3 of 11
FINANCE
1. Oversee EPS Financial Analysis updates: In 2018 EPS prepared a study for the Town - a Peer
Community Comparison of Revenues, Budgets and Services and Assessment of Real Estate
Transfer Tax Impacts. The Town has entered into a contract with EPS to update the information in
the 2018 Study to continue to inform staff, elected officials, and interested residents on Avon’s
revenue, tax, and fee levels compared to other areas.
2. Continue to review and revise accounting procedures and internal controls to best utilize the functionality and efficiencies of the Tyler Incode ERP system: In 2021, the Finance Department
implemented a comprehensive ERP system that included modules for general ledger and funding
accounting, cashiering, purchasing, accounts payable, accounts receivable, personnel management,
payroll administration, fixed assets, project accounting, bank reconciliations, and position budgeting.
The implementation was intense and left little time for anything but the implementation itself. In
2022, the Finance Department staff will review and revise its policies and procedures to document
the functionality and controls that it now has with the ERP system.
3. Continue to collaborate with other Departments to establish best practice use of Incode:
Finance Department staff will be holding training sessions with certain users of the Incode software
to ensure that they are adequately trained on the software and on Town procedures. The first such
training will be on purchasing and procurement.
4. Implementation of Town-wide Executime timekeeping software: Implementation of a new Tyler
Executime timekeeping system has already begun. The new system ties directly into the Incode
ERP and will eliminate many of the issues that users have had with our old Kronos system that was
complicated, unintuitive and cumbersome.
5. Implementation of Short-term Rental Tax: Implementation of the Town's recently adopted 2%
short-term rental tax has already taken place. As soon as the ballots were counted and staff was
notified that the question passed, communications went out to the short-term rental licensees along
with the Online Travel Companies to inform them of the effective date of the tax. In addition, Town
staff worked with MuniRevs to revise our online forms and their back office accounting to receipt-in
and track those remittances as they come in and to deposit them in the Town's Community Housing
Fund.
6. Refresh of production Storage Area Network appliances: Town current has two Storage Area
Network (SAN) appliance that were purchase in 2016. All production data is saved on these two
appliances. The appliances reside in separate locations and are configured to replicate data
between themselves. Replication is key to the Town’s disaster recovery plan. The SAN appliances
End of Support was December of 2021. The replacement appliances have improved performance
and provides the additional dataspace for the Town’s future needs.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 4 of 11
7. Implement Microsoft Teams replacing Skype for Business: 2020 Microsoft announced that cloud
version of Skype for Businesses end of life was July 2021. Although Microsoft was going to
continue to support hosted version, support would be ending soon. In 2021, to help with working
remotely and holding web conferencing the town implemented Teams conferencing. In addition, the
Town’s Skype for Business that was implemented in 2016 was due to be refreshed in
2022. Therefore, the next step is to migrate to full version of Teams.
8. Refresh seven network switches: This is standard replacement cycle of system network
switches. Life cycle of network switch is between 4 and 7 years depending on model and
environment.
9. Implement Broadband improvements as directed by Council: The Broadband planning project
was primarily completed at the end of 2021. The remaining task is presentation of a report by HR
Green to the Avon Town Council. Based on the Council's feedback and direction, the 2022 workplan
for this item will be updated.
10. Research and Support Consideration of Use Tax and Marijuana Tax: Council expressed interest
in researching and considering both a Use Tax and Marijuana Tax for potential referral to the
November, 2022 general election.
HUMAN RESOURCES
1. Implement Human Resources Information System (HRIS): Working closely with Finance and IT,
complete the identification and purchase of an HRIS system. Then, complete implementation.
2. Assist with Recruiting New Public Works Director: Work with Town Manager to identify, recruit,
hire and onboard a Public Works Director.
3. Conduct Biennial Comparator Salary Survey: This will include gathering primary research from
comparator communities, districts and agencies, analyzing the data, setting out changes in pay
ranges, and implement corresponding pay increases on schedule.
4. Implement Public Service Training: Identify and engage a trainer, develop and adopt uniform
standards, expectations and skills for all Town employee interactions with the public, and deliver
training to all fulltime employees. Develop a Train the Trainer for Rec and Mobility to include this
content in onboarding for seasonal or part-time employees.
5. Implement High Quality Leadership Training: Identify and engage training sources to deliver
impactful training ranging from Supervision 101 to Leadership Development via ICMA. Deliver this
training for all directors, managers, superintendents and supervisors.
6. Update ADA Coordinator Resolution. Update the 1993 Resolution which sets forth designation
and duties of the ADA Coordinator and present the Resolution to Council.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 5 of 11
COMMUNITY DEVELOPMENT
1. Establish a Climate Action Investment Matrix: Avon appropriates and invests funds every year to
implement greenhouse gas reduction and advance climate action goals. Establishment of an
investment matrix is a carry-over project from 2020. The intent is to summarize various climate action
projects, the financial investment for each project, the reduction of greenhouse gas and then provide
a comparison of return on investment for various projects.
2. Collect Residential Sales Data: Currently, approximately 50% of residences in Avon are occupied
by full-time residents as their primary residence. The Avon Community Housing Plan states the goal
to preserve this ratio of at least 50% primary residence occupancy of residential properties. In order
to monitor and track compliance with this goal, residential sales data should be collected each year
to determine the loss or gain in primary residence occupancy as well as to track real estate prices in
relationship to affordable and accessible housing.
3. Refine SmartGov Online Permit Software: The new permit and planning application software went
‘live’ April 2021. Now it is time to optimizing the software and workflow processes in place.
Community Development will be assisting Public Works with creating a Right-of-Way process
through Smartgov to streamline that permit process for continuity.
4. Adopt 2021 International Building Codes: The Town of Avon currently administers the 2015
International Building Codes (Building, Residential, Energy Conservation, Plumbing, Fuel Gas,
Mechanical, Fire Code, Property Maintenance, Wildland-Urban Interface) and 2020 National Electric
Code. In coordination with our neighboring entities, adoption of the updated 2021 International
Building Codes is being pursued. Staff will bring this to the Town Council with adoption by
Ordinance, with local exception considerations.
5. Standardize Referral Process for Village (at Avon) Development Review: The PUD Guide and
Development Agreement for the Village (at Avon) requires a referral and comment-only process with
the Planning and Zoning Commission. Now that development is picking up in the Village (at Avon)
Subdivision, Staff is finding that there may be efficiencies to made with the timing and manner with
which referrals are administered. Internal department referrals and PZC referrals earlier in the
design process will benefit all future projects. Planning Director Matt Pielsticker has assumed Design
Review Board membership for the Village (at Avon) and that will further advance this important
coordination effort.
6. Advance Community Housing Projects (Swift Gulch, other opportunities): In addition to
contract management for design services, the Community Development Department will take a
leadership role with entitlements, negotiations, and coordination with other stakeholders.
7. Oversee 351 Benchmark/Recreation Center/Pedestrian Mall planning project: Community
Development will steer this planning project, which will tie together previous planning efforts and
solidify a direction heading forward for these most significant public properties. Community
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 6 of 11
Development will lead with strategic direction, act as a liaison between consultant services, and
public engagement.
8. Implement New Records Retention Process for paperless files: With the implementation of new
permit and planning software comes the challenge of records retention and constructing land use
record files at the conclusion of projects and permits. The goal of this effort is to standardize a
process that captures relevant application and permit information into the Town’s record keeping
software for safe keeping and future inspection.
9. June Creek Road Emergency Egress: Community Development will continue to lead Town’s efforts
to coordinate with the Berry Creek Metropolitan District, Eagle River Fire Protection District, Eagle
County Emergency Management, United States Forest Service, and adjacent landowners to explore
a formal established emergency vehicle access from Singletree and June Creek Point.
10. Dark Sky Ordinance: The Town of Avon has implemented the Avon Outdoor Lighting Ordinance
since 2004. The regulations limit exterior light fixtures over 1,000 lumen output to a “full cutoff”
design. The current Ordinance lacks substantive qualitative measures (i.e. foot candle limit for
canopy lighting versus parking lot lighting) and any consideration to the potential affects of interior
lighting on adjacent properties. Options will be vetted with PZC before being brought through the
adoption process with Town Council by Ordinance.
11. Emergency Notification Planning: Community Development will present the results of further
study of an expanded emergency notification system for Mountain Star, Wildwood and Wildridge
communities. Implementation of the system will be pursued if community support is received.
12. Marijuana Licensing: Direction to pursue the potential licensing and regulation of retail marijuana in
Avon was received in Fall 2021. Further information will be presented to PZC and Town Council,
leading to a possible ballot measure in November. Community Development will lead the zoning,
distancing requirements, and development review considerations for these types of uses.
RECREATION
1. Create Recreation Work Plans: A work plan will be created for each Recreation Division: Aquatics,
Community Swim Program, Guest Services, Programs, and Fitness. These goals will focus on
bringing the Recreation Department closer to industry “best” practices and standards. The work plans
will include seasonal guidance for recreation facilities in Harry A. Nottingham Park. Work plans will
be created in the first quarter of 2022.
2. Conduct a Recreation Department Patron Survey: The survey will help guide staff on adjustments
made to operations, programming and facility equipment and amenities. This survey will be created
in January/February and released to the Recreation Department patrons for completion March/April.
3. Implement Landscape Plan for Recreation Center: A landscape plan will be developed in-house
with Public Operations for spring or summer implementation. Staff will work directly with the Town’s
Arborist and Master Gardener to determine feasible and affordable improvements.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 7 of 11
4. Update Whitewater Park Signage: New signage for Avon’s Whitewater Park will include updated
activity information be revised according to Town brand standards. Sign proofs will be developed in
the winter and installed by May 1.
