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21.01.01 IGA ECO Transit Docu:r yn Envelope ID:44ED4C2E-O043-4 23-E158364C3B8C A OS,. iter ovemmental Agreement for Bus Storage&Service at the 1-70 Regional Trans... EAGLE COUNTY Agenda Item Details Meeting Jan 01, 2050 - *****Signature Workflow***** Category A. BoCC Signature Subject Seventh Amendment to Intergovernmental Agreement for Bus Storage & Service at the I-70 Regional Transportation Operations Facility Access Public Type Action (Consent) Preferred Date Dec 29, 2020 Absolute Date Jan 12, 2021 Fiscal Impact Yes Dollar Amount 109,071.00 Budgeted Yes Budget Source ECO Transit Operations Fund (1151-405-62) Recommended Action Approve Goals Goal 5. Eagle County is a High-Performing Organization Goal 1. Eagle County is Financially Sound Public Content Prepared By: Tanya Allen Department: ECO Transit Executive Summary: This seventh amendment to an intergovernmental agreement between the Town of Avon and Eagle County sets forth new rates for bus storage and bus maintenance at the Avon I-70 Regional Transportation Operations Facility. ECO Transit stores up to 7 buses at the Avon facility throughout the year to improve operational efficiency and reduce the amount of time to travel between the bus storage and the start of the route. This agreement amendment will allow for the continued partnership between ECO Transit and Town of Avon. Reviewing Attorney: Bryan Treu DocuSipned by: DocuSIgnod by: Approved as ___ ?LA S'ILLY+cbIM. • BoCC signature?: Yes to form: I 782F1315A1EB4AB. 444EFFBDIF7F48E Exhibit B-2 Fleet Maintenance ECO.pdf (134 KB) Exhibit A-7 20200819 2021 Supporting Costs.pdf(127 KB) https://go.boarddocs.com/co/eaglecolBoard.nsfigoto?open&login&id=BWEUSB755302 1/2 DocuSign Envelope ID:44FD4C2E-0D43-4466-B323-E158364C3B8C SEVENTH AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR BUS STORAGE& SERVICE AT THE 1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY THIS SEVENTH AMENDMENT("Seventh Amendment") is effective as of_ 1/12/2021 by and between the Board of County Commissioners of Eagle County a body corporate and politic, doing business as ECO Transit (hereinafter "ECO"), located at 3289 Cooley Mesa Road, Gypsum, Colorado, and the Town of Avon a Colorado home rule municipality (hereinafter "Avon"), located at One Lake Street, Avon, Colorado. ECO and Avon shall collectively be referred to as the "Parties." RECITALS WHEREAS, the Parties entered into an agreement dated the 29th day of October, 2013, for Bus Storage and Service at the 1-70 Regional Transportation Operations Facility (the "Original Agreement"); and WHEREAS, by a First Amendment dated the 9th day of December,2014,the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Second Amendment dated the 22nd day of December,2015,the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Third Amendment dated the 15th day of November,2016, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Fourth Amendment dated the 12th day of January, 2018, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Fifth Amendment dated the 13th day of November, 2018, the Parties modified the scope of Services and compensation as set forth in the Original Agreement; and WHEREAS, by a Sixth Amendment dated the 17th day of December, 2019,the Parties modified the scope of Services and compensation as set forth in the Original Agreement;and WHEREAS,the Parties desire by this Seventh Amendment to further modify the scope of Services and compensation as set forth in the Original Agreement. SEVENTH AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below,the Parties agree as follows: DocuSign EnvelQpe ID 44FD4C2E-0043-4466-B323-E158364C3B8C I_ The Original Agreement shall be amended by the replacement in its entirety of Exhibit A (the Lease Payment Calculation),with the new Lease Payment Calculation attached hereto as Exhibit A-7,and incorporated herein by reference. 2. The Original Agreement shall be amended by the replacement in its entirety of Exhibit B (Avon Fleet Maintenance Service Rate Sheet), with the new Rate Sheet attached hereto as Exhibit B-2, and incorporated herein by reference. 3. Capitalized terms in this Seventh Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the Seventh Amendment conflict with,modify or supplement portions of the Original Agreement, the terms and provisions contained in this Seventh Amendment shall govern and control the rights and obligations of the parties. 