5. Assist with Improvements to Pocket Parks and Harry A. Nottingham Park: Staff will support and
advise on the implementation of general improvements in all park facilities in the Town as discussed
with Council in 2021.
6. Expand Youth and Adult Programming (Teens and Seniors) and Rebuild Summer Youth
Camps: Staff will continue to rebuild and expand youth and adult programming throughout the year
with the additions of recreational opportunities in each of our Program Cycles: Winter/Spring (Jan-
Apr), Summer (May-Aug) and Fall/Winter (Sep-Dec).
7. Support Recreation Center Remodel or Expansion Concept Designs: Staff will work with the
Community Development Department, Engineering Department and the Health and Recreation
Committee to formalize feasible Recreation Center expansion concepts. Community feedback will be
referenced from the 2021 Town community survey and new feedback will be obtained from the 2022
Recreation Department survey results and by working with community recreational groups on an
ongoing basis.
8. Replace Diving Board and Remaining Pedal Boats. Refurbish Water Slide Gel Coat and
Fiberglass: Staff will work with the Finance Department to ensure all projects and equipment are
accounted for in the Equipment Replacement fund. The Pedal boats will be replaced prior to the
summer and the diving board replacement and water slide refurbishment will be completed during an
Aquatics area shutdown in the spring or fall.
9. Implement Spanish Language in all Recreation Department Materials: All staff will be
encouraged to learn to communicate in Spanish. All print and digital materials will be created in both
English and Spanish.
10. Review Facility Operations to Advance Town’s Climate Action Goals: Add automatic faucets to
all sinks, implement composting plan for staff and birthday parties/events held at the recreation
center, understand energy consumption and greenhouse gas emissions and propose policies to
reduce emissions.
POLICE
1. Train and Implement Intern in Winter Parking Operations: The Police Department started this
intern recruitment process in January 2020. We will provide a professional learning environment for
our intern to complete the final semester of her criminal justice bachelor’s degree in North Carolina.
We will also train her to be able to provide parking management/ enforcement as part of her time
here. Additionally, we will actively try to recruit her for one of our open police officer positions.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 8 of 11
2. Implement Bola Wrap Less Lethal Restraint Equipment: The Police Department implemented a
pilot Bola Wrap less lethal tool program in 2021. In line, with our objective to cherish the sanctity all
human life, we will transition from the 100 model to the 150 Bola Wrap model in 2022 after
completing updated operator Bola Wrap training. We are the only agency thus far in Eagle County to
adopt and implement this less lethal tool.
3. Assist with Wildland Fire Emergency Siren System: The Police Department has been working in
concert with the Engineering and Community Development departments on this life saving project.
We await a prototype of the Sentry Siren High Power Speaker Arrays (HPSA) warning speaker box,
to evaluate as a complimentary alternative to the more traditional siren in some locations across our
mountain communities of Wildridge, Wildwood and Mountain Star. When we get a demonstration of
the sound speaker, we will make a final evaluation as to the numbers of sirens and/ or speakers,
access to power to one or both, to provide the best safety siren alerting coverage for our
communities.
4. Transition Police Vehicles to Hybrid Vehicles: The Police Department has embraced our Town
wide climate action goals, through building design, energy efficient lighting, increased recycling and
furthering those goals through transition to more fuel efficient and less carbon emitting police service
vehicles. The Department currently has four hybrid Ford Police Interceptors in service with a further
one Interceptor and two Hybrid Ford F-150’s (with the same fuel performance as the Interceptors)
arriving in 2022. We will transition the remainder of the fleet as current fleet vehicles come up for
scheduled replacement.
PUBLIC WORKS >> ENGINEERING & FACILITIES
1. Implement Capital Projects: The Engineering Department manages the design and construction of
the Town’s Capital Improvement Program (CIP).
2. GIS Implementation: Drainage, Streetlights, Irrigation: The Town is implementing a new
geographic information system that will combine infrastructure data with mapping. The system will
enhance tracking of maintenance activities and asset management.
3. Nottingham Road Drainage Improvements: The Town has experienced periodic flood events on
Nottingham Road that close Nottingham Road, Interstate 70 and damage several down stream
developments. The Town is evaluating rainfall events and climate change to develop improvements
that will reduce downstream flooding.
4. Improvement Preventive Maintenance Program: The Engineering team will work with Public
Operations to develop a new preventive maintenance program.
5. Develop Complete Inventory of Public Assets: A complete inventory of public facilities and capital
improvement assets will be finalized and presented to Council for adoption. The inventory will identify
the useful life of the asset, remaining useful life before maintenance or replacement, and the
estimated cost of maintenance and replacement. A 20-25 year timeframe will be used for this public
asset inventory which will better inform the long term capital improvement needs of the Town.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 9 of 11
6. Research Grading and Building Permit Requirements for Large Sites: Research and propose
revisions to grading and building permit requirements for large scale development projects to protect
the Town against stalled or failed construction projects.
PUBLIC WORKS >> PUBLIC OPERATIONS
1. Draft, present and adopt a “Level of Service” document for Parks, Landscaping:
Streetscaping, and Trails”: Public Operations will work with the Engineering department on level of
service on New projects and will work with the Parks’ Supervisor and Master Gardener’s on current
Landscape beds to create a level of service.
2. Richardson Ground Squirrel Control: Research and implement methods to eradicate Richardson
Ground Squirrel use more lethal legal options.
3. Conduct Small Scale Bio-Char Pilot Program: Research Bio-Char soil amendments this winter
with high emphasis on safety measures, research bio-char production and application. Implement
program mid to end of summer.
4. Irrigation Overhaul and Replacement at Harry A. Nottingham Park: Audit irrigation system,
design, new system, develop cost estimates and implement in 2023.
5. Culvert Maintenance, to clean 100%: Vactor Truck will be ordered now in January and should
expect delivery in May or June, once truck arrives, that maintenance will start immediately.
6. Replace Current Sand at Harry A. Nottingham beach: Order sand late March or April, depending
on weather. Will remove current sand soon as weather allows and replace prior to Memorial
weekend.
7. Replace Split Rail Fence at Harry A. Nottingham Park: Order material end of March and install
soon as weather allows, goal is to have completed by June 31, 2022.
8. Design and Install Plantings on South Side of Dam: Will work with engineering to see what type
of trees and plants can be planted and design and install in-house with our Master Gardener and
Arborist staff members.
9. Climate Action Strategies: Research conversion of gas equipment and mowers with electric
versions, including but not limited to blowers, weed-trimmers, and mowers.
PUBLIC WORKS >> MOBILITY
1. Support the Regional Transit Authority Formation Effort: Staff will continue to support efforts to
enhance regional transit service in 2022. The goal is to bring a Regional Transit Authority ballot
question in the Fall of 2022.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 10 of 11
2. Present Comprehensive Parking Plan with the Option for a Paid Parking Program: Council
provided feedback on public parking in the Town core on Nov 9, 2021. Staff will continue to work
with Council, create Avon’s Parking Management Plan, and present plans for implementation of paid
parking for such time as when Council deems paid parking is appropriate.
3. Oversee the Design and Construction of US6 Mobility Improvement Project: In 2021, Staff
resolved pedestrian crossings concerns on US6 with CDOT and garnered $2.2M from CDOT and
Eagle County for implementation. Staff will continue to manage the design and construction of the
US6 Mobility Improvement project.
4. Partner with Stakeholders on a Regional E-bikeshare Program: 2021 partnership with Vail to
garner grant funds for a regional e-bikeshare program did not succeed. Staff will continue to work
with Vail and other local stakeholders on a regional e-bikeshare program. There is $50,000 in the
2022 budget for a bikeshare program.
5. Avon Road Multimodal Operations Evaluation: The network of 5 Roundabouts on Avon Rd has
multimodal operations concerns. Pedestrian safety is paramount. Staff will evaluate the multimodal
operations on Avon Road to ensure safety.
6. Implement Electric Buses into the Avon Transit Fleet: Staff will continue to oversee the
acquisition and establishment of two new electric buses into Avon’s Transit Fleet, including required
electrical upgrades and determining appropriate routes and schedules for use of electric busses.
7. Tennessee Pass Railroad Project: In 2021, the Surface Transportation Board (STB) denied
Colorado Midland and Pacific Rail Company’s (CMPC) request to operate train service through the
expedited Class Exemption process due to the complexity of their proposal and the required
environmental impact review. Staff will continue to monitor any proposed activities for the
Tennessee Pass Railroad.
PUBLIC WORKS >> FLEET
1. Balance Expenses with Revenues by End of 2022: Staff will continue efforts to balance
operational revenues with expenses in the Fleet Department and will establish a plan to achieve
break-even financial status by the end of 2022 (i.e. for the 2023 budget).
2. Implement Vehicle Acquisition Procedure that Requires Consideration of Greenhouse Gas
Generation: Fleet will implement vehicle purchasing procedures to require analysis of green house
gas emissions and Town reduction goals for all vehicle purchases.
3. Prepare 5 Year Plan for Vehicle Replacement that Prioritizes Reduction of Greenhouse Gas
Emissions: Fleet will also work with other Departments about their needs, and accommodate this
into the new vehicle acquisition procedure.
ATTACHMENT A: 2022 Dept Goals
2022 Department Work Plan
Adopted January 25, 2022 Page 11 of 11
4. Eliminate Obsolete Inventory: Fleet will evaluate all inventory, and purge what is not necessary, no
longer needed or obsolete. This inventory will either be returned to vendors, sold to customers, or
auctioned off.
5. Inventory/Repair/Replace All Shop Equipment: Fleet crew will take an inventory of all shop
equipment. We will then analyze which all equipment needs to be repaired/replaced and list in order
of priority.
6. Implement Incentive Compensation for Mechanics: Fleet will put together a process for tracking
the technicians billable hours, then create some form of compensation to create and inventive to
improve productivity.
ATTACHMENT A: 2022 Dept Goals
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Eric Heil, Town Manager
RE: Roundabout #4 Art
DATE: January 19, 2022
SUMMARY: Roundabout #4 is the most prominent location in the Art Around Avon program (rotating art
displays). The rotating art display program involves an artist solicitation in the early winter, selection of
proposed art pieces, installation in early June, a walking tour event to view the art pieces and meet the
artists, and then the art pieces remain on display until the next year.
The Round-About #4 location is highly visible. We learned this last year that we will require minimum
dimensions to promote an art piece with a scale that is appropriate for this location. The solicitation this
year will specify that the art piece selected for Round-About #4 needs to be a scale that is appropriate for
the location and should be between 12’ to 20’ in height.
Due to the prominence and visibility of this location and taking into consideration that any art piece will
remain on display for only one year, the concept of an art piece that addresses a contemporary issue and
evokes community conversation is presented for Council consideration.
Webster dictionary defines “art” as, something that is created with imagination and skill and that is
beautiful or that expresses important ideas or feelings. There are many potential contemporary issues
which could be designated as a theme for the Round-About #4 art location and which could change
each year with each new round of art solicitations.
A partial list contemporary themes include:
• Climate Change
• Diversity
• Water Conservation
• Black Lives Matter
• Mental Health
• Recycling
• River Health
• Wildlife
Under this approach Council could establish the contemporary theme. Of course, artwork which addresses
a contemporary theme and expresses an important idea or feeling is likely to generate conversation, if not
some criticism and controversy.
As one example, attached is an article from Aspen on The Melted Gondola art piece that was installed to
invoke conversations on climate change.
REQUESTED DIRECTION: Council direction is requested on whether to designate a contemporary issue
theme for the Round About #4 or simply leave this art piece for “something that is beautiful.”
Thank you, Eric
ATTACHMENT: The Melted Gondola article
1/19/22, 4:03 PM Melting Art with a Message | Climate Stories | Inside Aspen Snowmass
https://www.aspensnowmass.com/discover/experiences/stories/melting-art-with-a-message?utm_source=AcousticMailing&utm_medium=email&utm_c…1/8
This winter, as skiers, snowboarders, and sightseers exit the Silver Queen Gondola at
12,212 feet and make their way towards the Sundeck, they may notice a solo gondola
Back to Stories
Melting Art with a Message
The Melted Gondola at the top of Aspen Mountain helps us visualize the impacts of
global warming—and encourages us to act.
20°F Book Now
1/19/22, 4:03 PM Melting Art with a Message | Climate Stories | Inside Aspen Snowmass
https://www.aspensnowmass.com/discover/experiences/stories/melting-art-with-a-message?utm_source=AcousticMailing&utm_medium=email&utm_c…2/8
Smoke rises from the distant Grizzly Creek Fire in Glenwood Canyon in 2020.
car, resting on a platform strategically perched atop Aspen Mountain. They may also
notice that this particular gondola car is not in operation—because, in fact, it’s
melting.
Or rather, it’s been artfully designed to appear as if it’s melting, the way ice cream
melts on pavement on a hot July day—slowly liquifying under the pressure of its
heated surroundings.
Since Aspen Snowmass first opened in 1946-47, Aspen, Colorado’s average
temperature has warmed by three degrees Fahrenheit. In total, Aspen Snowmass has
lost 30 days of winter since 1980 alone. This season, as part of our 75th anniversary,
we’ve installed The Melted Gondola art installation at the top of Aspen Mountain to
get people thinking about the next 75 years—and to draw attention to the urgent
need to aggressively address climate change.
"We've Warmed 0.4 Degrees Per Decade"
20°F Book Now
1/19/22, 4:03 PM Melting Art with a Message | Climate Stories | Inside Aspen Snowmass
https://www.aspensnowmass.com/discover/experiences/stories/melting-art-with-a-message?utm_source=AcousticMailing&utm_medium=email&utm_c…3/8
“We’ve warmed about 0.4 degrees per decade,” says Aspen Skiing Company’s SVP of
Sustainability, Auden Schendler. “In the summer, we’re increasingly threatened by
fire and flood; we’ve had two major fires in the last five years and flooding that has
closed and destroyed parts of Interstate 70.” Collectively, extreme weather due to
the warming climate can have a major impact on everything from resort terrain to
community infrastructure like roads. Not to mention an increase less reliable
snowfall, which creates shorter seasons, negatively impacting the region’s economy.
Simply put, climate change is putting skiing out of business.
Though the Melted Gondola was fabricated entirely in Aspen’s Roaring Fork Valley by
an artist named Chris Erikson, the piece was inspired by James Dive and The Glue
“In the summer, we’re increasingly threatened by fire and flood; we’ve had two major
fires in the last five years and flooding that has closed and destroyed parts of
Interstate 70.” –Auden Schendler, SVP of Sustainability Aspen Skiing Company
20°F Book Now
1/19/22, 4:03 PM Melting Art with a Message | Climate Stories | Inside Aspen Snowmass
https://www.aspensnowmass.com/discover/experiences/stories/melting-art-with-a-message?utm_source=AcousticMailing&utm_medium=email&utm_c…4/8
Society’s Hot with the Chance of a Late Storm, a potent message in sculptural form
about our quickly warming world.
“We wanted to create a statement piece that represents not just our resort, but our
whole industry,” says Aspen Snowmass Creative Director Mark Carolan. “With it, we
are encouraging dialogue, support, and most importantly—through our close
connection with POW—strong action.”
The Melted Gondola offers visitors an opportunity to reflect on what life would look
like if winter melted away. In partnership with Protect Our Winters (POW) a
community of athletes, scientists, creatives, and business leaders advancing non-
partisan climate policies— we encourage visitors to post photos of the art with the
hashtag #PowerToPOW, and more importantly, to donate and become members.
"We need a movement to create large-scale policy change on climate. POW is that
movement, mobilizing the outdoor industry as a political force,” says Schendler,
noting that the ski and larger outdoor industry are generally enthusiastic, but have
historically not wielded large amounts of power the way other industries, like oil and
gas or big pharma, often do.
20°F Book Now
1/19/22, 4:03 PM Melting Art with a Message | Climate Stories | Inside Aspen Snowmass
https://www.aspensnowmass.com/discover/experiences/stories/melting-art-with-a-message?utm_source=AcousticMailing&utm_medium=email&utm_c…5/8
While the Melted Gondola is an opportunity for people to reflect on the impact of the
warming climate and to become involved with one of the leading organizations in
climate activism, we also hope it is but one step of many.
“The best way to be a part of the fix is to think systemically,” says Schendler. “Sure,
that’s voting, but it’s also writing senators, it’s pressuring your favorite businesses to
use their voice and influence in Washington; it’s getting into local political and
getting your town to implement fixes like code changes, electrification, and clean
energy standards. Joining Protect Our Winters will give you all kinds of action steps.”
20°F Book Now
1/19/22, 4:03 PM Melting Art with a Message | Climate Stories | Inside Aspen Snowmass
https://www.aspensnowmass.com/discover/experiences/stories/melting-art-with-a-message?utm_source=AcousticMailing&utm_medium=email&utm_c…6/8
Aspen Snowmass plans to continue building on the Melted Gondola campaign and
its partnership with POW throughout the 2021-2022 season, generating further
opportunities for people to engage with the fight against climate change.
“Look around. Reach down and touch the snow. Think about your next run.” Reads
the sign next to the Melted Gondola. “Do you want all of this to melt away?
Visit the Melted Gondola
Guests are encouraged to visit the Melted Gondola throughout the season and to post pictures of the
installation utilizing the hashtag #PowerToPOW. Become a member of Protect Our Winters and learn
more about climate action today.
Become a Member
20°F Book Now
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 11, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
1. CALL TO ORDER AND ROLL CALL
Video Start Time: 00:00:01
The meeting was hosted in a Virtual format using Zoom.us. Mayor Smith Hymes called the Council regular
meeting to order at 5:00 p.m. A roll call was taken, and Council members present were Amy Phillips,
Scott Prince, RJ Andrade, Chico Thuon, Lindsay Hardy, and Tamra Underwood. Also present were Finance
Department Director Scott Wright, Chief of Police Greg Daly, Interim Town Attorney Karl Hanlon, Town
Manager Eric Heil, General Government Manager Ineke de Jong, and Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Video Start Time: 00:00:30
Mayor Pro Tem Phillips moved to approve the agenda as presented. Councilor Underwood seconded the
motion and the motion passed with a vote of 6 to 0. Councilor Prince had audio difficulties and did not
vote.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:01:23
Councilor Hardy recused from agenda item 5.5, Major Development Plan and Alternative Equivalent
Compliance Application for East Harry A. Nottingham Park Improvements Project, as she works for
Zehren and Associates. Interim Town Attorney Hanlon said Council has discussed this disclosure before,
therefore no motion is needed.
Mayor Smith Hymes and Councilor Underwood recused themselves from agenda item 5.2,
Reimbursement of Mayor Smith Hymes and Councilor Underwood for Expenses Related to the Recall
Election. Interim Town Attorney Hanlon said Council has discussed this disclosure before on every recall
related item, therefore no motion is needed.