4. Except as expressly altered, modified and changed in this Seventh Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof 5. This Seventh Amendment shall be binding on the parties hereto,their heirs,executors, successors, and assigns. DocuSign Envelope ID:44FD4C2E-0D43-4466-B323-E158364C3B8C IN WITNESS WHEREOF, the parties hereto have executed this Seventh Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: [DocuSigned by: Outtuttir-hviti 8eA1( Jhandler-Henry, Chair Attest: DocuSlgned by: By: 4ttn.a of 6Vtt,tt Regin ir°PP,'IPerk to the Board Town of Avon DoeuSlgned by. By: Signature _ & • Name and Title: L ' 3411 ,Ferliwn Manager Attest: DocuSlgned by By: Signature brutio Myts Name and Titl • renara.TAMS, Town Clerk DocuSlyn Envelppe ID:44FD4C2E-0D43-4466-B323-C158364C388C Operations and Maintenance Cost FY 2020 FY 2021 Comments Projected Costs Utilities $22,492.05 Gos x 62%=$13,945.07 $34,441.83—Electric x 62%=$21,353 93 $37,036 $39,506 $4,929.21—Water&5anitaton x 62%=3,056.11 Total:$13,945.07+$21,353.93+$3056.11+ 1150.65(3% inflation) -- ._-- Snow Management $7,442 $7,442$11,8]2/year-oil ofswijtGulch (60/40 Transit/Beet)-$7,087 Pest Control $1,532 $900 Orkin Contract Security $2,060 $6,348 Security,Alarms&sprinklers Broadhand/Internet/Wi-Fi $0 $0 Separate County line in use Janitorial $13,468 $13,000 contract and Avon staff Coffee Service $2,100 $2,100 same Computer and Printer $0 $0 Currently using Avon Computer and ECO printer Telephone $1,550 $1,550 $2500x62% Insurance Premium $10,178 $11,195$18,056x62% Building Maintenance(Facilities) $35,000 $27,0301 Total $110,366 $109,071 Per bus stall per month $383.21 $378.72 DocuSign Envelope ID:44FD4C2E-0D43-4466-B323-Et58364C3B8C SHARED CAPITAL INVESTMENT(Capital Portion) Local Match(credit$568,843 for residual value&for $1,289,489 funded via bonds design contributions:ECO$238,000 &TOA$146,332 by TOA Number of indoor Stalls 24 interest rate 4.69%TOA's bond rate duration(years) 40 years #monthly payments 480 months equivalent monthly rate 0 39% Amortized capital,total $53,729 /month Amortized capital,per bus per month $248 /bus/month Amortized capital,per bus per season $2,978 35 /bus/year SHARED ASSET MANAGEMENT(AM portion HVAC,pavement, Target Asset Replacement Fund $550,000 misc.repairs Replacement Frequency 25 years Linear set aside target $22,000 per year Local Match Needed 100% Local Match AM Set Aside $22,000 total per year Number of Stalls 24 $76 /bus/month $917 /bus/year LEASE PAYMENT SUMMARY BUSES LARGER FY 2021 THAN 32 FT. Capital portion $248 /bus/month O&M portion $378 /bus/month AM portion $76 /bus/month Total Monthly $702 /bus/month Total Seasonal $8,424 /bus/year BUSES SMALLER THAN 32 FT. (Four buses in a row instead of three) $589 Total Monthly for B Buses+1 small bus $74,460.00 /year Docu&yn.Envelppe ID:44FD4C2E-0D43-4466-0323-E158364C3B8C BUS WASH COSTS Operation and Maintenance Costs 2020 2021 Comments Ultilities $ 2,792.24 $ 3,243.35 Gas$22,492.05x14%+3%=$3243.35 $ 4,666.62 $ 4,966.51 Electric$34,441.83x14%+3%=$4,966.51 $ 10,005.60 $ 10,963.33 Water dedicated Line($10,644.01)+3% Trash $ 1,200.00 $ 1,200.00 same Modem $ 1,512.53 $ 1,512.53 Modem R&M Building and Facilities $ 714.00 $ 1,700.00 14%HVAC maint and chem test R&M Other Specialized Equipment $ 21,939.00 $ 21,939.00 equipment replacement Other Purchase/Contract Service $ 4,596.00 $ 6,000.00 Sludge removal-drain cleanout/Wash Maint Staff Time $ 10,194.94 $ 10,499.82 Bldg Maintenance Staff @ 8hrs/week+3% supplies,softner,soap,nozzles,pump and Other Misc Operating Supplies $ 7,000.00 $ 9,500.00 motor repair Total Yearly Expense $ 64,620.93 $ 71,524.54 Number of Vehicles Washed Bus Wash/Carriage Wash 2,841 3,143 2019 Actual Car Wash 899 892 2019Actual Total Equivilant washes 9,422 10,321 Buses are 3 times cars Cost/equivilant washes $ 6.86 $ 6.93 Cost/Bus Wash $ 20.50 $ 20.79 Cost for Car to use Avon Bus Wash $ 7.00 $ 7.00 Fee for Avon Employee to download money $ 2.50 $ 2.50 5 min effort Fee for Avon Employee to wash bus $ 25.00 $ 25.75 3%increase ECO Transit Bus Wash and Fueling $ 49.04 Per Bus Fee for Avon Employee to Clean Bus Only $ 25.75 Hand Clean Bus when wash is down Fee for Avon Employee to Fuel Bus Only $ _ 5.00 As requested by ECO Transit Drivers Fee for Avon Employee to download money Only$ 5.00 As requested by ECO Transit Drivers DocuSign Envelope ID.44FD4C2E-0D43-4466-6323-E158364C3B8C EXHIBIT B-1 AVON FLEET MAINTENANCE SERVICE RATE SHEET 1. ContractorServicesand Hourly Rate: At the verbal or written request of ECO Transit,Avon may provide repair and replacement work for ECO buses. For any such repair or replacement services, ECO will pay Avon a unit hourly shop rate of$110.00 per hour for light duty vehicles and equipment and $120.00 per hour for heavy duty vehicles and equipment which is the same rate as previous. Materials and sublet work shall be charged at cost plus twenty (25%). 2. Fuel Rate: ECO Transit will pay Avon a unit fuel rate of cost plus$0.15/gallon. 3.Warranty: Contractor will perform all services in a prompt, efficient and workmanlike manner. Contractor shall promptly correct any defective work.This warranty shall be in lieu of all other warranties, express or implied. Contractor's sole liability hereunder,whether in tort or in contract, is expressly limited to the warranty provided for herein.