4. PUBLIC COMMENT
Video Start Time: 00:01:44
Mayor Smith Hymes explained how to participate via video/audio, via telephone, or via email, and that
this public comment section is intended for items not listed in the agenda and is limited to 3 minutes.
No public comments were made.
5. BUSINESS ITEMS
5.1. ADOPTION OF 2022 REGULAR MEETING SCHEDULE (GENERAL GOVERNMENT MANAGER INEKE DE JONG)
Video Start Time: 00:02:30
Mayor Smith Hymes said Council would like to meet as much as possible. Town Manager Eric Heil
said both meetings in August would be beneficial to discuss ballot issues, therefore July 12th would
be a better option to take off. Councilor Prince and Councilor Thuon said they will be unavailable on
July 12th. Rest of Council agreed on taking this date off. Mayor Pro Tem proposed to have hybrid
meetings during school breaks and go virtual only if the Council Chambers is busy and no other
location can be found to do hybrid.
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 11, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
Town Manger Eric Heil said he finds retreats very useful as longer discussions can be addressed in a
more relaxed environment. Council discussed different options and agreed on doing a training
retreat on February 9th 9:45 a.m.-12:00 p.m., a June retreat on June 3rd 12:00 p.m.-4:00 p.m., and
Budget retreats on September 30th 9:00 a.m.-5:00 p.m. and October 28th 12:00 p.m.-4:00 p.m.
Mayor Smith Hymes called for public comments and no public comments were made.
General Government Manager Ineke de Jong will send the adopted 2022 meeting calendar to Council
and get it posted on the Town’s website by end of week.
5.2. FIRST READING OF ORDINANCE NO. 22-01 AUTHORIZING THE REIMBURSEMENT OF MAYOR SMITH HYMES AND
COUNCILOR UNDERWOOD FOR EXPENSES RELATED TO THE RECALL ELECTION HELD NOVEMBER 2, 2021 (TOWN
ATTORNEY KARL HANLON)
Video Start Time: 00:50:44
Mayor Smith Hymes and Councilor Underwood were recused, but Mayor Smith Hymes
commented that the money requested for reimbursement has been examined by the Interim
Town Attorney and she wanted Council and the community to understand that the cost for this
recall goes far beyond the monetary costs listed in the memo, and said they are both self-
employed and hundreds of hours were invested, away from their businesses and family, plus
staff time. They then left the meeting turning their audio/video off at 5:34 p.m. Mayor Pro Tem
Phillips took over this agenda item.
Interim Town Attorney Karl Hanlon presented and explained that he reviewed the expenses and
are all qualified for reimbursement. He said staff has no recommendation as it is purely a
Council decision. Councilor Prince asked if there were any expenses that were not approved.
Interim Town Attorney Karl Hanlon said no and that everything was well withing balance.
Mayor Pro Tem Phillips called for public comments and there were a few comments.
Rich Carroll commented he is in support of the reimbursement and urged Council to pass this
ordinance. He expressed that Council needs to support these two Councilors who went through
financial and personal hardship and recognizes the stress they were put through and passing
this ordinance is a small thank you to them for continuing to serve.
Kristi Ferraro commented she also supports the reimbursement and said Council should defend
their fellow Councilors and have their backs and asked Council to please vote yes on both
readings.
Ruth Stanley commented that she wanted to mirror everything Rich Carroll said and expressed
her concern is that for people who wants to run for future Council they know Council members
will stay behind them. She said it would not be fair for these two Councilors to be responsible
for those expenses as it should be a Town’s expense.
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 11, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
Brian Nolan commented that he echoes the last three comments and emphasized the
importance of this vote for future candidates which is as important as reimbursing the current
Councilors.
Councilor Hardy said that as a new Council member it is disheartening to walk in and see all this
drama in the Town for these two hard workers and said she would not be able to pay recall
expenses and that she is fully in support of this ordinance.
Councilor Thuon moved to approve First Reading of Ordinance 22-01 Authorizing the
Reimbursement of Mayor Smith Hymes and Councilor Underwood for Expenses Related to the
Recall Election Held November 2, 2021. Councilor Prince seconded the motion and the motion
passed with a vote of 5 to 0. Mayor Smith Hymes and Councilor Underwood were recused.
Mayor Pro Tem thanked Council for doing the right thing voting yes for this first reading
ordinance.
Mayor Smith Hymes and Councilor Underwood rejoined the meeting at 5:48 p.m.
5.3. APPEAL TO COUNCIL, PRIMARY RESIDENCE EXEMPTION 3078 WILDRIDGE ROAD #A (FINANCE DIRECTOR SCOTT
WRIGHT)
Video Start Time: 01:29:39
Finance Director Scott Wright presented and explained that there is no application as an email was
received on November 11th, just a little bit over the time to file an exemption, and he responded to
the applicant explaining that it was overdue. He explained timeframes and steps to be followed in
this process.
Mayor Smith Hymes asked if there should not be a deadline if Council will be granting exemptions
and not honoring the deadlines and said real estate agents should be educated that this option exists
in Avon. Councilor Hardy agreed. Council would like to address the language around auto-granting
the appeal after 45 days for future issues.
The applicant, Kate Shomaker, joined virtually to answer Council questions and expressed this is her
primary residence and that this is where she wants to live.
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Prince said we is in support of this appeal because the applicant missed the deadline by
nine days only.
Mayor Pro Tem Phillips moved to approve the Appeal for an Extension of Time to File an Application
for Primary Residence Exemption for the Property Located at 3078 Wildridge Rd. #A. Councilor
Hardy seconded the motion and the motion passed with a vote of 7 to 0.
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 11, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
5.4. APPEAL TO COUNCIL, PRIMARY RESIDENCE EXEMPTION 5381 EAGLEBEND DRIVE (FINANCE DIRECTOR SCOTT
WRIGHT)
Video Start Time: 01:33:42
Finance Director Scott Wright presented and explained that the timeframe on this appeal is
different as the property closed in November 2020 and the deadline was March 9, 2021, missing
the deadline by 10 months and that this is the second purchase of the applicant in Avon. He
clarified the expenditure of the refund falls in a different budget year which is not an issue, but
it needs to be recognized.
Councilor Hardy mentioned that this applicant was an active registered voter in our community
for the 2020 elections. Mayor Pro Tem Phillips expressed she spoke to the applicant as a
neighbor to make him aware of the Real Estate Transfer Tax exemption and that this is not only
for first time homebuyers.
The applicant, Kedar Gurjar, joined the meeting and thanked Council for addressing this appeal
and expressed he is a local with no intention of leaving this town.
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Prince moved to deny the Appeal for an Extension of Time to File an Application for
Primary Residence Exemption for the Property Located at 5381 Eaglebend Dr. Councilor
Andrade seconded the motion and the motion failed with a vote of 2 to 5. Rest of Council
members voted no.
Town Manager Eric Heil suggested Council to approve this appeal tonight and he and Interim
Town Attorney Karl Harlon will do some revisions to clarify the language, which may be the
more effective use of staff time.
Councilor Underwood moved to approve the Appeal for an Extension of Time to File an
Application for Primary Residence Exemption for the Property Located at 5381 Eaglebend Dr.
Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 6 to 1.
Councilor Andrade voted no.
5.5. PUBLIC HEARING: MAJOR DEVELOPMENT PLAN AND ALTERNATIVE EQUIVALENT COMPLIANCE APPLICATION
FOR EAST HARRY A. NOTTINGHAM PARK IMPROVEMENTS PROJECT (PLANNING DIRECTOR MATT PIELSTICKER
AND PEDRO CAMPOS)
Video Start Time: 01:33:42
Councilor Hardy was recused and left the meeting turning their audio/video off at 6:55 p.m.
Planning Director Matt Pielsticker explained Council has reviewed this project several times. He
said he included PZC recommended findings and conditions in the report as well as two different
motions to be made tonight. Pedro Campos with Zehren and Associates joined and presented.
Council discussed solar panels and Town Manager Eric Heil expressed solar should always be
evaluated.
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 11, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Underwood moved to approve Case #MJR21009 an Application for Major
Development Plan for East Harry A. Nottingham Park Improvements, Based on the Findings and
Including Conditions Outlined in Staff’s Report. Mayor Pro Tem seconded the motion and the
motion passed with a vote of 6 to 0. Councilor Hardy was recused.
Councilor Underwood moved to approve Case #AEC21009, an AEC application for Roof Design
Variations for the East Harry A. Nottingham Park Improvements, Together with the Findings of
Fact Outlined by Staff in the January 3, 2022 Report. Mayor Pro Tem seconded the motion and
the motion passed with a vote of 6 to 0. Councilor Hardy was recused.
Councilor Hardy rejoined the meeting at 7:21 p.m.
6. MINUTES
6.1. APPROVAL OF DECEMBER 14, 2021 REGULAR COUNCIL MEETING MINUTES (TOWN CLERK BRENDA TORRES)
Video Start Time: 01:44:35
Councilor Andrade moved to approve the minutes from the December 14th regular meeting as
presented. Councilor Hardy seconded the motion and the motion passed with a vote of 7 to 0.
7. WRITTEN REPORTS
7.1. EV Charging Station Program Update (Mobility Director Eva Wilson)
7.2. CDOT Bustang Transit Service Expansion (Mobility Director Eva Wilson)
7.3. Meeting Abstract from December 21, 2021 Planning and Zoning Commission Meeting (Planning
Director Matt Pielsticker)
7.4. Appointments to Boards and Commissions (General Government Manager Ineke de Jong)
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 01:33:44
Mayor Smith Hymes said she received several phone calls over the holidays about the Avon post office.
She said that other towns of CAST are having even more extreme problems with their post office than in
Avon and that a letter was sent from CAST to Senators Bennett and Hickenlooper. She mentioned a
response was received from the USPS in December. Amy Phillips has offered to take the lead on
contacting our house representatives about USPS issues. Mayor Pro Tem Phillips wanted to point out
that the Eagle County commissioner candidates need to get involved and be aware that the Avon post
office also services Beaver Creek, Bachelor Gulch, and Eagle Vail.
Mayor Smith Hymes announced that the Climate Action Collaborative governing board has been meeting
monthly to push climate action from legislative angles and they have identified four priority projects to
focus on in 2022. She closed her comments informing Council that the RTA Formation Committee has
hired a law firm to help with the formation and get the issue on the November ballot.
Councilor Underwood thanked Mayor Smith Hymes for the enthusiastic work she does for the Town.
AVON REGULAR MEETING MINUTES
TUESDAY JANUARY 11, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
9. EXECUTIVE SESSION
Video Start Time: 01:33:44
9.1. Buffalo Ridge I: For the purpose of discussing property interest under C.R.S.§24-6-402(2)(a).
9.2. Upper Eagle River Water Authority Unification: For the purpose of receiving legal advice under CRS
§24-6-402(2)(e) and for the purpose of determining negotiation positions under CRS §24-6-
402(2)(e)
Mayor Smith Hymes requested a motion to proceed into Executive Session for the purpose outlined on
the agenda. Mayor Pro Tem Phillips moved and Councilor Hardy seconded the motion and the motion
passed with a vote of 7 to 0. The time was 7:30 p.m.
At the roll call, all members of Council were virtually present but Councilor Prince who joined right after
at 7:35 p.m. Also present were Town Manager Eric Heil, Interim Town Attorney Karl Hanlon, Water
Attorney Richard Mehren, and General Government Manager Ineke de Jong.
Water Attorney Richard Mehren left the meeting at 8:31 p.m.
The Executive Session started at 7:34 p.m.
The Executive Session ended at 9:03 p.m.
10. ADJOURN
There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular
meeting. The time was 9:03 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s
office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Brenda Torres, Town Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Chico Thuon
Scott Prince
Tamra Underwood
Lindsay Hardy
RJ Andrade
970-748-4019 jmccracken@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Joel McCracken, Senior Accountant
RE: Financial Report November, December, and Annual 2021
Data
DATE: January 17th, 2021
SUMMARY: The content of this report will reflect the revenues for sales, accommodations, tobacco and
cigarette tax for the period of November 2021. Recreation Revenues for November and December are
reported on after the delay from the new system that was put into place. Further, tentative revenues for real
estate transfer tax for the period of December 2021 will be reported upon. Additionally, an annual
comparison between 2020 and 2021 for real estate transfer tax and recreation revenues will be reflected.
Lastly, a summary table of all revenues with a 2020 v 2021 YTD comparison. This is submitted as a written
report and no action by Council is being requested.
BACKGROUND: The Town’s 2021 final revised budget was adopted in December 2021. The percentage
variance, or comparative change is reflected in the analysis portion of this report in respect to each
individual section for the periods of November and December revenues in 2021. Tax revenues are not
budgeted on a monthly basis. However, for purposes of analysis, monthly budget variances are based on
a 5-year average of actual revenues.
ANALYSIS:
Sales Tax Revenues – November 2021
November 2021:
November sales tax revenues totaled $717,963. This is an increase of $114,113 or 18.90% compared to
November 2020 sales tax revenue of $603,850.
NOVEMBER 2020 v NOVEMBER 2021, SALES TAX COMPARISON BY INDUSTRY
November 2020 November 2021 Increase/Decrease
Home/Garden $99,684.19 $104,125.57 $4,441.38
Grocery/Specialty/Health $146,711.49 $144,494.76 ($2,216.73)
Sporting Goods Retail/Rental $43,097.63 $43,911.09 $813.46
Miscellaneous Retail $25,113.72 $28,797.98 $3,684.26
Accommodations $47,625.39 $129,772.31 $82,096.92
Restaurants/Bars $92,418.37 $132,304.57 $39,886.20
Other $4,094.79 $8,846.88 $4,752.09
Service Related $24,938.56 $15,438.38 ($9,500.18)
Liquor Stores $23,893.44 $22,165.48 ($1,727.96)
E-Commerce Retail $42,960.58 $45,462.56 $2,501.98
Page 2 of 11
Manufacturing/Wholesale $7,375.52 $5,975.98 ($1,399.54)
Construction Related Services $29,793.67 $28,294.81 ($1,498.86)
Digital Media Suppliers/Sellers $5,623.48 $7,231.58 $1,608.10
Commercial/Industrial
Equipment $10,507.94 $1,191.33 ($9,316.61)
Special Events $11.00 0 ($11.00)
TOTAL $603,849.77 $717,963.28 $114,113.51
Note: Since the SUTS system was first implemented in the Town of Avon in late 2020, more than 100
businesses have registered to remit sales tax which has resulted in e-commerce retail sales tax revenues
to dramatically increase.
November 2021 Proposed Budget v Actual Collections:
November 2021 sales tax revenues totaled $717,963. This is an increase of $70,744 over the proposed
November 2021 estimates of $647,219.60. This is 10.93% over the final revised 2021 budget, which is
calculated based on a 5-year average.
NOVEMBER 2020 v NOVEMBER 2021 PROPOSED BUDGET v ACTUAL COLLECTIONS - SALES TAX
2021 Budget 2021 Actual Dollar Variance Percentage Variance
Sales Tax 647,219.60 $717,963.28 $70,743.68 10.93%
Page 3 of 11
Accommodation Tax Revenues – November 2021
November 2021:
Accommodation tax revenues totaled $148,027 for the month of November. This is an increase of $97,574
or 193.40% compared to November 2020 accommodation tax revenues, which totaled $50,453.
Accommodation tax collections by industry type for November 2021 compared to November 2020 reported
an increase for Vacation Rentals, Time Shares and Hotels.
NOVEMBER 2020 v NOVEMBER 2021 ACCOMMODATION TAX COMPARISON BY INDUSTRY
November 2020 November 2021 Increase/(Decrease)
Timeshares $27,267.77 $27,357.28 $89.51
Hotels $17,825.98 $32,146.90 $14,320.92
Vacation Rentals $5,358.97 $88,523.25 $83,164.28
TOTAL $50,452.72 $148,027.43 $97,574.71
435,975.05 456,409.92 515,203.70 603,849.77 717,963.28
4.69%
12.88%
17.21%
18.90%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
2017 2018 2019 2020 2021
2017 -2021 November Sales Tax Revenue Trend
Page 4 of 11
November 2021 Proposed Budget v Actual Collections:
November 2021 accommodation tax revenues totaled $148,027. This is an increase of $71,468 over the
proposed November 2021 estimates of $76,559. This is 193.40% over the 2021 proposed budget.
2021 PROPOSED BUDGET v ACTUAL COLLECTIONS - ACCOMMODATIONS TAX
2021 Budget 2021 Actual Dollar Variance Percentage Variance
Acc. Tax $76,558.58 $148,027.43 $71,468.65 193.40
Tobacco & Cigarette Tax Revenues – November 2021
November 2021:
Tobacco tax revenues totaled $23,717 and cigarette tax revenues totaled $19,467 for November 2021.
Compared to November 2020 revenues, this is an increase of $6,587 for tobacco tax revenues, which
totaled $17,130 and a decrease of $765 for cigarette tax revenues, which totaled $20,232.
435,975.05 456,409.92 515,203.70 603,849.77 717,963.28
4.69%
12.88%
17.21%
18.90%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
2017 2018 2019 2020 2021
2017 -2021 November Sales Tax Revenue Trend
Page 5 of 11
October 2021 Proposed Budget v Actual Collections:
November 2021 tobacco and cigarette tax revenues totaled $23,717 and $19,467, respectively. This is an
increase of $1,214 over the proposed November 2021 budget for tobacco tax, which is $22,503 and an
8,322 20,232 19,467
143.11%
-3.78%
-
5,000
10,000
15,000
20,000
25,000
2019 2020 2021
2019-2021 November Cigarette Excise Tax Revenue
Trend
9,307 16,120 23,717
73.21%
47.13%
-
5,000
10,000
15,000
20,000
25,000
2019 2020 2021
2019-2021 November Tobacco Tax Revenue Trend
Page 6 of 11
increase of $3,308 over for the proposed November 2021 budget for cigarette tax estimates, which is
$16,159 which is based on a 5-year average.
2021 PROPOSED BUDGET v ACTUAL COLLECTIONS - TOBACCO AND CIGARETTE TAX REVENUES
2021 Budget 2021 Actual Dollar Variance Percentage Variance
Tobacco $22,503.07 $23,717.39 $1,214.32 5.40%
Cigarettes $16,158.56 $19,467.00 $3,308.44 20.47%
$4,522.76
Real Estate Transfer Tax Revenues – December 2021
December 2021
December 2021 Real estate transfer tax totaled $1,035,197. Compared to December 2020, which totaled
$1,893,999, this is a decrease of $858,801.
Note: December 2021 reported revenues are tentative as additional RETT payments for properties that
closed in December 2021 will trickle in through January and the beginning of February 2022.
$227,919 $196,105 $1,597,178 $1,893,999 $1,035,197 -13.96%
714.45%
18.58%
-45.34%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
2017 2018 2019 2020 2021
Real Estate Transfer Tax December Revenue Trends
Page 7 of 11
Real Estate Transfer Tax Revenues – Annual Revenue Trend
Recreation Center Revenues – November & December 2021 Admissions & Program Fees
November 2021:
Recreation admission revenues for November 2021 totaled $134,697, an increase of $108,668 compared
to November 2020, which totaled $26,029. This is $79,840 over the final revised 2021 budget estimates of
$54,857. Recreation program fee revenues for November 2021 totaled $23,594. This is an increase of
$9,862 compared to 2020, which totaled $13,732. This is $110 under the original 2021 budget estimates,
which is $23,704 which is calculated based on a 5-year average.
4,349,446 3,360,176 4,998,503 5,980,990 7,086,102
-29.44%
32.78%
16.43%
15.60%
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
2016 2017 2018 2019 2020
Real Estate Trasnfer Tax Annual Revenue Trend
Page 8 of 11
December 2021:
Recreation admission revenues for December 2021 totaled $151,734, an increase of $56,745 compared to
December 2020, which totaled $28,628. This is $19,280 over the final revised 2021 budget estimates of
$132,454. Recreation program fee revenues for December 2021 totaled $20,191. This is a decrease of
$6,025 compared to 2020, which totaled $26,217. This is $8,879 under the final revised 2021 budget
estimates, which is $29,070 which is calculated based on a 5-year average.
169,093 186,927 276,537 94,988 151,734
9.54%
32.40%
-191.13%
37.40%
-
50,000
100,000
150,000
200,000
250,000
300,000
2017 2018 2019 2020 2021
Recreation Admissions November Revenue
Trends
$37,309 $26,328 $31,741 $26,217 $20,191
-29.43%
20.56%
-17.40%-22.98%
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2017 2018 2019 2020 2021
Recreation Program Fees November Revenue
Trends
Page 9 of 11
169,093 186,927 276,537 94,988 151,734
9.54%
32.40%
-191.13%
37.40%
-
50,000
100,000
150,000
200,000
250,000
300,000
2017 2018 2019 2020 2021
Recreation Admissions December Revenue Trends
$37,309 $26,328 $31,741 $26,217 $20,191
-29.43%
20.56%
-17.40%
-22.98%
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
2017 2018 2019 2020 2021
Recreation Program Fees December Revenue
Trends
Page 10 of 11
Recreation Center Admissions & Program Fee Revenues – Annual Revenue Trend
901,307 986,743 1,002,417 429,383 786,465
8.66%1.56%
-133.46%
45.40%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2017 2018 2019 2020 2021
Recreation Admissions Annual Revenue Trends
$423,649 $450,492 $376,986 $314,433 $318,455
6.34%
-16.32%
-16.59%
1.28%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
2017 2018 2019 2020 2021
Recreation Program Fees Annual Revenue
Trends
Page 11 of 11
Tax Revenue Comparison – YTD 2020 v 2021
Actual 2020 v 2021
All revenues except for cigarette tax are reporting an increase for 2021 compared to 2020. Below is a table
which reflects the dollar change and percentage variance.
Adopted Budget 2021 v Actual 2021
All revenues except for recreation program Fees reflect a positive variance over the Adopted 2021
budget. Below is a table which reflects the dollar change and percentage variance.
Thank you,
Joel McCracken
2020 v 2021 Year-to-Date Revenue Comparison
2020 YTD 2021 YTD Dollar Variance Percentage Variance
Sales Tax $7,602,799.15 $9,710,876.99 $2,108,077.84 27.73%
Acc. Tax $1,023,204.98 $1,831,669.12 $808,464.14 79.01%
Tobacco Tax $187,173.39 $270,472.46 $83,299.07 44.50%
Cigarette Tax $236,172.81 $235,724.76 ($448.05) -0.19%
RETT $5,980,990.19 $7,086,102.37 $1,105,112.18 18.48%
Rec Admissions $429,382.96 $786,464.97 $357,082.01 83.16%
Rec Program Fees $314,433.92 $318,454.64 $4,021.72 1.28%
2021 Revenue Comparison – Budget v Actual
2021 YTD
Budget 2021 YTD Dollar Variance Percentage Variance
Sales Tax $9,511,846.98 $9,710,876.99 $199,030.01 2.09%
Acc. Tax $1,718,616.02 $1,831,669.12 $113,053.10 6.58%
Tobacco Tax $265,702.53 $270,472.46 $4,769.93 1.80%
Cigarette Tax $232,493.83 $235,724.76 $3,320.23 1.39%
RETT $6,000,000.00 $7,086,102.37 $1,086,102.37 18.10%
Rec Admissions $650,000.00 $786,464.97 $136,464.97 14.56%
Rec Program Fees $323,157.00 $318,454.64 ($4,702.36) -1.46%
970-748-4069 cfackler@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Carly Elena Fackler, Accountant
RE: 4th Quarter RETT Sales and Exemption Report
DATE: January 18th, 2021
SUMMARY: The 4th quarter of 2021 has generated similar RETT revenues compared to prior years. While
there has been a significant amount of revenues generated through RETT, seven primary exemptions were
applied for in the 4th quarter of 2021. There were four Mi Casa applications approved in the 4th quarter of
2021.
BACKGROUND: Prior to 2020, section 17 and 18 were the only primary residence exemptions available to
buyers in Avon. On November 12th, 2019, Council adopted Ordinance 19-05 which provides a 3rd primary
residence RETT exemption. Under this new exemption, purchasers may apply for an exemption up to
$240,000 of consideration paid, or up to $4,800 in RETT Relief. There are new conditions which must be
met in order to qualify for section 19, which are highlighted Attachment A, SUMMARY OF PRIMARY
RESIDENCE RETT EXEMPTIONS. In 2020, Mi Casa was approved to provide $650,000 in funds to
qualifying participants. Of the $650,000 approved, $464,760 was contributed by the Town for 8 properties.
In 2021, Council approved $900,000 in funds for Mi Casa with the goal to provide financial assistance for
12-16 homebuyers in 2021, this is an increase of $250,000, compared to 2020.
ANALYSIS:
RETT Exemptions Granted 4th Quarter 2019 – 2021
In 2021, thirteen primary residence exemptions were granted in the 4th quarter. This is an increase of 5
exemptions granted in the 4th quarter of 2019 and an increase of 3 exemptions granted in the 4th quarter of
2020. In the 4th quarter of 2021, $$44,500 was granted in RETT Relief, which is $8,100 more than 2020,
which granted $36,400 and $18,900 more than 2019, which granted $25,600.
RETT Exemptions Granted 4th Quarter Trend
Exemption Type 2019 2020 2021
Section (17) 8 7 9
Section (18) 0 0 2
Section (19) 0 3 2
Total 8 10 13
Page 2 of 4
4th Quarter Primary Residence Exemptions Granted
Month Avon Neighborhood Purchase Price of
Property
Exemption
Section
Amount
Exempt
October Nottingham Road/Northside $480,000 17 $3,200
October West Avon $545,000 17 $3,200
October Wildridge $820,000 18 $3,200
October Wildridge $1,050,000 17 $3,200
November West Avon $510,000 17 $3,200
November West Avon $450,000 19 $4,500
November Wildridge $1,099,000 17 $3,200
November Wildridge $889,000 17 $3,200
December Town Core $525,000 19 $4,800
December West Avon $551,000 17 $3,200
December Nottingham Road/Northside $830,000 17 $3,200
December East Avon $335,000 18 $3,200
December Town Core $545,431 17 $3,200
Total 13 $44,500
25,600 36,400 44,500
29.67%
18.20%
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
2019 2020 2021
4th Quarter RETT Relief Granted
Page 3 of 4
4th Quarter Activity
Actual RETT revenue for the 4th quarter of 2021 totaled $3,100,383. This correlates to a total of $157
million in property sales.
Total RETT Activity - 4th Quarter 2021
October November December
Total RETT Revenue $1,015,510 $1,049,676 $1,035,197
Total Exemptions $12,800 $14,100 $17,600
Total RETT $1,028,310 $1,063,776 $1,052,797
Total Sales $51,415,519 $53,188,776 $52,639,850
3-Year Average RETT Activity
Based on a 3-year average, October and November 2021 RETT revenues reflect a positive variance of
33.49% and 51.30%, respectively. There is a negative variance of 31.39% for December 2021 RETT
revenues.
3-Year Average RETT Revenue Trend
2019-2021
October November December
Total RETT Revenue $760,712 $693,773 $1,508,791
Total Exemptions $10,667 $13,100 $11,734
Total RETT $771,379 $706,873 $1,520,525
Total Sales $38,568,950 $35,343,650 $76,026,250
% Variance 33.49% 51.30% -31.39%
Page 4 of 4
Note: RETT Revenues and reported figures are tentative as we continue to received 2021 RETT revenues
through January and February.
RECOMMENDATION: This is submitted as a written report; therefore, I have no recommendations for
Council.
Thank you,
Carly Elena Fackler
ATTACHMENT A: SUMMARY OF PRIMARY RESIDENCE RETT EXEMPTIONS
Exemptions Section (17) Section (18) Section (19)
Amount $160,000 $160,000 $240,000
Home Value Cap None None $700,000
Eagle County
Employee
N/A Yes Yes
Affidavit of Primary
Residence
Yes Yes Yes
Promissory Note 1 year 1 year 3 years
Lien Yes Yes Yes
970.748.4013 idejong@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Ineke de Jong, General Government Manager
RE: İMi Casa Avon! Program 2021 Update
DATE: January 18, 2022
SUMMARY: This report provides an update on the ¡Mi Casa Avon! program.
BACKGROUND: Putting home ownership within reach of more Avon residents has been a priority for the
Avon Town Council and the deed restricted housing program, ¡Mi Casa Avon!, was approved by the Avon
Town Council in 2020.
REVIEW OF PROGAM: In 2020, the Town approved eight applications. In 2021, the Town has approved
thirteen applications bringing the total to twenty-one by 12/31/2021. The numbers are below:
# Year Type
Sq Ft
Bedr
ooms
Neighborhood
Sales
Price
Mi Casa
$
%
Price per
Sq Ft
1 08/20 Condo 935 2 Wildridge $399,000 $47,880 12.0% $427 Sq Ft
2 09/20 Multi-family 1,987 4 Wildridge $645,000 $75,000 11.6% $325 Sq Ft
3 10/20 Townhome 2,027 3 Wildridge $630,000 $75,000 11.9% $311 Sq Ft
4 10/20 Townhome 1,337 3 Avon Center $480,000 $57,600 12.0% $359 Sq Ft
5 10/20 Condo 552 1 Avon Center $288,000 $34,560 12.0% $522 Sq Ft
6 10/20 Condo 840 2 Avon Center $431,000 $51,720 12.0% $513 Sq Ft
7 10/20 Townhome 2,063 3 Wildridge $675,000 $75,000 11.1% $327 Sq Ft
8 11/20 Condo 768 2 Avon West $400,000 $48,000 12.0% $521 Sq Ft
9 03/21 Condo 768 2 Avon West $430,000 $51,600 12.0% $560 Sq Ft
10 03/21 Condo 768 2 Avon West $370,000 $44,400 12.0% $482 Sq Ft
11 05/21 Townhome 1770 3 Wildridge $695,000 $83,400 12.0% $393 Sq Ft
12 06/21 Condo 1019 2 Avon Center $449,000 $53,880 12.0% $441 Sq Ft
13 07/21 Condo 935 2 Wildridge $498,000 $59,760 12.0% $533 Sq Ft
14 07/21 Condo 1647 2 Avon Center $645,000 $77,400 12.0% $392 Sq Ft
15 08/21 Townhome 1228 2 Avon Center $750,000 $90,000 12.0% $611 Sq Ft
16 09/21 Townhome 806 1 Wildridge $515,000 $61,800 12.0% $639 Sq Ft
17 09/21 Townhome 1176 3 Wildridge $616,100 $73,932 12.0% $524 Sq Ft
18 10/21 Townhome 2025 3 Wildridge $880,000 $100K 11.4% $435 Sq Ft
19 10/21 Condo 768 2 Avon West $420,750 $50,490 12.0% $548 Sq Ft
20 10/21 Condo 935 2 Wildridge $480,000 $57,600 12.0% $513 Sq Ft
21 11/21 Condo 464 1 Avon West $370,000 $44,400 12.0% $797 Sq Ft
Average 1,182 2.19 $515,843 $62,475 11.9% $484 Sq Ft
Page 2 of 2
FINANCIAL CONSIDERATIONS: The initial appropriation from the Avon Community Housing Fund
approved by Council for 2020 was $650,000. Council approved funding in the amount of $900,000 for the
program in 2021. Closed Transactions totaled $1,311,982, the remaining fund balance is $238,018, these
will be rolled over into 2022.
Council approved funding in the amount of $1,200,000 for the program in 2022 and the remaining funds
from 2021 will be rolled over, making total available funds $1,438,018. We already have four pending
transactions for 2022 and look forward to continuing the program.
Thank you, Ineke
Total Funds
2020 & 2021
Closed transactions
2020 & 2021
Pending transactions
2020 & 2021
Funds remaining and
rolling into 2022
$1,550,000 $1,311,982 $0 $238,018
Total Funds
2022
Closed transactions
2022
Pending transactions
2022 (4)
Funds remaining
2022
$1,438,018 $0 $234,240 $1,263,778
HEALTH AND RECREATION COMMITTEE MEETING MINUTES
TUESDAY, JANUARY 18, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
HEALTH AND RECREATION COMMITTEE MEETING MINUTES, JANUARY 18, 2022 PAGE 1 | 3
1. ROLL CALL
Present- Committee Members: Committee Chair Tom Kiddoo, Committee Vice Chair Pat Nolan and Pam Warren
Staff: Recreation Director Michael Labagh, Recreation Services Superintendent Jerrica Miller, Aquatics Superintendent
Kacy Carmichael, Town Manager Eric Heil and General Government Intern Emily Myler.
Town Council: Councilor Scott Prince
Absent-
Committee Members: Kathy Ryan
Town Council: Councilor Lindsay Hardy and Mayor Sarah Smith Hymes.
Committee Chair Tom Kiddoo opened the meeting at 10:01 a.m.
2. APPROVAL OF THE AGENDA
Committee Vice Chair Pam Warren made a motion to approve the agenda for the January 18, 2022 meeting.
Committee Chair Tom Kiddoo seconded the motion and declared the agenda approved.
3. APPROVAL OF THE NOVEMBER 2021 MEETING MINUTES
Committee Chair Tom Kiddoo made a motion to approve the minutes from the November 16, 2021 meeting. Committee
Vice-Chair Pat Nolan seconded the motion and Chair Kiddoo declared the minutes approved.
4. PUBLIC COMMENT
No public comments were made.
5. BUSINESS ITEMS
5.1 Recreation Department update
Recreation Director Labagh went over the 2021 membership and punch card sales. He said revenue was lower than before
the pandemic but had increased from 2020. The Recreation Center is maintaining most operations with several programs,
completion of capital improvements projects from last year and hiring for several positions. Coming up this year, the
Recreation Department will complete resurfacing tennis/pickleball and basketball courts.
5.2 2022 Recreation Department Goals
Recreation Director Labagh reviewed the proposed 2022 department goals for his department, included in the Committee
meeting materials available at Avon.org.
The Committee commented/inquired:
• How much revenue do birthday party rentals bring in?
• Vail Resorts has received a lot of negative press lately for not focusing on customer satisfaction and caring for
employees. How is the Recreation Department working to quantify and improve customer and employee
satisfaction and retention?
• How can the Recreation Center bolster adult programming such as yoga and fitness classes when it is difficult to
attract instructors?
HEALTH AND RECREATION COMMITTEE MEETING MINUTES
TUESDAY, JANUARY 18, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
HEALTH AND RECREATION COMMITTEE MEETING MINUTES, JANUARY 18, 2022 PAGE 2 | 3
Recreation Director Labagh said he doesn’t know exactly how much revenue party rentals provide but can find that
information. Customer and employee satisfaction is an internal goal which ties into the first department goal on this list:
“create recreation ‘division-specific’ work plans to ensure process is continued throughout the year and within the entire
Department.” It is difficult to have a strong class program without good instructors, and the Town’s COVID-19 policies
reduced their staff as well. The Department has increased wages for personal trainers and instructors to remain competitive.
He is planning to continue offering digital fitness videos for people who can’t find a live class.
Town manager Heil said the whole Town is working to better support employees including competitive wages and benefits
and providing a good work environment, focusing on better teamwork across departments to give employees a better sense
of the Town’s mission and purpose. The Town has instituted an annual employee Pulse Survey. Many Recreation staff are
younger and more mobile in their jobs, which provides a unique challenge. The number one challenge to hiring is a lack of
affordable housing. Many employees received wage increases in 2021.
Recreation Services Superintendent Miller added that some staff members will begin teaching classes in addition to their
regular duties soon.
5.3 Recreation Center Patrons Survey Final Draft discussion and timeline
Recreation Director Labagh showed the Committee the draft Recreation Center Patrons Survey. The Survey is planned to
launch in March and early April to get as many respondents as possible. He asked for feedback on the content and timeline.
He asked if there are any other operational or amenities improvements they would add to suggestions. He’s looking forward
to growing programs which address holistic health including cooking and nutrition classes and potentially childcare.
The Committee commented/inquired:
• There is no option to say respondents don’t use the Recreation Center and why?
• Although a free towel service may be appreciated, there may be health concerns for staff handling patron’s towels
and smart use of water
• There should be a question about the cleanliness of the facilities
• There should be a question regarding the maintenance of exercise equipment
• Is there frequent feedback about the hump in the lazy river which makes it more difficult to use especially for those
who are disabled?
• The Recreation Center has been very full lately, should there be any questions regarding capacity and ways to
manage crowds?
• If capacity becomes an issue, would the Recreation Center go to a reservation system?
• Getting feedback on capacity limits could fuel plans for expansion
Recreation Director Labagh said guests can submit comment cards with a question regarding cleanliness, and that can be
added to the Survey. Equipment maintenance is part of the 2022 Department goals, so that is an important question to add.
He has noticed the hump in the lazy river and accessible design is an important focus across the Department. Most people
didn’t enjoy the reservation system used during the pandemic, but it may need to be an option to consider. He plans to do a
final review in the March Committee meeting before it is launched.
HEALTH AND RECREATION COMMITTEE MEETING MINUTES
TUESDAY, JANUARY 18, 2022
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19
HEALTH AND RECREATION COMMITTEE MEETING MINUTES, JANUARY 18, 2022 PAGE 3 | 3
Town Manager Heil said the questions don’t capture some of the interconnectivity and complexity of planning for the area
around the Recreation Center, and there needs to be more expert research on the possibilities and limitations. The
questions should also consider how the Center can improve Avon’s tourism in addition to supporting the local community.
5.4 Continuation of Ad Hoc Health and Recreation Committee
Recreation Director Labagh said the Health and Recreation Committee is set to expire in February. The Town Council is set
to review its renewal. He wants to take this opportunity to review and adjust the purpose of the Committee. He said he’d like
to expand focus from recreation to general health and wellbeing community-wide.
Town Manager Heil said he thinks Council appreciates the Committee, and it seems like the members are satisfied, but if
there he would like to hear the Committee’s comments on ways to improve. He would also like to work on a more concise
definition of what “health” means in the Committee’s work.
The Committee commented/inquired:
• There are many organizations in the area which serve the health needs of the community
• The Committee supports a lifestyle which contributes to overall health
• Health includes exercise and physical care, but also social opportunities and the sense of community that the
Recreation Center provides, especially with fitness classes and upcoming programming on nutrition
• The Committee is doing a good job, maybe it’s just important to articulate goals and purpose differently
• The Committee should increase membership and meeting attendance to increase diversity of perspectives. The
process to change and add members should be easier. 8 or 9 would be a good number
• It would be good to have a Committee member who can speak for the Latinx community
Town Manager Heil said staff can post vacancies in February and the Mayor or Mayor Pro Tem can appoint new members
quickly if the posting has been up at least 12 days. He wants a better understanding of what needs to be done to achieve
the Committee’s purpose. Exercise and recreation goals are well-established, but it would be helpful to have further
discussion and definition of other areas like how the nutrition programs fit in or other areas of healthy lifestyle to expand
into.
Recreation Director Labagh said the Recreation Center can begin by partnering with other organizations that can offer more
diverse health services, and then begin to consider offering their own programs as staff increases. He will circle back on this
discussion in the March Committee meeting.
6. ADJOURNMENT
Committee Chair Kiddoo motioned to adjourn the meeting and Committee Vice Chair Pat Nolan seconded the motion.
Committee Chair Tom Kiddoo declared the meeting adjourned at 11:10 a.m.
Respectfully Submitted by
Emily Myler
General Government Intern
_______________________________________________________________________________
1
AVON PLANNING & ZONING COMMISSION
MEETING ABSTRACT – VIRTUAL MEETING ONLY
TUESDAY, JANUARY 18, 2022
1. CALL TO ORDER AND ROLL CALL
ACTION: THE VIRTUAL-ONLY MEETING WAS CALLED TO ORDER AT 5:04PM BY CHAIRPERSON BARNES.
A ROLLCALL WAS TAKEN, AND PLANNING COMMISSIONERS PRESENT WERE TREVOR MACALLISTER, JARED
BARNES, SARA LANIOUS, MARTY GOLEMBIEWSKI, STEVE NUSBAUM, AND ANTHONY SEKINGER. ALSO
PRESENT WERE TOWN MANAGER ERIC HEIL, AND PLANNING DIRECTOR MATT PIELSTICKER.
2. APPROVAL OF AGENDA
ACTION: COMMISSIONER NUSBUAM MOTIONED TO APPROVE THE AGENDA. THE MOTION WAS SECONDED BY
COMMISSIONER GOLEMBIEWSKI, AND ALL WERE IN FAVOR. THE MOTION PASSED UNANIMOUSLY WITH A 6-0
VOTE.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
THERE WERE NONE.
4. 3770 EAGLEBEND DRIVE / VARIANCE - PUBLIC HEARING – FRONT AND SIDE YARD SETBACK VARIANCE
REQUESTS FOR A HALF -DUPLEX PROPERTY ON EAGLEBEND DRIVE. THE IMPROVEMENTS IN THE FRONT SETBACK
INCLUDE CONVERSION OF CARPORT TO FULL SIZE ENCLOSED GARAGE , AND THE SIDE YARD SETBACK VARIANCE
REQUEST INCLUDES A ROOF STRUCTURE COVERING PATIO. (PLANNING DIRECTOR MATT PIELSTICKER AND
ARCHITECT ERIC JOHNSON).
PUBLIC COMMENTS: LESLIE BORK AND BONNIE HARDY MADE PUBLIC COMMENTS.
ACTION. COMMISSIONER NUSBAUM MOTIONED TO (PARTIALLY) APPROVE, WITH STAFF’S RECOMMENDED FINDINGS
AND CONDITIONS. THE MOTION WAS SECONDED BY COMMISSIONER LANIOUS. COMMISSIONER BARNES SUGGESTED
MODIFICATIONS TO THE FINDINGS, WITH ADDITIONAL LANGUAGE. THE MOTIONER AND SECOND APPROVED THE
CHANGES. THE APPLICATION WAS APPROVED UNANIMOUSLY (6-0 VOTE) AS FOLLOWS:
FINDINGS:
1. THE DEVELOPMENT APPLICATION IS REVIEWED PURSUANT TO THE GENERAL REVIEW PROCEDURES SET FORTH IN
AVON DEVELOPMENT CODE SECTION 7.16.110, VARIANCE, AND SECTION 7.16.020, GENERAL PROCEDURES AND
REQUIREMENTS;
2. THE APPLICATION IS COMPLETE;
3. THE DEVELOPMENT APPLICATION PROVIDES SUFFICIENT INFORMATION TO ALLOW PZC TO DETERMINE THAT THE
DEVELOPMENT APPLICATION COMPLIES WITH THE RELEVANT REVIEW CRITERIA;
4. A PUBLIC HEARING WAS CONDUCTED ON JANUARY 18, 2022, MEETING ALL NOTICING REQUIREMENTS;
5. THE DEVELOPMENT APPLICATION COMPLIES WITH THE GOALS AND POLICIES OF THE AVON COMPREHENSIVE PLAN;
6. THE DEMAND FOR PUBLIC SERVICES OR INFRASTRUCTURE EXCEEDING CURRENT CAPACITY IS MITIGATED BY THE
DEVELOPMENT APPLICATION;
7. THE GRANTING OF THE FRONT SETBACK VARIANCE WILL NOT CONSTITUTE A GRANT OF SPECIAL PRIVILEGE
INCONSISTENT WITH THE LIMITATIONS ON OTHER PROPERTIES CLASSIFIED IN THE SAME DISTRICT;
8. THE GRANTING SIDE YARD SETBACK WOULD BE A GRANT OF SPECIAL PRIVILEGE INCONSISTENT WITH THE
LIMITATIONS ON OTHER PROPERTIES CLASSIFIED IN THE SAME DISTRICT. IN ADDITION, NO EXTRAORDINARY
_______________________________________________________________________________
2
CIRCUMSTANCES OR CONDITIONS EXIST ON THE SUBJECT PROPERTY THAT THAT DO NOT APPLY GENERALLY TO
OTHER PROPERTIES IN THE SAME DISTRICT;
9. THE GRANTING OF THE FRONT SETBACK VARIANCE WILL NOT BE DETRIMENTAL TO THE PUBLIC HEALTH, SAFETY OR
WELFARE OR MATERIALLY INJURIOUS TO PROPERTIES OR IMPROVEMENTS IN THE VICINITY;
10. THE FRONT SETBACK VARIANCE IS WARRANTED DUE TO THE PROPERTY CONTAINING THE MOST CONSTRICTED
BUILDING ENVELOPE IN THE AREA DUE TO THE 30’ METCALF DITCH EASEMENT; AND
11. THE FRONT SETBACK VARIANCE IS WARRANTED BECAUSE OTHER OWNERS IN THE SAME ZONE DISTRICT ENJOY
ENCLOSED GARAGE SPACE WITHIN THE FRONT SETBACK AREA, AS PREVIOUSLY APPROVED BY PZC.
CONDITIONS:
1. SIDE YARD SETBACK IS NOT APPROVED.
2. THIS VARIANCE APPROVAL EXPIRES IF A BUILDING PERMIT IS NOT OBTAINED FOR THE FRONT GARAGE
CONVERSION WITHIN ONE (1) YEAR OF THE APPROVAL .
5. CONSENT AGENDA
5.1. APPROVAL OF MINUTES FROM DECEMBER 21, 2021 PZC MEETING
5.2. RECORD OF DECISION AND FINDINGS OF FACT FOR MJR21008, MCGRADY ACRES MAJOR DEVELOPMENT PLAN
5.3. RECORD OF DECISION AND FINDINGS OF FACT FOR SUB21006, MCGRADY ACRES PRELIMINARY SUBDIVISION
5.4. RECORD OF DECISION AND FINDINGS OF FACT FOR AEC21008 & MNR21039, NORTH PARK RESTROOMS
ALTERNATIVE EQUIVALENT COMPLIANCE AND MINOR DEVELOPMENT PLAN
5.5. RECORD OF DECISION AND FINDINGS OF FACT FOR AEC21009 & MJR, EAST HARRY A. NOTTINGHAM PARK
IMPROVEMENTS ALTERNATIVE EQUIVALENT COMPLIANCE AND MAJOR DEVELOPMENT PLAN
ACTION: COMMISSIONER NUSBAUM MOTIONED TO APPROVE THE CONSENT AGENDA; SECONDED BY
COMMISSIONER SEKINGER . THE MOTION PASSED UNANIMOUSLY WITH 6-0 VOTE.
6. STAFF UPDATES
7. ADJOURN
ACTION: T HE MEETING WAS ADJOURNED AT 6:35 PM.
THESE MEETING NOTES ARE ONLY A SUMMARY OF THE PROCEEDINGS OF THE MEETING. THEY ARE NOT INTENDED TO
BE COMPREHENSIVE OR TO INCLUDE EACH STATEMENT , PERSON SPEAKING OR TO PORTRAY WITH COMPLETE
ACCURACY. THE MOST ACCURATE RE CORDS OF THE MEETING ARE THE AUDIO RECORDING OF THE MEETING , WHICH
CAN BE OBTA INED FROM THE T OWN CLERK’S OFFICE BY SUBMITTING A PUBLIC INFORMATION REQUEST .
SUBMITTED:
MATT PIELSTICKER, PLANNING DIRECTOR